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Search for "Cash-based Transfers Digital Financial Inclusion Specialist - P3"

Cash-based Transfers Digital Financial Inclusion Specialist - P3  

Site

United Kingdom, England, London

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 19/08/2022

activities 

Company presentation

Assisting 86.7 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. WFP's efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. Two-thirds of our work is in conflict-affected countries where people are three times more likely to be undernourished than those living in countries without conflict. WFP development projects focus on nutrition, especially for mothers and children, addressing malnutrition from the earliest stages through programmes targeting the first 1,000 days from conception to a child's second birthday, and later through school meals. WFP also provides services to the entire humanitarian community, including passenger air transportation through the UN Humanitarian Air Service, which flies to more than 280 locations worldwide. Funded entirely by voluntary donations, in 2018 WFP raised a record US$7.2 billion. WFP has more than 17,000 staff worldwide of whom over 90 percent are based in the countries where the agency provides assistance.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including consultancies, General service staff as well as specific programmes here. For UNV positions with WFP please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with WFP and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 

 

ABOUT WFP

 

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

 

WHY JOIN US?

 

  • WFP is a 2020 Nobel Peace Prize Laureate 
  • WFP offers a highly inclusive, diverse and multicultural working environment 
  • WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities 
  • A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
  • We offer attractive compensation package (please refer to Terms and Conditions section) 

 

ORGANIZATIONAL CONTEXT

 

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide with the mission to help the world achieve zero hunger. Every day WFP works so that nobody goes to bed hungry and the poorest and most vulnerable, particularly women and children, are able to meet their food and other essential needs. In 2021 WFP transferred USD 2.3 billion in cash transfers to 42 million people (52% women and girls), in 69 countries. In addition, we supported 52 countries in setting up or scaling up their national G2P payment programmes. The Cash-based Transfers Division (CBT) leads the organization's global efforts in cash operations and is an agile team that works with a range of innovative partners to enable WFP's field operations through policy, technical advice and services. The Division is responsible for setting global normative frameworks and standards, and supporting WFP Regional Bureaux (RBs) and Country Offices (COs) establish and run quality cash operations, whilst increasingly supporting governments in establishing financially inclusive and assured payments systems. WFP wants to support 10 million women through their own accounts on which they receive humanitarian- or G2P payments, and accompany these women on their journey toward digital financial inclusion and economic empowerment. This requires supporting access to national IDs, building women's trust in the formal financial system as well as their capabilities to use financial products and services to their advantage. Putting more money into women's hands is front and center of the Division's vision and upcoming cash policy. Making better use of our CBT operations to contribute to longer term, life-changing opportunities for people is going to involve doing things differently. We want to continue to promote programmes that are based on evidence and best practices. We want to prioritise women as primary recipients of money transfers. We want to enable the people we serve to choose from a range of appropriate products and services, and to easily switch if they find something that works better for them. We want to drive thought leadership in the field from an operational perspective. We want to increasingly be beneficiary-centred and focussed, designing our operations around what people have told us they need.

 

JOB PURPOSE

 

The CBT Division is seeking a driven team member with demonstrated experience in enabling digital financial inclusion through cash transfers at a strategic and operational level. You will have a leadership role in making the Digital Financial Inclusion (DFI) and Women's Economic Empowerment (WEE) vision a reality and executing the corresponding workplan and approach. This entails working across global and country-specific activities and guiding a team of dedicated field experts across various WFP operations. You will be more than a caretaker of this workstream, and play a central part in shaping and launching a new strategy. You need to be familiar with WFP's portfolio of work, including CBT policies, systems and processes, and the provision of G2P technical assistance to governments in order to drive the necessary change and mindset shift required. You will be an internal expert on women's digital financial inclusion as we work across the organisation to achieve our goals and will represent WFP externally as a clear voice and thought leader among industry stakeholders.

 

You will report to the CBT/DFI Team Lead. The cash transfers and digital financial inclusion expert will be based in London to build closer relationships with key private sector partners and donors active in the digital financial inclusion/digital payments space- including GSMA, EBRD, World Remit, EIB, Microsave and members of the Better than Cash Alliance (BTCA). As the London DFI antenna/spokesperson, you will be expected to advocate and elevate WFP's vision amongst these industry partners and seek-out, build-on or join relevant initiatives, and position WFP for new funding opportunities. You will also be available for missions and deployments to the field as required.

