Notes about cookies

We use cookies on this website. Some of these are necessary for the website to work, such as technical and functional cookies. Other types of cookies, which you can refuse to use, are third-party or advertising profiling cookies. By clicking on "Accept all" you agree to the use of all cookies on the website. By clicking on the "Configure" button you can select your preferences.

Accept all
Configure
Only necessary
Company profile
logo cinfo

Medair International  

Site: Switzerland, Ecublens

Working for Medair is a unique and rewarding experience that encompasses so much! Medair's purpose is to save lives and relieve human suffering in the world's hardest to reach and devastated places. Are you an experienced professional, inspired by your faith to care for others? Are you willing to give of yourself to work in tough places, going the extra mile to restore dignity and hope to people in crisis? We have teams of incredible people recruited from all around the world, working in difficult contexts. They forge bonds with colleagues that last a lifetime. You can make a real difference in the world.  Medair has opportunities for people like you to excel, to grow, and to be challenged. Bring your values, passion, and commitment, and consider a career with Medair.

Go back

Active job ads

Medair International

Project Coordinator

South Sudan, Jubek , Juba

Role & ResponsibilitiesThe Project Coordinator manages the implementation and coordination of field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security. Project OverviewThe Emergency Response Team (ERT) works across all 10 states of South Sudan in response to acute emergencies: disease outbreaks, displacement due to conflict, and above-emergency-levels of malnutrition. Medair is one of the few agencies with the ability to respond across multiple sectors flexibly and rapidly throughout South Sudan, covering crises such as emergency level malnutrition and neglected tropical disease outbreaks. The ERT has teams for four sectors of work – WASH, health, nutrition, and non-food items & emergency shelter, but teams often work together at field sites. Workplace & Working conditionsField based position in Juba, South Sudan. Starting Date / Initial Contract DetailsAugust 2024. Full time, 12 months. Key Activity AreasProject Support ManagementOversee overall implementation of designated project(s) in consultation with Project Manager(s) and in accordance with proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is takenManage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposalSupport relevant Project Manager(s) in day-to-day decision making as requestedEnsure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donorsMaintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessmentsSupport the Programme Funding Manager, the Deputy Country Director and the Country Director in the development and production of new concepts and proposalsDevelop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategyEnsure complete and timely reporting of activities to Medair, donors, line managers and any other relevant bodiesEnsure all documents related to project(s) are produced and filed according to Medair and donor guidelinesRepresentationDevelop and maintain relationships with relevant stakeholders and represent Medair at relevant meetings in order to facilitate and ensure cooperation and partnershipsAttend OCHA EP&R meetings and meetings relevant to specific emergencies and emergency responses.Liaise regularly with UNOCHA, consortium partners, and other NGOs, representatives of the Government of South Sudan and other emergency response partners in discussing potential or current emergencies.Accompany donors on field trips and ensure programme details are transmitted in a timely and professional mannerFinancial ManagementPlan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelinesWorking with Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to Deputy Country Director.Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures up to USD 10,000.Staff ManagementLine manage Project Managers and ERT Logistics Coordinator and ensuring recruitment, on boarding and performance monitoring,Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s)Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staffHold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective teamPromote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practicesSecurity ManagementGuide the process, monitor and review security assessments for new locations and the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the DCD.Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topicsOversee and monitor staff adherence to security protocols, including security incident reportsEnsure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situationTrain and support relevant Project Manager(s) in security planning, management, implementation and monitoringReporting and Quality ManagementEnsure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant timesPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followedOversee the preparation and writing of donor proposals and reports in collaboration with the relevant PMs, Sector Managers and other senior in-country and HQ managersTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business AdministrationGood English (spoken and written) Experience3 years post-qualification experience in a management position, preferably in an international positionProject Management experience, managing high portfolio multi sector projectsEmergency Response experienceSelf-motivated, energetic, hard-working, servant-heartedCommitted to team-building and able to develop and support other team membersAble to cope with basic living conditions in the field and during field tripsExperience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmesAdvanced planning, assessment and analytical skillsExcellent communication skillsExperience and willingness in training/mentoring staffAll new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
17/05/2024
Medair International

Senior Global Emergency Response Team Officer

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe Senior Global Emergency Response Team (G-ERT) Officer is available for immediate deployment for emergency response operations to provide team leadership and in-county coordination, linking with donors and partner organisations, designing of strategy, and ensuring overall quality and execution of response in immediate phases. The Senior G-ERT Officer also serves as a main focal point in the emergency location, ensures effective communication with Global Support Office (GSO). He/she could also be deployed as Team Leader and/or Projects Coordinator in an emergency response or in a senior management role supporting emergencies in existing country programmes. Project OverviewThe G-ERT is a standing global emergency response team and consists of 4-5 members. New emergency responses historically comprise around 7% of annual Medair portfolio budget. In recent years, this has amounted to USD$3.5m on average and has involved 1-3 new responses per year (many have become longer-term country programmes). Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 80% (100% when deployed) Key Activity AreasEmergency Response Management – DeploymentSRATEGYW/G-ERT Head & programme staff, lead strategic planning, ensure assessments implementation & other activitiesWith G-ERT Head, ensure adherence to country policies pursuing registration & permissions from local authoritiesStrong current humanitarian & political developments in country analysis, disseminate relevant parts internallyDevelop and maintain transparent and accountable contact with relevant funding partners representatives to secure sufficient funding for emergency response and initial programmingCoordinate design of project plans and writing of proposalsEnsure Medair is represented in relevant cluster & meetings, Flash Appeals inputs & Humanitarian Response PlansACCOUNTABILITY AND COMMUNICATIONEnsure activities implementation, monitoring, evaluation & reporting, in-line w/approved proposals & budgetsPromote & support external communication needs for Engagement Department via Communications staffDevelop, maintain regular, transparent, honest and supportive communication with all members of ERT and GSOSubmit regular situation reports as needed by GSO and fulfil reporting obligations to national authoritiesFINANCIAL MANAGEMENTEnsure minimum financial processes are carried out in a timely manner during an emergency responseEnsure financial controls monthly analysis based, are in place, compliant, cost-effective, within authorised budgetEnsure analysis of projected cash flow and that timely cash requests are sent to GSO as neededSECURITY MANAGEMENTEnsure security management during the emergency response based on adherence to Medair's security policy and guidelines, and the management of security incidents in a way that protects staff, organisation and assetsEnsure security location plans are written, up-to-date, appropriate, include standard operating procedures (SOPs), and with a system for briefings and inductions when staff arriveEnsure appropriate in-country Crisis Management capacity as described in Medair's Crisis Management PlanHUMAN RESOURCES MANAGEMENTLead, manage deployed staff on emergency response team and provide spiritual leadership to team as appropriateSupport HR/Finance on emergency response team to ensure adherence to Medair HR policies including recruitment, performance management, development, training and disciplinary actionEncourage Medair values working & living environment, support staff well-being, implement Staff Health PlanEnsure compliance with National Labour Law when applicableNETWORKING AND INFLUENCEDevelop and maintain good working relationships with relevant authorities, donors, clusters or other coordination mechanisms, and other key actors including partners, UN, INGOs, local NGOsMaintain contact list of key contacts and authorities in the emergency response countryGSO Responsibilities – when not deployedSTRATEGIC PLANNING AND PREPAREDNESSSupport development of SOPs, policies, toolkits, trainings, etc modules to improve efficiency and effectiveness of Medair emergency response teams globallySupport Medair county programmes to respond to new onset emergencies through surge deployment or assistance in developing contingency plans and in-country toolsUtilize technical expertise in humanitarian response areas to grow Medair, G-ERT, into new areas and innovationsCOORDINATION AND COMMUNICATIONEstablish close, strategic, build relationships with bilateral and multilateral aid & humanitarian agencies at regional & headquarter levels to facilitate strategic, principled, appropriate and timely humanitarian responseEngage in relevant humanitarian networks in order to share ideas, good practice, stay informed on current humanitarian aid trends, and elevate the visibility of Medair as an emergency response partnerSupport fundraising & communications materials development & review to support Medair fundraising strategyOTHERFulfil other organisational mission-critical responsibilities agreed with G-ERT Head and Intl. Programmes DirectorTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsRelevant university degree (Bachelor) and relevant professional experienceTraining in security risk management/ staff managementExcellent working knowledge of the English language (speaking and writing) ExperienceAt least 5 years relevant post qualification experience2-3 years humanitarian experience (at least one initial emergency response/start-up in an insecure environment)1-2 years' experience with Medair in country programsKnowledge of humanitarian context, sector standards, Sphere standards, CHS and protection issuesExperience in networking and negotiation with donors; proven ability to secure, manage and report on grantsProven experience in project cycle management and programme funding  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
13/05/2024
Medair International

