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Search for "Programme Specialist - P3"

Programme Specialist - P3  

Site

United States of America, New York, New York

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 22/04/2021

activities 

Company presentation

UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including General Service staff and Consultancies here. For UNV positions with UN Women please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with UN Women and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

Background

 

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

 

The United Nations Trust Fund to End Violence against Women (UN Trust Fund) was established through the UN General Assembly Resolution 50/166 in 1996 with UN Women as its Administrator on behalf of the UN system. The UN Trust Fund (UNTF) is a global multi-lateral grant making mechanism supporting national efforts to prevent and end violence against women and girls, one of the most widespread human rights violations in the world. The UN Trust Fund provides technical assistance and funding to advance the development of innovative models and strategic interventions in the area of ending violence against women and girls. To date, the UN Trust Fund has awarded US $175 million to 572 initiatives in 140 countries and territories.

 

Under the overall guidance of the Chief and the direct supervision of the Grants Manager, the Programme Specialist will be responsible for coordinating and monitoring a specific portfolio of grants for the UN Trust Fund.

 

Duties and Responsibilities

 

Lead the Monitoring and Grant-management processes of 20-25 projects across the UNTF grants portfolio:

  • Manage and oversee all operational and project management processes related to the grants life-cycle, including, processing of project modifications and no-cost extensions, budget revisions and disbursements and processing grant closure in close collaboration with the Operations Manager and Finance colleagues. This includes keeping information on internal and external Focal Points up-to-date for each active grant.
  • Lead the coordination on all aspects related to the assigned grants portfolio with the Grants, Operations and M&E teams, UN Women Regional, Country Offices and others as necessary to ensure the efficient oversight of the portfolio. This includes liaising with external stakeholders to ensure required documentation is received according to timeline agreed upon and the same files are stored in the UNTF SharePoint. This also involves consolidating UNTF feedback to the grantee in all aspects of the project.
  • Provide technical assistance to grantees including in the design of their Results and Resources Frameworks (RRFs), in collaboration with the M&E team. Assist grantees in clarifying proposed project outcomes, outputs, indicators of success, activities and budgets;
  • Provide tailored technical support throughout the project life-cycle, review progress reports and provide feedback to grantees as needed to ensure results-based reports and analysis and capturing of data;
  • Perform a basic review of financial reports and flag inconsistencies between financial spending and project implementation in collaboration with relevant finance staff before final approval for grants and subsequent disbursements;
  • Monitor and assess progress towards overall results based on results framework and monitoring schedules;
  • Review and provide technical feedback to grantees to ensure results-based analysis and capturing of data, with the effective use of Grants Management System.
  • Monitor Audit Recommendations and update Action Plans in the system, in coordination with the Operations team, where applicable.

 

Provide technical support in Grant-making:

  • Participate in annual grantee selection processes including through review and substantive analysis of concept notes and full-fledged proposals, accompanying budgets and monitoring and evaluation frameworks submitted to the UN Trust Fund.
  • Prepare application feedback letters and summaries for all shortlisted applicants and grantees for the region and systematically update these summaries based on progress reports and monitoring missions;
  • Provide guidance to COs and grantees to ensure adherence to UN WOMEN policies, administrative and financial procedures.
  • Review and lead finalization of project documents and Results Resources Frameworks through dialogue with grantees on submitted documents;
  • Review implementing partner assessment forms and grant agreements prior to grantee selection and signature.

 

Provide technical inputs into Reporting and Knowledge Management: 

  • Maintain centralized portfolio matrix of grants, and provide quarterly portfolio updates to the Grants Manager;
  • Prepare written contributions for various purposes, including inputs for the report for the Commission on Status of Women, UNTF annual donor reports, newsletters, fund raising efforts and other reporting needs;
  • Contribute to tracking and synthesizing, on an ongoing basis, developments, tools, emerging or good practices in the field of ending violence against women and girls, including capturing findings and lessons learned from evaluations;
  • Update and maintain UNTF Grants Management Tracking database and Partner Portfolio assessment with relevant grantee information.
  • Support the Fund's communications efforts through direct engagement with grant recipients to gather information about the achievements and impact of the grant, knowledge products, media, etc. and ensure communications accurately reflect grant programmes;
  • Keep systematic track of noteworthy grantee achievements and communicate to colleagues for possible visibility, such as special features on the website.
  • Support and organize knowledge sharing events and identify good and promising models that can be shared widely across grantees and other key stakeholders;
  • Identify challenges and lessons learned across the grants, and contribute to a process of institutional learning through documenting lessons learned and contribution to modification of strategies and programmes.
  • Support, organize and participate in knowledge sharing and capacity development events and trainings for grantees.