 

KEY ACCOUNTABILITIES (not all-inclusive)

 

With guidance, support and mentorship from the Lead Policy Officer, other CBT experts, Gender and Inclusion Advisers, you are accountable for the implementation of deliverables for the DFI/WEE workstream at global and country-level in line with donor requirements and expectations, and with WFP's corporate vision and strategy:

  1. Manage current portfolio of investments and ensure timely, high-quality execution of activities within the 'Enabling Digital Financial Inclusion' initiative, funded by the Bill and Melinda Gates Foundation.
  2. Provide country technical advice to WFP teams and Governments WFP is supporting.
  3. Set and meet clear, measurable KPIs on DFI/WEE, manage resources, budget and risks.
  4. Provide thought leadership and contribute to the vision to continuously challenge and improve CBT's thinking about the 'what' and the 'how' of women's digital financial inclusion by monitoring current trends related to women's financial inclusion and tracking relevant stakeholders and initiatives.
  5. Serve as a spokesperson and represent WFP's interests as they relate to DFI/WEE both internally and externally.
  6. Build and maintain collaborative partnerships with internal stakeholders and implementing partners and seek business development opportunities.
  7. Advise-on and build corporate systems and processes to support the CBT strategy, including the 'Choice Model for financially inclusive payments' workstream and internal data analytic platforms.
  8. Lead the internal DFI cross-functional group and make links to initiatives driven by other teams.

 

KEY ACCOUNTABILITIES (continue)

 

  1. Manage capacity-building activities to enable the implementation of cash transfers that have DFI/WEE objectives. Such activities require expert design and delivery and may consist of trainings and other learning events workshops intended especially for WFP staff and its operational partners.
  2. Directly manage and motivate potential interns and incoming JPOs, provide coaching and guidance to ensure appropriate development and high performance.
  3. Ensure our work is gender transformational and based on a 'user-centred design' approach.
  4. Ensure accurate and timely responses to ad-hoc management requests and lead on DFI related inputs to corporate strategy documents, including the new CBT policy.
  5. Provide operational support through longer assignments/TDYs in-country as needed

 

DESIRED EXPERIENCES

 

  • Proven technical and specialized skills and knowledge on humanitarian cash transfers, access and use of financial products and services for women, digital payments, social protection and G2P payments, women's economic empowerment and digital financial capability building,

  • Project management experience within WFP on initiatives that enable digital financial inclusion and financial resilience for women through cash transfers. Ability to develop a strategy and act on it whilst being results-oriented with an ability to prioritize.

  • Strategic thinker able to see a strategy at a high-level and execute it at an activity level.

  • Has a proven ability work with and coordinate stakeholders at various levels. 

  • Proven experience engaging with government, and leading external workshops to build consensus towards a common vision. 

  • Demonstrated experience to advocate and resource mobilisation. 

  • Known among DFI/WEE industry partners and able to build partnerships across stakeholders.

  • Demonstrated knowledge of cash transfer policies, operations and processes. 

  • Operational experience in the field across multiple contexts. 

  • Good interpersonal skills, communicates effectively, works well in a team and is adaptable to change. 

  • Experience managing and supervising staff, can motivate others and contribute to an inclusive and sound working environment. 

  • Proactive attitude and strong motivation to contribute to WFP's mandate. 

  • Former recipients of humanitarian assistance and direct programme participants (of WFP or others) or community leaders who have lived experiences with humanitarian cash operations are invited to apply, women in particular

 

STANDARD MINIMUM QUALIFICATIONS

 

Education: Minimum a degree in Economics and International Development, international relations, social sciences, business administration or other similar areas

 

Experience: Minimum 5 years of relevant professional experience required in humanitarian/development assistance (DFI, socio-economic development, social protection, cash transfers).

 

Knowledge & Skills:

Knowledge of DFI for women, digital payments, cash transfers and G2P payment programmes, social protection and shock responsive safety nets, digital and financial literacy building, women's economic empowerment and financial resilience, and user-centered design. Knowledge of the latest industry-wide developments and targets for DFI for women across the private and public sector. Understanding of the demand, supply and regulatory aspects of digital financial inclusion for women. Strong project management skills.

 

Languages: Fluency (level C) in English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP's working languages) is desirable.

 

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

 

  • Leads by Example with Integrity: Lives the WFP values and shows humanity and integrity by role modelling care for others
  • Drives Results and Delivers on Commitments: Delivers on commitments and adapts readily to change
  • Fosters Inclusive and Collaborative Teamwork: Is inclusive and collaborative, and contributes to a culture of learning and personal growth
  • Applies Strategic Thinking: Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things
  • Builds and Maintains Sustainable Partnership: Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

 

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

 

LEADERSHIP & CULTURE

Our culture, built on WFP's core values, shapes our choices about what we do and how we do it. We believe that energized people, who work well together, fuelled by great leadership in an inclusive environment can do extraordinary things. We expect our employees to show respect, accept and offer trust, be open-minded, uncomplicated and motivated.

