Notes about cookies

We use cookies on this website. Some of these are necessary for the website to work, such as technical and functional cookies. Other types of cookies, which you can refuse to use, are third-party or advertising profiling cookies. By clicking on "Accept all" you agree to the use of all cookies on the website. By clicking on the "Configure" button you can select your preferences.

Accept all
Configure
Only necessary
header backgorund
Find
This job ad is offline.
Search for "Team Lead - P4"

Team Lead - P4  

Site

Malaysia, Kuala Lumpur, Kuala Lumpur

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 06/08/2021

activities 

Company presentation

WHO began when our Constitution came into force on 7 April 1948 – a date we now celebrate every year as World Health Day. We are now more than 7000 people from more than 150 countries working in 150 country offices, in 6 regional offices and at our headquarters in Geneva.

Our primary role is to direct and coordinate international health within the United Nations system and our main areas of work are health systems; health through the life-course; noncommunicable and communicable diseases; preparedness, surveillance and response; and corporate services.

We support countries as they coordinate the efforts of governments and partners – including bi- and multilaterals, funds and foundations, civil society organizations and the private sector.

Working together, we attain health objectives by supporting national health policies and strategies.

WHO works worldwide to promote health, keep the world safe, and serve the vulnerable.

Our goal is to ensure that a billion more people have universal health coverage, to protect a billion more people from health emergencies, and provide a further billion people with better health and well-being.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including consultancies as well as specific programmes here. For UNV positions with WHO please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with WHO and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

OBJECTIVES OF THE PROGRAMME

 

The WHO Global Service Centre (GSC) provides administrative services to all staff and all WHO offices and partner entities worldwide in respect of human resources, payroll, procurement, accounts payable and support of specific corporate IT applications. The aim of this Centre is to serve as the global platform for the swift and reliable delivery of a comprehensive array of products and services covering all these fields. The Global Human Resources (GHR) team within the GSC focuses on the execution of global HR Operations in a reliable, efficient, and consistent manner and to serve as a one-stop-shop for all staff in WHO and partner agencies.

 

DESCRIPTION OF DUTIES

 

Under the direct supervision and guidance of the Unit Head,  Global Human Resources (GHR), and working closely with colleagues in other GHR teams in the Global Service Centre, the Department of Human Resources and Talent Management (HRT) in Headquarters Geneva, Staff Health and Wellbeing Services (SHW), other counterparts in HQ or Regional Offices, the position provides administrative support Human Resources Services primarily in the areas of contract management and administration of entitlements, across the Organization and has the responsibility for ensuring compliance with the Service Level Agreements (SLAs) and Special Operating Procedures (SOPs) to ensure efficient management of a team to achieve the programme objectives of the Unit and Department.

 

Generic duties: 

  • Develops and proposes innovative solutions and strategies for implementation through collaboration with HQ, Regional and Country Offices and provides advice in developing further efficient service delivery for the target communities. Manages the sub unit area of work in delivering its objectives through efficient managing a small team of technical staff, to optimize the programme's deliverables in line with the mandate of the Organization.
  • Develops and monitors work plans and budgets for the team's activities and follow up on the implementation of planned activities.
  • Analyses data and information on best practices in implementing sustainable public health programmes and disseminates information.
  • Manages research activities where appropriate or required and the implementation of the sub unit's activities and dissemination of information for capacity building within the respective area of work.
  • Conducts monitoring and evaluation of the specific field of work and conducts timely reporting for decision makers.
  • Provides technical guidance and works closely with counterparts in technical departments across the Organization and liaises with counterparts in partner UN Agencies and other stakeholders to harmonize recommendations on policies and strategies related to entitlement administration and related areas of responsibilty.
  • Upon delegation represent WHO at various meetings.