 

Support other activities as required by the Supervisor or UN Trust Fund Chief.

 

Key Performance Indicators: 

  • Accurate analysis, monitoring and oversight of grants.
  • Timely coordination of grants management with UNTF Operations team.
  • Issue are raised in a timely manner to appropriate stakeholders.
  • Grants portfolio well maintained and information easily retrievable.
  • Quality of communication and training materials.

 

 

Competencies

 

Core values:

  • Integrity;
  • Professionalism;
  • Respect for Diversity.

 

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

 

Please visit this link for more information on UN Women's Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

 

Functional Competencies:

  • Knowledge of women's organizations and governmental agencies working on women's empowerment and gender equality;
  • Familiarity with UN Women procedures, particularly with regard to project management and more specifically in relation to the development of work plans, budgets, monitoring and reporting plans, purchasing plans and the identification of indicators.
  • Able to effectively represent UN Women in, and contribute to, United Nations inter-agency programming initiatives related to ending violence against women;
  • Builds strong relationships with, and focuses on results for clients and partners, responds positively to feedback;
  • Demonstrates openness to change and ability to manage complexities;
  • Experienced in working in a global multi-cultural setting respecting gender equality and an ability to contribute to team work and provide conceptual leadership;
  • Ability to work under pressure and meet strict deadlines;
  • Ability to use critical thinking, conceptualize ideas, and articulate relevant subject matter in a clear and concise way.

 

Required Skills and Experience

 

Education: 

  • Advanced University degree or equivalent in Political Science, International Development Studies, Gender/Women's Studies or other relevant field.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

 

Experience: 

  • 5 years of relevant experience in managing complex and multi-component interventions with various partners and multi-stakeholders;
  • Knowledge and experience in working on addressing issues related to violence against women and girls;
  • Experience in grants and project management is required;
  • Experience with databases and data management a plus;
  • Experience in the United Nations, a governmental, other multilateral or civil society organization in a developed or developing country is highly desirable. 

 

Languages: 

  • Fluency in English is required.
  • Fluency in Spanish is required.

 

 

 

___________________________________________________________________________

This is how cinfo can support you in the application process for this specific position: 

 

  • Before you apply for this position: Improve your application documents by registering for a Job Application Support
  • After you have applied for this position: Swiss nationals are welcome to share a copy (PDF) of their application, as well as of this vacancy with recruitment@cinfo.ch. We inform our partners from the respective organisation and the Swiss Government about qualified applications.  
  • When invited to the interview: Prepare for the interview by registering for a Job Application Support. This service is offered free of charge to Swiss nationals.  

 

Interested in a career with multilateral institutions? Read more:  

Working with the United Nations 
Working with International Financial Institutions 
For Swiss nationals 

___________________________________________________________________________

More details

Type of contract: Staff (Temporary)

Duration: 1 year

Macro-area: North America

Level of experience: Senior Professional, more than 5 years

Area of work Definition: Political Affairs, Conflict and Peacekeeping

Type of organisation: Multilateral Organisations

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United States of America, New York, New York - United Nations Population Fund empImg