Logistics Assistant

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThis position enables the operativity of the Swiss office and its relevant flow of supplies and services, inventory items and facilitates the stock control for the use of Swiss office and field country programmes/GERT, facilitation of Equipment and facility services. Project OverviewThe Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The GSO Logistics team develops and owns the policies and processes related to logistics activities in the field. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsJune 2024. 50%, 12 months. Key Activity AreasGERT and StockAssemble the GERT Kits and makes sure that the spare items are ready for deployment at any time of the year.Properly tracks the GSO and G-ERT stock inventory.Physically and administratively track the in-flows and out-flows of all materials.Facilities Management SupportOffice porterage as required, including office moves, furniture moves, deliveries and collectionsTechnical faults related to the facilities are properly tracked and reported,Proper arranging of all office and flats equipment fixtures and fittingsReplenishment of office and kitchen supplies avoiding stock-outsInduction of the office / surrounding to the new staff (i.e., parking map, key access to door)Verify invoices to ensure the accuracyDomestic and international couriers and postal services are properly and timely booked for mail shipping and registered mailsEquipment management supportThe equipment for GSO facilities are properly labelled and administratively trackedContribute to the equipment physical checkThe loss / obsolete equipment are properly documented and recordedTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This job is Jobupfree.QualificationsProfessional / vocational / technical education related to Logistics, Supply Chain, Stock Management, Equipment Management, Facility management or similar (desirable).Certificate of Federal Diploma of Vocational Education and Training (CFC) as Stock keeper (desirable).Fluent in French and English both written and spoken (required). ExperiencePrevious experience in facility management, stock keeping or related and in equipment management (desirable)Previous experience in customer-oriented service (forwarder organization, planning, direct execution, indirect execution and supervision) (desirable)Field of knowledge required for the position, specify in regard to Humanitarian essentials, Sphere and CHS standards, other international humanitarian guidelines and protocols, and commitment to best practice (desirable).Capacity to take care of multiple diverse tasks and prioritizing.Rigorous and detailed-oriented.Pragmatic with problem solving.Enthusiastic with 'can-do' attitude.Motivated by a spirit of service, compassionate, solid team player.Enjoying variety of duties, but also routine & paperwork work. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed

...
companyImg
03/05/2024
Medair International

Humanitarian Research & Development (R&D) Specialist

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesIn light of our new strategy development, the ELT identified a need for a cross-department position that will act as Humanitarian Research & Development "R&D" Specialist in order to explore new opportunities, create and animate internal and external networks to work on new projects that are outside of the usual scope. Project OverviewWorking as an important member of the Executive Office team committed to serving the world's most vulnerable with practical and compassionate care, the Humanitarian R&D Specialist will support increasing the efficient and effective operations of Medair's work globally. This role is a new position and has the unique opportunity to explore innovative opportunities outside of Medair's usual approach to humanitarian work. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsJune 2024. Full-time open-ended contract. Key Activity AreasR&D for Engagement, new funding sources (25%)Be the "new sources of funding" project leader: Research and explore new possible funding opportunities for Medair that are across IP and ENG (i.e. blended finance)Build and animate a network of experts in new financing mechanismsBe the interface between external parties and internal teamsHelp the Engagement Department to build philanthropic networks and open new doors to funding sourceR& D for International Programmes (IP) (50%)Research the opportunities and build awareness of alternative funding mechanisms within the IP team.Act as the focal point within the IP department to coordinate input and solicit feedback from technical advisers, Head of Country Programmes (HCPs), and Country Programmes on aspects relating to innovative funding mechanisms.Research thematic funding opportunities with a focus on those linked to the topics of Anticipation, Disaster Risk Reduction, Resilience, Gender Based Violence (GBV), Hunger, and Health for multi-country applications (where it's possible within current programming/mandate)Analyse the potential risks and rewards to Medair with Executive Leadership Team (IP, Finance, Engagement and Legal counsel) to engage with different types of funding mechanisms.Develop a Community Engagement/Participatory approach Paper, a practical implementation guideline and a toolkit in consultation and collaboration with the CE working group.Develop a community engagement/participatory approach roll out plan, calendar and develop materials for a training field staff.Identify appropriate community engagement indicators to measure organisational progress.R& D for the Executive Office (25%)Work with the Executive Director and Head of Global Emergency Response Team to develop strategic partnerships with INGO partnersRepresent Medair to global church and prayer networksProvide insight into the new global strategy development processSupport new strategic projects as needed and requiredTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This positions is Jobupfree.QualificationsEducated to a Master degree levelBusiness Management, Engineering, FinanceProfessional level of EnglishGood written and spoken French Experience7-10 years' proven working experience in humanitarian organisationsStrong relationships with both local and national teamsPrevious Medair experience an assetAdvanced user of MS OfficeVery good writing and speaking skillsSkilled in project managementExcellent organizational skillsCustomer-service orientationA team player with leadership skillsNetworking skillsAnalytic and strategic thinkingExcellent communication and presentation skills in front of small and large audiencesSales and negotiationUnderstanding of International and humanitarian contextGoal and performance orientedPioneer and self-driveninnovative and open for new approachesCollaborative team playerPeople-orientedDemonstrate very high level of credibility in front of key decision makers  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
03/05/2024
Medair International

