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Role & ResponsibilitiesThe National Technical Advisor provides strategic orientation, support, monitoring, review and evaluation of some aspects of the MDG programme. He/ she plays a key role in strategic thinking and programme implementation, helping the Sr management in securing funding and enhancing its stability (target: $500k-$1m per year), which includes advice to the PFM on potential donors and partnerships, and technical support to proposal writing, project implementation and reporting, also improving its quality. The Technical Advisor brings a solid contribution for better impact for beneficiaries through improved quality and exit strategies – more sustainable and in partnership with private actors – analyses of medium and long-term sustainability of Medair realisations of the last 3 years and make suggestions on how to restore/ revalorise failures could be envisaged. Project OverviewIn Madagascar, Medair implements DRR/ EWS, CVA, WASH and Shelter* (with the increasingly frequent use of the Cash Voucher Assistance modality), currently in the South and South-East of Madagascar, as a key stakeholder in emergency response in the country, partnering with different donors like UNICEF, SDC, IOM, Start Network, AFD, DRA, and working in close collaborations with numerous INGOs and local organisations. *Nutrition‐Health projects were run until June 2023 and new ones may be runned in a near future. Workplace & Working conditionsField based position is 50-60% office-based in Antananarivo and 50-40%field-based, where living & working conditions are more basic. Starting Date / Initial Contract DetailsJune 2024. Full time, 7 months (potentially renewable). Key Activity AreasStrategy Development – Assist the Sr Management and the PFM in:Developing sectoral strategies, including an agreed vision, the training of technical capacity in our staff, adjusting the ways of working and the processes to be evidence based.Analysing of institutional humanitarian donor policy and practice, trends (strategies, geographical and thematic priorities) and funding opportunities.Developing proposals to attract climate adaptation funding that could be implemented under a DRR focus, while giving specific technical support on narrative and review of beneficiary costs.Identifying partners for potential consortiums, developing partnerships, and coordinating with partners to agree content of new funding proposals.Contributing to higher quality final reports to donors.Innovation & project improvementSuggest & lead innovations and project design improvements that will enhance project quality, value-for-money, reach and sustainability.Run site visits for technical oversight of activities, advice and follow-up.Overview the writing of technical manuals such as the MDG137 Marolinta water-system user manual for handover to private company, in collaboration with the respective Project Manager (PM)Humanitarian CoordinationShare with the PFM the participation to forums of coordination where general and technical information is shared, including Humanitarian Advisory Group (HAG, weekly), national clusters and working groups (monthly) in WASH, Shelter, Health, Nutrition & Cash Assistance; other work groups as needed and relevant for instance: Humanitarian Response Plan, Workshops on humanitarian system in Madagascar, Nexus humanitarian – development Ministries in charge, such as WASH Ministry(MEAH), Ministry of Meteorology and Transport, BNGRC...Programme and Quality ManagementWork with the CD, DCD, and GSO Advisors to develop and implement a relevant and sustainable country strategy that is in line with the main priorities of national documents such as the Humanitarian Response Plan (HRP) developed by OCHA.Regularly assess and provide feedback, recommendations, corrective measures and training where needed to increase the quality of our interventions.Make sure that institutional donor requirements are met, and action relevant advice from GSO regarding project quality, strategy and technical guidelines.Financial ManagementReview proposal project budgets before submission, in collaboration with the relevant Project Manager(s), Project Coordinator(s) and Sector Advisors and in accordance with donor guidelines.Monitoring, Evaluation, Accountability and LearningEnsure the development and adoption of key indicators and quality benchmarks for sectors that helps each project to improve quality of reporting, clearly articulate progress and impact of projects, identify issues for advocacy and input for new programmes/projects in the future.Ensure active dissemination of programme findings and lessons learned through the production of high technical quality lessons learned documents and their effective dissemination to key stakeholders.CommunicationHelp the Sr management and PFM in checking and improving communication material content.Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of programme related activities and requirements, and positive relationships with programme stakeholders, representing Medair and ensuring good co-operation and partnerships.Insure that all information is well classified for use by the rest of the team. Relevant information should be easy to find, and relevant people should be aware of issuing of new information.Matrix ManagementBe involved in the recruitment of technical staff for all sectors of the country programme (including WASH, ERT, DRR – EW and preparedness, CVA, SHE & Infrastructures), providing advice on technical skills and experience.Ensure that all WASH and Infrastructure staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching, within budget constraints. Plan and develop training material.Support line managers in inductions and appraisals of project staff, particularly on technical skills.Delegated authorityDuring a field emergency response, the holder of the position can be delegated to represent Medair towards external stakeholders or donors by the Head of Emergency Response or the Emergency Response Team LeaderTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsBachelor's degree in a technical field, preferably in civil engineering, architecture or construction management, with knowledge of appropriate construction materials/ methods for WASH and/ or SHE-InfrastructureExcellent English (spoken & written) and strong working knowledge of French ExperienceRelevant post-qualification professional experience in a management position in at least one of our sectors of intervention such as WASH, DRM-DRR, or SHE-Infrastructure3-year humanitarian experience of 3 years in one of the above sectors (design, construction, evaluation).Strong commitment to capacity building of technical staff and partners with participatory approaches.Very good knowledge and understanding of the donor network for the SAIO region. problem solving ability; excellent communicator; good numerical and report writing skills; commitment to best practiceRequires global HN Advisory technical level knowledge in line with Sphere, CHS and WHO and Medair donor standards (Echo, BHA)Requires servant leadership, self-motivation, diligence, good communication, and problem solving How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThis short-term position was created and is to be continued in order to provide the sectoral technical input needed to develop the Global Health Modules prioritized for the IMPact Project for Medair globally and give input to piloting and selecting new health tools. This task is critical for the organization to move forward with improved impact and performance monitoring at country and global level. The current GSO Health and Nutrition Advisor team cannot cover the extra workload needed at the first level design phase with this critical project for the more complex health modules. This position would resource that needed input for a short-term period. Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our lifesaving and sustaining programmes, and to recruit international and GSO staff. The GSO HN Advisor Team works as part of the Programmes Department to technically support the sectoral strategy and quality of Medair's country interventions. Part of that support includes defining and facilitating measurement of Medair's impact, outcome and quality performance which requires close collaboration with MEAL and IM as well as country level HN advisors. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote position can be considered. Starting Date / Initial Contract DetailsAs soon as possible. 12 months, 50%. Key Activity AreasGSO HN Technical Input to Global Health Module Development, 80%Collect and provide internal and external country and global examples and templates for Health IMpact modules with GSO HN advisor assistance as neededIn collaboration with GSO HN Technical Advisors agree on global level indicators for modules, analysis and visualization requestedAct as the business owner with the Impact team, and other HN Impact advisors to help with requirement gathering and testing for the different health tools developedHelp develop testing scenariosHelp the Impact PM in creating tasks and prioritizing any backlogRegularly review and provide feedback to IMpact team of jointly drafted tools developedCoordination, 20%Regularly meet with GSO HN Advisor team to give updates on project and get timely input on indicators, tools and review of prefinal draft modules developedCoordinate with select field HN Advisors and PMs as requested for input on draft modules created and advise on roll out in fieldMeet regularly (at least weekly) with IMpact team, divert to their lead on project activity timings, and input as requested serving as a liaison between GSO HN advisor team and IMpact team on final technical feedback and reviewsInnovation/changesAssist in creating new global health modules for standardized data collection, analysis and visualization of key aggregated HN data and indicators at project, country and global levelTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsMedical doctor with public health degree preferredHealth specialization required; nutrition specialization preferredEnglish required, French or Arabic not required but beneficial. ExperienceAt least 3 years' experience in managing public health emergencies in LIC including collecting, review, analyzing and reporting on key HN indicators at PM, country HN advisor and/or GSO HN advisor levelPrevious Medair experience preferredRequires Microsoft fluencyRequires global HN Advisory technical level knowledge in line with Sphere, CHS and WHO and Medair donor standards (Echo, BHA) How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Shelter & Infrastructure Project Manager plans, develops, monitors and evaluates assigned shelter and infrastructure projects, assessing needs, designing projects, writing proposals, initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Provide technical support, leadership and strategic direction; meet quality standards in delivery, encourage beneficiary participation, liaise with other stakeholders, manage and train shelter and infrastructure staff. Project OverviewDue to the conflict in Ukraine, there are vast shelter, infrastructure and non-food items (NFIs) needs – from support to collective centres where people who have fled their places are now staying; to supporting those rebuilding their homes after the conflict; to the rehabilitation of health facilities damaged. The role requires someone agile to implement shelter and infrastructure improvements and repairs in the Ukraine context, as well as the distribution of essential NFIs. The role will involve travel to support our various bases, and mentoring Medair staff. Workplace & Working conditionsField position based in North Ukraine. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 6 to 12 months. Key Activity AreasShelter & Infrastructure Project ManagementManage assigned shelter and infrastructure projects to meet project objectives within the budget and allocated time frame.Provide strong leadership of the assigned shelter and infrastructure project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local shelter staff.Implement appropriate and effective shelter strategies in line with other shelter staff and field managers.Set clear objectives and indicators for shelter and infrastructure activities in collaboration with the shelter staff, field managers and, where appropriate, with the local communities.Continuously monitor and supervise shelter and infrastructure activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Ensure accurate and timely reporting of activities according to Medair, donor and other applicable timeframes.Develop new proposals, linked to the country strategy, in conjunction with the relevant field managers.Staff ManagementLine-manage the Shelter and Infrastructure Manager(s) of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage other shelter related project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching and supervise staffs in order to develop ownership and full responsibility for shelter and infrastructure activities. Assess the training needs of shelter staff and ensure that training is conducted.Financial ManagementManage the shelter and infrastructure budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regards to financial management, including accountability and good governance.Communication and CoordinationDevelop and maintain appropriate, regular, transparent and supportive communication structures with the assigned shelter and infrastructure team, Medair in-country and GSO Shelter and Infrastructure advisers and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.Participate in shelter coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the shelter and infrastructure staff and field managers on relevant issues.LogisticsSupport the logistics activities of shelter staff and infrastructure, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities.Liaise, as necessary, with the shelter and infrastructure, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure shelter and infrastructure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, sector cluster, country and international standards i.e. Sphere and HAP standards.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsProfessional qualification in a construction-related field such as Civil Engineering, Architecture, Engineering / Construction management.Excellent working knowledge of the English language (speaking and writing). Experience2 years post-qualification professional experience in a relevant field.Management experience in a construction context.Ability and willingness to manage project implementation.Experience of tendering and managing contracted work.Good numerical, report writing and administration skills.Problem solving and technical construction skills within a humanitarian setting.Knowledge and understanding of humanitarian standards such as Sphere and CHS.Team-player with good inter-personal skills. Willingness to support others and to share workload.Aptitude for community mobilisation and capacity-building. Experience in training / mentoring / coaching staffs.Able to prioritise clearly and oversee multiple tasks. Able to take the initiative in project decisions. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security. Project OverviewMedair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently implementing multi-sectoral projects in nutrition, WASH and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. There are plans to expand the current programme into new areas. Workplace & Working conditionsField based position in Uruzgan province, Afghanistan. Starting Date / Initial Contract DetailsJune 2024. Full time, 24 months. Key Activity AreasProject Support ManagementEnsure the smooth running of Medair support activities and ensuring relevant policies and procedures are put in place and followed.Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followedOversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain and overseeing import/supply or medical/program procurements, vehicles, assets, IT and communication equipment and the training of logistics staff.Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if requiredWork with field managers in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget(s), ensuring spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsCover in the absence of the Project CoordinatorSecurity ManagementIn the Project Coordinator's absence, attend relevant external coordination and security meetings and feedback information.Ensure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. Provide support in managing security incidents as required.AdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports and contribute on request to external reports.Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, performance monitoring, disciplinary action, etc. Includes Project Support Officer(s) at sub-based where present.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues and partners to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsEnsure good communication between project teams and support teams.Quality ManagementPromote and use Sharepoint, Medair People, Fin4U, the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followedIn conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in relevant subject or equivalent professional / technical qualificationGood English (spoken and written) ExperiencePost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferable in a support roleSupervisory management experience, preferably in the NGO sectorDesire to serve othersCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerGood understanding of cross-cultural issuesAble to oversee multiple tasks, prioritising and delegating as requiredStrong leadership skillsConsultative management styleAccountable decision maker How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Deputy Country Director manages all aspects of the implementation and development of the programme and support functions to facilitate the execution of the country strategy. Provide leadership, strategic direction, management and evaluation of all aspects of the Medair programmes. Play a key role in external representation, legal compliance, grant management, programme coordination and team leadership. Project OverviewThe purpose of Medair's multi-sector relief programme in Ukraine is to save lives and alleviate human suffering by working in emergency response locations, with vulnerable populations and providing essential life-saving health, WASH, shelter/infrastructure, NFI/CVA, protection and mental health and psychosocial services. Workplace & ConditionsPosition based Kyiv or Kharkiv with travel to West, Central, North and East Regions of Ukraine via Poland. Starting Date / Initial Contract DetailsJuly/August 2024. Full time, from 12 to 24 months, 6 to 12 months will also be possible. Key Activity AreasProgramme LeadershipDeputise for the Country Director in his / her absence.Actively participate and contribute to the development and review of the UKR Strategy.Contribute and support the development of proposals and reports for the respective projectsOperations ManagementOversee programme implementation in consultation with the relevant senior field managers and in accordance with the project proposals, ensure objectives are met within the required time frames and budgets. Where necessary ensure preventative and corrective action is taken.Facilitate cross cutting communications with all country teams implementing and supporting the programme plans.Support field managers in all aspects of finance, administrative, human resource and logistics management, ensuring knowledge of and adherence to applicable operational systems, donor requirements and country programme strategy.Prepare and implement policies, procedures and guidelines, as appropriate and with the relevant field managers and GSO staff, so as to enhance the smooth running of the programmes through standardised procedures and improved support.Manage a comprehensive activity plan for the programme, including resource needs analysis, covering the time frames of the project proposals.Represent Medair at relevant national and local meetings with government officials, contractors, other NGOs, etc., reporting back as applicable to staff, field managers and GSO.Financial ManagementSupervise the project budget management and expenditure, in collaboration with field managers and GSO staff, ensuring budgets are spent according to donor proposals and regulations.Staff ManagementLine manage designated staff, including direct supervision and development. Assist other managers in their line management responsibilities, including recruitment, appraisal, objective setting, development and training, disciplinary action, etc., and deputise for them during any periods of absence.Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.Develop direct reports to improve their knowledge competence and performance.Security ManagementMonitor the security status of the area(s) of operation on a regular basis, liaising as appropriate, with the NGO Forum, other NGOs, the UN, local authorities or other relevant security bodies. Make reports.Ensure all staff members and all visitors receive appropriate briefings and on-going training in security-related topics. Oversee staff adherence to security protocols, including security incident reports.Quality ManagementReview, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud.Ensure country programmes are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere, CHS, HAP standards and WHO recommendations.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development / Humanitarian Studies / Business Administration or in a relevant technical subject.Strong working knowledge of English (spoken and written). Ukrainian and/or Russian will be an advantage. Experience5-years post-qualification experience in a management position.3-years post-qualification experience in a complex humanitarian emergency.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere, CHS and other international humanitarian guidelines.Advanced planning, assessment and analytical skills. Experience in training/mentoring staff.Advanced leadership and management skills; ability to build trust and enforce procedures.Team-player with good inter-personal skills; committed to team-building.Capacity to work under pressure and manage personal stress levels. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesIn collaboration with the institutional Philanthropy Team, develop Medair's presence in Switzerland by raising funds with foundations and governmental institutions. Increasing the organisation visibility within Philanthropy in Switzerland. Project OverviewResponsible for strengthening partnerships with active foundations and municipalities in French-speaking Switzerland that will significantly contribute to our annual fundraising target. Develop high-quality proposals and reports. Workplace & Working conditionsEcublens based position. Home office is possible on certain days. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time open-ended contract. Key Activity AreasFundraising with Foundations & Governmental institutionsManage a portfolio of foundations, municipalities and cantons, identify potential projects and submit proposals and reports in a timely manner as per solicitation planMaintain personal contact with representatives of foundations and board members and build positive and sustainable relationships (via Email, phone, letters, meetings, field trips,...)Coordinate internally with International Programs, Finance and the field locations to identify projects adapted to partners' requirementsKeep up to date information and plan donor journeys using Salesforce (CRM)CopywritingWrite appropriate and qualitative funding proposals and reports (mainly French but also English)Coordinate internally with International Programs, Finance and the field locations to get the necessary information and resources.Create communication material such as writing project summaries, letters and presentations.Plan and coordinate internally with the institutional philanthropy team, the development of new proposals and reports. And keep the shared library of proposals up to date to enable access to other teams.OtherIncrease brand awareness and seek proactively opportunities to position Medair within the targeted audiences. Participate in networking.Participate in the revenue forecasting for institutional philanthropy in RomandieMonitor philanthropy and fundraising trends and share knowledgeContribute to the fundraising and organisational strategy developmentPlan, track and analyse personal targets and results, and report to team leader and managerTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsEducated to degree levelInternational Relations, Business Development and/or Sales, Communication, Account ManagementExcellent French, spoken and writtenExcellent working knowledge of the English language (speaking and writing). ExperienceMinimum of 3 years' demonstrable professional success in the area of fundraising, sales, relationships or communication.Experience and understanding of project managementOverseas experience in a humanitarian/development setting is a plusAdvanced user of MS OfficeDesirable: Experience in CRM / sales management softwareExcellent written communication skills incl. translation from English into FrenchAbility to bring complex information in a simple way to the point without losing essential contentRigorous and organisedAnalytical skills and ability to identify potential of projects and audiencesStrategic thinkingNetworking skillsPeople-oriented and good relational skillsGoal, output and performance-orientedPerseverance and long-term perspectiveSelf-starter and proactiveCollaborative team player How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe monitoring, Evaluation, and Learning (MEL) Manager plays a vital role in improving the quality of multi-sector responses provided through Medair's programmes. This varied and challenging role involves the development of a Monitoring, Evaluation, Accountability and Learning Country Strategy, designing and ensuring the implementation and impact of appropriate Monitoring, Evaluation, and Learning systems throughout the Medair South Sudan Programme and introducing appropriate use of available innovative MEAL tools. The MEL Manager will be involved in coordinating and supporting MEAL aspects of health, nutrition, WASH and NFI programmes, line management of MEAL staff and training of programme staff to implement appropriate MEAL measures. The MEAL Manager will also be required to represent Medair at relevant meetings with clusters, local authorities, NGOs and other stakeholders. Project OverviewMulti-sector emergency response programme including the provision of emergency health, nutrition, WASH, and NFI/Shelter services for vulnerable populations in South Sudan. Workplace & Working conditionsField based position in Juba, South Sudan with travel to the field as required (expected Juba/Field ratio 70%/30%) Starting Date / Initial Contract DetailsMay 2024. 24 months. Key Activity AreasMonitoring, Evaluation, Accountability and Learning Oversight in multi-sector projectsDevelop a country Monitoring, Evaluation, Accountability and Learning (MEAL) strategy, in liaison with the sector advisors.Support roll-out of a MEAL initiative for collecting ongoing programme data, and coordinate data analysis and use with relevant technical advisors and the Program Funding Manager.Support PCs and PMs to understand MEAL system and become familiar with MEAL requirements for their project.Responsible for ensuring integration of Beneficiary Accountability within the MEAL framework in all aspects of programme.Liaise with Project Coordinators, Project Managers and Advisors to ensure internal and external MEAL requirements are appropriately scheduled and budgeted at right stage in programme management cycle.Ensure all Medair and donor M+E indicators are followed up and reported on appropriately.Provide additional support to programme management activities where necessary.Input into the development of the SDS country strategy, new projects and/or donor proposals as requested by CD, DCDs and sector advisors.Ensure cross cutting issues (HIV/AIDS, gender consideration and environment marker) as well as conflict sensitivity/"do no harm" approach are incorporated, monitored and evaluated as required into multi-sector interventions with support from Advisors.Support MAEL elements of proposal and report writing including provision of data, indicator progress and monitoring plans in cooperation with field managers and field and HQ sector advisors.Ensure sector MAEL systems are harmonized throughout South Sudan projects from data sheet collection to data base.Monitoring, Evaluation, Accountability and Learning ManagementCoordinate with relevant in country staff and HQ technical advisors for recommended indicators and review of measurement plans.Develop monitoring plans for all proposals in collaboration with programme managers and sector advisors.Work with sector advisors to develop and standardize survey tools and other data collection forms for monitoring programmes.Coordinate and oversee implementation of baseline surveys, needs assessments, KPC surveys, SMART surveys, midterm and end of project evaluations and other relevant monitoring and evaluation activities.Coordinate recruitment of consultants and oversee recruited consultants during surveys, baselines and evaluations.Support role out of innovative and updated MEAL technology and software.Promote measures to safeguard MEAL institutional memory in SDS programme by advising on reporting, data management and communicating lessons learned from MEAL.Participate in the quarterly management and country strategy meetings.Follow up necessary action points from the quarterly programme progress and strategy meetings.Train relevant programmes staff on MEAL tools, data collection and analysis and basic surveying and sampling techniques.Assist project staff to manage programme data for regular monitoring of programme progress.Staff ManagementLine-manage the MEAL Officers and any additional temporary or surge capacity MEL staff, including recruitment, day-to-day management, development and training, appraisals, etc.Ensure line managed staff receive supervision, mentoring and training in order to develop their personal and professional skills, knowledge and understanding. This may be through on-the-job training and taught sessions.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.Promote the health and security of the monitoring and evaluation teams in the field by ensuring the application of security guidelines, provision of essential communication equipment, guidelines for health and safety in the workplace and healthy living conditions and practices.Assist in the recruitment of local field staff to implement monitoring and evaluation activities within the intervention location following all HR policies of Medair and national policies.Attend relevant external coordination and feedback information, as applicable, to the appropriate managers and staff.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in public health, Biostatistics/Statistics, international development or other relevant social science.Good English (spoken and written) Experience3 years of work experience in managing MEAL in multi sector.Training and experience in epidemiology, statistics and software including SPSS, STATA or EPI info.Experience in monitoring and evaluation of humanitarian programsPost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferably in a support roleSolid experience in managing a humanitarian MEAL system, supervising household surveys/evaluations, reporting writingTeam-player but also able to work independentlyAble to develop and maintain effective relationships with internal and external stakeholdersAble to oversee multiple tasks, prioritising and delegating as requiredAble to build trust and enforce procedures How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Global Logistics Advisor will enable the efficient and effective operations of Medair's work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader. Project OverviewThe Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair' s country programs. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 2 years. Key Activity AreasMatrix Management for Country Programmes Logistics Manager or representative (15%)Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager).Establish through the matrix structure a collaborative and cooperative manner to manage the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative.Enhance functional specialisation and increases organisational depth of knowledge to improve programme outcomes.Escalate when needed disagreements that cannot be solved between the functional and line manager timely to senior levels in an effective manner.Effective operational support to country programmes (20%)Support, through guidance, advice and direction, Medair's existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice.Maintain and strengthen regular communication and exchange of information between GSO and Field logistics staff.Technical Logistics Advice & Training (30%)Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing.Relational mentoring of a network of colleagues to build a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions.Contribute to and validate the logistics component of proposals, budgets and project reports.Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed.Emergency Response (20%)Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support.Innovations (15%)Contribute to the MedEx (procurement software module) deployment & implementation in country programsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsSupply Chain / Business Management University degree or Relevant Field, Master's degree in humanitarian SCM field desirable.Excellent working knowledge of the English language (speaking and writing). ExperienceFive years professional logistics experience with at least three years working on humanitarian operational logistics programming at a management level.Proven experience to conduct risk and or trend assessments affecting a well performing logistics country function.Interact constructively and independently with line management and senior country leadership to proactively move forward on logistics management topics.Being comfortable in building a solution independently for topics that are beyond Standard Operating Procedures.Successful experience in project cycle management of humanitarian projects and logistics projects in fragile states.Knowledge and understanding of humanitarian and donor standards related to logistics.Demonstrated ability to work across multicultural, international, national and local institutional boundaries, units, and teams in an effective, empowering, and productive way.Demonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged.Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required.Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise.Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences for training and coaching.Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place. · Able to cope with basic living conditions in the field and during field trips.Timely taking pro-active ownership and stewardship to mitigate risks.Flexible and available to deploy in an emergency at short notice How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Global Logistics Advisor will enable the efficient and effective operations of Medair's work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader. Project OverviewThe Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair' s country programs. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 9 months. Key Activity AreasMatrix Management for designated Country Programmes Logistics Manager or representative (15%)Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager).Support with the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative.Enhance functional specialisation, increase organisational depth of knowledge and enhance integration to improve programme outcomes functional consistency and quality.Escalate disagreements that cannot be solved between the functional and line manager to senior levels in an effective and timely manner.Effective operational support to country programmes (20%)Support Medair's existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice.Maintain and strengthen regular communication and exchange of information between GSO and Country Programme logistics staff.Technical Logistics Advice & Training (30%)Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing.Participate within a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions.Contribute to and validate the logistics component of proposals, budgets and project reports.Carry out country programme visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed.Emergency Response (20%)Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support.Innovations (15%)Contribute to the MedEx (procurement software module) deployment & implementation in country programsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsSupply Chain / Business Management University degree or Relevant Field, Master's degree in humanitarian SCM field desirable.Excellent working knowledge of the English language (speaking and writing). ExperienceTwo – years professional experience at management level with at least one – year working on humanitarian operational logistics programming.Medair experience in country program logistics management is highly desirable.Highly competent – ability to make analysis and work with software packages.Experience in project design and monitoring; and evaluation of humanitarian projects.Experience of designing and implementing logistics related projects.Successful experience of project cycle management, especially in fragile States.Knowledge of humanitarian donor standards related to logisticsDemonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged.Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required.Training and Coaching skills.Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise.Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences.Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place.Able to cope with basic living conditions in Medair locations.Strategic, problem solver, dynamic, mature – presenting and discussing solutions or pathways towards solutions.Timely taking pro-active ownership and stewardship to mitigate risks.Flexible and available to deploy in an emergency at short notice. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesDirectly supporting the International Programmes team in administrative tasks, gathering department information & data, minuting meetings, collating feedback on new policies and positions, helping organize workshops, conferences and trainings, providing International Programmes Director (IPD) fieldtrip preparation support, Global Emergency Response Team and Security Advisor administrative support. Project OverviewMedair's International Programmes team oversees and supports all the Medair country programmes, as well as providing technical sectoral expertise, MEAL advice, security advice and Global Emergency Response Team (GERT) capacity. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsMay 2024. 50%, open-ended contract. Key Activity AreasProgrammes & International Programmes Director Administrative Support, 70% of time requiredProvide support capacity where needed and as prioritised by the International Programmes Director (IPD), working in close coordination with Head of Country Programmes (HCPs), Global Emergency Response Team (GERT), Security Advisors and Sector Advisor Team Leads.Maintain and introduce where necessary, streamlined administrative processes to enable the team to function efficiently and effectively in all administration tasks.Plan the weekly Programmes meeting and the bi‐weekly CD call.Take meeting minutes with International Programmes Department, COVID Taskforce, CD group etc. Follow up with people on action points.Support on knowledge management, SharePoint and Box transfer for International Programmes.Field travel support for IPD.Travel to Lausanne, Bern or Geneva to support notarizing country related documents or registration and visa applications.Support organisation of team events, workshops and conferences.Facilitate and map the annual International Programmes Calendar.Collate feedback from CDs and International Programmes on various policy and process revisions.Provide administrative, email and communications support to the IP Director (up to 20%).Technical Assistance, 20% of time requiredTo support the team in cross‐organisational activities such as the Core Humanitarian Standards.Collate Country Strategy Plans and necessary administration.Support the team with internal information management, such as gathering KPIs and Annual Report Data.Extra country-specific support (10%)Support special requests by monitoring an admin email address of resettlement requests, liaise with HCP and HR, track cases, preparation of letters and facilitate submission of forms for application.Support HCPs with the necessary administration to meet donor vetting requirements for specific grants, liaising with the relevant in-country logistic teams, and entering data into the donor vetting portal for approvalTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsUniversity degree or equivalent in a relevant subject such as Management / Development Studies /International Relations/ Business Administration or in a relevant technical subject.Excellent working knowledge of the English language (speaking and writing). Experience1-year post-qualification experience in a position in a humanitarian setting.Proven reporting and data analysis experience.Strong Christian commitment.Self-motivated, energetic, proactive, hard-working, servant-hearted.Excited about preparing and analysing reports.Team-player with good inter-personal skills.Contribute positively to the team atmosphere.Tactful, multi-level communication, Strong people centred approach.Capable of motivating people to meet deadlines in a supportive way.Familiar with intercultural differences.Capacity to work under pressure, with short deadlines and manage personal stress levels.Able to persevere in the face of difficulties and discouragement.Creative, open-minded, flexible, self-learner.Actively looking for ways to improve the quality of Medair's work. Knowledge of Humanitarian Essentials, Sphere, CHS and HAP Standards and other international humanitarian guidelines and protocols.Advanced planning, assessment and analytical skills.Good report and proposal writing skills.Good networking, advocacy and negotiation skills.Committed to consultative and servant leadership · Excellent communication skills  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair quality standards and the BPHS. To ensure that beneficiary participation is enhanced in all phases of the project. To manage and train the PHC team and locally recruited health staff. To anticipate, plan, and share in the development of new health project proposals. Project OverviewEmergency Relief and Rehabilitation projects in countries of high vulnerability. Workplace & Working conditionsGeneric Field Vacancies are based in capital city or main field base in one of our programmes. Starting Date / Initial Contract DetailsThis position is not currently open, but frequently required in the Field.Full time, Normally ranges from (a minimum of) 12 months to 2 years. Key Activity AreasTechnical / ManagementDevelop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports).Support the Programme Coordinator and CD in the development of new proposals.Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices.Logistics and AdministrationTo coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow.To ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment,appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Projects Coordinator.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsTo maintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the International HQ Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementTo be responsible for the safety and security of Medair health assets and personnel on site of operations.To adhere to the security guidelines employed by Medair on site.Quality ManagementTo promote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.QualificationsHigher level qualification in a technical field; BSc/MSc in Management desirable.Medical doctor or senior nurse with public health or tropical health qualification desirable. Experience2 years minimum experience post qualification.1 yr overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project OverviewMedair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditionsField position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract DetailsMay 2024. Full time, 12 months. Key Activity AreasTechnical / ManagementResponsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.Develop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.Support the Programme Coordinator and CD in the development of new proposals.Logistics and AdministrationCoordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsMaintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementBe responsible for the safety and security of Medair health assets and personnel on site of operations.Adhere to the security guidelines employed by Medair on site.Quality ManagementPromote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.Financial ManagementReview and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMedical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.Strong working knowledge of English (spoken and written). Experience2 years minimum experience post qualification.1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Working knowledge of Microsoft Word, Excel and TeamsAble to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Roving Project Support Manager is key to the efficient and effective running of operations in the area to which they are assigned. This varied and challenging role involves covering for the support functions including the Project Support Manager, Human Resources Manager, Logistics Manager and Finance Manager. More specifically, this will involve coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles. In the absence of the Project Coordinator, the Roving Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project OverviewMedair delivers life-saving multisectoral interventions to emergency affected populations in eastern DRC in difficult to access areas and despite security challenges. Sectors of interventions are health, nutrition and WASH In terms of outbreaks, the Eastern Part of DRC where Medair is providing support sees frequent disease outbreaks, such as as measles and cholera. In this context, access and quality to Primary Health Care is a priority. Workplace & Working conditionsField based position in D.R.Congo. Starting Date / Initial Contract DetailsASAP. Full time, 12-24 months. Key Activity AreasRoving Project Support ManagementEnsure the smooth running of the assigned base including staff supervision, maintenance and liaison with landlords, contractors and suppliersSupervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followed, oversee preparation of weekly closing and monthly financial reports, review reconciliations done by financial assistants.Manage base budget(s), ensure expenditure is within set guidelines, ensuring all funds are well and timely spent in accordance with donor requirements and time frames.Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staffEnsure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if requiredIn collaboration with the PC work with field managers and GSO staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget, including supporting Project Managers to do quarterly pipeline analyses, ensuring that spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsSecurity ManagementIn the absence of the PC, attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staffFollow the instruction of the PC, to ensure the availability of emergency equipmentProvide support in managing security incidents as required, including the writing and submitting of incident reportsAdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports as required by field management and HQ and contribute on request to external reportsEnsure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, performance monitoring, disciplinary, development and training, appraisal, etc.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsWork to strengthen internal communication, support, and mutual understanding between support functions and programs as appropriate to your work level and area of influences.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and are the most up to date versions and guidelines are followedIn conjunction with relevant managers review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in relevant subject or equivalent professional/technical qualificationStrong French (spoken and written). Good English (spoken and written). ExperiencePost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferable in a support roleCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerGood understanding of cross-cultural issues. DiplomaticAttentive & hospitable to colleagues, visitors at the team houseAble to cope with basic living conditions in the field and during field trips. Problem solving abilityExcellent communicator. Good numerical and report writing skillsCommitment to best practiceAble to oversee multiple tasks, prioritising and delegating as requiredStrong leadership skills. Consultative management style. Accountable decision makerAble to build trust and enforce procedures. Strong organisational and time management skillsCoaching and training skills How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesResearch new funding sources, prepare specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination. Project OverviewMulti-sector relief programme including: Health, Nutrition, WASH, MHPSS across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan. Workplace & Working conditionsField based position in Juba, with frequent travel to field locations, South Sudan. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 – 24 months. Key Activity AreasDonor Mapping & Donor Relations ManagementKeeping up-to-date with trends and analyse institutional donor funding opportunities for South Sudan and advise senior management on strategic funding decisions.Support the Country Director and Deputy Country Directors in developing and maintaining efficient donor relations with the in-country representatives of relevant funding partners.Maintain relationships with key institutional donors.Facilitate donors' monitoring visits to projects.Grants ManagementKeeping up-to-date with all donor specific guidelines and timelines (incl. humanitarian policy and practice) and inform/train relevant colleagues on these guidelines/timelines.Manage the process of compiling donor proposals and reports in close cooperation with Project Coordinators/Project Managers, Technical Advisors and GSO-staff.Act as the focal point for maintaining online donor grant management systems.Support the development of appropriate systems to ensure donor compliance, including financial and monitoring and evaluation systems.Monitor the project budget expenditure, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe to advise senior management on the overall financial/funding status of the country programme.Ensure timely communication with donors in case of significant programmatic or financial deviances from the submitted donor proposal.Quality ManagementAdvise relevant staff on institutional donor requirements and in accordance with Medair, donor, country and international standards.Raise any recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.Strong working knowledge of English and French (spoken and written). Experience5 years post-qualification experience in a management position.3 years post-qualification experience in a complex humanitarian emergency.3 years overseas work experience, preferably with a humanitarian NGO.Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.Experience in the design, monitoring of implementation and evaluation of humanitarian programmes.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere and HAP Standards and humanitarian guidelines.Advanced planning, assessment and analytical skills. Good report, negotiation and proposal writing skills.Advanced leadership and project management skills. Experience of representation at national and local levels. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe WASH & Food Security Advisor provides technical advice and support to management and project staff, delivers training and ensures quality programming. On a day-to-day basis this involves developing, leading, monitoring and evaluating technical aspects of the country programme activities in WASH and Food Security. The role includes coordinating and networking at a senior level with national and regional authorities, clusters, and other NGOs, providing capacity building for national and international staff, championing best practice (international and Medair) in the programmes and contributing to the overall management of the country programme. The WASH & Food Security Advisor will advise on assessment and survey design, for existing and new project areas. Provide technical advice and ensure quality programming in WASH and some Food Security aspects of programmes. Provide capacity building for national and international Project Managers. The role Holder will be the Point of contact in the country programme for GSO sector Technical Advisors. Champion best practice (international and Medair) in the WASH programmes and contributing to the overall management of the country programme. Project OverviewMedair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently multi-sectoral projects in health, nutrition, WASH, and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. Workplace & Working conditionsField based position in Kabul, Afghanistan. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 months. Key Activity AreasProject ManagementProvide programme support and technical advice with an emphasis on WASH and disaster risk reduction including food security.Maintain an overview of the country WASH & Food Security programme(s) and of the regional context, with a view to strategically developing new projects in current sites and / or in surrounding regions.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards.Provide technical support in the sectoral (WASH, Food Security, BCC, DRR) including the evaluation and impact analysis of current projects and writing of donor proposals and reports within the required timeframes.Monitor the project quality outcomes and make necessary recommendations including corrective action related to changes to the project scope, project schedule and project costs in consultation with project and senior management.Participate in recruitment of staff for country programme, providing advice on technical skills and experience as requested.Define appropriate policies, guidelines, and protocols for the WASH aspects of Medair's work in country, in consultation with other field project managers and in line with relevant government, Sphere and WHO guidelines!Carry out regular monitoring visits in conjunction with other field project managers, ensuring that project objectives are met within the stated timeframes and in accordance with recognised international standards!Supervise and monitor the development of reporting systems for data collection (qualitative and quantitative), analysis and follow-up and feedback to relevant staff, donors, partners, and other agencies.Maintain an oversight of WASH supplies ordered for the WASH projects, supporting the WASH and logistics staff in the coordination and quality control of WASH supplies.Provide input into the integration of beneficiary participation and accountability in all aspects of Projects.Develop new project design for WASH, BCC, Food Security and DRR components of projects, in consultation with wider senior management team.RepresentationDevelop and maintain relationships with UN, NGOs, donors, partners, and other stakeholders, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.Seek out relevant networks or task groups on specific Sector -related humanitarian aid issues and actively participate, if possibleAccompany donors on field trips, as requested, and ensure programme details are transmitted in a timely and professional manner.Represent Medair, as appropriate, at coordination, sector, and bilateral meetings, working groups, with national and / or local government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the WASH sector and avoiding duplication with the work of other agencies.Staff ManagementParticipate in the recruitment of WASH, Food Security and DRR staff for the country programme, providing advice on technical skills and experience as requested.Ensure that all WASH staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring, and coaching, within budget constraints. Plan and develop training material as required.Support line managers in inductions and appraisals of WASH staff, particularly with regard to technical skills.Financial ManagementWork with the Projects Coordinator and relevant field project managers and GSO staff to plan and construct Sector budgets.Work with the Projects Coordinator to ensure the project expenditure is in line with approved budgets, advising on potential under / overspend and recommending appropriate corrective action.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed.Ensure WASH & Food security projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g. Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the WASH Advisor at GSO regarding quality, strategy, and technical guidelines.Ensure sectoral integration, learning, sharing and adoption of best practices to ensure quality of projects in liaison with other sector advisors, and under advice of GSO WASH Advisor.Maintain a resource library for the WASH, BCC, Food Sec and DRR teams and keep up-to-date with the latest trends and updates within the sector. Ensure staff have access to necessary and appropriate information as required.