HR Operations Intern
China, Beijing, Beijing
Nonprofit/Community/Social Services/International Cooperation
Other
Date of last update: 2025-12-15 (Expiry date: 2026-02-28)
Company presentation
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank with a mission to improve social and economic outcomes in Asia. Headquartered in Beijing, we began operations in January 2016 and have now grown to 102 approved members worldwide. By investing in sustainable infrastructure and other productive sectors in Asia and beyond, we will better connect people, services and markets that over time will impact the lives of billions and build a better future.
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Find in-depth information on careers with AIIB and related cinfo's support on cinfo.ch: Visit the organisation's profile
Job description
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The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing Infrastructure for Tomorrow in Asia and beyondinfrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 111 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled, and promotes regional connectivity.
The Bank uses SAP SuccessFactors to manage personnel files for all staff. These files are essential for HR governance, compliance, employment history management, and audit readiness.
In 2024/2025, HR Operations introduced a Personnel Files Portlet within each staff profile. However, many files remain incomplete or empty due to historical gaps. Documents exist in shared drives, archives, or email records, but have not been centrally uploaded.
To ensure full compliance and proper record-keeping, HR Operations seeks an intern to complete, standardize, and organize all personnel files in SuccessFactors.
Responsibilities:
The objective of the internship is to ensure 100% completion of the Personnel Files Portlet for all active staff members by consolidating documents, uploading them into SuccessFactors, and enhancing file management standards.
In terms of Key Responsibilities, the intern should:
A. Personnel File Review & Audit
- Review all personnel files and identify missing documents.
- Conduct a gap analysis using HR checklists.
B. Document Retrieval & Consolidation
- Locate documents across HR shared drives, archives, emails, and legacy folders.
- Prepare files for uploading and organize them systematically.
C. SuccessFactors Uploading
- Upload documents into the Personnel Files Portlet using categorization rules.
- Verify legibility, version, and completeness.
- Maintain a detailed upload log.
D. Reporting
- Track weekly progress.
- Provide regular updates to the Senior HR Officer – Operations.
- Escalate issues or missing documents when needed.
In terms of outputs, the below will be expected:
- 100% Completion of personnel files for all active staff members.
- Final report summarizing achievements, challenges, and recommendation.
Requirements:
- Currently enrolled in a Masters/MBA, preferably specialized in HR, Business Administration, Information Management, Public Administration, or related fields.
- Strong organization and document management skills.
- Attention to detail and accuracy.
- High confidentiality and professionalism.
- Reliable, disciplined, and able to work independently.
- Motivated, proactive, and eager to learn.
- Great team player.
- Fluent in oral and written English.
AIIB is committed to diversity, transparency, and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences, and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.
Join in AIIB's mission to promote sustainable infrastructure investments and to improve social and economic outcomes in Asia and beyond.
Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.
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View details
Working hours (%): 80-100% / 100%
80-100% / 100%Type of contract: Internship
Macro-area: South / East Asia and Pacific
Level of experience: Entry level, less than 1 year
Area of work Definition: Human Resources Management
Type of organisation: Multilateral Organisations

