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Peace & Development Advisor - P5  

Site

Chad, Chari-Baguirmi, Ndjamena

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 24/06/2021

activities 

Company presentation

UNDP is the UN Development Programme and works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. UNDP helps countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP supports the 2030 Agenda for Sustainable Development and the 17 new Sustainable Development Goals (SDGs), as they help shape global sustainable development for the next 10 years.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including General Service staff and Consultancies (IPSA) here. For UNV positions with UNDP please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with UNDP and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

 

Background

 

Peace and Development Advisors (hereafter PDA) work with national stakeholders to build, strengthen, and sustain nationally owned and driven efforts to prevent violent conflict and build just and peaceful societies. The range of countries to which PDAs are deployed vary considerably, with some deployed to countries emerging from conflict, others where violence is escalating, and others to countries where there is no violent conflict but underlying structural causes of conflict are present. PDAs are also deployed in countries where political and developmental challenges exist around issues related to elections and constitutional processes, exclusion and inequality, environment, climate change and natural resource management.

PDAs are deployed through a partnership between the UN Department of Political and Peacebuilding Affairs (DPPA) and the United Nations Development Programme (UNDP), under the Joint UNDP-DPPA Programme on Building National Capacities for Conflict Prevention.  PDAs support Resident Coordinators (RC) and UN Country Teams (UNCTs) in their efforts to work with national partners on conflict prevention and sustaining peace. They support early warning and risk management measures, and ensure that UN assessments, frameworks (mainly UN Cooperation Frameworks), strategies and programmes are conflict-sensitive and informed by high quality analysis. They are located in the Resident Coordinators' office, with a direct reporting line to the RC, and a secondary reporting line to the UNDP Resident Representative and DPPA-DPO regional divisions. 

 In 2021, PDAs will have been deployed to more than 50 countries through the Joint Programme. While most PDAs are deployed at country-level, there are a number of PDAs who cover multiple countries.  In some contexts, PDAs are part of a small Peace and Development Advisory team composed of a PDA and a substantive national or international officer/analyst. PDAs also receive additional support from a Joint Programme Secretariat based at UN Headquarters in New York, from UNDP and DPPA technical advisors/specialists globally, and from a cadre of regional programme specialists supporting their regions from Amman, Addis Ababa, Bangkok, Dakar, Istanbul and Panama. 

PDAs at the P5 level will be deployed in: a) particularly complex political, conflict and security settings as determined by the Joint Programme criticality assessment and analysis carried out by DPPA and UNDP b) in contexts of UN mission/mission transition settings or with other political presences, c) when regional/sub-regional functions are required, or d) when engagement with high-level officials is expected.

 Given the broad range of skills and experience required by PDAs, the Joint Programme encourages applications from individuals with a combination of expertise spanning sustainable development, political affairs, peacebuilding, sustaining peace, conflict prevention/resolution, community engagement, justice, reconciliation, dialogue, mediation, and humanitarian-development-peace nexus among other relevant areas. While UN experience is a major asset, it is not a requirement for this position. Moreover, the skills of diplomacy, dialogue and facilitation, analysis, advocacy, networking, capacity development and coordination are critical elements of a PDA's work.

 

Country's context

One of the world's most underdeveloped countries, Chad faces significant peacebuilding challenges on all points of the compass, as well as internally.  In the north and east, armed groups use the largely ungoverned areas of southern Libya and western Sudan (Darfur) to intermittently launch attacks on the country with a view to overthrowing the government.  Conflicts over gold resources in the remote north of the country pit communities and ethnicities against each other and the government.  In the east and south, conflicts between farmers and herders recur every year to coincide with transhumance movements, which climate change is making increasingly unpredictable.  In the west, Boko Haram continues its campaign of terror around Lake Chad with grim determination, causing massive internal displacement.  Across the country, a large youth population is increasingly dissatisfied with the lack of educational and employment opportunities available to them.  Despite these challenges, Chad generously hosts nearly half a million refugees from Sudan, the Central African Republic, and Nigeria, who compete for the limited natural resources of local populations, increasing tensions and the potential for conflict. 