 

Specific duties:

  • Support the Unit Head in setting and monitoring objectives and priorities for the team ,and prioritize the work of the team to ensure timely response to clients and the implementation of salaries, allowances and benefits for all staff members.
  • Review, revise and/or develop processes, workflows, checklists and operating procedures in collaboration with colleagues in GHR to ensure that service standards are achieved or exceeded; keep track of metrics; and review, certify and issue documents establishing contractual entitlements and obligations.- Ensure consistency and encourage best practice in the implementation of HR policies, relying on continuous improvement, simplification and automation of processes; and provide guidance and advice to staff and managers on the interpretation of staff rules and regulations, HR policies, the application of HR entitlements and conditions of service, liaising with the supervisor and Department of Human Resources & Talent Management (HRT) in Headquarters when required.
  • Lead the development , implementation and maintenance of guidelines and processes to identify, measure, monitor, mitigate, and report operational risks in GHR; and lead innovation, propose the introduction of, and amendments to Staff Rules, WHO Manual provisions and implementation guidelines, and draft the relevant documentation if required
  • Perform all other related duties as assigned.

 

REQUIRED QUALIFICATIONS

 

Education

Essential: Advanced level University degree from a recognized university with specialization in human resources management, business management, behavioural sciences or any other related relevant subject.

 

Experience

Essential:

  • A minimum of 7 years of experience in the management of human resources policy implementation, administration of entitlements, at an international level.
  • Experience preferably in the area of HR Administration, HR advisory in an international Organization.
  • Extensive client-service experience.
  • Solid supervisory and capability building experience, preferably in a large Organization.
     

Desirable:

  • Field experience.
  • Experience in working in a Shared Service Centre.
  • Experience in Oracle or another ERP system such as SAP or PeopleSoft.

 

Skills

 

  • Excellent knowledge of HR management principles and practices, planning and organizational skills.
  • Ability to analyze HR issues, make conclusions and to present information in a clear and logical manner.
  • Ability to produce innovative solutions, decision-making skills.
  • Excellent inter-personal skills in a client service context, problem-solving skills.
  • Tact and high degree of discretion, inter-cultural sensitivity, ethics and trustworthiness.
  • Ability to work as a team member as well as team leader creating a quality employee experience.
  • Excellent communication skills both written and spoken.

 

WHO Competencies

  1. Teamwork
  2. Respecting and promoting individual and cultural differences
  3. Communication
  4. Ensuring the effective use of resources
  5. Producing results
  6. Creating an empowering and motivating environment

 

Use of Language Skills

Essential: Expert knowledge of English.
 

Desirable: Intermediate knowledge of French.

 

REMUNERATION

 

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 74,913 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2959 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

 

ADDITIONAL INFORMATION

 

  • This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO's operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

 

 

 

 

 ________________________________________________________________________

This is how cinfo can support you in the application process for this specific position: 

 

  • Before you apply for this position: Improve your application documents by registering for a Job Application Support
  • When invited to the interview: Prepare for the interview by registering for a Job Application Support. This service is offered free of charge to Swiss nationals.  

 

Interested in a career with multilateral institutions? Read more:  

Working with the United Nations 
Working with International Financial Institutions 
For Swiss nationals 

____________________________________________________________________________________ 

More details

Type of contract: Staff (Permanent and Fixed Term)

Duration: 2 years

Macro-area: South / East Asia and Pacific

Level of experience: Senior Professional, more than 5 years

Area of work Definition: Human Resources Management

Type of organisation: Multilateral Organisations

Map

Share this job ad
Powered by arca24.com logo
Other job ads posted by this Company: LOADING...