 

TERMS AND CONDITIONS

 

  • Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period for up to 2 years. Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment.
  • WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days' annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.
  • The position is based in London, United Kingdom and the selected candidate will be expected to relocate.

 

DEADLINE FOR APPLICATIONS

Applications must be submitted Friday, August 19, 2022 (13:59 PM EDT).  

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

  • We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
  • Once your profile is completed, please apply, and submit your application
  • Please make sure you upload your professional CV in the English language
  • Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
  • Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
  • Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
  • Only shortlisted candidates will be notified

 

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

 

 

 

 

This is how cinfo can support you in the application process for this specific position:

  • Before you apply for this position: Improve your application documents by registering for a Job Application Support.
  • When invited to the interview: Prepare for the interview by registering for a Job Application Support.
  • For Swiss nationals who are invited to an interview or assessment center:
    • Please let us know so that we can inform our HR partners from the respective organisation and the Swiss Government: recruitment@cinfo.ch
    • Benefit from free interview preparation by registering for a Job Application Support

 

 

Interested in a career with multilateral institutions? Read more:  
Working with the United Nations 
Working with International Financial Institutions 
For Swiss nationals

More details

Type of contract: Staff (Permanent and Fixed Term)

Duration: 2 years

Macro-area: Western and Central Europe without Switzerland

Level of experience: Senior Professional, more than 5 years

Area of work Definition: Economics

Type of organisation: Multilateral Organisations

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Knowledge, Skills, Experience & Qualifications - Masters degree in economics, finance, accounting and/ or equivalent; - Strong financial management skills, including budgeting, forecasting, accounting, and financial analysis. - Excellent numerical and data analysis skills and proficiency in MS Excel; - Good understanding of the global aid architecture and other developmental assistance; - Wide understanding of types of grant support both within and outside the EBRD; - Demonstrable experience in managing donor funds or similar work in a multilateral / international context; - Experience in stakeholder management and effectively communicating project objectives and progress. - Good negotiating and problem-solving skills; - Good interpersonal skills especially as the position deals with several external stakeholders (EC, donors and IFIs); - Good organisational and coordination skills and ability to prioritize tasks and work on own initiative, as well as in teams; - Good verbal and written communication skills; - Fluent English, both written and spoken. Proficiency in other languages would be an advantage. - Chartered Accountancy qualification (CA, CPA, ACCA, or equivalent) is an advantage.   What is it like to work at the EBRD?   Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.    The EBRD environment provides you with: - Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in; - A working culture that embraces inclusion and celebrates diversity; - An environment that places sustainability, equality and digital  transformation at the heart of what we do. Diversity is one of the Bank's core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time. Please note, all our adverts close at 10.59pm GMT time.   Right to Work in the UK: Swiss nationals (and all other non-UK employees) can work in the UK without a Visa - working at the EBRD gives all employees "exempt status". The Bank however encourages all non-UK employees to obtain an Exempt Vignette (EV) prior to relocating to the UK, as without an EV you may face more questions at Border Control and when required to show evidence of their exempt status when renting accommodation under the Right to Rent legislation. The application process may take 3 – 4 weeks approx. outside of the UK.    This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.  
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27/03/2024 - 09/04/2024
New!

Associate, Reporting & Analysis

United Kingdom, England, London - European Bank for Reconstruction &; Development empImg