 Despite these challenges, Chad makes significant contributions to regional security and counter-terrorism efforts, particularly though its contributions to the Multi-National Joint Task Force (MNJTF) of the Lake Chad Basin Commission (LCBC), the G5 Sahel Joint Force and the UN peacekeeping mission in Mali, MINUSMA.  From this perspective, Chad plays a critical stabilizing role in a highly volatile region that includes Libya, Sudan and the Central African Republic. 

 Against this already challenging backdrop, invading rebels killed Chad's President in April 2021, following which the army seized power and installed a transitional administration promising elections within 18 months.  The challenge now for the UN is to accompany the Chadian authorities and people back to a civilian-led constitutional order within an agreed timeframe.  The PDA for Chad should therefore have experience in working on supporting mediation processes, as well as managing transitions and coordinating with the Government, political parties, electoral management bodies, civil society and other stakeholders on ways to advance institutional reforms and mitigate political and social tensions going forward.

 

 

Duties and Responsibilities

 

There are three broad functions of the position:

  1. Undertake conflict analysis and provide strategic advice to the Resident Coordinator in his/her engagement with high-level government officials, academia, civil society including youth and women's networks, UN Country Teams, HQ, and other relevant stakeholders.   Submit the analysis and reporting to the RC, UNDP RR and DPPA.
  2. Identify opportunities to build national capacities for conflict prevention and with a view towards a renewed social contract, including areas of strategic, programmatic and policy engagement with national stakeholders, and support the RC and the UNCT in areas of conflict prevention, peacebuilding, human rights, humanitarian-development-peace (HDP) nexus, Women, Peace and Security (WPS) and Youth, Peace and Security (YPS) among others.
  3. Establish and strengthen strategic partnerships with key national stakeholders, regional and international actors and development partners on issues related to Sustaining Peace and the 2030 Agenda for Sustainable Development.

 PDAs have a primary reporting line to the Resident Coordinator, and secondary reporting lines to the DPPA-DPO regional division and the UNDP Resident Representative. Under their guidance and agreed workplan, and in close collaboration with the Country Team, the PDA will:

 1. Undertake conflict analysis and provide strategic advice to the Resident Coordinator in his/her engagement with high-level government officials, academia, civil society including youth and women's networks, UN Country Teams, HQ, and other relevant stakeholders. Submit the analysis and reporting to the RC, UNDP RR and DPPA.

 ·         Provide risk-informed analysis to the RC and the broader UNCT (and in some contexts, the Humanitarian Country Team) as well as the UN Headquarters (and regional level as relevant) on political and socioeconomic developments, and conflict dynamics, particularly as relevant to the transition process. This would also require identifying appropriate ‘entry points' for conflict prevention and sustaining peace, proposing concrete, actionable and timely recommendations for consideration by the UN leadership;

  • Strengthen and support the capacity of the UNCT, including through training, to undertake conflict, context and political economy analysis, ensuring that gendered and human rights dimensions are reflected in both analysis and programming; and inform early warning and response mechanisms;
  • Provide updates to the UN Headquarters (and regional level as relevant) in line with the Joint Programme's reporting guidelines with advice on political and socioeconomic developments and conflict dynamics. 
  • Support the regular update of the Common Country Assessment (CCA), which informs the design and implementation of the UN Cooperation Framework, including lead the conflict analysis part of the CCA;
  • Regularly brief the UNCT on political developments, and provide strategic advice on integrated approaches across the UNCT in the context of SDG 16 – Peace Justice and Strong Institutions;
  • Participate on behalf of the RC, in relevant national fora and represent the UN system where necessary, including through engagement with high-level government officials;
  • Facilitate the linking of political economy considerations, conflict and political analysis and strategies as well as risk-informed approaches to the UN's programmatic and policy engagement at the country-level; and
  • Engage with academia and think tanks in research and analyses on peace and conflict related themes, including areas such as climate-related security risk.

