Operations Analyst - P1  

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Research and Data Section, within the Policy, Programme and Intergovernmental Division (PPID), leads UN Women's research and data agenda and positions the organization as a global knowledge broker on gender equality and the human rights of women and girls. The Section supports evidence-informed policymaking by producing, analyzing, and using gender statistics and research, including global flagship publications and programmatic initiatives.

The work of the Research and Data Section is delivered through two major and complementary workstreams:

1. The global gender data programme, Making Every Woman and Girl Count (Women Count), which supports Member States to strengthen the enabling environment for gender statistics, increase the production of gender data, and improve data accessibility and use in support of national, regional, and global policy commitments; and
2. Flagship research and policy analysis, including the Gender Snapshot, Progress of the World's Women, the World Survey on the Role of Women in Development, and other analytical and knowledge products that inform intergovernmental processes such as the Commission on the Status of Women and the High-Level Political Forum.

UN Women is recruiting two (2) Operations Analyst (P1) positions through this vacancy. The two posts have identical functions and responsibilities. They will be assigned to support one of the two workstreams described above (Women Count Programme or flagship research and policy work), depending on operational needs.

Reporting to the Programme Management Specialist, Women Count Programme, or the Deputy Chief of the R&D Section, the Operations Analyst provides operational, financial, and administrative support to the Research and Data Section. The incumbent works in close coordination with programme managers, technical teams, and relevant UN Women units to support effective programme implementation, sound financial management, and efficient delivery of results.

Key Functions and Accountabilities:

1. Provide programme management and implementation support.

• Provide inputs to the section biennial workplan (BWP) and budget as required; ensure accurate data entry and timely updates in RMS/PRISM and Quantum, in coordination with relevant team members.
• Ensure timely preparation and processing of partner agreements in PGAMS, including follow-up on the submission and uploading of financial and narrative reports from implementing partners.
• Maintain and manage internal Programme/Section databases and tracking systems to ensure effective documentation, monitoring, and reporting.
• Prepare public information materials and briefing packets as needed.

2. Provide financial and budget management support.

• Support creation of project budgets, process budget revisions, year-end rephasals, and ensure adequate financial planning in UN Women's ERP system(s).
• Monitor budget implementation, track expenditures, and propose changes to ensure alignment with Programme or Section objectives, as applicable.
• Produce, review, and analyze monthly financial reports.
• Support cash allocation exercises; process GLJEs for adjustments of transactions, as needed, and ensure their completion with the Finance section.
• Review and verify financial transactions, including the processing of payments to vendors, advances to implementing partners, and completing liquidations, ensuring compliance with UN Women rules and regulations.
• Maintain internal control systems to ensure compliance with audit requirements.

3. Provide administrative and operational support

• Review and guide procurement, administrative, ICT, and human resources processes for Programme or Section-related needs.
• Support the hiring and onboarding processes of staff and consultants, including preparation of contracts and renewals, in liaison with Human Resources and ICT as needed.
• Maintain and monitor consultant and vendor contracts, ensuring timely renewals.
• Act as the leave monitor for the team and manage administrative records.
• Undertake all logistical, administrative, and financial arrangements for the organization for meetings, workshops,
• events, and missions.
• Make travel arrangements for the Programme or Section as required, including processing travel requisitions and claims.
• Support the procurement planning and its implementation for timely and efficient programme delivery under the guidance and compliance of organizational rules, regulations, and procedures.
• Liaise with UN Women Facilities and ICT as needed.

4. Facilitate knowledge building and knowledge sharing

• Keep abreast of new developments and/or changes in UN Women's policies, procedures, and guidelines, and share them with staff.
• Support development and share operational guidance tools on HR/ Procurement/Project Management/ ERP systems, and other relevant areas.
• Support audit preparedness by maintaining documentation and ensuring adherence to compliance standards.
• Analyze and synthesize data on operational challenges and lessons learned, identifying key issues requiring management attention.
• Provide administrative support related to learning opportunities for staff and partners.
• Provide suggestions to optimize processes and scale new and existing processes.

5. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Research and Data Section and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women's Values and Competencies Framework:

Functional Competencies:

• Strong knowledge of programme and project management in the context of finance and operations.
• Good knowledge of operations, finance, procurement, human resources, and processes.
• Financial and budget management expertise.
• Ability to administer and execute administrative processes and transactions.
• Excellent knowledge of administrative rules and regulations.
• Ability to extract and interpret data.
• Ability to manage data, correspondence, and maintain information flow.
• Strong organizational, coordination, and planning skills.
• Ability to use IT systems such as ERP, Microsoft Office, and web-based tools.
• Ability to communicate sensitively and effectively across different constituencies.
• Demonstrated capacity to perform effectively within a multicultural work environment, tact and ability to deal with confidential matters in a discreet and reliable manner.
• Ability to participate effectively in a team-based, information-sharing environment, to collaborate and cooperate with others.
• Capacity to plan, prioritize, and deliver tasks on time. Ability to set priorities; work under pressure with colleagues at all levels.
• Ability to perform a variety of tasks in a fast-paced and pressured environment.

Recruitment Qualifications:

Education and Certification:

• Master's degree or equivalent in business administration, public administration, or related field.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• Minimum of 1 year of experience in programme/project management, operations, or financial management.
• Strong administrative and operational experience in support of development or flagship programmes is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is required.
• Proficiency in using computers and office software packages (e.g., MS Word, Excel) is required, including experience with spreadsheet and database tools, productivity software, and web-based management systems is required.
• Experience in supporting the organization of events is required.
• Experience in supporting teams is required.
• Experience in the UN system is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language (French, Arabic, Spanish, Chinese, Russian) is an asset.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

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