Fundraising Relationship Advisor

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Website & Digital Project Manager is leading our new website development project in order to strengthen the digital web presence of Medair.He/she will have to engage with supporters with the ultimate goal of turning website visitors into supporters, develop and drive online donations, track and suggest improvements for website performance and online donations and manage website and interaction with other key stakeholders. Project OverviewThe Marketing team focuses on raising awareness of Medair's work and the humanitarian needs of the people we serve through digital platforms, media, advertisement and events. It supports the Engagement department by increasing the levels of awareness and engagement of people who hear about Medair, providing dynamic and accessible platforms for them to show their interest and to develop their connection with us. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. 3 months, 80%-100%. Key Activity AreasWebsite & digital marketing development and managementCollaborate with relevant external suppliers, internal stakeholders and affiliate offices to ensure providing a global website that aligns target audiences, key success metrics, and strategic topics with brand strategy and meets the organization's standardsLeverage insights & analytics to build a more tailored approachDrive traffic to Medair pages and generate interest in Medair's missionDevelop, manage and implement link building strategies and online presenceConstantly develop, monitor, improve and analyse engaging User Experience (UX) assets of website aligned with the organization's strategyPlan, implement, manage, monitor, and upgrade the organization's website to provide holistic messaging and branding across all touchpoints both off and onlineTroubleshoot and respond to website issuesIdentify and respond to all website and donation security breachesEnsure that the website is protected by enabling the appropriate security measuresEnsure website quality and efficiency by conducting regular A/B testing and audits to eliminate redundant and/or duplicate informationDevelop and implement SEO strategiesUpdate HTML, CSS and JavaScript regularlyUse Google Analytics, Google AdWords, and other relevant sitesEnsure full compliance of the website with all laws and regulationsEnsure mobile-friendly emails and websiteKeep up-to-date with industry best practices and monitor other's websitesProvide guidance to affiliate offices with the global website to bring Medair's brand consistency to global community.Develop approaches to grow, improve subscriber base emailing user journey and web traffic metrics (to keep them engaged)Regularly track, analyze and report to manager and senior management established KPIs performance and suggested improvements.Report on online fundraising (campaigns) growth and ROI.Ensure having right SEO approach throughout the website.Innovate and present new online marketing approaches.Keep abreast of new social media sites, web technologies, and digital marketing trends; implement these new technologies in developing campaigns and update current campaigns to include new informationTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsUniversity degree in a relevant subject such as Digital Marketing or in a relevant technical subject.Strong working knowledge of English and French (spoken and written). Experience3-5 years of relevant experience.Proficiency in Design (Figma)Proficiency in webflowProficiency in marketing automation technology including Salesforce and PardotKnowledge of SEO and Google AnalyticsHands-on experience with HTML and content management systemsFamiliar with online task management tools (Jira, Trello, Teams, etc.)Willing to work according to Medair's valuesStrong project management skillsGood time-management skills, able to define or focus and deliver according to set targetsAbility to plan ahead, execute, monitor and review objectivesGood listener and open to feedback How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
03/05/2024
Medair International

Logistics Manager

Madagascar, Antananarivo , Antananarivo

Role & ResponsibilitiesWorking as an important member of a diverse team who are committed to serve the world's most vulnerable with practical and compassionate care, the Logistics Manager oversees the provision of the logistical support for the programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. Project OverviewMedair implements WASH and Nutrition activities (with Protection & Inclusion dimensions) in the South that is chronically aff ected by drought, and in the South-East of Madagascar, that is regularly hit by cyclones. Medair also runs projects on Disaster Reduction Risk, from Antananarivo, and implements Emergency Response Projects in the country in collaboration with the National Disaster Government Management body. Workplace & Working conditionsField based position in Antananarivo, Madagascar with frequent visits to field locations. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 7 months. Key Activity AreasLogistics Management – Supply chainProvide technical oversight and monthly logistics status report, ensure proper supply chain management practices and procedures are in place according to Medair standards to provide optimum support.Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources. Provide support for and carry out logistics assessments.Support the management of the procurement process in an efficient & cost-effective manner.Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Ensure international and national transportation of freight by land, sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.Support the maintenance of accurate filing systems (physical and cloud based), with documented and supported records of logistics transactions for audit purposes and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies and procedures.Assist GSO in the transition to the newly implemented finance software, FIN4U and to the Supply Chain Management software proactively.Ensure efficient support in the implementation of emergency responses during the cyclone season by building the staff logistics response capacity and with close coordination with the emergency response managementLogistics Management – ResourcesEnsure management of vehicle fleets; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded.Serve as Asset Management Focal Point for the Country Programme through the supervision and coordination of all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently.Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs).RepresentationRepresent Medair in a professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of Medair's mandate, ethics and values.Proactively engage with suppliers, partners, local authorities, other NGOs and clusters to plan, organise, and schedule distribution of goods and material to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.Financial managementCompile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, and ensure they operate in line with guidelines for financial accounting and reporting practices.Staff ManagementManage and motivate staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, etc.Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for cap acity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and (drug) supply chain procedures to enable monitoring and spot checking of remote warehouses and stock points. Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.Security ManagementGive support to Country Director (CD) and Deputy Country Director (DCD) in ensuring that security procedures for Tana and field bases are in place, security plans and other guidelines kept up-to-date, and that staff receive relevant security information; This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment for the Tana base.This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment.Ensure that movement procedures are adhered to by Tana-based Medair drivers.Provide support in managing security incidents as required, including the writing of incident reports.Make sure that every Medair staff that wants to drive a Medair vehicle (car, motorbike, quad) passes an appropriate driving test.On request of CD or DCD, attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staff.Quality ManagementPromote and use the Medair operating procedures, ensuring that all standardised formats and guidelines are followed.Ensure designated projects are implemented in line with donor proposals and requirements, in accordance with Medair, donor, country and international standardsReview, develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional qualification in logistics or training in Supply Chain Management, Business Management.Strong working knowledge of English and French (spoken and written). ExperienceMinimum 2 years relevant logistics and management experience in emergency context.Experience of the management of budgets and the ability to prepare timely, complete and accurate reports.Experience working in a cross-cultural setting, preferable in the logistics sector. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
26/04/2024
Medair International