The Position: Within the core IT team, the T4D Specialist assumes a pivotal role by extending expert technical guidance to development initiatives. These initiatives directly align with UNFPA's mandate, as the specialist skillfully leverages technology to drive their success. You will report directly to the section chief.   How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA's strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to "build forward better", while addressing the negative impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.   Job Purpose: UNFPA's IT Strategy prioritizes digital transformation for implementation of programmes, and the T4D Specialist will be a driving force in making this vision a reality. As the lead for technology-driven professional services, the T4D Specialist will play a crucial role in empowering programmes to leverage cutting-edge solutions and achieve impactful results.   You would be responsible for: As a T4D Specialist, you'll play a pivotal role in our mission, providing expert technical guidance to programs leveraging technology for development (T4D). You'll be a highly collaborative individual, building strong partnerships - both within our team and across external organizations. Additionally, you'll manage T4D projects, ensuring efficient delivery and high-quality outcomes for our programmes. A. Programme solutions technical and programmatic guidance and support - Assess the current use of technology across agency programmes and identify opportunities for improvement. - Analyze existing T4D technological infrastructure, resources, and capabilities. - Contribute to a roadmap for integrating technology into programme delivery, aligned with the agency's overall goals and objectives. - Define key priorities and areas of focus for technology adoption in programme delivery. - Develop implementation plans with clear timelines, deliverables, and resource requirements. - Advise on the selection of suitable technologies based on programme needs, feasibility, and cost-effectiveness. - Facilitate pilot projects to test and evaluate new technologies. - Provide technical assistance and support to programme teams in integrating technology into their work. - Deployment advice and support including technical oversight, troubleshooting and the documentation of challenges and resolutions - Quality Assurance : during planning and deployment of T4D initiatives; participate in establishing and maintaining standards, documentation and support mechanisms for T4D. B. Partnership and capacity building - Build relationships with technology partners and relevant stakeholders. - Explore opportunities for collaboration and resource sharing. - Stay informed about emerging T4D trends and best practices. - Develop training programs to equip program staff with the skills needed to use technology effectively. - Facilitate knowledge sharing and collaboration among different programme teams and departments on T4D best practices. - Promote a culture of innovation and continuous learning within the agency. - Contribute to monitoring and evaluation frameworks to track the impact of technology on programme effectiveness. - Collect and analyze data on technology use and impact. - Provide regular reports on progress towards achieving T4D objectives. C. Project Management of technology initiatives - Project Management of technology initiatives, including providing guidance to project leads and programme specialists implementing IT solutions in the field - Manage project scoping and planning activities - Monitoring project progress and reporting to stakeholders D. Carry out any other duties as may be required by UNFPA leadership.    Qualifications and Experience:    Education:   - Advanced university degree in Information Technology or related discipline.  - A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.   Knowledge and Experience:  - 7 years of specialized relevant experience is required related analysis, design and implementation of software systems; - Experience supervising external vendors and software developers; - Experience leading medium to large projects; - Experience with ICT, mobile and web-based technologies, particularly designing or deploying tools appropriate to the business requirements; - Excellent communication skills and experience presenting systems concepts to business owners; - Strong analytical skills, ability to supervise staff, ability to work under pressure and prioritize tasks; - Experience with UN entities in ICT projects is desirable.   Languages:  Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.    Required Competencies:  Values: - Exemplifying integrity,  - Demonstrating commitment to UNFPA and the UN system,  - Embracing cultural diversity,  - Embracing change   Core Competencies:  - Achieving results, - Being accountable, - Developing and applying professional expertise/business acumen, - Thinking analytically and strategically, - Working in teams/managing ourselves and our relationships, - Communicating for impact    Functional Competencies: - Developing ICT standards and applications, - Manage information and workflows, - Planning, organizing and multitasking   Compensation and Benefits:  This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click [here](https://www.unfpa.org/diversity-equity-inclusion) to learn more.   Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.  UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.  Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment. To view the complete job description and apply to this position, click "Apply Now" below.   This is how cinfo can support you in the application process for this specific position:  - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).  - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support).  - Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.):  - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.  - Benefit from free interview/assessment preparation by registering here: [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.​ 
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28/03/2024 - 09/04/2024
New!

Platforms and Services Specialist - P4

United States of America, New York, New York - United Nations Population Fund empImg

