Date of last update: 04/07/2022 2022-07-04
The mission of the Asian Development Bank (ADB) is to help its developing member countries to reduce poverty and improve the quality of life of their people through inclusive and environmentally sustainable growth and regional integration. The ADB Group comprises the ADB and the Asian Development Fund (ADF), the concessional window which provides support to the poorest regional member countries.
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Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Workplace Management Unit within the Workplace Management and Hospitality Division (CSWH). CSWH is under the Corporate Services Department (CSD).
CSD manages the building, office facilities and delivers over 70 diverse corporate services essential for ADB's operation. It provides support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Director General and supported by Division Directors who manage the respective business units.
CSWH manages ADB Headquarter facilities and a host of workplace and staff commercial services. The HQ building Operations and Maintenance Team within CSWH is specifically responsible for: (i) planning, implementing, operating and maintaining HQ office building systems and grounds services; (ii) planning and overseeing technical and financial feasibility studies of specialist technical projects and preparing related proposals for capital expenditure outlays and tracking of associated disbursements; (iii) monitoring, implementing, and ensuring procedures are compliant with regulatory codes including Energy, Environment, Health & Safety Management System; and (iv) providing technical support to field offices as required for projects and/or operational issues.
To view ADB Organizational Chart, please click here.
Job Purpose
The Associate Workplace Management Officer will, in compliance with internal controls and guidelines, (i) manage and coordinate site and building operations and maintenance activities for the safe, efficient and economic operation and maintenance of the ADB's building systems and services; (ii) provide professional project management services (at tactical and operational levels) for the designated projects (engineering) at HQ or other designated locations; (iii) work in close liaison with CSWH's space, compliance, space, and hospitality services teams; and (iv) oversee day-to-day monitoring of contracts and operations and performance of 3rd party professional service providers including general contractor firms. The incumbent will report to designated International Staff and Senior National Staff.
Responsibilities
• Coordinates the activities of the building operations team and oversees work by third party service provider to ensure all building services including technical and soft services are efficiently operating in an optimal and safe condition.
• Oversees vendor/contractor performance including, regular performance reviews, quality control/assurance, adherence to Planned Preventative Maintenance Program, responsiveness to requests, and corrective actions. Participates in quarterly performance evaluation/review of relevant vendors.
• Ensures prompt response to queries/complaints/requests to engineering and building services through ADB's electronic service request platform, and coordinates action to be taken with various teams in charge of functional/service required.
• Responsible for inspecting assigned areas, building, engineering systems, and related operational activities, including building appearance and quality of workspace ensuring business continuity and Quality Assurance and Quality Control (QAQC) process are implemented and maintained in accordance with ADB guidelines and procedures, and the local code followed by staff and users. Conducts design review and quality assurance processes for the technical projects and provides timely feedback to project implementation teams.
• Coordinates the efficient operation and maintenance of engineering systems including the centralized air-conditioning system comprising of chillers, cooling towers, chilled water and condenser pumps, and the ventilation system, Electrical Distribution Systems comprising of high, medium, and low voltage distribution networks, switchgear and generators, water distributions systems, etc.
• Participates in workplace and organizational resilience programs to avoid disruption to ADB operations.
• Conducts investigation and root-cause analysis of equipment and systems outages and failures, restores affected service without delay, and recommends measures to avoid recurrences; coordinates with public utility companies on matters such as service interruptions and other related problems and liaise with various government agencies in securing government permits and licenses for the operation of various engineering services.
• Devises and oversees the planning, execution and reporting of the programs for the upgrade, improvement, and renovation of the technical facilities and mechanical and/or electrical engineering equipment in line with latest developments in technology and with Energy, Environmental, Health and Safety Management System (E2HSMS) including Leadership in Energy & Environmental Design (LEED) guidelines.
• Reviews and provides input in guidelines, audit reports, and budget preparation for building engineering services and post evaluation of the unit's administrative and capital expenditures, including special capital budget requirements.
• Oversees the purchase of equipment and tools, spare parts, engineering supplies and materials, and related service and verifies purchase requisitions for goods and services in ADB's e-procurement system
• Contributes to the maintenance of ADB's integrated E2HSMS following ISO 50001, ISO 14001, and OHSAS 18001 standards. Supports the ISO Secretariat prior and during internal/external audits. Recommends, implements and monitors ADB's energy and water conservation measures and cost control.
• Performs other duties as may be assigned and reflected in the incumbent's workplan.
Qualifications
Relevant Experience & Requirements
• Bachelor's degree in Civil, Electrical or Mechanical Engineering; preferably with Master's degree.
• Licensed Electrical or Mechanical Engineer. Ideal candidate would either be a Licensed Professional (PME or PEE) or have already embarked on and working towards a Professional License.
• At least 6 years of work experience in Building Engineering and Maintenance Services within a large organization. Experience of mechanical systems is considered and asset.
• Minimum of 4 years' experience in supervising building operations and maintenance service providers.
• Thorough knowledge of the building operations, methodologies, technologies, maintenance, repair, and installation requirements of building services and equipment.
• Solution-oriented with strong analytical and engineering problem solving skills and can analyze procedural, operations and strategic issues and make recommendations to improve effectiveness of the work unit operations and services.
• Able to work collaboratively with teams as a constructive team member.
• Strong knowledge of national and/or international workplace safety rules and regulations.
• Strong written and verbal communication skills in English is required.
• Awareness of the application of Environment Health and Safety Management Systems in Building Facilities and Engineering Operation.
• Ability to work in a multicultural environment.
Please refer to the link for ADB Competency Framework for National Staff Level 1.
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
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Type of contract: Staff (Permanent and Fixed Term)
Macro-area: South / East Asia and Pacific
Level of experience: Senior Professional, more than 5 years
Area of work Definition: Banking and Finance
Type of organisation: Multilateral Organisations