Cash and Voucher Assistance (CVA) & Non-Food Items (NFIs) Project Manager

Ukraine, Kiev Oblast , North Ukraine

Role & ResponsibilitiesDevelop, establish, and manage Medair's cash and voucher assistance (CVA) and non-food items (NFI) programming in Ukraine. This involves initial assessments, engaging with other actors, designing the project(s), contributing to proposals, developing and documenting processes and procedures, effectively managing and reporting on the project, capturing learning, and shaping Medair's CVA and NFI strategy within Ukraine. Project OverviewIn response to the ongoing humanitarian crisis in Ukraine, Medair continues to deliver multi-sector relief programmes to save lives and alleviate human suffering by providing emergency response support in the East, rehabilitation support in the North, and support to Internally Displaced People and host communities in West Ukraine. Medair is intervening through its core sectors of expertise by providing essential life-saving Health, WASH, Shelter & Infrastructure, CVA, NFIs, Protection, mental health, and psychosocial Support. Workplace & Working conditionsField-based position in North Ukraine. Starting Date / Initial Contract DetailsJune 2024. Full time, 6-12 months. Key Activity AreasCVA Project ManagementConduct CVA and NFIs assessments in Ukraine, identifying opportunities and challenges that the implementation of CVA and NFIs in the programme implies.Establish systems to efficiently implement CVA & NFIs interventions, including the development of SOPs.Manage the assigned project(s) and promptly report any operational concerns to the line manager (e.g. projected failure to meet objectives; increased beneficiary needs; projected over or under-spending on project budget).Provide strong leadership of the assigned project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities, and local staff.Contribute to the development and implementation of an appropriate and effective strategy, including proactive planning for responsible exit in consultation with staff, field managers and with the local communities.Set clear objectives and indicators for project activities in collaboration with the staff and field managers.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Ensure accurate and timely reporting of activities according to Medair, donor, and other applicable timeframes and formats.Develop new proposals, linked to the country strategy and the assessed needs and gaps, in conjunction with the relevant field managers.Improve service to beneficiaries through unique and more effective responses to increase their self-sufficiencyMonitor & supervise project activities, evaluating progress through outputs & impacts using both quantitative & qualitative data, and involving the project team in analysis and taking actions to ensure continued progress.Information ManagementMonitor the data collection related to beneficiaries, Medair's selection of households, and the tracking of cash payments to beneficiaries.Regular reporting to the country working groups on CVA and NFI assistance that is planned and completed.Ensure effective systems regarding database management and security are in place and maintained.Ensure data gathering is done according to the sector standards and relevant legislation, and results of lessons learned are integrated into the project. Household data is currently collected using Open Data Kit (ODK) through tablet software.Staff ManagementLine-manage staff of the assigned project(s), including day-to-day management, recruitment, development and training, performance reviews, etc. It may also be necessary to line manage other project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans, and to provide the opportunity for feedback.Provide coaching & technical supervision to staff to develop ownership & responsibility for project activities.Financial ManagementCreate, manage and report on budgets for the assigned project(s) and ensure all project expenses are in line with budget plans, and meet the Medair's financial management standards, including accountability and good governance.Support the team where needed in the selection, set-up, and management of cash assistance modalities for the project, in alignment with the sector standards of the banking institutions concerned.Communication and CoordinationDevelop appropriate, regular, transparent, and supportive communication structures with the assigned team, Medair in-country, and GSO managers and advisors to ensure good partnerships.Participate in coordination meetings with the Cash working group and NFI Cluster, Medair internal training, representing Medair and feeding back to staff and field managers on relevant issues.Liaise with the GSO CVA Advisor for support with the project design, management, and CVA country strategy drafting.LogisticsSupport the logistics activities of NFI staff, particularly in relation to the purchasing of supplies and equipment for the assigned NFI activities.Liaise, as necessary, with the NFI, logistics, and finance staff to ensure items are procured, transported, stored, managed, and accounted for correctly.Quality ManagementLiaise with the logistics and finance staff to ensure project implementation meets auditing standards in a timely manner.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards, i.e., CALP, Sphere, and CHS standards.Ensure the inclusion of multichannel feedback measures, data protection considerations, and security aspects to be implemented to avoid fraud and corruption as well as unattended effects.Ensure accurate and timely reporting of activities in line with Medair as well as donor requirements and expectations and formats.Security ManagementIn the Project Coordinator's absence, attend relevant external coordination and security meetings and feedback information.Ensure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. Provide support in managing security incidents as required.AdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports and contribute on request to external reports.Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, performance monitoring, disciplinary action, etc. Includes Project Support Officer(s) at sub-based where present.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues and partners to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsEnsure good communication between project teams and support teams.Quality ManagementPromote and use Sharepoint, Medair People, Fin4U, the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followedIn conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity or College degree in a relevant field.Strong working knowledge of English (spoken and written). ExperienceTwo years post-qualification professional experience with at least one year of project management experience.Experience working in a humanitarian context. Experience working with CVA projects.Ability and willingness to manage project implementation. Problem-solving ability.Experience in the design, monitoring of implementation, and evaluation of projects. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
26/04/2024
Medair International

WASH and FS Project Manager

Afghanistan, Kandahār , Kandahar

Role & ResponsibilitiesManage Medair AFG WASH projects in Kandahar Afghanistan, ensure proposal objectives are met within the project timeframe and the overall budget allocated for the project, and that the services delivered meet Medair, donor and international quality standards. Responsibilities also include managing WASH project staff, coordinating with other partners to assess emergencies, contributing to design of new WASH interventions, preparing project reporting as well as planning and supporting the development of new project proposals. Role would also provide project management support to Food Security (FS) activities in same project locations. Project OverviewMedair Afghanistan has been operating since 1996 and currently works in three provinces: Daykundi, Uruzgan and Kandahar, with a country office in Kabul. Medair implements WASH, FS, Health and Nutrition programming to address growing humanitarian needs. Typical WASH responses include construction of municipal scale water distribution networks, community protected springs, and integrated multi-sectoral hygiene behaviour change. FS responses are predominantly based on cash-assistance and do not include agricultural or livelihood activities. Workplace & Working conditionsField based position in Kandahar, Afghanistan. Starting Date / Initial Contract DetailsAugust 2024. Full time, 12 months. Key Activity AreasTechnical Design and Oversight*****Support to be provided for gaining familiarity with FS components as neededEnsure project monitoring is conducted according to project plans,Support agreed quality monitoring activities to meet relevant guidelines and standards, in coordination with WASH and FS AdvisorCoordinate contracts for sub-contracted WASH work (in liaison with WASH Advisor and logistics) and follow-up with day-to-day management/supervision of contract implementationContribute towards continual improvement of processes and implementation of WASH and FS activities, including standard operating procedures.Ensure project is implemented according to agreed standards and practices for WASH and Cash and Voucher Assistance (CVA)Oversee implementation of beneficiary selection processes and cash distributions according to standards and plans, in coordination with relevant colleagues for security management, financial management, and technical advisor.Ensure that appropriate indicators are collected, and evaluation assessments conducted against project monitoring plans, in coordination with MEAL ManagerCoordinate sectoral needs assessment activities and contribute to planning and implementationProject ManagementBe responsible for the implementation, management, supervision, and support of the assigned WASH & FS activities in line with the project plan and time frame of the relevant project proposal(s)Provide input into the integration of beneficiary participation and AAP in the project activities.Develop National staff at Managerial level to build capacity and experience in Project Management and reporting.Ensure accurate and timely reporting of activities for internal and external reports (e.g., monthly, quarterly, and final reports).Input into the development of the country strategy, new projects and/or donor proposalsInformation managementEnsure data collection is conducted according to project plans and uploaded or provided in a timely manner.Contribute to database management and data security.Contribute to ongoing refinement of data tools as necessary.Facilitate and support training of staff to ensure proper use of data management collection devices and tools.Staff ManagementLine-manage staff of the assigned project(s), including day-to-day management, recruitment, development and training, performance reviews, etc.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching & supervision to staff to develop their leadership skills and implementation of project activities.Communication and CoordinationDevelop appropriate, regular, transparent and supportive communication structures with the assigned team, Medair in-country and GSO advisors to ensure good partnerships.Participate in coordination meetings, representing Medair and feeding back to staff and field managers on relevant issues.Liaise with the WASH and FS Advisor for project updates, reporting and for all technical support on project implementation.LogisticsDevelop and maintain procurement plans based on project log frame and activitiesIn close coordination with Logistics, ensure clear communication with the logistics team on issues relating to procurement, transportation of cargo and supplies Monitor stock levels, expiry dates, and submit stock and purchase requests with accurate specification. Ensure an accurate record of all assets and stock at warehouse.Ensure the ordered items are to the standards and specification before final delivery to the field warehouse, including coordinating quality checks as required.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in a field relevant to WASH (eg. civil engineering, hydraulic engineering, environmental engineering, public health, water and sanitation engineering, hydrogeology/hydrology)Good English (spoken and written) Experience5 years post-qualification professional experience in a relevant field as a managerCompassion and a desire to bring relief to humanitarian situations.Technical experience with WASH infrastructure (e.g. hydraulic design borehole installation, hand pump repair,) and software/training (behaviour change communication)Understanding and appreciation of the links between the hardware (water, sanitation facilities) and behaviour changeExperience with distributions (NFI or cash, with preference for cash-based activities)Able to prioritise tasks appropriately How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
26/04/2024
Medair International