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Aim to contribute towards team unity through respectful communication.QualificationsBSc in Water / Environmental/Agriculture Engineering or Management or Civil Engineering or Hydrology / GeologyGood English (spoken and written) ExperienceRelevant post-qualification professional experience, in a management position2-year overseas experience in relief work with an NGO managing and coordinating WASH/FSL projects, preferably in an emergency contextExperience of the humanitarian sector in an emergency contextProject Management experienceExcellent proposal and report writing skills (including ability to develop and report on log-frames and a knowledge of indicators and impact)Knowledge of Humanitarian Essentials, Sphere and HAP Standards, protection issues and other international humanitarian guidelines and protocolsKnowledge and experience of principles and design, monitoring, implementation, and evaluation of projectsGood financial management skills (budget design and control)Excellent negotiation/advocacy skills within varying cultural and professional contexts, in particular regarding donors and government officialsExcellent time management and an ability to meet goals.Commitment to best practiceAdvanced planning, assessment, and analytical skillsGood report and proposal writing skills.Problem solving ability How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project OverviewMedair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditionsField position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract DetailsMay 2024. Full time, 12 months. Key Activity AreasTechnical / ManagementResponsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.Develop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.Support the Programme Coordinator and CD in the development of new proposals.Logistics and AdministrationCoordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsMaintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementBe responsible for the safety and security of Medair health assets and personnel on site of operations.Adhere to the security guidelines employed by Medair on site.Quality ManagementPromote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.Financial ManagementReview and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMedical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.Strong working knowledge of English (spoken and written). Experience2 years minimum experience post qualification.1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Working knowledge of Microsoft Word, Excel and TeamsAble to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesProvide input for the International Programmes Department (IP) to the development of new digital systems to improve finances, budgeting, reporting, resource planning and supply chain management. This includes collecting input from staff based at GSO and also from all country programmes. This position is the key link between the Financial planning and analysis (FP&A) project team and a stakeholder in the Supply Chain Management (SCM) project for IP staff ensuring that IP perspective is included during the development and implementation of the critical new systems. The scope of the FP&A project includes budgeting, budget allocation to donors, planning & forecasting, reports (donor & internal) as well as analysis. The scope of the SCM project includes procurement, warehousing and fleet/equipment. Project OverviewThe International Programmes Department is specifically responsible for the timely delivery and high quality of Medair's humanitarian services in the field. With support from technical advisors, the Global Emergency Response Team and the Country Program focal points. Workplace & Working conditionsThis is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 12 months. Key Activity AreasFinancial planning and analysis core team memberRepresent the IP department and International Country Programs (ICPs) within the FP&A project in order to deliver solutions and promote digital transformation based on Medair's needs and requirementsRepresent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing. Meet regularly with the IP BPO, discuss key issues arising in solution design.Centralize feedback from Heads of Country Programs (HCPs) & ICPs.Collaborate with IP department, ICPs and other stakeholders to map out current and future expected processes.User requirementsWhile representing the IP department and ICPs perspective, work with the FP&A core team to define all user requirements that align across all departments and stakeholdersWork with the 3rd party provider to determine how best to meet the user requirements, first using out of the box standardized processes, second using configuration changes, and if this is not possible then through customization. Review Solution Designs and sign off on an accepted Solution Design for the IP department.System evaluation and selectionParticipate in evaluating potential platforms and providers against selection criteria, including but not limited to; participating in demonstrations, reviewing documentation, discussing with other NGOs, experimenting with test environments, etc.System configurationContribute to the design and configuration of the budgeting and forecasting tool based on the defined requirements, ensuring it aligns with Medair's financial processes, reporting needs and are consistent with ICP.Help in defining data mapping and integration requirements to ensure seamless data flow between the new tool and legacy systems (FIN4U, Medair People, MEDEX, portfolio, etc.)Quality and Compliance AssuranceFrom a quality perspective, identify opportunities to improve budgeting and forecasting processes, recommending adjustments as needed. Identify and address any discrepancies or errors promptly.Ensure that the tool and the budgeting and forecasting processes adhere to regulatory requirements, internal policies and maximise delivery of services and synergies between donors.Change managementAssist in change management efforts in the IP department and ICPs by providing regular update, highlighting improvements and best practices related to the tool's use.User Acceptance TestingGather and review FP&A story board (user stories), solution design documents, and functional design documents and best practices related to the tool's use.Update, enhance and develop user stories ready for UAT test script creation.Participate in the UAT using test scripts to build expertise in the system, sign off on the functional solutions under UAT. Consult / support as necessary stakeholders in IP & ICPs for UATReview documents for new requirements as a result of UAT and identify process changes / report needs.End user trainingAlign the training material with Medair's revised policies/SOPs/guidelines, identifying needs for change based on accepted solutions in the new FP&A tool. Participating in EUT in GSO and ICPs.System Support and Roll-outIP Focal point for monitoring and supporting end users after 'go live', advise on best practice, develop a FAQ document with hints/ tips. IP First point of contact for problem resolution initiating action items for troubleshooting through the relevant channel (BPO, IT admin, Consultant).Provide feedback to the Medair departments on changes needed on the policies / SOPs / guidelinesSCM StakeholderRepresent the IP department and ICPs within the SCM project in order to deliver solutions and promote digital transformation based on Medair's needs and requirements. Represent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing.Meet regularly with the IP BPO, discuss key issues arising in solution design.participate and contribute in UAT by identifying potential gaps. Support/conduct end-user training for all staffSupport to IP department & ICPsAssist HCPs and ICPs with issue encountered when using Medair digital systems if fundamental flaws or errors are suspected in the design or execution of the processes. Identify the BPO of the system involved and participate in determining the scope of the problem and propose options for solutionsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor's degree required in Business Administration, Supply Chain, Engineering, Computer Sciences, Information Systems or similar.English (spoken and written), French and/or Arabic advantageous. ExperienceUniversity degree in humanitarian or related field required. Masters in related fields desirable.5 years professional experience, 3 years working on humanitarian projects with minimum 1-year experience in a fragile State. Medair experience essential.Strongly recommended: excellent knowledge of all Medair processesProficient with computers. Excellent working knowledge of Microsoft Excel, Word and OutlookExperience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes. Experience in dealing with donors, budgets, grants and proposals.Advanced planning, assessment and analytical skills.Knowledge and experience of change management.Firsthand experience with audits and audit requirements.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesLeading a diverse team, the Country Director oversees all programme and support activities in-country. Representing Medair in all issues relating to the programme, the Country Director plays a key role in donor relations and manages the country strategy and project implementation in conjunction with senior field managers. Project OverviewMedair has been operational in Syria since January 2015, with a Country Office based in Damascus, and 3 field bases: Damascus (Rural Damascus, Homs and South Syria); Aleppo; Deir Ez-Zor. The programme is active in Medair's key sectors: Health and Nutrition, Protection, WASH, and Shelter. Workplace & Working conditionsField based position in Syria, Damascus. Starting Date / Initial Contract DetailsNovember 2024. Full time, 24 months. Key Activity AreasLeadership & ManagementDesign, update and evaluate the country strategy, in conjunction with the relevant senior programme managers and GSO staff. Consider community needs, donor criteria and strategies and an exit strategy in order to facilitate the long-term planning and development of the projects in the country.Manage the overall programme and support functions, including reviewing and refining the management structures and overseeing the development and maintenance of operational procedures for individual projects and support functions.Analyse humanitarian needs, trends and political developments in the country of operation.Ensure all programme activities and support functions comply with applicable national and international laws and regulations, including in-country registration.Donor Relations ManagementDevelop and maintain strong relationships with the in-country representatives of relevant funding in order to secure funding for the country programme.Oversee the drafting and presentation of all proposals, operational and financial reports related to the country programme, in collaboration with the relevant Senior Programme Managers and Global Support Office staff.Coordination & CommunicationDevelop/maintain relationships with authorities, donors, media, other NGOs and embassies with the objective to raise public awareness and identify funding opportunities and other potential partnerships.Ensure that the GSO Engagement & Global Communications receives appropriate material for communication and fund-raising activities.Ensure that timely programme reports are updated and submitted to Global Support Office.Financial ManagementMonitor the country project portfolio and base costs funding coverage.Support the planning and construction of project budgets and supervise project budget management and expenditure, in collaboration with relevant managers and GSO team, ensuring that budgets are spent according to donor proposals and regulations.Ensure sufficient and appropriate controls are in place to prevent fraud and that staff receive the required information and training to minimise the risk of occurrence within the country programme.Security ManagementOverall responsibility for the safety and security of Medair staff and assets.Oversee the implementation of country security plan, guidelines and manuals.Ensure security procedures and awareness are maintained in collaboration with the Security Focal Point.Take the lead on decision-making and contingency planning during security incidents or threats.Staff ManagementLine manage designated staff, including direct supervision and development.Ensure effective HR functions of all national and international staff and refer issues to the appropriate HR lead. Ensure compliance and safeguarding policies and practices are in place in all locations.Hold regular team meetings and through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.Quality ManagementEnsure the country programme is implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards.Ensure frequent and appropriate monitoring and evaluation of programme activities and outputs.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international programmes and GSO prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity Degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.Post-graduate degree in the humanitarian sector. Security management and leadership trainingStrong working knowledge of English (spoken and written). Ability to speak, or willingness to learn Arabic. ExperienceAt least 3-4 years post-qualification experience in a senior management position.At least 2 years post-qualification experience in a complex humanitarian emergency.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere and HAP Standards.Advanced leadership and management skills. Able to oversee multiple tasks, prioritising and delegating.Capacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learner. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Project Support Manager is key to the efficient and effective running of the country programme. This varied and challenging role involves coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles the Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project OverviewMadagascar is counted as the country with the second or third highest chronic malnutrition rate worldwide and Southern Madagascar is experiencing the worst drought and food security crisis recorded since 1981. Also, Madagascar is one of the most prone countries to Cyclones, hence, working on disaster preparedness is critical. Medair as been present in Madagascar since 2002 and currently runs WASH, Nutrition, DRR and ERT projects in different parts of the country. Workplace & Working conditionsField based position in Ambovombe, Madagascar, with frequent visits of field sub-bases. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 months. Key Activity AreasProject Support ManagementEnsure the smooth running of Medair base(s) and programme support activities, including: potential base set-up ; staff supervision; security; maintenance and liaison with landlords, contractors and suppliers; and ensuring relevant policies and procedures are put in place and followedSupervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followedOversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staffEnsure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT troubleshooting if requiredWork with field managers and HQ staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget(s), ensuring spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsSecurity ManagementAttend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staffEnsure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipmentProvide support in managing security incidents as required, including the writing of incident reportsAdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports as required by field management and HQ and contribute on request to external reportsEnsure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, etc.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleague and partners to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsQuality ManagementPromote and use Box, the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followedIn conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in relevant subject or equivalent professional / technical qualification.Strong working knowledge of French and English (spoken and written). ExperiencePost-qualification management experience in a relevant profession.Experience with base set-up is an asset.Experience working in a cross-cultural setting, preferable in a support role.Supervisory management experience, preferably in the NGO sector.Problem solving ability. Excellent communicator. Good numerical and report writing skills.Commitment to best practice. Good understanding of humanitarian work.Team-player but also able to work independently. Good inter-personal and conflict resolution skills.Able to develop and maintain effective relationships with internal and external stakeholders.Capacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learner. Good understanding of cross-cultural issues. Diplomatic.Able to cope with basic living conditions in the field and during field trips. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security management. Project OverviewMedair has reestablished our offices in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver multi-sectoral projects, whilst scoping out needs in new locations and sectors thus the PC role will be instrumental in helping to carry out research, leading assessments and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditionsMedair field-based position in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract DetailsApril 2024. Full time, from 6 to 12 months. Key Activity AreasProject Identification and DesignSupport the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses.Liaison and collaboration with other INGOs, UNHCR and potential local partners.Facilitation of project design in close collaboration with the team and coordination with other organisations and authorities.Project ManagementOversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) in accordance with the project proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support sectoral Project Manager(s) and staff in day-to-day decision making as required.Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or head-quarters managers or to donors.Maintain an overview of the regional context with a view to the strategic development of new projects both in current and surrounding camps.Support the Programme Funding Manager and Country Director in the development and writing of new concept notes and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.Ensure complete and timely reporting of activities and beneficiary numbers to Medair, donors, line managers and any other relevant bodies while ensuring documents are produced according to guidelines.RepresentationDevelop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UNHCR, UN agencies and other (I)NGOs) and represent Medair at relevant stakeholder meetings in order to facilitate and ensure cooperation and partnerships.Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.Accompany donors and stakeholders on field trips and ensure programme details are shared in a professional manner.Financial ManagementPlan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines.Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country Director.Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures.Staff ManagementEnsure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with and support the relevant Project Manager(s).Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team.Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.Security ManagementLead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments. Also review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other INGOs, the UN or other relevant security bodies. Report an changes as appropriate, to the Country Director.Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.Oversee and monitor staff adherence to security protocols, including security incident reporting.Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used.Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration.Fluent French (spoken and written) is essential.Strong working knowledge of English (spoken and written). ExperienceTwo years post-qualification experience in a management position, preferably in a relief environment.Overseas work experience with a relief and rehabilitation NGO.Knowledge of the Red Cross Code of Conduct, Sphere and CHS Standards and other international humanitarian guidelines and protocols.Advanced planning, assessment, and analytical skills. Good report and proposal writing skills.Good negotiation skills; problem solving ability and security management. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Project Support Manager (PSM) is responsible for the support functions within the Chad country program. This role oversees Human Resources, Finance and Logistics. Project OverviewMedair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. The role of PSM will provide leadership across the sectors of Logistics, HR and Finance with a team of staff reporting into this position. The PSM will be instrumental in helping to establish Medair operations in Chad and develop national staff as we provide life-saving programming to the dynamic and changing humanitarian needs. Workplace & Working conditionsField based position in N'Djamena, Chad. Starting Date / Initial Contract DetailsApril 2024. Full time, 6-12 months. Key Activity AreasBase ManagementEnsure smooth running of N'Djamena base including line managing base support staff to ensure the effective running of the compound.Manage and track expenditure of base budget by ensuring spending is by time frames and adjusts spending if required. Coord. routine maintenance of base infrastructure and equipment, repairing items using most cost-effective solution.Development and implementation of robust systems designed to ensure the physical security of the base and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources.Welcoming and briefing new Medair staff and visitors to the base, arranging transportation if required and ensuring they have all the information needed for their stay.LogisticsManage the Logistics Snr Officer to ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing, equipment and fleet.Ensure that logistics staff follow the Medair procurement procedure and where applicable, donor regulations on procurement, maintaining records and information management.Ensure transport procedures are being followed in the daily management of fleet use and working with drivers. Support with planning weekly staff movements considering staff and fleet availability and programme requirements, ensuring the most efficient use of Medair resources.Support field sites where stock is stored to ensure Medair warehouse procedures are being followed.Liaising with external contacts to ensure services are delivered on time, on budget and to an acceptable standard.FinanceManage the Finance Senior Officer and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met.Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.Work with PMs and the Project Coordinator in the preparation and development of budgets for support and shared costs.Human ResourcesOversee Human Resource management function at project site, supervising the Project Support Officer and supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure line managers are supported on disciplinary action and grievance procedures, ensuring that the correct procedures are followed and records are kept in accordance with Medair guidelines and local labour laws.Represent Medair to all local ministries and commissions, in relation to labour issues.Provide line managers with any necessary training, advice, mentoring and coaching on performance management procedures for their team.Administration & ComplianceDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed.Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports, with a focus on equipment/assets and supplies, in particular.Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly fashion and are routinely and punctually shared in the filing (archive) system, in line with Medair and donor requirements.Implement anti-corruption and fraud measures, in line with Medair policies and the applicable donor procedures.CommunicationCoordinate with authorities and other NGOs, as applicable, on matters relevant to Medair operations in the area.Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements.ManagementManage base in N'Djamena including budget, repair of relevant items and line management of cleaner and cooks and other base staff.In collaboration with senior management and team, help recruitment forecasting to support programme activities adequately.Develop a recruitment strategy that allows for growth in the support departments.Ensure capacity building by adequate orientation to systems and procedures, ongoing on-the-job training and peer training.On occasions contract and work with casual labour or contractors to achieve specific, time-bound tasks.Set performance objectives for direct report and ensuring that all other programme support staff have performance objectives set and reviewed at the end of probation and then every six months.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.Quality ManagementPromote and use Medair e-library and other operating procedures with support staff, ensuring that all standardised formats are used and guidelines are followed.In conjunction with the PC and relevant PMs, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry out regular inspections and spotchecks, both on systems and ongoing work, to ensure the best use of Medair assets and resources.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsDegree in relevant subject such as Logistics / Management / Business Administration or equivalent professional / technical qualification Experience2 years post-qualification professional experience in a humanitarian context.Strong working knowledge of French and English (written and spoken)Knowledge and understanding of humanitarian standards such as Sphere and CHS.Team-player with good inter-personal skills and willingness to support others and to share workload.Experience in training / mentoring / coaching staff.Able to prioritise clearly, oversee multiple tasks and to take initiative.Able to enforce procedures and to set clear objectives for staff and to delegate.Committed to consultative and servant-minded leadership.Capacity to work under pressure and manage personal stress level and a creative, open-minded, flexible, self-learner.Advanced planning, assessment and analytical skills with strong negotiation skills and problem solving ability.Areas of expertise in Finance / Accountancy, People Management / Human Resources, Logistics and Warehousing, Security.Senior Management . How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe WASH Project Manager plans, develops, monitors and evaluates the assigned WASH project(s). This involves assessing WASH needs, designing projects, writing proposals and initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Providing technical support, leadership and strategic direction, other important aspects of the role include meeting quality standards in WASH delivery, encouraging beneficiary participation, liaising with other stakeholders and managing and training WASH staff. Project OverviewMedair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver WASH projects in two or three camps to ensure household access to water through borehole drilling and equipping, construction of elevated tanks, network supply, distribution points, water trucking and other emergency WASH programming. The PM will be instrumental in helping to carry out research, coordination, leading assessments, implementing programming, reporting and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditionsField position based in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract DetailsApril 2024. Full time, from 6 to 12 months. Key Activity AreasWASH Project ManagementManage assigned WASH projects in order to meet project objectives within the budget and allocated time frame.Provide strong leadership of the assigned WASH project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local WASH staff.Management of contractors, including written contracts, workplans, milestones and budgets.Implement appropriate and effective WASH strategies in consultation with other WASH staff and field managers.Set clear objectives and indicators for WASH activities in collaboration with the WASH staff, field managers and, where appropriate, with the local communities.Continuously monitor and supervise WASH activities, overseeing the technical design, execution and evaluation of progress through outputs and impacts using both quantitative and qualitative data.Ensure the integration of beneficiary participation and accountability in all aspects of the project.Provide accurate and timely reporting of activities according to Medair, donor and other applicable timeframes.Develop new proposals (including budget development), linked to the country strategy, in conjunction with the relevant field managers.Staff ManagementLine-manage the WASH staff of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage and support other WASH project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives, progress, current work plans and to provide the opportunity for feedback.Provide coaching and supervision to staff in order to develop ownership and full responsibility for WASH activities.Assess the training needs of WASH staff and ensure that appropriate training is provided/conducted.Financial ManagementManage the WASH budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.Clear budget forecasting, and coordination with WASH staff and the in-country Finance Manager.Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned WASH team, Medair in-country and GSO WASH Advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.Participate in WASH coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the WASH staff and field managers on relevant issues.LogisticsSupport the logistics activities of WASH staff, particularly in relation to the purchasing of supplies and equipment for the assigned WASH activities.Liaise, as necessary, with the WASH, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used.Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards,Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsHigher level qualification in a technical field, preferably in water and sanitation.BSc / MSc in Water / Environmental Engineering or Management or Civil Engineering or Hydrology / Geology.Fluent French (speaking and writing). Experience2 years post-qualification professional experience in a field based humanitarian context.Management experience within a WASH programme.Excellent working knowledge of French and English (spoken and written).Proven ability to manage WASH project implementation directly and through partnership.Good numerical, report writing and administration skills.Problem solving and technical WASH skills within a humanitarian setting.Knowledge and understanding of humanitarian standards such as Sphere and CHS.Team-player with good inter-personal skills and willingness to support others and to share workload.Aptitude for community mobilisation and capacity-building.Experience in training / mentoring / coaching staff and supervision of sub-contracted parties.Able to prioritise clearly, oversee multiple tasks and to take initiatives in project decisions.Able to enforce procedures and to set clear objectives for staff and to delegate.Committed to consultative and servant-minded leadership. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesWorking under the supervision of the Supply Chain Specialist, in the Logistics Operation Unit in Switzerland that covers various countries, the Global Emergency Response Team (G-ERT) and includes Switzerland for supply chain activities. This position contributes and enables the operativity of the Swiss office and its relevant flow of supplies and services for the use of Swiss office and field country programmes and G-ERT. Project OverviewThe Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The team also develops and owns the policies and processes related to logistics activities in the field. The GSO Logistics Operations team is specifically responsible for Global and GSO Procurement, Supply Chain Management and Base Operations in both Switzerland and Nairobi Offices. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsApril 2024. Full-time open-ended contract. Key Activity AreasProcurementResponsible for managing assigned procurement including Global Emergency Response Team goods and services.Responsible for data entry and tracking procurement requests ensuring procurement of the right product, at the right time, to the right location, at the right prices using the right procedures in compliance with Medair and donor guidelinesAdvise and support customers in planning, organising and monitoring their procurement.Liaise with suppliers; maintain and build supplier relations, process invoices and administrative paperwork archiving to ensure on time payment.Monitor actual procurement against conditions agreed in long term contracts and framework agreements and ensure contract, supplier and procurement records are kept up-to-date.Act as Medair shipment officer for the own procured goods or services; make sure shipments are organized in time and according to the right procedures, considering international, national and customs regulations; follow up shipments and communicate schedules with consignees.Global Emergency Response (G-ERT) procurement/stock controlResponsible for the GERT kits procurements, stock availability and replenishment so that they are fully equipped & deployable all year round, if needed.Properly follow up on all administrative steps related to the above.OtherSupport and assist the general work and administration of the Logistics team.Cover for other Logistics team members when absent or re-assigned to support emergency responseInnovation/continuous improvementProactivity towards continuous improvement and simplification, more efficiency and saving opportunities ·Support the BPEs Focal Points within Medair; ensuring policies and procedures are up-to date and serve as reference point for questions, information and training.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsBachelor's Degree is preferred, preferably with Supply Chain or Business Operations.Fluent in French and English both written and spoken. ExperienceMinimum 2 years professional experience in operational logistics is preferred.Experience of logistics in a cross-cultural, challenging environment.Can carry out related responsibilities with minimum guidance.Proven ability to communicate effectively both internally and externally and both orally and in writing.Demonstrated ability to work across institutional boundaries, units, and teams effectively and productively.Ability to organize, prioritize, and perform multiple tasks.Good organizational and planning skills.Detail-oriented.Team-spirit for collaboration.Continuous improvement spirit.Transparent and ethical at all times.Creative, open-minded, flexible, self-learner.Self-motivated, energetic, hard-working, servant-hearted. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesManage and lead Medair ongoing earthquake response in Aleppo (ALP), Syria. Provide strategic leadership and direction for the Aleppo response and other projects that may be developed. The ALP PC oversees all activities, works closely with the Country Director, Deputy Country Director, Technical Advisors, Technical Officers, and Global Sector Advisors. The ALP PC is responsible for external coordination at the field level – liaising with other humanitarian agencies and coordination bodies. The ALP PC is expected to attend sub-national level sector and donor meetings in Aleppo. Project OverviewMedair Syria is responding to the earthquake emergency response with interventions in Shelter/NFIs, CVA, MHPSS, Health, and WASH. Workplace & Working conditionsField based position in Aleppo, Syria, with occasional travel to Damascus. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 6 months with possibility of extension. Key Activity AreasProject ManagementLead and manage a comprehensive response strategy including resource needs analysis, and timely reporting to relevant sectors, in consultation with the Senior Management Team (SMT) and Project Managers.Ensure that the response strategic plan is current in the midst of a rapidly changing environment, through regular monitoring and evaluation assessments, and that reports submitted to the relevant parties.Support Project Manager(s) and Technical Officers in daily response planning and decision making, to submit regular monthly project reports, to ensure that all relevant documents related to the response are produced and filed.Working closely with the SMT, develop and produce new concepts and proposals, in coordination with the Program Funding Manager (PFM).RepresentationDevelop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local government officials, donors, UN agencies and other NGOs or partners) and represent Medair at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships.Seek out and actively participate in local networks or task groups on specific humanitarian aid issues.Accompany donors on field trips and ensure programme details are transmitted in a professional manner.Financial ManagementSupport Project Managers to construct budgets for designated projects, in collaboration with the relevant Sector Advisors, SMT and PFM.Support Project Managers to ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to SMT.Monitor the spending of the designated project(s) to ensure compliance with Medair and donor guidelines for financial accounting and reporting practices.Exercise budget authority up to 10,000 USD on project expenses and support (base) costs.Staff ManagementEnsure that all personnel related issues for the staff are carried out in accordance with Medair HR policies. This includes recruitment, appraisal, objective setting, development, training, disciplinary action etc.Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.Hold regular team meetings and build an effective team through a consultative leadership style and a transparent, honest and supportive communication structure.Promote the health and security of the staff by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.Security ManagementMonitor and review, with the Country Director, the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the in-country Security Focal Point.Ensure all staff members and all visitors receive appropriate security briefings and on-going training in security-related topics.Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.In the event of an in-country crisis, support the Crisis Management Team as required.Quality ManagementFollow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant situations.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management/ Development Studies / Business Administration.Strong working knowledge of English (spoken and written). Experience3-4 years' project management experience.3 or more years' experience working in a field-based humanitarian context.Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.Experience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesEfficiently oversee and coordinate all aspects of warehouse operations including receipt and dispatch of goods, stock management, inventory management, Stock Request / order fulfilment, team supervision and coordination with partners to ensure smooth and effective warehouse operations. Take an active lead role in the management of the stock management for the South Sudan Programme in close coordination and liaison with the Juba procurement and transport team, field locations and the GSO Nairobi team. Ensure that all activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines. Project OverviewMulti-sector relief and rehabilitation programme including provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan. Workplace & Working conditionsField based position in Juba, South Sudan. Starting Date / Initial Contract Details1st April 2024. Full time, 24 months. Key Activity AreasStock ManagementResponsible for receiving in the warehouse medical and non-medical goods from suppliers, GSO Nairobi and GIKs from Donors and Partners in accordance with Medair stock management guideline. Ensure that quality and quantities of goods delivered are in conformity with PRs and PO/PAs by using Delivery Notes, Receipt of Goods and/or Waybills.Responsible to ensure that goods received in the warehouse are properly and accurately documented, and well stacked and stock cards are created immediately.Receive and process stock requests as received and apply the FEFO/ FIFO principles. Coordinate with the transportation team for dispatch to static/ERT sites. Prepare WB for outgoing stocks and follow up to receive the signed WB from the receiver to confirm they received the stocks.Responsible for updating stock cards, stock reports, WhiskyApp and Waybill tracker in SharePoint on daily basis.Accurately record all GIK (in) and GIK (out) stocks by updating stock cards, stock reports and compiling loss reports, signed off by the Deputy Logistics Manager and Budget Holder.Conduct 10% random stock spot check every Friday, aligning physically held stock with stock cards. Any discrepancies to be investigated and written justifications provided to Deputy Logistics Manager. Loss reports to be raised after investigation and uploaded on to SharePoint with BH and Deputy Logistics Manager signatures.Conduct monthly stock physical inventory and audits, to include donor stock audits, with donations, disposals, and transfers within donor guidelines to current and future projects.Gain donor and consortium approvals before doing so. any stock transfer, donation or disposal.ReportingSubmit weekly stock spot check to Deputy Logistics ManagerDistribute every two weeks stock reports to all PM and PC's, including separate pharma stock reports, with clear expiry dates for stocks with less than 6 x months expiring shelf lives. Follow up with respective PMs on disposal methods and plans of reported near expiry stock. Ensure PMs prepare SRs.Send monthly stock reports to all program per project and per sector before 10th of the following month. Follow up with PM and file singed reports.ArchivingAccountable for the daily archiving physically and electronically to SharePoint of: Delivery Notes, ROGs, GIK (in), GIK (out), Stock Requests, Stock Reports and Loss Reports.Communication/CoordinationAdvise PM's/PC's of any discrepancies between physical stock held and stock requests. Any transfer of stocks between projects is to be authorized by the donor, consortium and BH's.Attend daily whiteboard meeting's – upcoming supplier deliveries, share received documentation for supplier deliveries completed and coordinate arrangements for truck and air charter dispatches.Oversee timely responses to the receipt of stock, processing of stock requests, return of documents to the procurement team for log pack closures, arrangement, and consolidation of timely dispatches.Maintaining performance management objectives through the effective deployment of resources.LeadershipMaintain oversight of the WH team, ensure that performance objectives are consistently met, and effective planning of warehouse resources deployed to maintain the day-to-day functioning of the warehouse.Handling of any staff issues, in accordance with the labour law, including recruitment, payment and rotation of causal casual workers.Ensure that leave planner is up to date and enough staff are always present to operate the warehouse.Provide technical leadership and capacity building of warehouse staff.Warehouse infrastructure/SecurityResponsible for the security of the warehouse including security guards, securing of the warehouse during non-operating hours.Maintain vermin controls – setting traps for rates, ensure the warehouse is fumigated quarterly and ensuring the warehouse is maintained in a clean state.Areas of stock receipt/dispatch clearly separated and operated.Quality ManagementPromote and use the Medair e-library and all other operating procedures, ensuring that all standardisedformats are used, and guidelines are followed.Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to preventsuch occurrences by working with relevant line managers to improve transparency and to ensure the bestuse of Medair assets and resources. Conduct weekly physical stock spot checks against stock cards, stockreports and loss reports. Conduct periodic anti – fraud training with all warehousing staff's – every 3 months.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional / vocational / technical qualification in a relevant fieldExperience in Warehouse Management 2+ years' Work experience in logistics, preferably in an NGO settingStrong working knowledge of English (spoken and written) ExperienceStrong Christian commitmentEnjoys a challenge and works hard to achieve objectives.Solution-oriented approachTeam-manager with good interpersonal skillsCapacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, selflearnerCan prioritise work to meet deadlines. Able to cope with basic living conditions in the field and during field tripsProblem solving ability.Competent with administrative tasksCommitment to best practiceQuick learner with practical, precise approachAttention to detailAble to make decisions within a consultative and supportive framework.Respectful, accountable, honest How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Philanthropy and Partnerships Intern supports the Institutional Philanthropy team mainly in the German-speaking part of Switzerland in the following areas:identification of prospective partners (foundations and municipalities, individual major donors and corporates)development of compelling and customised funding applications and the creation of marketing materialsupport organisation of donors' meeting and possibly eventkeeping administrative records and data up to date supporting tasks for Philanthropy Advisors's portfolio management Project OverviewThe Zurich office is responsible to promote the work of Medair to Swiss German Switzerland, and to raise the funds needed to run our life-saving programmes around the world. The Philanthropy team manages a portfolio of foundations, cantons and municipalities, individual major donors and corporates that contribute significantly to supporting the implementation of our humanitarian projects. Workplace & Working conditionsGlobal Support Office (GSO) position based in Zurich, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. 80-100%, 6-12 months. Key Activity AreasIdentification and qualification of prospective partnersDesk research on existing individual donorsDesk research on new potential partners (Foundations, municipalities, individuals and corporates)Identification of potential partners' area of interestSupport acquisition of municipalitiesData cleaning and preparation of digital and mailing campaignsSupport with mailings, calls, emailingSupport the development of compelling and customised proposals, reports and other donor materialsSupport the development of personalised communication material (incl. PowerPoint presentations, applications for funding, brochures, etc)Drafting of letters to partnersProofreading, translation and layout of proposals and reportsKeeping records up to date in Salesforce (CRM) and support with administrative tasksUpdating touch-points with donors (prospects) in our CRM (Salesforce)Completing donors' (prospects') profiles in our CRM (Salesforce), in terms of giving potential, interest and communication preferencesCreating tracking and priority reports in our CRM (Salesforce)Support in diverse administrative tasks and processesEvent organisation and awareness activitiesSupport project leaders with the organisation of donors meetings, events and diverse fundraising and awareness activitiesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsBachelor's degree in a relevant subject. 18years old minimum.Demonstrate prior experience in a working/professional environment; Prior Internships.Excellent written and spoken German (native level).Excellent working knowledge of the English language (speaking and writing). ExperienceCompetent user of Microsoft Office (Word, Outlook, PowerPoint, Excel)Excellent written and verbal communication skillsStrong desk research skillsProofreading skillsSalesforce knowledge is a plusOrganizedMultitasking skillsOpen-minded and willing to learnThorough and detailed orientedAbility to work autonomouslyCollaborative team player How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesDevelop, lead, monitor, and evaluate the assigned health project(s), effectively managing and reporting on the projects in line with the objectives, timeframe, and budget, focusing on response to new crises requiring assessments and short-term interventions. Manage and oversee primary health care staff to meet international quality standards in health care delivery. Encourage beneficiary participation, liaise with other stakeholders, anticipate, plan, and contribute to developing new health project proposals and reports. Project OverviewMedair delivers life-saving health interventions to emergency affected populations in eastern DRC in challenging access areas despite security challenges. Attacks by armed groups and intercommunal violence in eastern DRC continue to threaten vulnerable populations, despite the efforts of the government's armed forces (FARDC) and assistance from the UN Mission in DRC (MONUSCO).This intervention will contribute to the prevention of excess morbidity and mortality for populations affected by conflict in Eastern DRC. The main activities will be the provision of quality subsidised health care, with regular supply of sufficient quality Primary Health Care (PHC) pharmaceutical supplies, the establishment of an effective referral system (including transportation), training, coaching and supervision of health centre Ministry of Health (MOH) staff and behaviour change communication (BCC) aimed at improving the uptake of healthy behaviours in the community. Moreover, the intervention foresees minor rehabilitation of existing HF as needed to ensure an appropriate level of hygiene, reduce the risk of infections to patients, protect staff, and respect the dignity of the population served, especially women and girls. Workplace & Working conditionsField based position in any of the field bases, Democratic Republic of Congo. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 24 months. Key Activity AreasHealth Project ManagementManage the project to meet the project objectives within budget and within the allotted time frame. Respond quickly to the crisis and organise assessments and responses through coordination with the WASH team and prioritisation of life-saving activities.Contribute to the development and implementation of an health strategy in collaboration with the Health Advisor.Provide exemplary leadership in the assigned health and nutrition projects, including emergency response, ensuring positive short- and long-term impact and results for beneficiaries, local health authorities and local health workers.Continuously monitor and supervise health activities, evaluating progress through outputs and impact.Provide input into the integration of beneficiary participation and accountability.Ensure accurate and timely reporting of activities according to applicable timeframes and formats.Participate in the development of new proposals linked to the assessed needs and gaps.Reach out to other health actors to find those who can respond to needs that go beyond the resources of Medair.Staff ManagementLine-manage staff, including day-to-day management, development, etc. Facilitate regular meetings to promote information sharing between project staff, to ensure awareness of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching and technical supervision to staff to develop ownership and full responsibility.Assess the training needs of health and nutrition staff and follow up to ensure appropriate training is provided.Financial ManagementManage budget and ensure that all expenses are according to budget and meet Medair and donor standards concerning financial management, including accountability and good governance.Approve all project expenditures and expense coding. Ensure proper financial procedures are followed.Track expenses against project budgets. Draft annual budgets for health projects. Prepare cash forecasts.Communication and CoordinationDevelop and maintain appropriate communication with the team and other relevant stakeholders.Participate in health coordination meetings, Medair internal training and others.Proactively network and coordinate with the health cluster and health agencies to seek out opportunities.Review and update Project Coordination Agreements, Memorandum of Understanding and others.Ensure clear internal coordination within the Medair team and with advisors.LogisticsEnsure stock, purchase requests and movement requests are submitted appropriately.Ensure health teams are adequately supported in the field – food, water, supplies, cash, etc.Support the logistics activities of health staff, particularly in relation to the purchasing of medicines, supplies, etc.Liaise with the health and logistics staff to ensure that quality items are procured, transported, stored, etc.Quality Management/Project DesignResponsible for ensuring project implementation is according to Medair, donor, DRC and international guidelines.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress, etc.Decide on new activities and new project sites and provide input regarding future project growth and changes.Improve the quality of the health project, the quality of the assessments, the monitoring and evaluation process and the implementation of Core Humanitarian Standards and protection mainstreaming.Develop and maintain health resources to improve capacity for the health team to take on more responsibilities within the project.Security Management:Monitoring security situation for teams in the field and working with Projects Coordinator.Responsible for ensuring field team compliance with security procedures; ensure teams are equipped.Contribute to the ongoing monitoring of security situation.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsClinical degree or diploma (nurse, midwife or doctor), or Public Health degree.Strong working knowledge of English and French (spoken and written). Experience2 years' post-qualification medicine/nursing/medical professional experience.At least 1 year of management experience in a health context. At least 1-2 years in health in a developing country.Aptitude for community mobilisation and capacity-building. Experience in training / mentoring / coaching staff.Good numerical, report writing and administration skills.Ability and willingness to manage project implementation. Able to take the initiative.Knowledge of humanitarian principles, Sphere and HAP Standard. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. Project OverviewEmergency health, nutrition and WASH projects targeting displaced, conflict-affected and vulnerable populations in NE Congo. Developmental projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes. Workplace & Working conditionsField based position in Congo. Starting Date / Initial Contract Details1st July 2024. Full time, 24 months. Key Activity AreasLogistics Management – Supply chainProvide the technical oversight and ensure proper supply chain management practices and procedures arein place and maintained according to Medair standards – to include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities. Provide logistical support to all field bases by regular communication and field visits.Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans in alignment with project activity plans and timelines. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status.Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations (with particular emphasis on medical and pharmaceutical stores) ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic 'spot checks' and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.Ensure international and national transportation of freight by land, sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure that cargo is managed at all points of the supply chain.Logistic Management – ResourcesEnsure management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost efficient manner, and maintained appropriately.Support the proper management of existing field bases, establishment of new ones and closing of existing ones if required. Liaise as necessary with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs).RepresentationProactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.Financial ManagementMonitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.Staff ManagementManage and motivate staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.Security ManagementEnsure security procedures for Goma base are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional qualification in logistics or training in Supply Chain Management, Business Management or a related fieldGood French (spoken and written)Good English (spoken and written) ExperienceMinimum two years relevant logistics and management experience in emergency and/or development contextExperience of the management of budgets and the ability to prepare timely, complete, and accurate reports.Experience working in a cross-cultural setting, preferable in the logistics sectorProficiency with Microsoft Office 365Strong Christian commitmentEnthusiastic with 'can-do' attitudeExcellent interpersonal skills, ability to work both independently and as a member of a team.Strong organisational abilities, excellent written and verbal communication skillsAble to develop and maintain effective relationships with internal and external stakeholdersCapacity to work under pressure and to tight deadlinesCreative, open-minded, flexible, self-learnerDiplomatic, especially for working with authorities and suppliersAble to cope with basic living conditions in the field and during field tripsKnowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocolsAdvanced planning, coordination, assessment, analytical and problem solving skillsTechnical understanding of mechanical and communication equipmentDemonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agenciesStrong leadership and project management skillsAble to oversee multiple tasks, prioritising and delegating as requiredAbility to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO's and local authorities world-wide  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Programme Funding Manager (PFM) provides strategic support and coordination for grant management of all Medair and partner projects. The PFM plays a key role in overseeing strategic local partnerships, maintaining and building new donor relations, and being a focal point for coordination at relevant cluster meetings, with government authorities and other stakeholders on the central level. The PFM also has the delegated responsibility for researching new funding sources, preparing proposals and coordinating reports for submission to institutional donors, and maintenance of appropriate information systems. Project OverviewEmergency nutrition, health, WASH and food security projects targeting displaced, conflict- and drought-affected vulnerable populations in central and southern Afghanistan. These are complemented by activities aimed at long term and sustainable behaviour change in the general population to improve public health. Workplace & Working conditionsField based position in Kabul, Afghanistan. Starting Date / Initial Contract Details15th July 2024. Full time, 12-24 months. Key Activity AreasDonors and Partners Relations ManagementWork in conjunction with Country Director (CD) in maintaining efficient donor relationship management with all new and existing donors.Administer drafting and presentation of all concept notes and proposals, as well as operational reports related to country programme, in collaboration with relevant senior field managers and staff from Medair's Global Support Office (GSO).Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner.Maintain current analysis of institutional donor humanitarian policy and practice, trends and new funding opportunities.Coordinate with local and international partners to agree on content of new funding proposals, and ensuring all stakeholders are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.Plan and pursue strategic local and international partnerships (in line with the Country Strategic Plan) for the programme, and be a focal point for managing and maintaining relationships with local partners.Ensure that mechanisms are in place for proper support, oversight and monitoring of activities implemented by partners, as well as for the compliance with donor requirements and international standards.Coordination and RepresentationCommunicate and coordinate with other NGOs, UN agencies and local authorities regarding operational presence, strategy and areas of possible collaboration, as well as develop and maintain new relationships with relevant actors on the ground.Represent Medair in all relevant NGO coordination, UN OCHA and non-technical cluster meetings in Kabul, as well as maintain positive relationships with relevant government ministries in order to facilitate and ensure cooperation, especially on the central level.Support the Country Director in representation and providing the latest data and project figures, reports, briefings and information management to share with internal and external stakeholders.Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.Quality ManagementEnsuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.Respond to and action relevant advice from GSO regarding institutional donor project quality, strategy and technical guidelines.Work with relevant manager(s) to ensure integration of beneficiary participation and accountability in programme activities.Ensuring that best practice is communicated, followed and shared in all aspects of grant management.Grant ManagementLead and coordinate the preparation and submission of institutional donor proposals and reports, managed by CD and in consultation with other senior field managers and HQ staff, enabling all donor requirements and deadlines are met.Maintain an overview of the country programme's relationships with, and funding from, key institutional donors especially the Bureau of Humanitarian Assistance (USAID) the European Commission Humanitarian Office (ECHO), as well as FCDO (UKAid), the Swiss Development Cooperation, and UN OCHA.Liaise with the Institutional Donor Relations, Finance & Communications and Fundraising teams in GSO to coordinate and consolidate timely narrative and financial reports for donors. Establishing and maintaining appropriate systems and procedures to ensure the compliance with donor contracts and other requirements are met.Financial ManagementHelp plan and construct budgets for new projects, in collaboration with the relevant Project Manager(s), Project Coordinator(s), Sector Advisers and support staff, and in accordance with donor guidelines.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject2 years' post-qualification professional experience in a relief or development contextExcellent English (spoken and written) ExperienceStrong commitment to Medair valuesSelf-motivated, energetic, hard-working, servant-heartedStrong commitment to Medair valuesSelf-motivated, energetic, hard-working, servant-heartedTeam-player with good inter-personal skillsProven ability to work with people from a range of cultural, social, ethnic backgrounds and with different skillsCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerAble to cope with basic living conditions in the field and during field tripsExcellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donorsKnowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocolsAdvanced planning, assessment and analytical skillsNumerate and able to understand and work with project budgets, financial reports and financial management systemsProven and successful report and proposal writing skillsGood negotiation and networking skillsExperience of maintaining grant management systemsCommitted to consultative working cultureExcellent communication skillsProblem solver, dynamic, matureHighly organised and good at working to tight deadlines  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe role of the Assistant Finance Partner (AFP) is to support the Finance Partners to prepare accurate financial information and offer advice, analysis and forecasting in order to support country funding strategy and fund management, mitigate financial risks, inform decision making and promote overall best financial practice.The primary responsibility of the Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable the delivery of the country programmes. Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system. Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, open-ended contract.  Key Activity AreasGrant and Private Funding (PF) managementAssist the preparation of private funding and institutional donor budgets and reports.Assist and post reclass after report preparation.Assist with grant data management and monitoring. This includes grant card updates, preparing cash requests.Updating fund allocation matrix, updating the Grant Management Tool and PF need overviews.Provide inputs to the Audit Support Team when requested and support in applying audit lessons learned.Country funding management and monitoringSupport FPs in financial monitoring and analysis.Preparation of monthly (or quarterly) review meetings with relevant stakeholders.Reviewing country programme expenditure and budget vs actuals.Updating the quarterly country budget forecasts.Participate in the review and consolidation of annual budgets for country programs.Country Budget and MonitoringUpload the GD budgets on Portfolio.Manage project accounting databases / systems to ensure timely information update and control.Update Total Cost View report and communicate to relevant stakeholders.Other dutiesContribute to the Finance Partner team projects and provide planned outputs.Produce adhoc financial analysis and reporting as requested.Deputise for the finance partners when needed.Lead on specific corporate initiatives and projects as delegated.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity and/or Bachelor degree in related subject.English (spoken and written), working knowledge of French is highly desirable. Experience1 year experience working in the finance department.Good skills and experience in data analysis, financial reporting and presentations.Computer literate with very good working knowledge of Microsoft Excel.Problem solving ability and improvement driving skills.Competent with administrative tasks.Organized and structured.Good attention to detail.Resourceful, resilient and solution-focused.Team-player with good inter-personal skills.Strong Christian commitment.Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information.Capacity to work under pressure and manage personal stress levels.Able to prioritise work to meet deadlines. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Deployment Manager of the Global Nutrition Tool will be responsible for supporting all country nutrition programs in the adaptation and implementation of Medair's new Global Nutrition Modules. The Deployment Manager will be a valuable part of the Global Nutrition Team as we seek to ensure that we have global reporting standards that facilitate quality performance monitoring and impact measurement at the country and global level. Project OverviewMedair's Global Support Office (GSO) provides operational guidance for country programs, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our lifesaving and sustaining programs, and to recruit international and HQ staff. Workplace & Working conditionsGlobal Support Office (GSO) position located in Switzerland with up to 30% estimated travel to countries for deployment. Swiss or eligible EU citizens, those with valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 12 months. Key Activity AreasProject Management (50-80%)Plans and implements assigned project according to authorised scope, goals and deliverables.Creates schedules and project timelines, with Shared Service Center and country program teams and defines tasks and required resourcesMonitors deliverables, provides corrective action, and reports to project steering committee.Initiates, coordinates, and enforces systems, policies, and procedures.Leads effective project team meetings by stating agenda and goals. · Presents to stakeholders and reports on progress as well as problems and solutionsImplements and manages change when necessary to meet project outputs through communication with different stakeholdersProactively identifies roadblocks and risks, and takes the initiative to facilitate solutions.Preserves assets by implementing disaster recovery and back-up procedures and information security and control structures.Share expected budget based on requested requirements and shared with country programs based on gathered requirements and initiate corrective actions when needed.Maintains quality service by establishing and enforcing organization standards.Gather lessons learned and best practices after each implementation and use those to improve the deployment process.Facilitates communication between Shared Service Center, country program team, IMpact project manager and relevant GSO HN Advisors on country adaptation and implementation status and timelines.Nutrition Subject Matter (20-50%)Work closely with country program teams to finalize prework and participate in the technical review of Shared Service Center requests and customizations providing nutrition technical input on indicators, definitions, measurement and visualizationLiaise closely with the responsible GSO HN advisor for review of prefinal indicator lists, adaptations and dashboardsEnsure with Shared Service Centre country customizations link to Global Nutrition DashboardAssist country program teams as needed with nutrition data testing and cascaded sectoral trainingInnovation/changesIt is expected the individual will stay abreast of global nutrition indicators and evolving measurement methodologies.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsPMP / PRINCE2 / Other Project Management Certification preferred.Agile Certification preferred3+ years' Project Management experience is essential.At least 3 years' experience in managing public health emergencies in lower income countries including collecting, review, analyzing and reporting on key nutrition indicators at PM, country HN advisor and/or GSO HN advisor levelExperience working with Medair nutrition systems and donor reporting in country programs preferredExperience working with deployment of IT tools, including change management is preferred.Experience operating in hybrid environments including in-house and outsourced operationsSound knowledge of global standards on humanitarian nutrition programming indicators, monitoring, data collection and reportingStrong planning and analytical skills.Experience in database management and mobile technologies.Demonstrated continuous improvement and project delivery skills.People management and project management skills.Excellent communication skills, especially in explaining complex technical concepts to senior management and business users.Good negotiation skills. Problem solver, dynamic, mature.Effective contract and vendor management skills.Knowledge and experience of change management.Strong Christian commitment.Resourceful, clear and concise communications and constantly strive for improvement instead of status quo.Dedicated, user-focused, results-oriented.Open and honest and willing to admit areas of weaknesses and motivate team members to work towards organizational goals. Conflict management skills.Capacity to work under pressure and manage self and team to perform under pressure in environments of rapid change and conflicting demands and crisis management. Creative, open-minded, flexible, self-starter and self-learner.Actively looking for ways to improve support to meet users' needs.Willingness to be stretched professionally, personally, and spiritually. ExperiencePMP / PRINCE2 / Other Project Management Certification preferred.Agile Certification preferred3+ years' Project Management experience is essential.At least 3 years' experience in managing public health emergencies in lower income countries including collecting, review, analyzing and reporting on key nutrition indicators at PM, country HN advisor and/or GSO HN advisor levelExperience working with Medair nutrition systems and donor reporting in country programs preferredExperience working with deployment of IT tools, including change management is preferred.Experience operating in hybrid environments including in-house and outsourced operationsSound knowledge of global standards on humanitarian nutrition programming indicators, monitoring, data collection and reportingStrong planning and analytical skills.Experience in database management and mobile technologies.Demonstrated continuous improvement and project delivery skills.People management and project management skills.Excellent communication skills, especially in explaining complex technical concepts to senior management and business users.Good negotiation skills. Problem solver, dynamic, mature.Effective contract and vendor management skills.Knowledge and experience of change management.Strong Christian commitment.Resourceful, clear and concise communications and constantly strive for improvement instead of status quo.Dedicated, user-focused, results-oriented.Open and honest and willing to admit areas of weaknesses and motivate team members to work towards organizational goals. Conflict management skills.Capacity to work under pressure and manage self and team to perform under pressure in environments of rapid change and conflicting demands and crisis management. Creative, open-minded, flexible, self-starter and self-learner.Actively looking for ways to improve support to meet users' needs.Willingness to be stretched professionally, personally, and spiritually. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesWorking as an important member of a diverse team who are committed to serve the world's most vulnerable with practical and compassionate care the Logistics Manager oversees the provision of the logistical support for the programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. Project OverviewMedair's emergency response team was deployed in Chad in January 2024. The team has been ascertaining information on gaps and priorities to understand the humanitarian context, and identifying programmatic gaps for potential interventions. Location (s) for the implementation of project is being determined based on needs and assessments. Workplace & Working conditionsField based position in N'Djamena with frequent visits to field bases, including Adré. Starting Date / Initial Contract DetailsMarch 2024. Full time, 12 months. Key Activity AreasLogistics Management – Supply chainEnsure proper supply chain management practices and procedures are in place and maintained. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.Share information on the assessments and proposed interventions, provide overviews of logistics requirements for the development of project proposals and subsequent projects. Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources.Manage the procurement process in an efficient and cost-effective manner. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic 'spot checks' and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.Ensure transportation of freight by land, sea and air; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Capture pipeline information and coordinate the management of the supply chain ensuring regular transmission of order status, stock levels and shipment status to project and logistics staff.Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies.Logistics Management – ResourcesEnsure the management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to.Supervise all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost-efficient manner. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement, reporting, and training, authorisation, supervision and co-ordination to ensure optimum availability, & accountability. Ensure usage of fuel is correctly supervised and recorded.Support the proper management of existing field bases, establishment of new ones and closing of existing. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities. Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.RepresentationRepresent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair's mandate, ethics and values.Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.Financial managementCompile and validate the logistics component of all base and project budgets.Monitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.Staff ManagementManage staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.Ensure that all logistics and programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and supply chain procedures.Quality ManagementPromote and use the Medair file storing and sharing systems, ensuring that all standardised formats are used and guidelines are followed.In conjunction with relevant manager's review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of GSO regarding quality, strategy and technical guidelines.Delegated ResponsibilitiesDevelopment, implementation and adherence to the in-country logistics strategy and guidelines in consultation with other relevant field managers and GSO staff, including oversight of the logistics aspects of the projectsResponsible for the field input to logistics sections of donor proposals, budgets and reports and for all administrative records for the logistics components of the projects with final technical review from GSO Global Logistics Advisors on all externally submitted documentsLegal compliance of in-country logistical activities in accordance with Medair, donor, national and international requirementsTake the lead in logistics aspects of external relations in the country with authorities and government ministries, UN agencies, partner NGOs and clusters, in consultation with the Country DirectorTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsProfessional qualification in logistics or training in Supply Chain Management, Business Management or a related field.Good English (spoken and written). Fluent French (spoken and written). ExperienceMinimum two-year relevant logistics and management experience in emergency and/or development contextExperience of budget management and the ability to prepare timely, complete and accurate financial reports.Experience working in a cross-cultural setting, preferably in the logistics sector.Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO's and local authorities world-wide. Technical understanding of mechanical equipment.Able to develop and maintain effective relationships with internal and external stakeholders.Capacity to work under pressure & tight deadlines. Diplomatic, especially for working with authorities & suppliers. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesOversee the financial and HR activities of the programme. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors GSO, field management and field teams. Organise and further develop the financial processes, recruiting and managing the finance team, providing coaching and training as required. Recruitment of national HR staff, staff policy development, co-ordination of training and general staff well-being. The Finance and HR Manager also works with field management and GSO on in-country issues for employees on international contracts. Field Groups Project OverviewMedair's emergency response team was deployed in Chad in December 2023 to carry out a Scoping Mission, with the objective to determine if there was humanitarian space and need for Medair in Chad. In January 2024, the G-ERT team deployed to Chad with the aim of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs. Workplace & Working conditionsField based position in N'Djamena, Chad – with travel and support to field teams. Starting Date / Initial Contract DetailsMarch 2024. Full time, 6 months (with possible extension). Key Activity AreasFinancial ManagementManage the day-to-day accounting functions of the programme including, but not limited to:Treasury management: Reconciling / verifying bank and cash amounts on a regular basis, Ensuring payments are made in a timely fashion prioritizing according to treasury plan and availability, Detailing expenditure through monthly expense sheets for all cash accounts. Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met and manage the relationship with Medair local bank and negotiate rates and commissionsPreparing the monthly financial accounts and supporting field bases in financial matters, as requiredMonitoring project spending on an on-going (monthly) basis, communicating with the relevant managers about any under / over spend and working with them to agree appropriate actions required to bring spending in line with approved budgetsEnsure that Finance Procedures are followed in Country Programme's offices as part of internal control monitoring.Work with Budget holders and GSO staff in preparation and development of budgets for projects and shared costs.Contribute to the financial management of signed donor grants.Prepare and deliver financial activity reports within the required timeframe and format to meet all relevant requirements.Ensure the successful adoption and implementation of new financial systems.Support and manage financial audits, providing information required by local legislation, donors, GSO or other bodies.Country Programme focal point for staff timesheets each month. Gathering all signed timesheet from each FO monthly.Administer Local NGOs implementing Medair programs reviewing their processes, financial reports and vouchersHuman Resources Management for Employees on National ContractsManage the day-to-day Human Resource functions of the programme:Support managers to identify staffing needs, Manage and co-ordinate the recruitment process for new/vacant positions in conjunction with the line manager. This includes the entire recruitment process.Ensure nationally recruited staff have a Valid employment contract and receive induction when commencing employmentFollow procedures according to Medair policy and local labour laws when renewing or terminating staff contractsEnsure HR documentation is made available to staff in a language they understand or is explained verbally if neededOrganise appropriate debriefing, if required, following any critical incidentEnsuring exit interviews are carried out and appropriate records are kept when individuals leave MedairRegular review, update and/or develop of employment documentation for nationally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws.Liaise with other NGOs, local service providers and field management to ensure that salaries and benefits for nationally recruited staff are in-line with similar organisations, meet the requirements of local labour legislationSupport line managers as necessary on disciplinary action and grievance procedures.Support line managers to identify training needs for all staff and source in-house and external training opportunities as appropriate, working within budgetary and operational constraints and maintain training records.Provide line managers with training, advice, mentoring and coaching on performance management or other relevant areas of HR management or procedures for their teams are followed and records are kept in accordance with guidelines and local laws.Responsible for maintaining accurate data in the HR information system (Medair People)Responsible for data accuracy for the audit purposesHuman Resources Management for Employees on International ContractsLiaise with field management and HR Partners on HR issues including, but not limited to:Provide pre-assignment programme specific information including any required visas or work permitsWork with managers to ensure new staff receive country/programme briefing and induction and handover is carried outAdministrationMeet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.Prepare payroll and payments for staff on national contract salaries and/or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and paid to authorities.Support the GSO Finance staff in reporting to donors, providing documents and narrative explanation where neededEnsure a paper trail is in place for all financial transactions, that finance and staff records are kept in an orderly fashion and that the filing (archive) system is in line with Medair internal archiving policies and meet donor requirements.Staff ManagementManage and oversee the HR and finance staff; recruitment, management, development and training, appraisal, etc.Providing functional supervision to Finance and HR staff in field locations.Quality ManagementPromote and use the Medair operating systems, ensuring that all standardised formats are used and guidelines are followed.Delegated ResponsibilitiesManagement and oversight of payments, including payroll, control of cash flow and the accuracy of documentation.Accurate and timely recording of all in-country financial transactions.Accurate and timely submission of financial reports in accordance with Medair, donor, (inter)national requirements.Financial input for project budgets, donor proposals and reports in collaboration with field management and HQ.Legal compliance of Medair's in-country financial and HR activities and policies in accordance with Medair, donor, national and international requirements.Line management of finance and HR staff, including recruitment, performance monitoring, disciplinary action, etc.Implementation and improvement of finance and HR systems and policies.Confidentiality of information held on individual staff.Implementation and improvement of human resources and finance systems and policies.Ensure all employment practices for employees on national contracts comply with local labour laws.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team.QualificationsUniversity degree in relevant subject and/or Certified Public AccountantStrong working knowledge of English and fluent French (spoken and written) ExperienceRelevant professional experience in a financial and/or HR position for at least four years.Competent with Office Word, Excel, PowerPoint, and OutlookStrong Christian commitment and enthusiastic with a 'can-do' attitudeAble to develop and maintain effective relationships with internal and external stakeholdersStrong oral and written communication skillsAble to develop and maintain effective relationships with internal and external stakeholdersDiplomatic and discreet and able to work under pressure and manage personal stress levels, to regular deadlinesHigh numeracy skills and excellent attention to detailGood inter-personal and conflict resolution, and negotiating skillsAble to develop, coach and support other team members, including staff on national and international contractsStrong organisational and leadership skills, the capacity to analyse and prioritise needs and a supportive management style How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesEnsure quality goods and services are delivered in a timely, cost-effective manner to Medair Projects. Take an active lead role in the management of the country supply chain for the South Sudan Programme in close coordination and liaison with the Juba transport and warehousing team, field locations and the GSO Nairobi team. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines. Project OverviewMulti-sector relief and rehabilitation programme including provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan. Workplace & Working conditionsField based position in Juba, South Sudan. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 24 months. Key Activity AreasSupply Chain ManagementEnsure Strategic management and oversight of supply chain for Medair South Sudan to ensure all Medair field projects receive required supplies and equipment accurately, on time, and to required quality in accordance with procurementMeeting relevant supply chain communication requirements of country programme, this includes management and dissemination of information relating to order and supply chain status and reporting and accountability requirements to, project, Medair and donors.Develop and maintain an efficient and transparent workflow process of the supply chain in Juba with all relevant functions and roles in liaison with the Deputy Logistics ManagerWork in close cooperation with other team members, sharing information on the assessments and proposed interventions, providing overviews of supply chain requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources for supply chain. Provide support for, and carry out supply chain assessments.ProcurementManage the processing of local, regional and international purchase requests; including tracking of requests processed through the GSO Nairobi team.Responsibility for keeping the BOF up to date, ensuring accurate and up-to-date information is provided for all order on a weekly basis including GIK BOF.Take the lead and coordinate with Logistics Manager's/DLM's, support to implement procurement planning for the country programme. Implement selected supplier lists, price lists, conduct price controls, market research and consolidate orders where possible. Ensure all procurement activities are carried out in line with Medair guidelines and procedures and according to donor requirements.Review of procurement documents, ensuring relevant processes are followed and all documentation is available. Review and approve Log Packs.Responsible for customs management for International and local orders. Ensure tax exemption and customs clearances are executed in a timely manner. Ensure proper documentation of supply chain processes from PRs to ROGs.Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.Manage the supply chain process of Gift-in-kind (GIK) from local implementing partners (including WFP, UNICEF, UNFPA, UNHCR, WHO, Other Implementing Partners and donors).Conduct supplier evaluations, ensuring that all suppliers maintain Medair's ethics, values and standards. All visits to be documented.Contract management/supplier database – is maintained, with oversight of tender renewals and new tender awards, ensuring all awarded suppliers maintain strict compliance to Medair's procurement procedures, ethics and standards. Ensure the Tender committee's is formed and functioning according to Medair standards.Strict oversight of logistics plans, ensuring that procurement thresholds, supplier Blujay checks, and all required supporting documents are followed and available for LP authorization/sign off.Staff ManagementLine Manage the DSCM and Procurement Officers. This includes setting objectives, supporting (eg. promotion, disciplinary procedures...) and encouraging team to take ownership of PR's seeking clarification on items pre-purchase and stock management process; Quality Assurance of items when delivered; enduring their communication of items ready for field to Procurement Manager; dealing with any issues raised by the field on quality / incorrect items; build relationships with staff.Build capacity of staff in procurement and supply chain management, Medair and donor regulations.Ensure good accountability and reduction of the possibility for fraud.Quality ManagementEnsure Procurement Officers are taking responsibility for Quality Assurance, checking goods delivered on PR's assigned to them within 24 hours of items being delivered to the warehouse.Ensure good record keeping with accurate paper trail and electronic records.Relationship buildingDevelop strong, open and trustful relationships with Project Managers, have an understanding of their procurement plans for the coming 6-12 months and understand what their urgent needs are.Key coordination and responsibility for the relationship with HQ logistics and Nairobi logistics, acting as the focal point for requesting quotes and feeding back information to the field teams and then funnelling PR's as appropriate to Nairobi / HQDelegated ResponsibilitiesLogistics: Authority over defining and implementing the procurement function in Juba as per Medair Logistics procedures. (in consultation with Project Support Managers in field locations)Cover: During absence of Warehouse or Transport Manager the Supply Chain Manager may be required to stand in for them.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional / vocational / technical qualification in a relevant fieldStrong working knowledge of English (spoken and written) ExperienceExperience in Supply Chain processes and information flow.2+ years in ProcurementNGO experienceWork experience in logistics, preferably in an NGO settingStrong Christian commitmentEnjoys a challenge and works hard to achieve objectives.Solution-oriented approachTeam-manager with good inter-personal skillsCapacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learnerCan prioritise work to meet deadlines.Able to cope with basic living conditions in the field and during field tripsProblem solving ability.Competent with administrative tasksCommitment to best practiceQuick learner with practical, precise approach. Attention to detailAble to make decisions within a consultative and supportive framework.Respectful, accountable, honest How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & ResponsibilitiesThe Deployment Manager will lead the rollout of the SCM solution into all country programmes and support offices. Project OverviewThe SCM solution was developed on the Power platform of Microsoft Dynamics and covers procurement, warehousing, equipment & fleet management. The deployment of the SCM solution is of strategic importance to increase efficiency, visibility, automation and real-time reporting within Medair's operations. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsApril 2024. Full-time, 12 months. Key Activity AreasDeployment ManagementPlanning deployment activities according to authorised scope, goals and deliverables.Creation and management of schedules and deployment plans, and definition of tasks and required resources.Monitors deliverables, provides corrective action.Reporting to project sponsor and steering committee.Escalation of risks, delays, cost overruns to steerco with recommended actions required decision points.Accomplishes financial objectives by forecasting requirements; preparing project budgets; scheduling expenditures; analysing variances; initiating corrective action.Support the change manager within the discussions on deployment plan with country programmes (dates, resources, activities).Support the change manager to implement and manage change when necessary to meet project outputs.Setting up a comprehensive documentation system to ensure discussions and agreements are recorded related to the deployment plans (dates, resources, activities)Setting up a comprehensive travel planning, preparation and tracking system to ensure smooth deployments for involved support team and key. · Identify and map out changes and which stakeholders are impacted.Communication of project plans, key activities, milestones, updates, benefits, changes to large group of stakeholders · Proactively identification of roadblocks and risks related to deployments, and initiative to facilitate solutions.Supporting the key users within the deployment of each country programme to ensure the key users are enabled to lead the in-country deployment activities (training, data preparation/cleaning/migration, first level support).Innovation/changesThis position requires skills in IT Project methodologies, the ability to identify gaps in the process and propose improvements within the system or business processes.Close collaboration and team work with the design and build workstream is required to ensure feedback coming out of the deployment workstream is considered for future releases.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor's degree required in Business Administration, Supply Chain, Engineering, Computer Sciences, Information Systems or similar.English (spoken and written), French and/or Arabic advantageous ExperienceMinimum of 5 years professional experience in a relevant field of work.Demonstrated experience in leading successful deployments of IT solutions required (supply chain solutions or ERP implementations/deployments desirable)Demonstrated confidence and extensive experience in dealing with C-suite level executives within large, cross-cultural, global organizationsSupply Management solution experience an advantage.Experience in managing deployments of business-critical solutions with diverse stakeholders within a multi-cultural and global organisationExperience working in project management waterfall methodologiesStrong verbal and presentation skills to lead team meetings, workshops and establish the necessary mindset across functions within Medair.Strong understanding of behavioural change management methodologies.Self-driven, proactive, disciplined · Willingness to work for the mission of MedairChallenging others and being challenged in returnExcellent communicator with strong interpersonal skillsFlexible and resilient team player with positive attitudeCan-do attitude when tackling day-to-day tasks How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.