2. Identify opportunities to build national capacities for conflict prevention and with a view towards a renewed social contract, including areas of strategic, programmatic and policy engagement with national stakeholders, and support the RC and the UNCT in areas of conflict prevention, peacebuilding, human rights, humanitarian-development-peace (HDP) nexus, Women, Peace and Security (WPS) and Youth, Peace and Security (YPS) among others.

 ·         Support the RC and UNCT in the context of the political transition in Chad by providing analysis on the process, as well as policy and programmatic advice for potential UN support to an inclusive dialogue process, and the management of the transition process. This might include assistance to UNCT efforts to develop and design technical and programmatic support to the transition process, as well as initiatives for institutional reform/strengthening geared towards social cohesion and renewal of the social contract, and support of RCO and UNDP engagement with the Transition Monitoring Council stakeholders.

  • Provide strategic and technical advice, and support the design and initiation of peace-promoting initiatives or engagements in areas such as conflict prevention and sustaining peace; infrastructures for peace; dialogue processes; confidence-building measures, electoral violence prevention; social cohesion; reconciliation; countering violent extremism; and stabilization;
  • Support the design and facilitation of national multi-stakeholder processes, building national and local capacity for negotiation, mediation and dialogue; and strengthening networks of mediators and facilitators (including female mediators) at national and local levels;
  • Identify opportunities and options for UN preventive diplomacy engagement as required;
  • Support connecting local and national level conflict prevention and peacebuilding efforts, as well as regional and/or cross-border initiatives as appropriate;
  • Identify and engage civil society actors in the peace and development agenda supported by the UN and work with other UN entities, including OHCHR and UN Women, to protect human rights and expand civic space;
  • Support the UNCT in their efforts on Women, Peace and Security (WPS) and gendered dimensions of peacebuilding and SCR 1325 (and related resolutions) as well as Youth, Peace and Security (YPS) and SCR 2250;
  • Support the design and implementation of strategies for identifying entry points for mainstreaming of conflict prevention and conflict sensitivity in the work of the UNCT (including within the CCA, Cooperation Framework, Country Programme Documents (CPD), etc.); and where relevant, support UN's resource mobilization efforts for conflict prevention;
  • Provide strategic guidance and quality assurance to the design and implementation of programmes funded by the UN Peacebuilding Fund (PBF), where applicable, and engage closely with PBF governance mechanisms; as well as with DPPA regional divisions and UNDP Country Offices and HQ on the implementation; and

In contexts of a UN Mission transition, work closely with relevant stakeholders to ensure that the activities of the UNCT incorporate a conflict prevention dimension to sustain the peacebuilding gains achieved during the mission's presence.

3. Establish and strengthen strategic partnerships with key national stakeholders, regional and international actors and development partners on issues related to Sustaining Peace and the 2030 Agenda for Sustainable Development.

 ·         Establish and maintain networks and strategic partnerships for sustaining peace related strategies and initiatives and the implementation of the 2030 Agenda and national SDG plans;

  • Liaise closely with national, regional, and local stakeholders including civil society, academia, think tanks, women's and youth networks and key international actors (including International Financial Institutions and regional organizations) to identify entry points, foster dialogue and strengthen strategic alliances and partnerships on conflict prevention, trust- and confidence-building, and reconciliation initiatives;
  • Maintain close liaison with relevant development partners, the diplomatic corps, regional organizations and other actors supporting the UN's conflict prevention and peacebuilding efforts;
  • Maintain close contact with relevant staff in UN Headquarters as well at the regional level including relevant focal points at UNDP, DPPA-DPO, DCO and work closely with the regional programme specialists based in the region;
  • Maintain close contact with Special Envoys, Special Representatives of the Secretary-General, political missions and offices where relevant;
  • Liaise with the DPPA-Peacebuilding Support Office together with the respective DPPA-DPO regional division in countries where PBF activities are being developed and/or implemented; and
  • Contribute to the results-based management efforts of the Joint UNDP-DPPA Programme, including through setting up mechanisms to assess and measure impact of peace and development initiatives and providing the Joint Programme secretariat with inputs on progress at the country level.