Health Advisor

Ukraine, Khmelnytskyi Oblast , Kyiv

Role & ResponsibilitiesWorking as an important member of a diverse team who are committed to serve the world's most vulnerable with practical and compassionate care, the Health Advisor provides technical advice and support to field management and the health staff. Develop, lead, monitor, and evaluate the health aspects of country programme. Coordinate and network at a senior level with national and regional health authorities. Actively participate in health sector coordination supporting the development of quality standards and protocols to improve the overall response. Lead on all health elements of proposals and reports, development of strategy, providing capacity building for national and international staff, promoting best practice in the health programmes, and contributing to overall management of country programme. Project OverviewMedair started a multisector response to the Ukrainian crisis in March of 2022. The health response has focused on re-establishing access to primary health care for affected populations and has included re-equipping health facilities with essential supplies and equipment, health facility repairs, training for health care workers and minor infrastructure repairs. Medair has also been providing support to vulnerable people living in the community through the provision of consumable supplies and mobility devices. Mental health and psychosocial support is integrated into the response. The role will involve travel to support our various bases in Ukraine and mentoring Medair staff. Workplace & Working conditionsThe position is remote with visits to the Country Program. Starting Date / Initial Contract DetailsJune 2024. Full time, 6 months with possible extension. Key Activity AreasHealth Project Technical OversightMaintain an overview of country health programmes and of regional context, with a view to strategically developing new projects in current sites and/or surrounding areas, and proactively plan for responsible exit when appropriateDefine appropriate policies, guidelines and protocols for medical aspects of Medair's work in country, in consultation with GSO advisors, field managers, and in line with relevant government, Sphere and WHO guidelinesProvide technical support to the health teams in all project sites, including the evaluation and impact analysis of current projects, and the writing of donor proposals and reports within the required timeframesCarry out regular monitoring visits in conjunction with other field managers, ensuring that project objectives are met within the stated timeframes and in accordance with recognised international standardsSupervise and monitor the development of reporting systems for health data collection (qualitative and quantitative), analysis and follow-up and feedback to relevant staff, donors, partners and other agenciesDevelop the country sector strategy in collaboration with the Senior Health and Nutrition AdvisorWork closely with Shelter and MHPSS/protection technical staff and other sectors as neededRepresentationDevelop and maintain relationships with Ministry of Health, UN, NGOs, donors, partners and other stakeholders, with the objective of raising public awareness of Medair and ensuring good co-operation and partnershipsAccompany donors on field trips, as requested, and ensure programme details are transmitted in a timely and professional mannerRepresent Medair, as appropriate, at national health cluster/sector, coordination, sector and bilateral meetings, working groups, with national and/or local government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the health sector and avoiding duplication with the work of other agencies (e.g. NGOs, UN, etc)Staff managementBe involved in the recruitment of health staff for the country programme, providing advice on technical skills and experience as requestedEnsure that all health staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching, within budget constraints.Support line managers in inductions and appraisals of health staff, particularly regarding technical skillsFinancial ManagementEnsure the health project expenditures are in line with approved budgets, advising on potential under/overspending and recommending appropriate corrective action.Quality ManagementEnsure health projects are implemented in line with donor proposals/requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow direction of Senior Health and Nutrition Advisor at GSO regarding quality, strategy and technical guidelinesAttend Medair's annual health and nutrition workshop, as well as periodic online meetings, with GSO advisors to keep up to date on recommendations and guidelines for Medair health and nutrition programmingStaff HealthGenerally, the health advisor has overall responsibility for staff health/occupational health procedures and compliance, and the development of procedures in-country, however with this position being remote it is expected that part of this responsibility would be delegated to a health staff in country.Delegated ResponsibilitiesDevelopment of and adherence to the in-country health policy, strategy and guidelines in consultation with other relevant field managers and GSO staffOversight of the technical aspects of the health projects, including recommendations for health staff objectives, training, promotion and disciplinary actionTake the lead in health aspects of external relations in the country with authorities and government ministries, UN agencies, partner NGOs and donors, in consultation with the Country DirectorTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsClinical degree (nurse or doctor), or Public Health degreeStrong working knowledge of English (spoken and written). ExperienceAt least 3 years' experience in managing programmes in international public health work, with at least 1 year in humanitarian emergency contextCommitted to team-building and able to develop and support other team membersAble to cope with basic living conditions in the field and during field tripsKnowledge of humanitarian principles, Sphere and HAP Standards, as well as other international humanitarian guidelines and protocolsExperience in the design, monitoring of implementation and evaluation of public health programmes How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
26/04/2024
Medair International

Global Emergency Response Team Officer (CVA & NFI)

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe Global Emergency Response Team (G-ERT) CVA & NFI Officer is available for immediate deployment for emergency response operations to assess, design, set-up, and manage Medair's cash and voucher assistance (CVA) and Non-Food items (NFI) interventions. This involves initial assessments, modality decisions, engaging with working groups and other actors, designing the project(s), setting-up and managing a project team in CVA or NFI, contributing to proposals, and effectively managing and reporting on the project. The G-ERT team member will also be available to be deployed to established country programs to support with the implementation or training of CVA and NFI programming. Part of the role will also be to support CVA and NFI preparedness for emergency responses. Project OverviewThe G-ERT is a standing emergency response team that consists of a growing number of members (currently 7). New emergency responses historically comprise of around 10% of the annual Medair portfolio budget. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote position can be considered. Starting Date / Initial Contract DetailsAs soon as possible. 60/80% when not deployed, 100% when deployed. Key Activity AreasEmergency Response & Country Programmes –Deployment (75%)Strategy and Project ManagementConduct assessments, analysis (modality decision), and identifying opportunities and challenges for CVA and NFI.Manage the emergency delivery of CVA and NFI assistance.Manage the assigned project(s) and promptly report any operational concerns to the line manager (on project scope, time and cost).Provide strong leadership of the assigned project(s), working to ensure positive impacts and outcomes for the beneficiaries, local authorities and local staff.Contribute to the development and implementation of an appropriate and effective CVA and NFI strategy.Set clear objectives and indicators for project activities in collaboration with the required project staff.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Ensure accurate and timely reporting of activities according to Medair, donor, and other applicable timeframes and formats.Develop new proposals, linked to the strategy, in conjunction with the relevant Project staff.Monitor & supervise project activities, evaluating progress, and involving the project team in analysis and taking actions to ensure continued progress.Financial ManagementManage the budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.Support the team where needed in the selection, the set-up and management of CVA modalities for the project, in alignment with sector standards of the concerned financial institutions.Communication and CoordinationDevelop and maintain regular, transparent, and supportive communication with all members of the G-ERT team and with GSO.Participate in coordination meetings with the CVA and Shelter/NFI clusters or working groups, representing Medair and feeding back to on relevant issues.Liaise with the GSO CVA & Shelter and Infrastructure Advisors for technical aspects of the CVA and NFI interventions.Quality ManagementLiaise with the logistics and finance staff to ensure process meets auditing standards in a timely manner.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. CALP, Sphere and CHS standards.Ensure the inclusion of multichannel feedback measures, data protection considerations and security aspects to be implemented to avoid fraud and corruption as well as unattended effects.Staff ManagementParticipate in recruitment and line-manage staff of the assigned project(s), including day-to-day management, development and training, performance reviews, etc. It may also be necessary to line manage other project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Logistics ManagementSupport the logistics activities of NFI and CVA staff, particularly in relation to the procurement of supplies, financial service providers and equipment for the assigned activities.Liaise, as necessary, with the NFI, logistics and finance staff to ensure items are procured, transported, stored, managed, and accounted for correctly.GSO Responsibilities- when not deployed (25%)Strategic planning and PreparednessSupport the development of CVA and NFI standard operating procedures, policies, templates, toolkits, trainings and other modules to improve the efficiency and effectiveness of Medair emergency response teams.Support the CVA digital payment system preparedness for new emergencies.OtherFulfil other organisational mission critical responsibilities, including training, as agreed with the Head of G-ERT and International Programs Director.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsUniversity degree in a relevant subject such as Management/Development Studies/Business AdministrationEnglish but French also desirable ExperienceAt least 2-3 years prior working experience essential for the position, with at least 1-2 years in humanitarian sector (preferably with Medair).Experience in project cycle managementExperience in managing CVA and NFI projectsExperience in Emergency Shelter (desirable)Technical skills: Project managementSoftware skills: Microsoft Office Open Data Kit, Mobile data collection, CVA delivery platforms (a plus)Self-driven and proactiveStrong written and verbal communication skillsFlexible and resilient team playerWilling to deploy within 24-48 hours and work long hours during an emergency responseAble to lead and manage a cross-cultural teamStrong strategic, planning, analytical, organizational and time management skillsAble to prioritize quickly, and work to meet deadlinesWillingness to come alongside, support and train others How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
19/04/2024
Medair International