Similar job ads

Chief Planning, Monitoring & Evaluation - P4

Malaysia, Kuala Lumpur, Kuala Lumpur - UNICEF empImg

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. For every child, hope Together with the Malaysian government and others who are truly passionate about child rights, UNICEF works in Malaysia to ensure every child has the opportunity to grow; to be healthy and happy; to live safely; and achieve their full potential. With the Convention on the Rights of the Child, the Sustainable Development Goals, and the 12th Malaysia plan as our guides, we endeavor to change minds, change policies, and in turn change the lives of all children in Malaysia. https://www.unicef.org/malaysia/ Organizational Context: Under the supervision of the Deputy Representative (Programme), the Chief Planning, Monitoring & Evaluation will lead a significantly expanded responsibility which covers both strategic planning and partnership for the country office, as well as leading the detailed planning of the Sabah and Sarawak strategies and supporting development of a business model and approach for Brunei. This role incorporates Strategic Planning for the Country office including PFP, PME, Business Partnership, Child Rights Monitoring, Budgets and Knowledge Management. The role will bring a coherence and focus to the work across the office and the implementation of the East Malaysia strategies, and the planning and implementing of the business model for Brunei. The Chief Planning, Monitoring & Evaluation will provide overall guidance to the Planning and Monitoring functions and overall programme partnerships in Malaysia and Brunei. The post will supervise 1 PME Specialist (NOC), 1 PME Officer (NOB), 1 Business for Results Officer (NOB), 1 Knowledge Management Officer (NOB) and 1 Programme Associate (GS6). Purpose of the Job: - To lead the Country Programme planning, monitoring, reporting and coordination of the Annual/ Rolling Work Plan development. - To ensure that the UNICEF Country Office has useful, valid, and reliable information on the situation of children and women's rights in Malaysia and Brunei. - To provide analysis of current trends in Malaysia and Brunei and provide advice on how to integrate these trends in delivery of UNICEF supported programmes in both countries, including their relevance, efficiency, effectiveness, and sustainability and in case of emergencies, their coverage, coordination, and coherence. - To work within the UN country team to support UNCT goals for delivering valid and reliable information on reaching the SDGs and on the performance of joint UN programmes (when relevant). - To assist in the establishment of monitoring tools which enhance partnerships between the UNCT, government and other key players to collectively track progress on SDGs and other international commitments for children. - To assist in the development of national capacities for planning, monitoring and evidence generation, with special attention to the interest, concern and participation of government, community, and civil society stake holders. - Support the Evaluation Specialist in building national capacities for evaluation (NEC D), and conducting strategic evaluations of UNICEF cooperation in Malaysia and Brunei. How can you make a difference? Key functions, accountabilities and related duties/tasks: 1. Strategic Planning - Lead on the planning function of the Country Office, including programme prioritization, preparation of theory of change, identification of key risks and assumptions, drafting of the Country Programme Document, and drafting of the Country Programme  Management Plan. - Review of such with relevant focal points at RO and HQ level, including through mid-term review exercises. - Consult with key partners throughout the strategic  planning  process,  to  ensure that UNICEF priorities are in line with government plans and the UNSDCF. - Lead on operationalization of the CPD through development of annua l workplans. Review key programme progress through mid-year and annua l review exercises with partners. 2. Strategic Partnerships - Support senior management on the strategic partnerships function  of the Country Office. Maintain close working relationships with key partner s in relevant government ministries and institutions in order to facilitate the planning and review functions. - Ensure alignment of planning and monitoring function s with principles of the Harmonized Approach to Cash Transfer (HACT) approach of the UN. - Oversee PME partnerships with civil society organizations through management of the Partnerships Review Committee. 3. Integrated Monitoring, Evaluation & Research Plan (IMERP) - Ensure that the Country Office and national partners use a well-prioritised and realistic plan of research, monitoring and evaluation activities that will provide the most relevant and strategic information to manage the Country Programme, including tracking and assessing UNICEF's distinct contribution. - Duties & Tasks: Make professional contributions to and provide technical assistance for planning an d establishing the major research, monitoring and evaluation objectives, priorities, and activities in UNICEF's multi-year and annual IMERPs, in consultation with child-right s and implementing partners. Likewise, support the development of UNSDCF M&E Plans from a sound results-based programming process. Identify the M&E objectives, priorities, and activities required for effective CO and partner Emergency Preparedness  and Response Plans. - In humanitarian response situations, within the first month, draft and recommend a simp le one month data- collection plan to cover key data