 

 

Competencies

 

Core

 Innovation

Ability to make new and useful ideas work

 Leadership

Ability to persuade others to follow

 People Management

Ability to improve performance and satisfaction

 Communication

Ability to listen, adapt, persuade and transform

 Delivery

Ability to get things done while exercising good judgement

 

Technical/Functional

 Social Cohesion

Knowledge of methods and experience of supporting communities to achieve greater inclusiveness, more civic participation and creating opportunities for upward mobility

 Peacebuilding and Reconciliation

Ability to support peace processes to facilitate recovery and development

 Conflict-Sensitive Programming

Ability to use methods and tools to monitor conflict triggers and determine impact of various dynamics in conflict-prone situations

 Conflict and Political Economy Analysis

Knowledge of the interaction of political, social and economic processes in a society; including distribution of power and wealth between groups and individuals, and the processes that create, sustain and transform these relationships over time, and how these dynamics both affect, and are affected by the UN's work.

 Knowledge Management

Ability to efficiently handle and share information and knowledge

 Relationship Management

Ability to engage with other parties and forge productive working relationships

 Gender

Knowledge of gender issues and the ability to apply to strategic and/or practical situations, including analysis of projects from a gender perspective

 Resource Mobilization

Ability to identify and organize programmes and projects to implement solutions and generate resources

 

 

Required Skills and Experience

 

Education:                            

Advanced university degree (Master's Degree) in conflict resolution, peace studies, political science, sociology, human rights, international relations, economics, law, public administration, or other related social sciences.

Experience:

  •  At least 10 years of experience in conflict analysis, strategy development, risk informed/conflict sensitive development and/or conflict prevention & sustaining peace in a governmental, multilateral or civil society organization;
  • Proven policy, advisory and advocacy experience and track record of engagement with senior officials, such as in the United Nations, government and external partners;
  • Experience in programming and project management, such as programme design and results monitoring, in areas related to conflict prevention, peacebuilding and/or development; 
  • Experience working within a UN Agency/Fund/Programme or Department and/or field experience would be a major asset;
  • Experience in working in a transition context and supporting transition management would be an asset.
  • Experience in national and community-level conflict prevention, inclusive dialogue processes and peacebuilding initiatives and programming; with experience in gendered dimensions of peacebuilding being an asset;
  • Experience working in the sub-Saharan Africa region, including in dialogue and conflict prevention initiatives, would be an asset.

 

Language Requirements

  • Fluent written and spoken English and French is required.
  • Knowledge of Arabic is an advantage.

 Other                                

  • Qualified female candidates are especially encouraged to apply.

 

 

 

 

 

 

 

 

___________________________________________________________________________

This is how cinfo can support you in the application process for this specific position: 

  • Before you apply for this position: Improve your application documents by registering for a Job Application Support
  • After you have applied for this position: Swiss nationals are welcome to share a copy (PDF) of their application, as well as of this vacancy with recruitment@cinfo.ch. We inform our partners from the respective organisation and the Swiss Government about qualified applications.  
  • When invited to the interview: Prepare for the interview by registering for a Job Application Support. This service is offered free of charge to Swiss nationals.  

Interested in a career with multilateral institutions? Read more:  

Working with the United Nations 
Working with International Financial Institutions 
For Swiss nationals 

___________________________________________________________________________

 

More details

Type of contract: Staff (Permanent and Fixed Term)

Macro-area: Sub-Saharan Africa

Level of experience: Senior Professional, more than 5 years

Area of work Definition: Political Affairs, Conflict and Peacekeeping

Type of organisation: Multilateral Organisations

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Chad, Chari-Baguirmi, N'Djamena - Medair International empImg