National Technical Advisor

Madagascar, Antananarivo , Antananarivo

Role & ResponsibilitiesThe National Technical Advisor provides strategic orientation, support, monitoring, review and evaluation of some aspects of the MDG programme. He/ she plays a key role in strategic thinking and programme implementation, helping the Sr management in securing funding and enhancing its stability (target: $500k-$1m per year), which includes advice to the PFM on potential donors and partnerships, and technical support to proposal writing, project implementation and reporting, also improving its quality. The Technical Advisor brings a solid contribution for better impact for beneficiaries through improved quality and exit strategies – more sustainable and in partnership with private actors – analyses of medium and long-term sustainability of Medair realisations of the last 3 years and make suggestions on how to restore/ revalorise failures could be envisaged. Project OverviewIn Madagascar, Medair implements DRR/ EWS, CVA, WASH and Shelter* (with the increasingly frequent use of the Cash Voucher Assistance modality), currently in the South and South-East of Madagascar, as a key stakeholder in emergency response in the country, partnering with different donors like UNICEF, SDC, IOM, Start Network, AFD, DRA, and working in close collaborations with numerous INGOs and local organisations. *Nutrition‐Health projects were run until June 2023 and new ones may be runned in a near future. Workplace & Working conditionsField based position is 50-60% office-based in Antananarivo and 50-40%field-based, where living & working conditions are more basic. Starting Date / Initial Contract DetailsJune 2024. Full time, 7 months (potentially renewable). Key Activity AreasStrategy Development – Assist the Sr Management and the PFM in:Developing sectoral strategies, including an agreed vision, the training of technical capacity in our staff, adjusting the ways of working and the processes to be evidence based.Analysing of institutional humanitarian donor policy and practice, trends (strategies, geographical and thematic priorities) and funding opportunities.Developing proposals to attract climate adaptation funding that could be implemented under a DRR focus, while giving specific technical support on narrative and review of beneficiary costs.Identifying partners for potential consortiums, developing partnerships, and coordinating with partners to agree content of new funding proposals.Contributing to higher quality final reports to donors.Innovation & project improvementSuggest & lead innovations and project design improvements that will enhance project quality, value-for-money, reach and sustainability.Run site visits for technical oversight of activities, advice and follow-up.Overview the writing of technical manuals such as the MDG137 Marolinta water-system user manual for handover to private company, in collaboration with the respective Project Manager (PM)Humanitarian CoordinationShare with the PFM the participation to forums of coordination where general and technical information is shared, including Humanitarian Advisory Group (HAG, weekly), national clusters and working groups (monthly) in WASH, Shelter, Health, Nutrition & Cash Assistance; other work groups as needed and relevant for instance: Humanitarian Response Plan, Workshops on humanitarian system in Madagascar, Nexus humanitarian – development Ministries in charge, such as WASH Ministry(MEAH), Ministry of Meteorology and Transport, BNGRC...Programme and Quality ManagementWork with the CD, DCD, and GSO Advisors to develop and implement a relevant and sustainable country strategy that is in line with the main priorities of national documents such as the Humanitarian Response Plan (HRP) developed by OCHA.Regularly assess and provide feedback, recommendations, corrective measures and training where needed to increase the quality of our interventions.Make sure that institutional donor requirements are met, and action relevant advice from GSO regarding project quality, strategy and technical guidelines.Financial ManagementReview proposal project budgets before submission, in collaboration with the relevant Project Manager(s), Project Coordinator(s) and Sector Advisors and in accordance with donor guidelines.Monitoring, Evaluation, Accountability and LearningEnsure the development and adoption of key indicators and quality benchmarks for sectors that helps each project to improve quality of reporting, clearly articulate progress and impact of projects, identify issues for advocacy and input for new programmes/projects in the future.Ensure active dissemination of programme findings and lessons learned through the production of high technical quality lessons learned documents and their effective dissemination to key stakeholders.CommunicationHelp the Sr management and PFM in checking and improving communication material content.Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of programme related activities and requirements, and positive relationships with programme stakeholders, representing Medair and ensuring good co-operation and partnerships.Insure that all information is well classified for use by the rest of the team. Relevant information should be easy to find, and relevant people should be aware of issuing of new information.Matrix ManagementBe involved in the recruitment of technical staff for all sectors of the country programme (including WASH, ERT, DRR – EW and preparedness, CVA, SHE & Infrastructures), providing advice on technical skills and experience.Ensure that all WASH and Infrastructure staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching, within budget constraints. Plan and develop training material.Support line managers in inductions and appraisals of project staff, particularly on technical skills.Delegated authorityDuring a field emergency response, the holder of the position can be delegated to represent Medair towards external stakeholders or donors by the Head of Emergency Response or the Emergency Response Team LeaderTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsBachelor's degree in a technical field, preferably in civil engineering, architecture or construction management, with knowledge of appropriate construction materials/ methods for WASH and/ or SHE-InfrastructureExcellent English (spoken & written) and strong working knowledge of French ExperienceRelevant post-qualification professional experience in a management position in at least one of our sectors of intervention such as WASH, DRM-DRR, or SHE-Infrastructure3-year humanitarian experience of 3 years in one of the above sectors (design, construction, evaluation).Strong commitment to capacity building of technical staff and partners with participatory approaches.Very good knowledge and understanding of the donor network for the SAIO region. problem solving ability; excellent communicator; good numerical and report writing skills; commitment to best practiceRequires global HN Advisory technical level knowledge in line with Sphere, CHS and WHO and Medair donor standards (Echo, BHA)Requires servant leadership, self-motivation, diligence, good communication, and problem solving How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
19/04/2024
Medair International

Advisor for IMpact Project

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThis short-term position was created and is to be continued in order to provide the sectoral technical input needed to develop the Global Health Modules prioritized for the IMPact Project for Medair globally and give input to piloting and selecting new health tools. This task is critical for the organization to move forward with improved impact and performance monitoring at country and global level. The current GSO Health and Nutrition Advisor team cannot cover the extra workload needed at the first level design phase with this critical project for the more complex health modules. This position would resource that needed input for a short-term period. Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our lifesaving and sustaining programmes, and to recruit international and GSO staff. The GSO HN Advisor Team works as part of the Programmes Department to technically support the sectoral strategy and quality of Medair's country interventions. Part of that support includes defining and facilitating measurement of Medair's impact, outcome and quality performance which requires close collaboration with MEAL and IM as well as country level HN advisors. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote position can be considered. Starting Date / Initial Contract DetailsAs soon as possible. 12 months, 50%. Key Activity AreasGSO HN Technical Input to Global Health Module Development, 80%Collect and provide internal and external country and global examples and templates for Health IMpact modules with GSO HN advisor assistance as neededIn collaboration with GSO HN Technical Advisors agree on global level indicators for modules, analysis and visualization requestedAct as the business owner with the Impact team, and other HN Impact advisors to help with requirement gathering and testing for the different health tools developedHelp develop testing scenariosHelp the Impact PM in creating tasks and prioritizing any backlogRegularly review and provide feedback to IMpact team of jointly drafted tools developedCoordination, 20%Regularly meet with GSO HN Advisor team to give updates on project and get timely input on indicators, tools and review of prefinal draft modules developedCoordinate with select field HN Advisors and PMs as requested for input on draft modules created and advise on roll out in fieldMeet regularly (at least weekly) with IMpact team, divert to their lead on project activity timings, and input as requested serving as a liaison between GSO HN advisor team and IMpact team on final technical feedback and reviewsInnovation/changesAssist in creating new global health modules for standardized data collection, analysis and visualization of key aggregated HN data and indicators at project, country and global levelTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsMedical doctor with public health degree preferredHealth specialization required; nutrition specialization preferredEnglish required, French or Arabic not required but beneficial. ExperienceAt least 3 years' experience in managing public health emergencies in LIC including collecting, review, analyzing and reporting on key HN indicators at PM, country HN advisor and/or GSO HN advisor levelPrevious Medair experience preferredRequires Microsoft fluencyRequires global HN Advisory technical level knowledge in line with Sphere, CHS and WHO and Medair donor standards (Echo, BHA) How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
19/04/2024
Medair International

Shelter & Infrastructure Project Manager

Ukraine, Kiev Oblast , North Ukraine

Role & ResponsibilitiesThe Shelter & Infrastructure Project Manager plans, develops, monitors and evaluates assigned shelter and infrastructure projects, assessing needs, designing projects, writing proposals, initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Provide technical support, leadership and strategic direction; meet quality standards in delivery, encourage beneficiary participation, liaise with other stakeholders, manage and train shelter and infrastructure staff. Project OverviewDue to the conflict in Ukraine, there are vast shelter, infrastructure and non-food items (NFIs) needs – from support to collective centres where people who have fled their places are now staying; to supporting those rebuilding their homes after the conflict; to the rehabilitation of health facilities damaged. The role requires someone agile to implement shelter and infrastructure improvements and repairs in the Ukraine context, as well as the distribution of essential NFIs. The role will involve travel to support our various bases, and mentoring Medair staff. Workplace & Working conditionsField position based in North Ukraine. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 6 to 12 months. Key Activity AreasShelter & Infrastructure Project ManagementManage assigned shelter and infrastructure projects to meet project objectives within the budget and allocated time frame.Provide strong leadership of the assigned shelter and infrastructure project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local shelter staff.Implement appropriate and effective shelter strategies in line with other shelter staff and field managers.Set clear objectives and indicators for shelter and infrastructure activities in collaboration with the shelter staff, field managers and, where appropriate, with the local communities.Continuously monitor and supervise shelter and infrastructure activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Ensure accurate and timely reporting of activities according to Medair, donor and other applicable timeframes.Develop new proposals, linked to the country strategy, in conjunction with the relevant field managers.Staff ManagementLine-manage the Shelter and Infrastructure Manager(s) of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage other shelter related project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching and supervise staffs in order to develop ownership and full responsibility for shelter and infrastructure activities. Assess the training needs of shelter staff and ensure that training is conducted.Financial ManagementManage the shelter and infrastructure budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regards to financial management, including accountability and good governance.Communication and CoordinationDevelop and maintain appropriate, regular, transparent and supportive communication structures with the assigned shelter and infrastructure team, Medair in-country and GSO Shelter and Infrastructure advisers and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.Participate in shelter coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the shelter and infrastructure staff and field managers on relevant issues.LogisticsSupport the logistics activities of shelter staff and infrastructure, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities.Liaise, as necessary, with the shelter and infrastructure, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure shelter and infrastructure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, sector cluster, country and international standards i.e. Sphere and HAP standards.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsProfessional qualification in a construction-related field such as Civil Engineering, Architecture, Engineering / Construction management.Excellent working knowledge of the English language (speaking and writing). Experience2 years post-qualification professional experience in a relevant field.Management experience in a construction context.Ability and willingness to manage project implementation.Experience of tendering and managing contracted work.Good numerical, report writing and administration skills.Problem solving and technical construction skills within a humanitarian setting.Knowledge and understanding of humanitarian standards such as Sphere and CHS.Team-player with good inter-personal skills. Willingness to support others and to share workload.Aptitude for community mobilisation and capacity-building. Experience in training / mentoring / coaching staffs.Able to prioritise clearly and oversee multiple tasks. Able to take the initiative in project decisions. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
19/04/2024
Medair International

Project Support Specialist

Afghanistan, Urozgan , Uruzgan province

Role & ResponsibilitiesThe Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security. Project OverviewMedair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently implementing multi-sectoral projects in nutrition, WASH and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. There are plans to expand the current programme into new areas. Workplace & Working conditionsField based position in Uruzgan province, Afghanistan. Starting Date / Initial Contract DetailsJune 2024. Full time, 24 months. Key Activity AreasProject Support ManagementEnsure the smooth running of Medair support activities and ensuring relevant policies and procedures are put in place and followed.Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followedOversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain and overseeing import/supply or medical/program procurements, vehicles, assets, IT and communication equipment and the training of logistics staff.Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if requiredWork with field managers in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget(s), ensuring spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsCover in the absence of the Project CoordinatorSecurity ManagementIn the Project Coordinator's absence, attend relevant external coordination and security meetings and feedback information.Ensure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. Provide support in managing security incidents as required.AdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports and contribute on request to external reports.Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, performance monitoring, disciplinary action, etc. Includes Project Support Officer(s) at sub-based where present.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues and partners to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsEnsure good communication between project teams and support teams.Quality ManagementPromote and use Sharepoint, Medair People, Fin4U, the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followedIn conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in relevant subject or equivalent professional / technical qualificationGood English (spoken and written) ExperiencePost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferable in a support roleSupervisory management experience, preferably in the NGO sectorDesire to serve othersCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerGood understanding of cross-cultural issuesAble to oversee multiple tasks, prioritising and delegating as requiredStrong leadership skillsConsultative management styleAccountable decision maker How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
19/04/2024
Medair International

Deputy Country Director

Ukraine, Kiev Oblast , Kyiv or Kharkiv

Role & ResponsibilitiesThe Deputy Country Director manages all aspects of the implementation and development of the programme and support functions to facilitate the execution of the country strategy. Provide leadership, strategic direction, management and evaluation of all aspects of the Medair programmes. Play a key role in external representation, legal compliance, grant management, programme coordination and team leadership. Project OverviewThe purpose of Medair's multi-sector relief programme in Ukraine is to save lives and alleviate human suffering by working in emergency response locations, with vulnerable populations and providing essential life-saving health, WASH, shelter/infrastructure, NFI/CVA, protection and mental health and psychosocial services. Workplace & ConditionsPosition based Kyiv or Kharkiv with travel to West, Central, North and East Regions of Ukraine via Poland. Starting Date / Initial Contract DetailsJuly/August 2024. Full time, from 12 to 24 months, 6 to 12 months will also be possible. Key Activity AreasProgramme LeadershipDeputise for the Country Director in his / her absence.Actively participate and contribute to the development and review of the UKR Strategy.Contribute and support the development of proposals and reports for the respective projectsOperations ManagementOversee programme implementation in consultation with the relevant senior field managers and in accordance with the project proposals, ensure objectives are met within the required time frames and budgets. Where necessary ensure preventative and corrective action is taken.Facilitate cross cutting communications with all country teams implementing and supporting the programme plans.Support field managers in all aspects of finance, administrative, human resource and logistics management, ensuring knowledge of and adherence to applicable operational systems, donor requirements and country programme strategy.Prepare and implement policies, procedures and guidelines, as appropriate and with the relevant field managers and GSO staff, so as to enhance the smooth running of the programmes through standardised procedures and improved support.Manage a comprehensive activity plan for the programme, including resource needs analysis, covering the time frames of the project proposals.Represent Medair at relevant national and local meetings with government officials, contractors, other NGOs, etc., reporting back as applicable to staff, field managers and GSO.Financial ManagementSupervise the project budget management and expenditure, in collaboration with field managers and GSO staff, ensuring budgets are spent according to donor proposals and regulations.Staff ManagementLine manage designated staff, including direct supervision and development. Assist other managers in their line management responsibilities, including recruitment, appraisal, objective setting, development and training, disciplinary action, etc., and deputise for them during any periods of absence.Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.Develop direct reports to improve their knowledge competence and performance.Security ManagementMonitor the security status of the area(s) of operation on a regular basis, liaising as appropriate, with the NGO Forum, other NGOs, the UN, local authorities or other relevant security bodies. Make reports.Ensure all staff members and all visitors receive appropriate briefings and on-going training in security-related topics. Oversee staff adherence to security protocols, including security incident reports.Quality ManagementReview, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud.Ensure country programmes are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere, CHS, HAP standards and WHO recommendations.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development / Humanitarian Studies / Business Administration or in a relevant technical subject.Strong working knowledge of English (spoken and written). Ukrainian and/or Russian will be an advantage. Experience5-years post-qualification experience in a management position.3-years post-qualification experience in a complex humanitarian emergency.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere, CHS and other international humanitarian guidelines.Advanced planning, assessment and analytical skills. Experience in training/mentoring staff.Advanced leadership and management skills; ability to build trust and enforce procedures.Team-player with good inter-personal skills; committed to team-building.Capacity to work under pressure and manage personal stress levels. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
19/04/2024
Medair International

Fundraising Relationship Advisor

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesIn collaboration with the institutional Philanthropy Team, develop Medair's presence in Switzerland by raising funds with foundations and governmental institutions. Increasing the organisation visibility within Philanthropy in Switzerland. Project OverviewResponsible for strengthening partnerships with active foundations and municipalities in French-speaking Switzerland that will significantly contribute to our annual fundraising target. Develop high-quality proposals and reports. Workplace & Working conditionsEcublens based position. Home office is possible on certain days. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time open-ended contract. Key Activity AreasFundraising with Foundations & Governmental institutionsManage a portfolio of foundations, municipalities and cantons, identify potential projects and submit proposals and reports in a timely manner as per solicitation planMaintain personal contact with representatives of foundations and board members and build positive and sustainable relationships (via Email, phone, letters, meetings, field trips,...)Coordinate internally with International Programs, Finance and the field locations to identify projects adapted to partners' requirementsKeep up to date information and plan donor journeys using Salesforce (CRM)CopywritingWrite appropriate and qualitative funding proposals and reports (mainly French but also English)Coordinate internally with International Programs, Finance and the field locations to get the necessary information and resources.Create communication material such as writing project summaries, letters and presentations.Plan and coordinate internally with the institutional philanthropy team, the development of new proposals and reports. And keep the shared library of proposals up to date to enable access to other teams.OtherIncrease brand awareness and seek proactively opportunities to position Medair within the targeted audiences. Participate in networking.Participate in the revenue forecasting for institutional philanthropy in RomandieMonitor philanthropy and fundraising trends and share knowledgeContribute to the fundraising and organisational strategy developmentPlan, track and analyse personal targets and results, and report to team leader and managerTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsEducated to degree levelInternational Relations, Business Development and/or Sales, Communication, Account ManagementExcellent French, spoken and writtenExcellent working knowledge of the English language (speaking and writing). ExperienceMinimum of 3 years' demonstrable professional success in the area of fundraising, sales, relationships or communication.Experience and understanding of project managementOverseas experience in a humanitarian/development setting is a plusAdvanced user of MS OfficeDesirable: Experience in CRM / sales management softwareExcellent written communication skills incl. translation from English into FrenchAbility to bring complex information in a simple way to the point without losing essential contentRigorous and organisedAnalytical skills and ability to identify potential of projects and audiencesStrategic thinkingNetworking skillsPeople-oriented and good relational skillsGoal, output and performance-orientedPerseverance and long-term perspectiveSelf-starter and proactiveCollaborative team player How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
12/04/2024
Medair International

Monitoring, Evaluation, Accountability and Learning (MEAL) Manager

South Sudan, Jubek , Juba

Role & ResponsibilitiesThe monitoring, Evaluation, and Learning (MEL) Manager plays a vital role in improving the quality of multi-sector responses provided through Medair's programmes. This varied and challenging role involves the development of a Monitoring, Evaluation, Accountability and Learning Country Strategy, designing and ensuring the implementation and impact of appropriate Monitoring, Evaluation, and Learning systems throughout the Medair South Sudan Programme and introducing appropriate use of available innovative MEAL tools. The MEL Manager will be involved in coordinating and supporting MEAL aspects of health, nutrition, WASH and NFI programmes, line management of MEAL staff and training of programme staff to implement appropriate MEAL measures. The MEAL Manager will also be required to represent Medair at relevant meetings with clusters, local authorities, NGOs and other stakeholders. Project OverviewMulti-sector emergency response programme including the provision of emergency health, nutrition, WASH, and NFI/Shelter services for vulnerable populations in South Sudan. