Date of last update: 23/06/2023 2023-06-23
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
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The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five (5) regional divisions and the Operational Policy and Results Division.
Under the strategic management and policy guidance of a PMD Regional Division Director and Lead Procurement Advisor, the Senior Regional Procurement Officer will work closely with the Country Directors (CDs), IFAD Country Offices (ICO) staff and project team members, to provide strategic analysis and advice to ensure that the division's programmes and projects are aligned to IFAD's procurement policies and procedures.
The position is located in LAC division.
Job Role
The Senior Regional Procurement Officer is accountable for IFAD core values of integrity, transparency, and equity in the alignment to IFAD's procurement policies and procedures (as established in the IFAD Project Procurement Guidelines, IFAD Procurement Handbook and other related and relevant documentation), of the divisions programmes and projects.
Key Functions and Results
1. STRATEGY AND EFFECTIVENESS MANAGEMENT: The Senior Regional Procurement Officer is responsible for the effectiveness of procurement management execution by country programme management teams and project teams during project implementation and project design. He/she is responsible for procurement execution in line with the IFAD Procurement Guidelines and Handbook, and the appropriate controls, risk assessment and contract management while ensuring the effective use of resources, identifying bottlenecks and weaknesses of project procurement controls and establishing mechanisms for solutions. He/she is also responsible for Letters to the Borrower, with emphasis on procurement thresholds and specific implementation and procurement arrangements.
PROCUREMENT MANAGEMENT: The Senior Regional Procurement Officer has the following roles and responsibilities: Roles:
Responsibilities:
These responsibilities (preparation, undertaking, review and clearance) may be delegated to ICO staff and/or IFAD procurement consultants. The Senior Regional Procurement Officer only clears when s/he did not prepare, and when s/he prepares, clearance may need to be undertaken by other members of the team. Proactive project procurement portfolio management:to the regional division: Develop reports, targets including detailed analysis of the procurement portfolio and if required proposed actions for improvement specifics to the region.
PARTNERSHIP BUILDING: The Senior Regional Procurement Officer contributes to promoting a constructive dialogue on procurement matters with country directors, government officials, counterparts in other international organizations and public sector management and financial management specialists, as well as other external parties through engaging them on public procurement reforms. He/she attends meetings on procurement related matters to champion continuous procurement improvements within IFAD and maintains and facilitates an IFAD-approved roster of qualified procurement consultants in the region, ensuring they are fully updated on IFAD procurement policies.
MANAGERIAL FUNCTIONS: The Senior Regional Procurement Officer is accountable for integrity, transparency, and equity in the alignment to IFAD's procurement policies and procedures of the divisions programmes and projects. He/she coordinates and liaises with the Office of Audit and Oversight and other Technical Divisions on procurement cases. He/she maintains a consolidated database and files on prior review contracts and ensures project/programme contract registers are updated and submitted to the division. Ensures procurement management at divisional level and relevance and appropriateness of Guidelines on Procurement, proposing drafts for revisions and updates.
Position specific:
Provide authoritative advice and guidance on the subject matter to the relevant team during project cycle, including negotiations of loan agreements.
Key Performance Indicators
The key results have an impact on the overall efficiency in procurement management, and success in introduction and implementation of operational strategies. Strategic approach to procurement, accurate, thoroughly researched documented information, timely and appropriate delivery of services, ensure client satisfaction and overall timely delivery of IFAD programmes and projects. The Senior Regional Procurement Officer at this level provides strategic analysis and advice on procurement related issues to ensure that regional divisions' programmes and projects follow IFAD's procurement policies and procedures. Going beyond established procedures or models, the Senior Regional Procurement Officer's substantive contributions reflect proposals for revisions and updates of Guidelines on Procurement ensuring relevance and appropriateness. He/she demonstrates authoritative knowledge and capacity in performing the Senior Regional Procurement Officer role.
Working Relationships
Within the parameters of a Senior Regional Procurement Officer, at this level he/she serves as senior strategic analyst and advisor on procurement related issues. Combination of credible authoritative capacity with independent responsibility for assessment of division's procurement systems, training of staff and management of procurement risks, ensures the adherence to IFAD's procurement policies and procedures. He/she contributes to resolving complex issues related to procurement matters.
Job Profile Requirements Organizational Competencies:
Level 2:
Education:
Advanced university degree from an accredited institution listed on https://whed.net/home.php in business administration, public administration, law, commerce, finance or related field is required (*):
(*) Note: For internal candidates, this requirement will be assessed in line with the provisions set forth in IFAD's Human Resources Implementing Procedures.
Experience:
Languages:
Skills:
IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation.
Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. Official communication from IFAD will always come from e-mails ending in @ifad.org.
This position is included in IFAD internal reassignment exercise and advertised externally in parallel. Should a suitable staff member be identified during the reassignment exercise and the reassignment decision accepted, the recruitment process will be cancelled. In case no suitable candidate is identified through reassignment, the recruitment process will continue.
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For Swiss nationals
Working hours (%): 80-100%
80-100%Type of contract: Staff (Permanent and Fixed Term)
Macro-area: Latin America and the Caribbean
Level of experience: Senior Professional, more than 5 years
Area of work Definition: Democracy, Governance, Human Rights, Law, Public Administration
Type of organisation: Multilateral Organisations