Role & Responsibilities Oversee the financial and HR activities of the programme. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors GSO, field management and field teams. Organise and further develop the financial processes, recruiting and managing the finance team, providing coaching and training as required. Recruitment of national HR staff, staff policy development, co-ordination of training and general staff well-being. The Finance and HR Manager also works with field management and GSO on in-country issues for employees on international contracts. [Field Groups](https://www.medair.org/wp-admin/edit.php?post_type=acf-field-group)   Project Overview Medair's emergency response team was deployed in Chad in December 2023 to carry out a Scoping Mission, with the objective to determine if there was humanitarian space and need for Medair in Chad. In January 2024, the G-ERT team deployed to Chad with the aim of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs.   Workplace & Working conditions Field based position in N'Djamena, Chad – with travel and support to field teams.   Starting Date / Initial Contract Details March 2024. Full time, 6 months (with possible extension).   Key Activity Areas Financial Management - Manage the day-to-day accounting functions of the programme including, but not limited to: - Treasury management: Reconciling / verifying bank and cash amounts on a regular basis, Ensuring payments are made in a timely fashion prioritizing according to treasury plan and availability, Detailing expenditure through monthly expense sheets for all cash accounts. Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met and manage the relationship with Medair local bank and negotiate rates and commissions - Preparing the monthly financial accounts and supporting field bases in financial matters, as required - Monitoring project spending on an on-going (monthly) basis, communicating with the relevant managers about any under / over spend and working with them to agree appropriate actions required to bring spending in line with approved budgets - Ensure that Finance Procedures are followed in Country Programme's offices as part of internal control monitoring. - Work with Budget holders and GSO staff in preparation and development of budgets for projects and shared costs. - Contribute to the financial management of signed donor grants. - Prepare and deliver financial activity reports within the required timeframe and format to meet all relevant requirements. - Ensure the successful adoption and implementation of new financial systems. - Support and manage financial audits, providing information required by local legislation, donors, GSO or other bodies. - Country Programme focal point for staff timesheets each month. Gathering all signed timesheet from each FO monthly. - Administer Local NGOs implementing Medair programs reviewing their processes, financial reports and vouchers Human Resources Management for Employees on National Contracts - Manage the day-to-day Human Resource functions of the programme: - Support managers to identify staffing needs, Manage and co-ordinate the recruitment process for new/vacant positions in conjunction with the line manager. This includes the entire recruitment process. - Ensure nationally recruited staff have a Valid employment contract and receive induction when commencing employment - Follow procedures according to Medair policy and local labour laws when renewing or terminating staff contracts - Ensure HR documentation is made available to staff in a language they understand or is explained verbally if needed - Organise appropriate debriefing, if required, following any critical incident - Ensuring exit interviews are carried out and appropriate records are kept when individuals leave Medair - Regular review, update and/or develop of employment documentation for nationally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws. - Liaise with other NGOs, local service providers and field management to ensure that salaries and benefits for nationally recruited staff are in-line with similar organisations, meet the requirements of local labour legislation - Support line managers as necessary on disciplinary action and grievance procedures. - Support line managers to identify training needs for all staff and source in-house and external training opportunities as appropriate, working within budgetary and operational constraints and maintain training records. - Provide line managers with training, advice, mentoring and coaching on performance management or other relevant areas of HR management or procedures for their teams are followed and records are kept in accordance with guidelines and local laws. - Responsible for maintaining accurate data in the HR information system (Medair People) - Responsible for data accuracy for the audit purposes Human Resources Management for Employees on International Contracts - Liaise with field management and HR Partners on HR issues including, but not limited to: - Provide pre-assignment programme specific information including any required visas or work permits - Work with managers to ensure new staff receive country/programme briefing and induction and handover is carried out Administration - Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity. - Prepare payroll and payments for staff on national contract salaries and/or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and paid to authorities. - Support the GSO Finance staff in reporting to donors, providing documents and narrative explanation where needed - Ensure a paper trail is in place for all financial transactions, that finance and staff records are kept in an orderly fashion and that the filing (archive) system is in line with Medair internal archiving policies and meet donor requirements. Staff Management - Manage and oversee the HR and finance staff; recruitment, management, development and training, appraisal, etc. - Providing functional supervision to Finance and HR staff in field locations. Quality Management - Promote and use the Medair operating systems, ensuring that all standardised formats are used and guidelines are followed. Delegated Responsibilities - Management and oversight of payments, including payroll, control of cash flow and the accuracy of documentation. - Accurate and timely recording of all in-country financial transactions. - Accurate and timely submission of financial reports in accordance with Medair, donor, (inter)national requirements. - Financial input for project budgets, donor proposals and reports in collaboration with field management and HQ. - Legal compliance of Medair's in-country financial and HR activities and policies in accordance with Medair, donor, national and international requirements. - Line management of finance and HR staff, including recruitment, performance monitoring, disciplinary action, etc. - Implementation and improvement of finance and HR systems and policies. - Confidentiality of information held on individual staff. - Implementation and improvement of human resources and finance systems and policies. - Ensure all employment practices for employees on national contracts comply with local labour laws. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team. Qualifications - University degree in relevant subject and/or Certified Public Accountant - Strong working knowledge of English and fluent French (spoken and written)  Experience - Relevant professional experience in a financial and/or HR position for at least four years. - Competent with Office Word, Excel, PowerPoint, and Outlook - Strong Christian commitment and enthusiastic with a 'can-do' attitude - Able to develop and maintain effective relationships with internal and external stakeholders - Strong oral and written communication skills - Able to develop and maintain effective relationships with internal and external stakeholders - Diplomatic and discreet and able to work under pressure and manage personal stress levels, to regular deadlines - High numeracy skills and excellent attention to detail - Good inter-personal and conflict resolution, and negotiating skills - Able to develop, coach and support other team members, including staff on national and international contracts - Strong organisational and leadership skills, the capacity to analyse and prioritise needs and a supportive management style  How to apply Please ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/finance-grant-management-finance-and-human-resources-manager-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
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22/02/2024