Purpose of Job The role is part of the FP&A team within the Finance ? Strategy, Planning and Control department. The Associate, Reporting and Analysis role is part of the FP&A team responsible for all reporting and analysis of all aspects of resource management across the Bank: income, overall expenditure staff, non-staff, profit, capital and financial and non-financial KPIs across the Bank. The incumbent will deliver specific, allocated areas of the team's work. The position is responsible for the production and distribution of meaningful financial and headcount reporting and insightful commentary to budget holders, senior management, board and external stakeholders. Given the small size of the team, the role involves work across a number of responsibilities. The role provides direct support to the Principal, Reporting and Analysis to implement enhancements to reporting, enabling decision support to senior management and the Board. The role also supports and contributes to the preparation of specific sections of documents issued to senior management and to the Board such as the Strategy Implementation Plan (SIP). The reporting infrastructure currently includes SAP Business Planning and Consolidation (BPC), SAP Business Warehouse (BW), IBM Cognos reports that reference the Bank's Datamart, the information presentation layers, Bank information portals - and the newly acquired data visualisation tool, Tableau. Resource plans (staff positions and costs) are modelled within SAP Business Planning and Consolidation (BPC). The Associate will also project manage the Finance-led prioritisation of the system enhancements and change requests.    Accountabilities & Responsibilities - Accountabilities and responsibilities for this hands-on role are to be carried out with a degree of independence under management of the Principal, Reporting and Analysis.  Under the direction of the Principal, this role takes the lead in developing and implementing specific areas of the team's work including:   - Create staff models and volume forecasts to establish budget headroom - Embed monthly management reporting covering KPIs, P&L and insight / commentary to be presented to CFO and Executive Committee for business performance  - Embed Segmented P&L reporting covering KPIs, and insight / Commentary to be presented to Banking / Client Service Group - Embed quarterly performance review (QPR) process to ensure that it meets the requirements of CFO, Executive Committee and Board - Responsible for producing SIP (annual budgets/ plans), Strategic Capital framework (5 year plans) and forecast presentations and documents - Assist in preparation of forward-looking financial data, including forecasting and scenario analysis - Deliver and maintain new visual reporting analytics and dashboards on staffing and expenditure, liaising with HR and IT where necessary - Liaise with Operational Strategy and Planning to embed non ? financial metrics KPIs within reporting  - Active engagement with business areas across the Bank to establish reporting requirements, work with IT to define data sources required and design reporting solutions promoting self-service that include integration of data visualisations to the Bank's reporting architecture and portals - Maintain the SAP BPC system functionality, data integrity and maintaining static financial data in SAP BPC and upstream source system SAP Financial. Maintain the SAP BPC application components (applications sets, packages, dimensions, reports, script logic etc.) to support management reporting needs for the group. - Act as first point of contact for any queries on data, system issues and is the liaison with the IT department - Review and monitor security and controls functionality to support application security and data integrity - Make recommendations for internal process and system improvements, supporting the wider team with delivering efficiency and performance improvements - Influence staff involved in other departments to reduce the timing to close the financial period through process improvements and automation - Implement, document and maintain reporting procedures and timelines - Act as the subject matter expert for planning, reporting and analysis in SAP BPC and/or for reporting dashboards - Advise the Principal, Reporting and Analysis and senior team members on industry best practice in use of system capabilities - This job description is not limited to the responsibilities and the incumbent may be requested to performance other relevant duties as required by the business needs. - Constantly identifies ways for increasing efficiency and effectiveness namely by automating processes, improving data quality and adopting market best practices, hence freeing up resources for more added value activities such as business partnering and analytics   Knowledge, Skills, Experience & Qualifications - Qualified accountant/CFA qualified and relevant practical experience in Finance preferred - Demonstrable experience in developing client driven financial reporting and dashboards - Advanced Excel (Pivots, Formulas) and PowerPoint skills coupled with the ability to manage large amounts of data and data modelling - Experience as a systems administrator or super-user with SAP BPC 10.0 NW and good understanding of SAP/BW backbone architecture - Extensive knowledge of management information reporting and solid understanding of data governance principles - Extensive knowledge and demonstrable experience of data visualisation and reporting tools including IBM Cognos, Tableau and Power BI. - Demonstrable and extensive experience of management information and reporting within ?blue chip' organisations - Experience of data mining, relational and multi-dimensional databases - Excellent numeric and analytical skills - Ability to respond to ad-hoc urgent requests from senior stakeholders which requires the ability to quickly get the pieces aligned to deliver - High attention to detail and ability to maintain accuracy under tight deadlines, with good organisation skills   - Excellent interpersonal skills with a service mentality and ability to work effectively in a team, liaising with an extensive number of counterparties internally often dealing with competing priorities and deadlines - Excellent written and oral communication skills in English     What is it like to work at the EBRD? Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.  The EBRD environment provides you with: - Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in; - A working culture that embraces inclusion and celebrates diversity; - An environment that places sustainability, equality and digital  transformation at the heart of what we do.   Diversity is one of the Bank's core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time. Please note, all our adverts close at 10.59pm GMT time.   Right to Work in the UK: Swiss nationals (and all other non-UK employees) can work in the UK without a Visa - working at the EBRD gives all employees "exempt status". The Bank however encourages all non-UK employees to obtain an Exempt Vignette (EV) prior to relocating to the UK, as without an EV you may face more questions at Border Control and when required to show evidence of their exempt status when renting accommodation under the Right to Rent legislation. The application process may take 3 – 4 weeks approx. outside of the UK.    This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.  
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27/03/2024 - 05/04/2024
New!

