Role & Responsibilities The Senior Global Emergency Response Team (G-ERT) Officer is available for immediate deployment for emergency response operations to provide team leadership and in-county coordination, linking with donors and partner organisations, designing of strategy, and ensuring overall quality and execution of response in immediate phases. The Senior G-ERT Officer also serves as a main focal point in the emergency location, ensures effective communication with Global Support Office (GSO). He/she could also be deployed as Team Leader and/or Projects Coordinator in an emergency response or in a senior management role supporting emergencies in existing country programmes. Project Overview The G-ERT is a standing global emergency response team and consists of 4-5 members. New emergency responses historically comprise around 7% of annual Medair portfolio budget. In recent years, this has amounted to USD$3.5m on average and has involved 1-3 new responses per year (many have become longer-term country programmes). Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details As soon as possible. Full-time, 80% (100% when deployed) Key Activity Areas Emergency Response Management ? Deployment SRATEGY - W/G-ERT Head & programme staff, lead strategic planning, ensure assessments implementation & other activities - With G-ERT Head, ensure adherence to country policies pursuing registration & permissions from local authorities - Strong current humanitarian & political developments in country analysis, disseminate relevant parts internally - Develop and maintain transparent and accountable contact with relevant funding partners representatives to secure sufficient funding for emergency response and initial programming - Coordinate design of project plans and writing of proposals - Ensure Medair is represented in relevant cluster & meetings, Flash Appeals inputs & Humanitarian Response Plans ACCOUNTABILITY AND COMMUNICATION - Ensure activities implementation, monitoring, evaluation & reporting, in-line w/approved proposals & budgets - Promote & support external communication needs for Engagement Department via Communications staff - Develop, maintain regular, transparent, honest and supportive communication with all members of ERT and GSO - Submit regular situation reports as needed by GSO and fulfil reporting obligations to national authorities FINANCIAL MANAGEMENT - Ensure minimum financial processes are carried out in a timely manner during an emergency response - Ensure financial controls monthly analysis based, are in place, compliant, cost-effective, within authorised budget - Ensure analysis of projected cash flow and that timely cash requests are sent to GSO as needed SECURITY MANAGEMENT - Ensure security management during the emergency response based on adherence to Medair's security policy and guidelines, and the management of security incidents in a way that protects staff, organisation and assets - Ensure security location plans are written, up-to-date, appropriate, include standard operating procedures (SOPs), and with a system for briefings and inductions when staff arrive - Ensure appropriate in-country Crisis Management capacity as described in Medair's Crisis Management Plan HUMAN RESOURCES MANAGEMENT - Lead, manage deployed staff on emergency response team and provide spiritual leadership to team as appropriate - Support HR/Finance on emergency response team to ensure adherence to Medair HR policies including recruitment, performance management, development, training and disciplinary action - Encourage Medair values working & living environment, support staff well-being, implement Staff Health Plan - Ensure compliance with National Labour Law when applicable NETWORKING AND INFLUENCE - Develop and maintain good working relationships with relevant authorities, donors, clusters or other coordination mechanisms, and other key actors including partners, UN, INGOs, local NGOs - Maintain contact list of key contacts and authorities in the emergency response country GSO Responsibilities ? when not deployed STRATEGIC PLANNING AND PREPAREDNESS - Support development of SOPs, policies, toolkits, trainings, etc modules to improve efficiency and effectiveness of Medair emergency response teams globally - Support Medair county programmes to respond to new onset emergencies through surge deployment or assistance in developing contingency plans and in-country tools - Utilize technical expertise in humanitarian response areas to grow Medair, G-ERT, into new areas and innovations COORDINATION AND COMMUNICATION - Establish close, strategic, build relationships with bilateral and multilateral aid & humanitarian agencies at regional & headquarter levels to facilitate strategic, principled, appropriate and timely humanitarian response - Engage in relevant humanitarian networks in order to share ideas, good practice, stay informed on current humanitarian aid trends, and elevate the visibility of Medair as an emergency response partner - Support fundraising & communications materials development & review to support Medair fundraising strategy OTHER - Fulfil other organisational mission-critical responsibilities agreed with G-ERT Head and Intl. Programmes Director Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Relevant university degree (Bachelor) and relevant professional experience - Training in security risk management/ staff management - Excellent working knowledge of the English language (speaking and writing) Experience - At least 5 years relevant post qualification experience - 2-3 years humanitarian experience (at least one initial emergency response/start-up in an insecure environment) - 1-2 years' experience with Medair in country programs - Knowledge of humanitarian context, sector standards, Sphere standards, CHS and protection issues - Experience in networking and negotiation with donors; proven ability to secure, manage and report on grants - Proven experience in project cycle management and programme funding How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/senior-global-emergency-response-team-officer/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities In partnership with the Country Director, manage the development of new project and funding opportunities. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the DCD also plays a key role in liaison with local authorities, donors and other relevant stakeholders, team leadership, program development and security. Project Overview Medair's emergency response team was deployed in Sudan in February 2020 with the objectives of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs. The team has also been ascertaining information on gaps and priorities to understand the humanitarian context, and identifying programmatic gaps for potential interventions. As of March 2020, Medair obtained registration to start multi-sector programming in in Sudan. Location (s) for the implementation of project is being determined based on needs and assessments. Workplace & Working conditions Nairobi, Kenya or Sudan, as security allows. Starting Date / Initial Contract Details October 2023. Full time, 6 months with possibility of extension. Key Activity Areas Project Management - Contribute to the strategic direction of the Sudan programme as part of the Senior Management Team. - Oversee the overall implementation of the designated project(s) in consultation with the Country Director and relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken. - Maintain an overview of the larger Sudan context with a view to the strategic development of new projects both in current sites and in other regions. This may include leading baseline needs assessments in other regions of Sudan. - Support the Country Director, programme staff and PFM in the development and production of new project concepts and proposals. - Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs) and represent Medair at meetings to facilitate and ensure cooperation and partnerships. - Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. - Support relevant Project Manager(s) in day-to-day decision making. - Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports are made to the relevant in-country or GSO managers or to donors. Security Management - Guide the process, monitor and review security assessments for new locations and the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN, the NGO Forum and INSO, or other relevant security bodies. Make reports, as appropriate, to the Country Director. - Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. - Oversee and monitor staff adherence to security protocols, including security incident reports. - Ensure security plans and protocols for the programme locations are updated and implemented. - Assist the Country Director in managing security incidents, as required. - Lead the Security Management Team in the Country Directors' absence. Financial Management - Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines. - Ensure that budgets are spent according to donor proposals and regulations and within the timeframe, making any budget adjustment recommendation. - Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices. - Ensure procedures are in place and working effectively for all financial activities (cash management, deadlines and audit requirements). Staff Management - Provide coverage of international staff, particularly Country Director and Project Coordinator, during leave absences. - Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisals, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s). - Ensure that staff receive training by providing coaching and through the promotion of capacity building of staff. - Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices. Quality Management - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards. - Follow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines. - Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits. - Promote and use the Medair intranet, SharePoint and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. This job description covers the main tasks that are anticipated. Tasks may be assigned and modified as necessary Qualifications - University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject. - Strong working knowledge of English (spoken and written). Knowledge of Arabic desired. Experience - 5 years post-qualification experience in a management position, preferably in a relief environment. - 3 years experience in project management. - 3 years working in a field-based humanitarian context. - Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines. - Computer literate with good working knowledge of Microsoft Excel, Word and Outlook. - Team-player with good inter-personal skills. Committed to team building. - Self-motivated, energetic, hard-working, servant hearted. - Capacity to work under pressure and manage personal stress levels. Creative, open-minded, flexible, self-learner. - Advanced planning, assessment and analytical skills. Good report and proposal writing skills. - Advanced leadership and project management skills. Committed to consultative and servant leadership. All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/senior-management-dcd-sdn/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Oversee the financial and HR activities of the programme. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors, HQ, field management and field teams. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruitment of national HR staff, staff policy development, co-ordination of training and general staff well-being. The Finance and HR Manager also works with field management and HQ on in-country issues for employees on international contracts. Project Overview Medair's emergency response team was deployed in Sudan in February 2020 with the objectives of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs. The team has also been ascertaining information on gaps and priorities to understand the humanitarian context, and identifying programmatic gaps for potential interventions. As of March 2020, Medair obtained registration to start multi-sector programming in in Sudan. Location (s) for the implementation of project is being determined based on needs and assessments. Workplace & Working conditions Field based position is based in Khartoum, Sudan ? remotely from Nairobi, Kenya until security allows. Starting Date / Initial Contract Details November 2023. Full time, 12 months with possible extension. Key Activity Areas Financial Management - Manage the day-to-day accounting functions of the programme including, but not limited to: - Reconciling / verifying bank and cash amounts on a regular basis - Ensuring payments are made in a timely fashion - Detailing expenditure through monthly expense sheets for all cash accounts - Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met - Preparing the monthly financial accounts - Supporting field bases in financial matters, as required - Providing functional supervision to Finance Officer in field locations - Ensure that Medair Finance Procedures are followed in the Country Programme's offices as part of internal control monitoring. - Work with Budget holders and HQ staff in the preparation and development of budgets for projects and shared costs. - Contribute to the financial management of signed donor grants. Human Resources Management for Employees on National Contracts and International Contracts International Contracts - Manage the day-to-day Human Resource functions of the programme: - Manage and co-ordinate the recruitment process for new / vacant positions in conjunction with the relevant line manager. This will include updates to job descriptions, advertise the vacancy, draw up the short-list, interview potential candidates and make the appointment - Ensure all nationally recruited staff have a current employment contract and receive a relevant and appropriate induction when commencing employment with Medair - Follow the correct procedures according to Medair policy and local labour laws when renewing or terminating a staff member's contract - Ensure relevant HR documentation is made available to staff in a language they understand or is explained verbally to those with limited reading ability - Support line managers as necessary on disciplinary action and grievance procedures. Administration - Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity. - Prepare the monthly payroll list and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities using implemented software systems. Staff Management - Manage and oversee the programme HR and finance staff including recruitment, day-to-day management, development and training, appraisal, etc. - Providing functional supervision to Finance and HR staff in field locations Security - Control and manage the security of in-country cash when held on site and when being transferred to other account holders. - Conduct regular internal audits and report immediately any possible fraud or theft. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - University degree in relevant subject and/or Certified Public Accountant Part 2 (or equivalent) completed - Strong working knowledge of English (spoken and written). Experience - Relevant professional experience in a financial and/or HR position for at least four years. - Competent with Office Word, Excel, PowerPoint, and Outlook - Strong Christian commitment - Enthusiastic with a 'can-do' attitude - Able to develop and maintain effective relationships with internal and external stakeholders - Diplomatic and discreet - Able to work under pressure and manage personal stress levels, to regular deadlines - High numeracy skills - Excellent attention to detail - Good inter-personal and conflict resolution, and negotiating skills - Able to develop, coach and support other team members, including staff on national and international contracts - Strong organisational skills and the capacity to analyse and prioritise needs - Strong leadership skills and a supportive management style All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/finance-and-human-resources-manager-sdn/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Scope out and assess new funding opportunities for the Medair Syria programme. Responsible for coordinating and facilitating the programme teams to prepare proposals and reports for submission to institutional and private donors as well as write proposals directly; maintain appropriate information systems; track the internal progress of proposals and reports; research new funding sources and support the Deputy/Country Director in donor relationship management. Also responsible for providing strategic support and review of all aspects of Medair's proposals and reports, including indicator tracking, kick-off and lessons learned meetings and engagement with Medair GSO (Global Support Office). Project Overview Medair has been operational in Syria in response to the Syrian crisis since 2015. Medair operates in the areas of health, WASH and SHE/NFI programming in government held areas of Syria. Medair Syria has bases in Damascus, Aleppo and Deir-Ez-Zor. In Damascus, projects are developed for south Syria, as well as housing the country office. In Aleppo (ALP), Medair is implementing projects in ALP and northern Hama (HAM) and in Deir-Ez-Zor, projects are implemented in DEZ as well as Raqqa (RAQ). Workplace & Working conditions Field based position in Damascus, Syria. Starting Date / Initial Contract Details In Field, November 2023. Full time ? 12 months with possible extension. Key Activity Areas Donors Relations Management - Support the Deputy/Country Director in developing and maintaining efficient donor relations with the representatives of relevant funding partners to secure funding for the country programme. - Keeping up to date with trends and analyse institutional donor funding opportunities for Syria and advise senior management on strategic funding decisions. Represent Medair at country-level meetings with donors. Programme Development - Coordinate and facilitate the drafting and presentation of all proposals, operational and financial reports related to the Syria programme, in collaboration with other relevant staff members. - Prepare and manage timelines for preparing proposal and report submissions. Provide templates, guidelines and donor-specific advice to ensure that all involved staff members are aware of their needed contributions. - Work with the Country Director on the implementation of a logical, & sustainable country strategy plan. Grant Management - Coordinate and track institutional and private donor proposals and reports, managed by the Country Director and in consultation with other senior field managers, GSO staff and the Head of Country Programmes (HCP). - Provide compliance advisory support to programme and finance team members to avoid negative audit findings; be instrumental in response to audit findings in the coordination of improvements within teams. - Maintain an overview of the assigned programme's relationships with, and funding from, Medair's key institutional