gaps as required for the initial emergency response. - After the initial humanitarian response, support management of the medium-term response with a revised IMERP 4. Situation Monitoring and Assessment - Ensure that the Country Office and national partners have timely and accurate measurement of change in conditions in the country or region, including monitoring of socio - economic trends and the country's wider policy, economic or institutional context, to facilitate planning and to draw conclusions about the impact of programmes or policies. - Duties & Tasks: In coordination with other stakeholder s, support the collection of Sustain ab le Development Goa l (SDG) an d other key social development  indicator s (through  MICS or other surveys) to improve national planning. - Support partners in the establishment and management of national statistical databases, ensuring that key indicator s are readily accessible by key stakeholders. Potential uses include the Situation Ana lysis, Common Country Assessment, Early Warning  Monitoring  Systems, and Mid -Term Reviews. - Develop a collective Situation Monitoring and Assessment system owned by all key partners which supports the preparation of country level statistical and analytic reports on the status of children's and women's rights issues; and which allow, when opportunities emerge, to influence developmental and social policies. To include technical support to global reporting obligations including national reports on progress toward the SDGs, and toward CRC and CEDAW fulfilment In humanitarian response situations, provide profession al support for one or more rapid assessments (inter -agency or independently if necessary) to be carried out with in the first 48-72 hours, working in close collaboration with humanitarian cluster partners. 5. Programme Performance Monitoring - Ensure that the Country Office has quality information to assess progress towards expected results established in annual work plans. - Duties & Tasks: Provide technical support to ensure that a set of programme performance indicator s is identified and adjusted as necessary, with inputs of all concerned partners to assess progress towards expected annua l and multi-year results in the context  of the  multi -year and annua l IMERPs, the Annua l Management Plan and Annua l Work Plans, as out lined in the Programme Policy and Procedures Manual). - Coordinate with partners to ensure that monitoring systems are properly designed, and that data collection and analysis from field visits are coordinated and standardised across programmes to feed into to programme performance monitoring, with special attention to humanitarian response. - Drawing on monitoring and ana lysis of key program performance and management indicators, provide profession al input to management reports, including relevant sections of annua l reports and donor reports. 6. Evaluation - Support the Evaluation Specialist to ensure that UNICEF - supported evaluation s are design ed and implemented to established UN quality standards, and the results are disseminated in a timely fashion to stakeholders to improve programme performance and contribute to wider learning. - Duties & Tasks: Technically support programme partners to formulate Terms of Reference and evaluation designs of high quality, when relevant drawing on the know -how of knowledge institutions, in compliance with the organization's programme evaluation policies and guidelines. - Monitor and ensure the quality of the field work and data management during the implementation phase, and the quality of the analysis and ease of understanding during the report writing phase. - Disseminate evaluation findings and recommendations to the intended  audiences  in user friendly methods. In particular to ensure that effective participatory feedback is provided to community and civil society stakeholders. Monitor and ensure that a management response to the findings  and  recommendations of the evaluation is completed, recorded, and followed up for implementation. Most  specifically, ensure that evaluation  recommendations are submitted to the Country Management Team and follow - up actions recorded in CMT minutes. Submit electronic copies of all evaluations to NYHQ via the Evaluation Data Base web portal, with full accompanying documentation. 7. PME Capacity Building - Ensure that the monitoring and evaluation capacities of Count r y Office staff and national partners - government and civil society - are strengthened enabling them to increasingly engage in and lead monitoring and evaluation processes. - Duties & Tasks: Promote the awareness and understanding  of the shared responsibility of M&E function among all staff members through communication, training, learning and development activities organisation wide. In close collabo ration with partners, ensure that an M&E capacity building strategy for UNICEF/ UN staff national partners and institutions exists in the context of the IMEP, or UNSDCF M&E plan. - Pay particular attention to the capacity needs of national partners such as professional evaluation association s will be strengthened by involvement in evaluation processes and through specific capacity building initiatives. Collab orate to implement capacity building strategies as a joint commitment with other developmental partners. - Utilize a range of appropriate skills building strategies including self-learning, seminars and workshops and practical experience in order that UNICEF and UN staff have the basic knowledge and skills in understanding and ap plying new M&E policies, too ls, methods to fulfil their responsibilities. - Similarly, design and implement strategies suit ed to the skill needs of national partners. Actively seek partnerships with know ledge institutions for the identification of capacity gaps and development of strategies to address them. 8. Coordination and Networking - Ensure that the UNICEF office is effectively linked to wider UNICEF M& E developments in a way that both contributes to and benefits from organizational learning on effective M&E management. - Duties & Tasks : Collaborate with Regional M&E Advisers and HQ Evaluation Off ice for overall coordination of priority research, monitoring and evaluation activities, especially those of regional scope requiring the coordinated effort of multiple countries. - Partner wit h the Regional Monitoring and Evaluation Adviser to ensure that current and accurate M& E data and results are included in regional reports, multi-country studies, and know ledge sharing networks. - Undertake lessons learned reviews on successful and unsuccessful M&E practices and experience at the national level, and ensure they are shared as appropriate. - Similarly, pay attention to M&E know ledge networks to identify innovations and lessons learned that may be relevant for the CO and partners to improve their M&E function. Impact of Results : - Strategic Planning and Partnerships: The Country Office has strategic and annua l plans that align with government priorities and address gaps in the realization of child rights. - Partnerships with external stakeholders (government, civil society, academia etc.) are fostered and allow UNICEF t o extend its impact on children. - Monitoring, Evaluation & Research Planning: The Country Office and national partner s have a well-prioritised and realistic plan of research, monitoring and evaluation activities, developed collaboratively that provides all the relevant and strategic information needed to manage the Country Programme. - Situation Monitoring  and Assessment:  A collective Situation Monitoring and Assessment system owned by all key partners is in p lace, through which t he Country Office and national partners have timely and accurate measurements  of change  in conditions  of children, women, and their families in the country or region; this information is available to facilitate planning and measure program impact. - Programme Performance Monitoring: The planning function  of the Country  Office  has quality information collected and disseminate d with the participation of all concerned partners to assess progress towards expect ed annua l and multi-year results. - Evaluation: UNICEF - supported evaluations attain establish ed UN quality standards, and the results are disseminated in a timely fashion to stakeholders for improving programme performance and contributing to national and corporate learning. - PME Capacity Building: The monitoring and evaluation capacities of  Country Office  staff and national partners - government and civil society - enhanced with the contribution  of UNICEF know ledge partners meet the expectations and requirement s of their positions and responsibilities. - Coordination and Networking: The UNICEF office is linked to wider UNICEF PME developments in a way that both contributes to and benefits from organizational learning on effective M&E management. To qualify as an advocate for every child you will have... Education: An Advanced university degree in social sciences, statistics, planning development or planning is required. Experience: A minimum of 8 years of relevant professional work experience in programme development and implementation. Developing country work experience and exposure to emergency programming is desirable. - Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset. For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: [UNICEF Values](https://www.unicef.org/careers/get-prepared#Values) UNICEF competencies required for this post are... (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others (8) Nurtures, leads and manages people During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: [competency framework here](https://www.unicef.org/careers/media/1041/file/UNICEF's_Competency_Framework.pdf). UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. [The UNICEF family is committed to include everyone](https://www.unicef.org/careers/equity-inclusion-and-diversity-unicef), irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a [wide range of benefits to our staff](https://www.unicef.org/careers/compensation-benefits-and-wellbeing), including paid parental leave, breastfeeding breaks and [reasonable accommodation for persons with disabilities](https://www.unicef.org/careers/unicef-provides-reasonable-accommodation-job-candidates-and-personnel-disabilities). UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.  Remarks: UNICEF's active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidate are encouraged to apply. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. UNICEF entitlements are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.   This is how cinfo can support you in the application process for this specific position:  - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).  - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support).  - Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.):  - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.  - Benefit from free interview/assessment preparation by registering here: [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.​ 
...
companyImg
22/03/2024 - 21/04/2024
  Don’t show this message again
Couldn't you find any job ads suitable for you?
Sign up! You will be considered for future ads.