Project Coordinator

Chad, Ouaddaï, Adré - Medair International empImg

Role & Responsibilities The Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security management.   Project Overview Medair has reestablished our offices in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver multi-sectoral projects, whilst scoping out needs in new locations and sectors thus the PC role will be instrumental in helping to carry out research, leading assessments and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations.   Workplace & Working conditions Medair field-based position in eastern Chad, Adré. Living conditions are very basic.   Starting Date / Initial Contract Details April 2024. Full time, from 6 to 12 months.   Key Activity Areas Project Identification and Design - Support the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses. - Liaison and collaboration with other INGOs, UNHCR and potential local partners. - Facilitation of project design in close collaboration with the team and coordination with other organisations and authorities. Project Management - Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) in accordance with the project proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken. - Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support sectoral Project Manager(s) and staff in day-to-day decision making as required. - Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or head-quarters managers or to donors. - Maintain an overview of the regional context with a view to the strategic development of new projects both in current and surrounding camps. - Support the Programme Funding Manager and Country Director in the development and writing of new concept notes and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy. - Ensure complete and timely reporting of activities and beneficiary numbers to Medair, donors, line managers and any other relevant bodies while ensuring documents are produced according to guidelines. Representation - Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UNHCR, UN agencies and other (I)NGOs) and represent Medair at relevant stakeholder meetings in order to facilitate and ensure cooperation and partnerships. - Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues. - Accompany donors and stakeholders on field trips and ensure programme details are shared in a professional manner. Financial Management - Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines. - Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country Director. - Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures. Staff Management - Ensure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with and support the relevant Project Manager(s). - Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff. - Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team. - Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices. Security Management - Lead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments. Also review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other INGOs, the UN or other relevant security bodies. Report an changes as appropriate, to the Country Director. - Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation. - Oversee and monitor staff adherence to security protocols, including security incident reporting. - Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used. - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines. - Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in a relevant subject such as Management / Development Studies / Business Administration. - Fluent French (spoken and written) is essential. - Strong working knowledge of English (spoken and written).  Experience - Two years post-qualification experience in a management position, preferably in a relief environment. - Overseas work experience with a relief and rehabilitation NGO. - Knowledge of the Red Cross Code of Conduct, Sphere and CHS Standards and other international humanitarian guidelines and protocols. - Advanced planning, assessment, and analytical skills. Good report and proposal writing skills. - Good negotiation skills; problem solving ability and security management.  How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/project-coordinator-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
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14/03/2024
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