donors; providing analysis and information to senior management where necessary. - In collaboration with Project Managers and the MEAL/IM Manager; assess adherence to targets (financial and beneficiary) on a monthly basis, reporting any areas of concern to the Deputy Country Director. - Maintain appropriate information systems including contract tracking, reporting schedules, revising Medair Syria's box structure, portfolio project and grant cards and other donor-specific data. Quality Management - Responsible for advising on project implementation to meet institutional donor requirements. - Ensuring that applications and reports are produced to a high standard, comply with donor guidelines, deadlines, contracts, and other donor needs and requests. Communication - Gather and prepare fundraising materials (e.g., gift handles, direct marketing resources, thank-you videos, stories) according to targets set by Regional Communications Manager (RCM). - Work closely with the RCM to gather specific resources for GSO initiatives and projects, the year-end campaign, events, or fundraising pushes. - Prepare, organise, and lead field visits of visitors, photographers, journalists, or media crews. - Establish and maintain service contracts with local photographers, journalists, and videographers. - Proactively liaise with local, regional, national and international media in Syria, to form strong relationships and build Medair's positive image locally. - Assist Medair staff on institutional donor and Medair visibility budgets, conditions, and requirements, developing a communications plan for each project in coordination with programme staff. - Other communications related tasks as deemed necessary by line manager. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in a relevant subject such as Charity Management, Management Development Studies, Business Administration, International Development or another relevant technical subject. - Strong working knowledge of English (spoken and written). Experience - 2 years of professional experience in funding/proposal writing in a humanitarian, development of charitable context. - Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other protocols. - Advanced planning, assessment and analytical skills. - Numerate and able to understand and work with project budgets, financial reports and financial management systems. Proven and successful report and proposal writing skills. - Experience of maintaining grant management systems. Good negotiation and networking skills. - Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors. All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/finance-grant-management-programme-funding-manager-syr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Working as an important member of a diverse team who are committed to serve the world's most vulnerable with practical and compassionate care the Finance Manager oversees the financial activities of the programme. Overseeing the financial activities of the programme, the Finance Manager carries out the various accounting functions required in order to provide accurate and timely information to donors, HQ, field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively as well as managing the finance team, providing coaching and training as required. Project Overview Multi-sectoral relief programme in South Sudan including provision of Health, Nutrition, WASH, Psychosocial support, and NFI/emergency shelter services across fixed and emergency response locations. Workplace & Working conditions Field based position is based in Juba, South Sudan. Living conditions are very basic. Starting Date / Initial Contract Details October 2023. Full time, 24 months. Key Activity Areas Financial Management - Manage the day-to-day accounting functions of the programme including, but not limited to: - Reconciling / verifying bank and cash amounts on a weekly basis. - Ensuring payments are made in a timely fashion, as well as in line with Medair policies and procedures. - Ensure prompt entry of all transactions for the programme into Field Connect, reviewing all transactions on a monthly basis - Compiling the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met. - Supporting field bases in financial matters, as required. - Monitoring project spending on an on-going (monthly) basis, and provide feedback to project teams, and senior management as required. - Ensure that Medair Finance Procedures are followed in all Country Programme's offices as part of internal control monitoring. - Work with Budget holders, senior management and HQ staff in the preparation and development of budgets for projects and shared costs. - Support the preparation of donor budgets and financial reports within the required time frame - Allocate cost's to donors in line with contracts and donor regulations. - Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, HQ or other bodies. - Support internal and external HQ financial audits as required. Administration - Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity. - Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities. - Support the HQ Finance Programmes Officer (FPO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies. Staff management - Manage and oversee the programme finance staff including recruitment, day-to-day management, staff development and training, appraisal, etc. Provide functional supervision to field Finance Officers. Communication - Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information. Security - Control and manage the security of in-country cash when held on site and when being transferred to other account holders. - Conduct regular internal audits and report immediately any possible fraud or theft Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Delegated Responsibilities - Management and oversight of cash and bank payments, ensuring the control of cash flow and the accuracy of all supporting documentation - Accurate and timely recording of all in-country financial transactions - Preparation of South Sudan Annual Accounts and coordinate audit of the accounts - Financial input for project budgets, donor proposals and reports in collaboration with field management and HQ - Legal compliance of Medair's in-country financial activities in accordance with Medair, donor, national and international requirements - Line management of finance staff, including recruitment, performance monitoring, disciplinary action, etc. - Implementation and improvement of finance systems and policies Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - Certified Public Accountant (CPA) completed. - Strong working knowledge of English (spoken and written). Experience - Relevant professional experience in a financial position for at least three years. - Experience in a financial supervisory position - Computer literate with good working knowledge of Microsoft Excel, Word and Outlook - Strong Christian commitment - Enthusiastic with a 'can-do' attitude4 - Compassionate, self-motivated, energetic, autonomous - Able to work under pressure and manage personal stress levels - Strong organisational skills and the capacity to analyse and prioritise needs - Able to take the initiative in project decisions - Good document writing skills - Able to cope with basic living conditions in the field and during field trips All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/finance-grant-management-finance-manager-sds/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Member of a diverse team of Technical Advisors, the Senior MHPSS-Protection Advisor is responsible for leading and supporting the development and implementation of Medair's MHPSS strategy and systems at international and country program levels. S/he is expected to ensure Medair adheres to international guidelines and standards, strong beneficiary and donor accountability, and meeting reporting needs of other internal and external key stakeholders. The MHPSS-Protection Advisor will be responsible for supporting integration of mental health, psychosocial support, and protection into humanitarian response services at community and facility levels. This will involve providing technical advice and coordination on MHPSS to country programs and to GSO, training and capacity building of Medair country program staff involved in MHPSS. Project Overview Medair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff. The International Programmes Department is specifically responsible for the timely delivery and quality of Medair's humanitarian services in Medair country programmes with support from the HR, Engagement, Finance, Logistics and Information Technology Services departments. Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work is possible (conditions apply). Travel to Medair country programmes for up to 2 to 3 months per year. Out of hours/ weekend work may be required from time to time. Starting Date / Initial Contract Details ASAP. Full-time open-ended contract. Key Activity Areas Strategy Implementation and Development - Review and update the Medair global MHPSS strategy and position paper in consultation GSO Advisors and the Programmes team with ELT approval. - Conduct annual strategic review and updates to ensure that the strategy aligns with humanitarian needs, best practices, and organizational priorities. - Define MHPSS and specific activities for involvement in MHPSS and protection mainstreaming that are appropriate for Medair, and identify the resources (human and financial) that are needed to implement these activities. - Develop specific MHPSS organizational policies and procedures to support standard operation procedures (SOPs), and a code of conduct for Medair. Ensure alignment to key international guidelines and initiatives. Programme Quality - Provide technical MHPSS advice at all key stages of the project management cycle. This includes travel to country programmes as well as review of proposals. - Improve the quality and coherence of MHPSS across Medair country programmes, by assisting and supporting country programmes in the development and regular review and monitoring of their MHPSS strategies and plans. - Develop a supervision plan and standards, for integrated mental Health and Protection programming that can be used in proposal development and HR plans at the country level. - Ensure appropriate clinical and psychosocial support supervision is in place for all MHPSS-Protection programs in Medair, in alignment with the defined standards. Training and Supervision - Develop and implement a plan for organisational capacity building on MHPSS, including induction and on-going training needs. - Support project managers to identify staff at all levels, but especially those who implement programmes directly, to receive training in basic, advanced, and supervisory skills. - Adapt or create standard training materials and resources and provide training to staff. - Share recommended external MHPSS related training courses for staff with MHPSS focal points and other relevant staff. Human Resources/Staff Care - Provide guidance and recommendations for the mental well-being of GSO, and field staff to HR/Staff Wellbeing Advisor at GSO. - Provide MHPSS staff and focal points with a support package of up-front training, monthly supervision, ongoing peer support, on-going training and facilitate access to external counseling and support. Representation - Represent Medair as the technical expert in MHPSS. - Develop and maintain MHPSS and humanitarian networks for shared learning and to stay informed on current MHPSS related humanitarian aid trends. - Speak on behalf of Medair concerning MHPSS issues to the humanitarian community and media. Communication and Fundraising - Review and technically approve communication and fundraising material related to MHPSS. - Build Medair's institutional profile by using high-quality data and articles for publication, speaking at relevant professional conferences and events, as time permits. - Collaborate with the Engagement Team to improve documentation and sharing of Medair's global achievements and impact in MHPSS. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Degree in psychology, (global) mental health, social work or related field. - Licensed mental/behavioural health professional. - Demonstrated training and experience or specialisation in mental health and/or psychosocial support of international humanitarian programmes. - Excellent working knowledge of the English language (speaking and writing). Experience - 3 years minimum experience in MHPSS in international programmes in development and relief settings - Demonstrated success in developing and implementing MHPSS strategies for projects, supervision, and staff care - Extensive knowledge of mental health and psychosocial support standards and best practices. - Ability to communicate MHPSS principles and to train others. - Capacity to work under pressure and manage personal stress levels - Creative, open-minded, flexible, self-learner - Committed to a consultative approach - Excellent communication skillsboth written and oral - Team-player with good inter-personal skills How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-nutrition-psychosocial-mhpss-protection-advisor/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Health & Nutrition Manager will support implementation of an integrated health and nutrition program, ensuring that national and global standards are adhered to including sphere standards. In collaboration with the ERT health and nutrition PM support proposal and donor report development. The role holder will be also support and collaborate with ERT Health and Nutrition Project Manager to carry out health and nutrition assessments using Medair standardized assessment tools and develop assessment reports. In addition, the role holder will support the implementation of an outbreak response. Assist and supervise the direct programming. Project Overview Medair implements decentralized health & nutrition services through Integrated Community Case Management (iCCM), Outpatient Therapeutic Care Feeding Programme (OTP) and Targeted Supplementary Feeding Programme (TSFP) for children under five, as well as Pregnant and Lactating Women. Maternal, Infant and Young Child Nutrition messaging is integrated in the OTP and TSF Programme. Medair also implements Psychosocial Support (PSS) and Behaviour Change Communication (BCC) programming, through the Cascade Group Model. Workplace & Working conditions Field based position is based in Juba with frequent travel, often for extended periods, to work in any of the states within the Republic of South Sudan. Starting Date / Initial Contract Details ASAP. Full time, 12-24 months. Key Activity Areas Health & Nutrition Project Implementation - Be responsible for implementation, management, supervision and support of the iCCM and CMAM programme in line with the time frame of the relevant project proposal and any applicable national and international guidelines and standards with an emphasis on clinical management of malnourished and other sick children. - Conduct regular supportive supervision and on-job training in iCCM, CMAM at health and nutrition clinic sites to build staff technical capacity and enable quality service delivery. - Provide formal and refresher training for local staff in line with appropriate national and international guidelines. - Manage and oversee the Health and Nutrition Officers and Community Health and Nutrition Workers in the Health and Nutrition facilities to conduct clinical and nutrition assessment and treatment of co-existing illnesses among all admitted SAM and MAM children. - Provide input and ensure integration of accountability to affected populations in all aspects of the project. - Oversee the process of data collection, collation and dissemination to meet the requirements and deadlines set by Medair and/or external partners - Ensure accurate and timely reporting of activities for internal and external reports (e.g. weekly, monthly and quarterly reports) as requested by the Health and Nutrition project manager, HQ and donors Human Resources and Staff Management - Directly manage and oversee the assigned health & nutrition staff including recruitment, day-to-day management, development and training, appraisals, etc. The team includes certified health staff (e.g. nurses), other health & nutrition staff and support staff (e.g. cleaners, guards) - Ensure the assigned health & nutrition team members receive relevant and appropriate supervision, coaching, mentoring and training in order to develop their personal and professional skills, knowledge and understanding. - Assist in the recruitment of local field staff within the intervention location following all HR policies of Medair and the Government of South Sudan - Develop SMART Performance objectives for all project staff that are line managed by the health & nutrition manager. Additionally, conduct period performance appraisal to staff based on the set targets and give relevant feedback to support, strengthen and improve performance of the appraised staff. - Work alongside Health and Nutrition Project manager to promote the health and security of the team by ensuring the correct application of security, staff health and other relevant Medair protocols and guidelines. Financial Management - Work with the Health and Project Manager to manage finances within the field location and payment of salaries. Communication and Coordination - Maintain appropriate, regular, transparent and supportive communication structures with the assigned Medair team, advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs) - Represent Medair at relevant local level coordination meetings involving local authorities, UN agencies and other NGOs Logistics - Manage the correct and timely ordering of needed stocks and supplies to the field location in coordination with Health and Nutrition Project Manager and Health and Nutrition Officer/Manager. - Manage all stocks within the field locations ensuring proper stock management systems are in place. - Monitor expiration dates of all stocks in the field locations to ensure timely use or redistribution to other Medair programmes/other appropriate parties. Quality Management - Conduct monthly site supervision using the nationally designed site supervisory checklist, exit interviews and feedback results to the project implementation team and the Health and Nutrition Project manager. - Implement relevant policies and standards relating to service delivery including Sphere and HAP standards, Ministry of Health and donor guidelines and other good practice. Reporting - Develop and submit quality and timely required site reports. This includes weekly and monthly data reports, Monthly Unicef and WFP Stock Reports, Monthly site Nutrition Information Systems Report. The Health & Nutrition manager is also expected to contribute to development of monthly project Situation Reports. Team Spiritual Life - Reflect values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - Clinical degree or diploma: Nurse/medical professional experience. - Strong working knowledge of English (spoken and written). Experience - 2 years post-qualification nursing / medical professional experience. - Experience working in health and nutrition programmes in a developing country, preferably in a humanitarian emergency context. Strong Christian commitment. - Passionate about serving the most affected Self-motivated. Team-player with good inter-personal skills. - Good communicator, able to pass on information efficiently. - Willingness to support others and to share workload. - Capacity to work under pressure and manage personal stress levels. - Able to work effectively in a wide variety of situations. - Able to cope with basic living conditions in the field and during field trips. Strong clinical background. - Able to develop and maintain effective relationships with colleagues, beneficiaries, other agencies and local authorities. Ability and willingness to manage project implementation. - Aptitude for community mobilisation and capacity-building - Excellent organisational skills. Able to enforce procedures. - Able to set clear objectives for staff and to delegate. Committed to consultative and servant minded leadership. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-nutrition-manager-emergency-response-team-sds/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Health and Nutrition Project Manager develops, leads, monitors and evaluates the assigned emergency health and nutrition projects. This involves coordinating and identification of locations with health and nutrition needs, takes lead in all health and nutrition assessment and interventions. Other important aspects of the role include managing (supervision) and training primary healthcare, reproductive healthcare and nutrition staff to meet international quality standards in healthcare delivery, encouraging beneficiary participation, liaising with other stakeholders, and anticipating, planning, and contributing to the development of new health and nutrition project proposals and reports. Project Overview The Emergency Response Team (ERT) operates multi-sector relief programme including Nutrition, Health, WASH, NFI and shelter response across South Sudan, with an overall objective to reduce morbidity and mortality of vulnerable populations through the provision of emergency WASH (water, sanitation and hygiene), healthcare, and nutrition services. Medair is implementing integrated Community Case Management (iCCM) in remote villages where access to healthcare is difficult and has set up Care Groups through which behavioural change communication messages reach more than 6,000 households. Medair Health and Nutrition projects also seeks to address the inadequate coverage and quality of life ?saving services for treatment of common illnesses, psychosocial wellbeing, reproductive health services & acute malnutrition in children
Role & Responsibilities Working as an important member of a diverse team who are committed to serve South Sudan's most vulnerable people with practical and compassionate care, the Medical Manager South Sudan has a vital role to play in improving the overall health situation of the target population. This involves providing technical and managerial support to ensure implementation of quality medical services within the health and nutrition interventions. The Medical Manager works with the Health and Nutrition Advisors, Health and Nutrition PM and the Health and Nutrition team in order to contribute to the achievement of project objectives within the planned timescale and budget, for the areas of responsibility within the health and nutrition projects. Important parts of the role include: Support the Country Health strategy, supporting the ERT Health and Nutrition teams with emergency preparedness and response, capacity building of ERT health and nutrition staff through appropriate supervision, training and technical support, contributing to monitoring, evaluation, and reporting on project progress. Project Overview Multi-sector emergency response programme including provision of emergency health, nutrition, WASH and Emergency Shelter/ services for vulnerable populations in South Sudan. Workplace & Working conditions Field based position is based in in Juba, South Sudan, With frequent support visits to field locations Starting Date / Initial Contract Details January 2024. Full time, 12 months. Key Activity Areas Major duties and responsibilities Provide technical support /medical oversight to health and nutrition interventions in the Emergency Response Team. - Provide guidance in medical management of patient care, training support & capacity building for H&N Project Manager in ERT (to ensure quality responses to disease outbreaks & emergency H&N services, including technical and clinical support). - Ensure ERT H&N team are supported during response, following policies, guidelines and protocols for assessments and interventions, in consultation w/Advisors & other field managers, in line with relevant government, Sphere, and WHO guidelines. - Ensure quality of care in inpatient stabilisation centre by providing medical and clinical technical support to nutrition teams - Ensure Behaviour Change Communication (BCC) activities are implemented as part of H&N emergency interventions. - Work Closely with ERT H&N PM and team in emergency preparedness for outbreak disease & other emergency health responses. - In collaboration w/H&N Advisors, provide medical technical advice to static sites when specifically requested and needed. Health and nutrition management - Oversee the implementation and management of the assigned health and nutrition field interventions in line with the activity plan and time frame of the relevant project proposal and any applicable national and international guidelines and standards. - Provide training for Medair H&N staff, on case management in line w/applicable national, international guidelines and standards. - Carry out assessments to locations with newly identified emergency needs and gaps. - Provide input into integration of beneficiary participation, accountability & protection mainstreaming in all aspects of project. - Input into the development of the country strategy, new projects and/or donor proposals as requested by the Project Manager. - Ensure cross cutting issues (HIV/AIDS, gender consideration, and environment markers) are streamlined in project interventions. Staff Management (during assignments to a specific project) - Ensure H&N PM and Managers technical oversight, good coordination & organisation between H&N and WASH team if needed. - Build the capacity of the health and nutrition team to improve programme quality. - Support the Health and Nutrition PM and Managers to remotely manage field locations where applicable. - Ensure staff receive supervision, mentoring, and training in order to develop their personal and professional skills, knowledge, and understanding. This may be through on-the-job training and formal teaching sessions. - Promote health and security of H&N team by ensuring application of security guidelines, health and safety in the workplace and healthy living conditions and practices. - Assist in recruitment of local field staff within the intervention location following all HR policies of Medair and national policies. Communication and Coordination - Maintain appropriate, regular, transparent, and supportive communication structures with the Health and Nutrition Project Manager (HNPM), assigned health and nutrition team, Medair in-country health and nutrition managers and advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies, and other NGOs). - Represent Medair at relevant local and national level coordination meetings involving local authorities, UN agencies, and other NGOs as required. Quality Management - Promote, use Medair intranet & other operating procedures, ensuring all standardised formats are used, guidelines are followed. - Implement relevant policies & standards relating to health service delivery including Sphere and CHS, Ministry of Health, and donor guidelines and other good practice. - Participate in Medair workshops, distance learning sessions to keep up w/changing trends, new guidelines, best practices. Staff Health - When assigned by the Health Advisor, assist in overall responsibility for staff health/occupational health procedures and compliance and development of procedures in-country. - Assist in managing staff health at field and Juba level, including holding the staff health phone and supporting field teams in accessing remote medical support and organising medivacs if needed. Delegated Responsibilities - Assist and achieve delegated Health and Nutrition advisory roles when assigned by the advisor as follows. - Development of & adherence to in-country H&N strategy, guidelines in consultation w/relevant field managers and GSO staff. - Oversight of technical aspects of H&N projects, including recommendations for staff objectives, training, and promotion. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. Qualifications - Clinical degree or diploma: Medical Doctor - Strong working knowledge of English (spoken and written) Experience - 2 years post-qualification medical professional experience - Experience working in a health programme in a developing country, preferably in a humanitarian context - Computer-literate with good working knowledge of Microsoft Excel, Word, Outlook and PowerPoint - Strong Christian commitment - Passionate about serving the poor in a demanding environment/living conditions. - Self-motivated, desire to learn - Team-player with good inter-personal skills - Good communicator, able to pass on information efficiently - Willingness to support others and to share workload - Able to motivate and inspire individuals to work efficiently in both intense and low pace. - Capacity to work under pressure and manage personal stress levels - Able to work effectively in a wide variety of situations - Creative, open-minded, flexible, self-learner - Able to cope with basic living conditions in the field and during field trips - Clinical skills within a Primary Health Care setting - Ability and willingness to manage health and nutrition project implementation - Good report writing, excellent organisational skills - Problem solving ability - Able to oversee multiple tasks, prioritise clearly, enforce procedures, set clear objectives for staff and to delegate - Committed to consultative and servant minded leadership How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-nutrition-medical-manager-sds/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Finance Information System Specialist will be the lead expert in Medair's principal Finance ERP system ('Fin4U' built from Unit4 Enterprise Software), providing leadership in embedding and optimizing the new finance system to drive finance process continuous improvement. This role will also lead in training, induction and capacity building for new users across Medair. This role will also lead in the design and improvement of financial management reports to meet Medair needs. In collaboration with finance managers, the role will take forward the review and update of specific finance policies and processes relating to the new finance system, including the (re)design and simplification of finance processes and tools to enable the digital finance transformation vision. This role will support the Finance Director in other relevant strategic finance initiatives as part of the finance digital transformation and continuous improvement initiative. Project Overview Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system. Workplace & Working conditions GSO based position in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. This position could be considered for remote working or placement in Europe. (conditions apply), This role might be required to travel up to approximately 4 weeks in a year to provide in-Country training and support on FIN4U Finance system. Starting Date / Initial Contract Details ASAP. Full-time open-ended contract. Key Activity Areas FIN4U Training and Support - Lead in the continuous use and embedding of FIN4U Finance system post go-live. - Determine on-going training requirements for users, and develop resources for training. - Develop and implement robust induction of new finance and FIN4U users, ensuring quick understanding and use of the system. - Organise and deliver of training for different types of users for all country programmes and GSO - Ensure staff and management are trained to use the U4 Finance and have access to relevant training resources. Adapt training to local context as appropriate. - Supports and develop Finance users across the organisation globally as well as ensure all staff and management use FIN4U Finance in a way that is in line with data quality requirements, policies, processes and procedures. FIN4U finance System Management - Regular review and maintenance for effective FIN4U Finance System User Access Rights. Includes Finance approval of user access requests for assignment, addition, deletion, editing, data control and window options. - Work with IT lead to address and resolve system issues after go-live. Finance custodian of Teams Support Channel/Ticket system and FIN4U email. Solve functional requests directly or assign to SMEs and drive SMEs for solutions. Raise Tickets under MAS agreement directly with UNIT4, and mange open tickets to closure. - Finance Data Management: Finance Lead to deliver single source of truth, driving solutions for data integrity and compliance of non-transactional data, directly maintained in Fin4U or in the integrated source systems - As the Finance system lead maximise the value of the system by working with Finance managers across Medair - Carry out regular risk assessment and internal controls related to FIN4U use and data integrity Finance Business Processes and management reporting - Review & document processes FIN4U Finance system related, in collaboration w/relevant team leads for verifying, validating and implementing master data requests received through support channels directly in Fin4U - Advise managers on finance process optimisation with the new Finance system, seeking automation and simplification in collaboration with the Finance Specialists, Finance Partners, Accounting & Treasury teams - Translate and align new process requirements and FIN4U Finance system - Ensure FIN4U Finance System reports are fit for purpose and contribute to data-driven decision-making for Finance and budget holder, using: Qlik, Infobrowsers and FP&A, to deliver business solutions and digital transformation - Lead development of improved/new finance reports to meet stakeholder needs (budget holders, IPD, ELT, Board) Innovation and Change Management - Lead & manage post-implementation transition to embed FIN4U & other technological improvements in Finance - Provide guidance and support the Finance teams across Medair in continuous improvement or innovation to their business processes to optimise the functionality and utilisation of the FIN4U Finance system - Propose & develop innovative ideas to improve Finance processes to drive efficiencies & cost savings - Lead or participate in other digital / ERP projects to improve Finance performance Leadership - Support the Finance Director to develop and maintain effective working relationships across the global finance function to ensure an integrated approach, mutual learning and effective use of resources - Support Finance Director on specific corporate initiatives & projects, including multi-country and global projects - Champion change management initiatives including transparent and timely communication flows with all relevant stakeholders, promoting value-add of FIN4U Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University and/or Bachelor degree in accounting or Business Information Systems - English (spoken and written), working knowledge of French is highly desirable Experience - 3-year finance systems experience working in finance or IT department of an NGO or complex global organisation - Strong skills and experience in financial systems, data analysis, financial reporting and presentations - Experience of leading projects, or at least managing a key project component. - Systems implementation experience is desirable Particularly with UNIT4 ERP system - Computer literate with advanced knowledge of Microsoft Excel - Experience in developing solutions for reporting using Qlik or Power BI - Problem solving ability and improvement driving skills · Organized and structured - Good attention to detail, high level of accuracy in preparing and entering data - Capacity to work under pressure and manage personal stress levels - Resourceful, resilient and solution-focused - Team-player with good inter-personal skills - Strong Christian commitment - Ability to maintain strict confidentiality concerning staff members and organization's critical financial information - Able to work independently and take initiatives within a consultative framework. - Ability to communicate with all stakeholders in effective and timely manner How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/finance-information-systems-specialist-gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Working as a senior member of a diverse team who is committed to serve Madagascar's most vulnerable with practical and compassionate care, the Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management, and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership, and security. Project Overview Since 2021, Medair has implemented WASH and Nutrition activities (with Protection & Inclusivity dimensions) in the South of Madagascar from Ambovombe, and Medair plans to continue intervening in these 2 sectors and in this region strongly affected by drought. Workplace & Working conditions Field based position is based in Ambovombe, with frequent field trips to other implementing locations/ bases in the South. Starting Date / Initial Contract Details January 2024. Full time, 6 months, with possibility of extension. Key Activity Areas Project Management - Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken. - Oversee a comprehensive activity plan for the designated projects, including resource needs analysis, covering the time frame of the project proposal. - Support relevant Project Manager(s) in day-to-day decision making as requested. - Ensure that regular monitoring and evaluation against project objectives is conducted and reports provided to the relevant in-country or GSO managers or to donors. - Maintain an overview of the regional context with a view to the strategic development of new projects. - Support the Programme Funding Manager, technical Advisors and CD in the development and production of new concepts and proposals. - Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy. - Ensure complete and timely reporting of activities to Medair, donors and line managers, and any other relevant bodies. - Ensure all relevant project documents are produced and filed according to Medair and donor guidelines. Representation - Develop relationships with relevant stakeholders (e.g. beneficiaries, community leaders, government officials, donors, UN agencies and other NGOs) and represent Medair at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation. - Accompany donors on field trips and ensure programme details are transmitted in a timely and professional way. Financial Management - Support the planning and construction of project budgets, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines. - Ensure that budgets are spent according to donor proposals and regulations, making any budget adjustment recommendations to the CD or DCD. - Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures up to USD 10,000. Staff Management - Line-manage up to 5 staff. - Ensure all personnel related issues for the staff are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s) and Human Resources Manager. - Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff. - Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team. - Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices. Security Management - Guide the process, monitor and review security assessments for new locations and the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN, the NGO Forum or other relevant security bodies. Make reports, as appropriate, to the Country Director. - Ensure all staff members and all visitors receive training in security-related topics. - Train Project Managers in security planning, management, etc. Quality Management - Promote and use the Medair operating procedures, ensuring that guidelines are followed. - Ensure designated projects are implemented in line with donor proposals and requirements, in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, CHS, etc. - Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times. - Pro-actively seek advice of quality team and implement within cost, scope and time. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - University degree in a relevant subject such as Management / Development / Business Administration. - Strong working knowledge of English (spoken and written). Good working knowledge of French. Experience - 2 years post-qualification experience in a management position, preferably in a relief environment. - Computer literate with good working knowledge of Microsoft Excel, Word and Outlook. - Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols. - Advanced planning, assessment and analytical skills. Leadership and project management skills. - Consultative and servant leadership with excellent communication skills and training willingness. - Capacity to work under pressure and manage personal stress levels. - Dynamic, creative, open-minded, flexible, self-learner, self-motivated and hard-working. - Committed to team-building and able to develop and support other team members. - Team-player with good inter-personal skills. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/senior-management-project-coordinator-mdg-amovombe/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Health and Nutrition Advisor provides technical advice and support to the field management and the health, nutrition, and protection staff in Syria and to interact with Medair's Senior Health Advisor based at Headquarters. Peer communication with colleagues in the region on quality and innovative approaches is expected. Develop the strategies, guide, monitor, and evaluate the health, nutrition and protection aspects of the country programme. Coordinate and network at a senior level with national and regional health authorities and other NGOs. Provide technical expertise and input on all health, nutrition, and protection elements of proposals and reports, provide capacity building for national and international staff, and promote best practice in the health programmes and contributing to the overall management of the country programme. Project Overview The Syria programme is part of the Middle East response and is significantly growing. Medair was first registered in Syria in 2015 and has since successfully completed projects in Rural Damascus, Homs and Aleppo Governorates for rehab and re-equipping of primary healthcare clinics, development of community-based health programmes, capacity building for health staff and community workers, establishment of nutrition programmes, the rehabilitation of urban water systems, and the provision of shelter kits to vulnerable households. Additionally, in response to the need for, and gaps in, support for people with physical disabilities at household and community level, Medair is responding with further interventions to this vulnerable group. Medair is planning to expand to Deir Ez Zor Governorate before the end of 2018 with similar programming. Access to project locations by international staff is limited, as movement permissions are often restricted, however national staff typically have regular direct access. Workplace & Working conditions Field capital-based position in Damascus, Syria. Starting Date / Initial Contract Details ASAP. Full time, 12 ? 24 months. Key Activity Areas Health Nutrition and Protection (Including Disability) Project Technical Oversight - Maintain an overview of the health, nutrition and disability programmes and of the country contexts. - Develop clear strategies and guidelines for the programmes, giving technical advice and input. - Lead on the mainstreaming of protection issues and its integration across all sectors. - Provide technical support to the health, nutrition and protection teams, including the evaluation and the writing of donor proposals and reports within the required timeframes. - Carry out regular monitoring visits, ensuring that objectives are met. - Supervise and monitor the development of reporting systems for data collection, analysis and follow-up and feedback to relevant staff, donors, partners and other agencies. - Maintain technical oversight of medicines, medical equipment, and health supplies ordered. - Provide input into the integration of beneficiary participation and accountability in the programme. Representation - Develop and maintain high level relationships with Ministry of Health, UN, NGOs, donors, partners and other stakeholders, with the objective of raising public awareness and partnerships. - Seek out relevant networks on specific health- nutrition and protection-related humanitarian aid issues. - Accompany donors on field trips and ensure programme details are transmitted. - Represent Medair at national health cluster, working groups, with national and/or local government departments, facilitating supportive synergies and overall progress in the health sector. Staff Management - Develop relevant technical training programme for all health staff (international and national). Create possibilities for capacity building, mentoring and coaching, within budget constraints. - Support line managers in inductions and appraisals, particularly with regard to technical skills. Financial Management - Work with the relevant field managers and GSO staff to plan and construct health, nutrition and protection budgets. Quality Management - Ensure health, nutrition and protection projects are implemented in line with donor requirements. - Provide feedback and recommendations on the quality of health programmes and interventions. - Maintain a resource library of materials. Ensure all have access to necessary information as required. - Contribute to Medair's regional approach in the Middle East, in particular through sharing relevant information and resources; and contributing to the development of common approaches. Staff Health - Overall responsibility for setting the standards on staff health/occupational health procedures and compliance and development of procedures in-country. Team Spiritual Life Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Clinical degree (nurse or doctor), or Public Health degree; Medical doctor desirable. - Clinical degree with Public Health or MSc in International/Global Health degree strongly preferred. - Strong. working knowledge of English (spoken and written). Experience - 3 years' experience in managing programmes in international public health work, with at least 2 years in humanitarian emergency context. Experience of the Middle East context. - 1 year managing and coordinating emergency responses ? outbreaks, displaced populations. - Experience in the design, monitoring of implementation and evaluation of public health programmes. - Knowledge of humanitarian principles, Sphere and HAP Standards. - Advanced leadership, project management, planning, assessment and analytical skills. All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-nutrition-advisor-syr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The role of the Assistant Finance Partner (AFP) is to support the Finance Partners to prepare accurate financial information and offer advice, analysis and forecasting in order to support country funding strategy and fund management, mitigate financial risks, inform decision making and promote overall best financial practice. The primary responsibility of the Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable the delivery of the country programmes. Project Overview Medair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff. The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system. Workplace & Working conditions Medair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details January 2024. Full-time, 6 months (Maternity cover). Key Activity Areas Grant and Private Funding (PF) management - Assist the preparation of private funding and institutional donor budgets and reports. - Assist and post reclass after report preparation. - Assist with grant data management and monitoring. This includes grant card updates, preparing cash requests. - Updating fund allocation matrix, updating the Grant Management Tool and PF need overviews. - Provide inputs to the Audit Support Team when requested and support in applying audit lessons learned. Country funding management and monitoring - Support FPs in financial monitoring and analysis. - Preparation of monthly (or quarterly) review meetings with relevant stakeholders. - Reviewing country programme expenditure and budget vs actuals. - Updating the quarterly country budget forecasts. - Participate in the review and consolidation of annual budgets for country programs. Country Budget and Monitoring - Upload the GD budgets on Portfolio. - Manage project accounting databases / systems to ensure timely information update and control. - Update Total Cost View report and communicate to relevant stakeholders. Other duties - Contribute to the Finance Partner team projects and provide planned outputs. - Produce adhoc financial analysis and reporting as requested. - Deputise for the finance partners when needed. - Lead on specific corporate initiatives and projects as delegated. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University and/or Bachelor degree in related subject. - English (spoken and written), working knowledge of French is highly desirable. Experience - 1 year experience working in the finance department. - Good skills and experience in data analysis, financial reporting and presentations. - Computer literate with very good working knowledge of Microsoft Excel. - Problem solving ability and improvement driving skills. - Competent with administrative tasks. - Organized and structured. - Good attention to detail. - Resourceful, resilient and solution-focused. - Team-player with good inter-personal skills. - Strong Christian commitment. - Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information. - Capacity to work under pressure and manage personal stress levels. - Able to prioritise work to meet deadlines. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/assistant-finance-partner/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities In collaboration with the institutional Philanthropy Team in Switzerland, support raising funds with foundations and governmental institutions and increase the organisation visibility within Philanthropy in Switzerland. Project Overview Medair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff. With oversight from fundraisers, be responsible for a portfolio of communes that will contribute significantly to our annual fundraising targets. Help in acquiring institutional donors by researching, supporting development of funding documents and building relationships. Workplace & Working conditions Ecublens based position. Home office possible on certain conditions. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details January 2024. Full-time open-ended contract. Key Activity Areas Support raising funds with communes Under the supervision and guidance of the Philanthropy Team Leader, be responsible for the portfolio of Communes to raise funds in the French-speaking part of Switzerland: - Submit proposals and reports and build sustainable relationships using phone, letters, emails, etc. - Develop and implement the acquisition campaigns - Keep data up to date in CRM Support with Donors and marketing material - Support development of proposals and reports for layout, proofreading, writing - Support the Institutional Philanthropy team by developing presentations for donors and other documents - Responsible for the coordination of the development of videos for Philanthropy team - Support events organization Support donor acquisition - Support institutional Philanthropy team with identification and qualification of prospective partners - Support with mailings Administrative tasks - Monitoring of all the reports deadlines and inform HCP and FP of delivery dates and requirements ahead of time. - Gather primary information and documents for reports in a timely manner - Support the after-donation process for the French -speaking part: Administration/data update, finance information, drafting acknowledgement letters - Salesforce data entry and updates of own portfolio and offer support to other colleagues where needed. - Keep proposals and reports tracking documents up to date for the Swiss team Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Degree level in marketing and sales, communication or project management - Excellent French language skills, particularly written - Excellent working knowledge of the English language (speaking and writing). Experience - Demonstrate some (at least 1 year) experience in a working/professional environment - Experience in the area of communication project management or fundraising a plus - Advanced user of MS Office - Experience in Salesforce (CRM / sales management software) - Excellent written communication skills incl. translation from English into French - Administrative skills - Ability to bring complex information in a simple way to the point without losing essential content - Analytical skills and ability to identify potential of projects and audiences - Organised and rigorous - People-oriented - Persistence - Collaborative team player - Ability to work autonomously - Willing to learn How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/communications-fundraising-media-philanthropy-assistant-gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security management. Project Overview Medair is running a multi-sectoral emergency response in the East of Ukraine, providing support to vulnerable people in de-occupied and conflict affected areas through the sectors of shelter, NFI, MPCA, health, WASH and MHPSS. The volatile nature of the conflict requires an agile project that can quickly respond to new needs in highly insecure areas. The role will deliver existing projects in these sectors, whilst scoping out needs in new locations, thus the position will be instrumental in helping to carry out research, leading assessments and making recommendations in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditions Medair field-based position in Eastern Ukraine (Kharkiv). Starting Date / Initial Contract Details December 2023. Full time, from 6 to 12 months. Key Activity Areas Project Identification and Design - Support the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses. - Liaison and collaboration with other INGOs and potential partners. - Facilitation of project design in close collaboration with the team. Coordination with other organisations and authorities. Project Management - Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken. - Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support sectoral Project Manager(s) and Programme Support Officer in day-to-day decision making as required. - Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or GSO managers or to donors. - Maintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments. - Support the Programme Funding Manager, the Deputy Country Director and the Country Director in the development and production of new concepts and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy. - Ensure complete and timely reporting of activities and beneficiary numbers to Medair, donors, line managers and any other relevant bodies while ensuring documents are produced according to guidelines. Representation - Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs) and represent Medair at relevant meetings in order to facilitate and ensure cooperation and partnerships. - Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues. - Accompany donors on field trips and ensure programme details are shared in a professional manner. Financial Management - Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines. - Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Deputy Country Director. - Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures. Staff Management - Ensure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s). - Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff. - Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team. - Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices. Security Management - Lead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments for new locations and the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Report as appropriate, to the Deputy and Country Director. - Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation. - Oversee and monitor staff adherence to security protocols, including security incident reporting. - Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used. - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines. - Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in a relevant subject such as Management / Development Studies / Business Administration. - Strong working knowledge of English (spoken and written). Experience - 2 years post-qualification experience in a management position, preferably in a relief environment. - Overseas work experience with a relief and rehabilitation NGO. - Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols. - Advanced planning, assessment, and analytical skills. Good report and proposal writing skills. - Good negotiation skills; Problem solving ability & Security Management. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/senior-management-project-coordinator-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.