The Position: The Platforms and Services Specialist will take the lead in overseeing and managing IT end user services, global networks and on-premise equipment. You will be a senior member of the team, working closely with internal team members and outsourced providers to ensure reliable, secure and cost effective operation of UNFPA's global infrastructure, recognizing the importance of service oriented delivery to our global users. You will report directly to the section chief.   How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA's strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to "build forward better", while addressing the negative impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.   Job Purpose: UNFPA operates an global IT infrastructure with users across the globe requiring coordinated, reliable and secure connectivity, end user devices and support. The Platforms and Services Specialist will be the lead in overseeing the efficient and secure operation of a diverse range of IT platforms and services that are critical to UNFPA's global operations. You will provide strategic direction, manage a team of technical professionals, and collaborate with stakeholders across the organization to ensure IT infrastructure and services support UNFPA's mission and strategic goals. You would be responsible for: The Platforms and Services Specialist is responsible for overseeing and managing IT end-user services, global networks, and on-premise data center(s). This will have a particular focus on ensuring smooth experience for users across collaboration tools, productivity tools and end points. You will be a senior member of the team, expected to ensure that solutions across technical areas are aligned. You will be working closely with IT team members as well as vendors, partners and decentralized IT focal points in our regional, country and liaison offices.   A. End User Services: - Oversee the design and operation of HQ and global end user support, including desk-side support, remote support and conferencing support as needed - Oversee the design and operation of global standards, procedures and technologies for personal computing devices (laptops, phones, tablets etc), software installation and patch management; - Oversee the design and operation of global communication and collaboration platforms for information workers. This encompasses global conferencing and online meeting services, productivity suite tools as well as global communication communications including mail; Instant messaging; Social communities; Audio conferencing; Video conferencing; Standard telephone; - Oversee the design and operation of secure and reliable network access services for end users both on premise and for remote access; - Oversee and ensure the provision of outstanding IT customer service to internal end users B. Global Networks and on-premise Data Center: - Oversee the design and operation of the HQ and global network to provide a reliable and secure network infrastructure used to deliver telecommunications services including voice, video and high speed data; - Oversee the data network, including domain services, internet connectivity, edge solutions / load balancing, virtual private networks, and voice network infrastructure. - Proactively identify and address potential security threats and vulnerabilities. - Research emerging technologies and make appropriate recommendations to improve network performance, security and reliability. - Manage and maintain the limited on premise data center ensuring high availability and performance for services that still need to be on-premise. - Set standards for equipment in the limited on premise server rooms in field offices. C. T4D advisory services related to Census: - Contribute to UNFPA programmes supporting Census activities including advisory services related to design and implementation of networks and end user devices for Census projects. D. Leadership & Management: - Lead and inspire a team of IT professionals, providing coaching, mentoring, and performance management. - Build and maintain strong relationships with stakeholders across the organization, including program teams, senior management, and external partners. - Monitor and report on key performance indicators (KPIs) for IT platforms and services. - Manage and oversee IT projects including new system implementations and system upgrades; - Develop and implement ICT policies and standards including architecture, disaster recovery, procurement and service provision; - Manage procurement strategy of computers and hardware, and maintenance of license and asset management process and systems; - Negotiate and set Service Level Objectives and Agreements (SLOs and SLAs) with partners, vendors and business units, as appropriate; - Select and manage external vendors and contractors; negotiate and maintain ongoing contracts; - Contribute technical inputs to the development of corporate ICT strategy and annual work plans to meet the organization's business goals and information technology requirements; - Coordinate with UNFPA country offices to guide and ensure the implementation of ICT standards, quality control and change management globally. Ensure regular network and knowledge sharing meetings. E. Carry out any other duties as may be required by UNFPA leadership.    Qualifications and Experience:  Education:   - Advanced university degree in Information Technology, Business Administration or related discipline.  - A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.     Knowledge and Experience:  - 7 years of specialized relevant experience is required related to delivering global IT services in a highly decentralized environment; - IT infrastructure and operations management. - Proven experience managing a team of IT professionals. - Strong understanding of IT best practices and security standards. - Excellent communication, interpersonal, and leadership skills. - Experience working in a multicultural environment. - Experience with UN entities in ICT projects is desirable. Languages:  Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.  Required Competencies:  Values: - Exemplifying integrity,  - Demonstrating commitment to UNFPA and the UN system,  - Embracing cultural diversity,  - Embracing change   Core Competencies:  - Achieving results, - Being accountable, - Developing and applying professional expertise/business acumen, - Thinking analytically and strategically, - Working in teams/managing ourselves and our relationships, - Communicating for impact    Functional Competencies: - Developing ICT standards and applications - Manage information and workflows - Planning, organizing and multitasking   Compensation and Benefits:  This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.   UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click [here](https://www.unfpa.org/diversity-equity-inclusion) to learn more. Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.  UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.  Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment. To view the complete job description and apply to this position, click "Apply Now" below.   This is how cinfo can support you in the application process for this specific position:  - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).  - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support).  - Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.):  - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.  - Benefit from free interview/assessment preparation by registering here: [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.​ 
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28/03/2024 - 09/04/2024
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