Executive Assistant

United Kingdom, England, London - European Bank for Reconstruction &; Development empImg

Purpose of the Job  The Executive Assistant for the FI New Product Delivery team is primarily responsible for providing administrative and secretarial support to the Team Director/Associate Directors/Team members as well as for the smooth running of the Director's and Team's business activities including travel planning, diary management and a variety of ad-hoc tasks. The role is anticipated to be full-time equivalent (FTE) working across 5 days a week.  A consideration may be given to reduce the role down to 90% FTE if required by the candidate. Approximately 50% portion is allocated to the administrative support of the New Product Delivery Team of the Financial Institutions Business Group (FI).  The remaining approximately 50% (or 40% if reduced FTE) portion will be allocated to the support of the office of the FI's Managing Director including the FI business group events, conferences, learning seminars and similar large scale events. The proportions above may change in future, depending on the operational requirements.   Accountabilities and Responsibilities  - Proactively conduct all administrative, logistical and secretarial duties for Director of the Team and team members to enable smooth running of the FI New Product Delivery team including diary management, meeting room bookings, proofreading emails/documents/reports, taking minutes, drafting of documents/responses. - Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses. - Prepare team related documents such as PowerPoint presentations, Excel spreadsheets, draft business correspondence, draft factsheet/briefing notes/reports/guidelines/internal announcements and newsletters etc, ensuring all deadlines are met. - Coordinate documents submissions, acting as quality control, proof-reader and a fact-checker and ensuring all submission deadlines are met. - Provide administrative and secretarial duties to support of the office of the Managing Director of the FI - Organise events for the FI New Products Delivery Team as well as events pertaining the overall FI business group: team/business group meetings, internal and external stakeholder meetings, conferences, training and learning events, presentations, workshops and team socials.   - Provide assistant cover for other members of the F| assistant team during the colleagues' absences due to annual/sickness leave. - Act as team IT co-ordinator and assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access. - Provide cover for other FI Team Assistants and Budget Officers as required. - Update FI team intranet pages ensuring that all information is current . - Undertake ad-hoc administrative and related tasks as required. - Work cooperatively with the FI Team Assistants, in positive partnership to support each other and in particular a smooth cooperation with the EA to the MD of FI. - Champion and role model the Bank's Behavioural Competencies and Corporate Behaviours, ensuring adherence within the team(s) so that the highest standards of integrity and ethical conduct are exhibited at all times.   Knowledge, Skills, Experience and Qualifications Qualifications - A University Degree is an advantage - Excellent knowledge of English language with an ability to edit English language text written by non-native speakers. - Knowledge of another language (e.g. Russian, French, or Arabic) would be useful but is not essential. Experience/Knowledge - Secretarial/administrative experience essential. - Ability to engage with team members working in various locations and build positive relationships. - A positive, proactive and can-do attitude, approach and team ethic. Willing to work overtime as and when required, sometimes at short notice. - Proven experience at working at a senior secretarial/administrative level within a multi-disciplined and multi-cultural organisation, and with a genuine interest in banking investment project work - Excellent organisational and effective planning skills, ability to prioritise and independently co-ordinate workload to comply with deadlines. Be reliable and flexible, be able to anticipate needs/issues, drawing on a high degree of initiative and judgement in reliably executing or coordinating a range of tasks independently. - Ability to exercise judgment and deal discretely with confidential/sensitive information and data. - Very good level of numeracy. - Good material presentation skills with attention to detail and the ability to judge required accuracy. - Internal candidates to have a thorough knowledge of the Bank's procedures, policies and of institutional working practices. Technical Skills - Computer literate: Windows, Microsoft Outlook.  - Advanced level of Word and PowerPoint is essential, proficient at Excel. - Good awareness of social media. - Proficient at typing.   What is it like to work at the EBRD? Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.  The EBRD environment provides you with: - Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in; - A working culture that embraces inclusion and celebrates diversity; - An environment that places sustainability, equality and digital  transformation at the heart of what we do.   Diversity is one of the Bank's core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time. Please note, all our adverts close at 10.59pm GMT time.   Right to Work in the UK: Swiss nationals (and all other non-UK employees) can work in the UK without a Visa - working at the EBRD gives all employees "exempt status". The Bank however encourages all non-UK employees to obtain an Exempt Vignette (EV) prior to relocating to the UK, as without an EV you may face more questions at Border Control and when required to show evidence of their exempt status when renting accommodation under the Right to Rent legislation. The application process may take 3 – 4 weeks approx. outside of the UK.    This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.  
...
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27/03/2024 - 09/04/2024
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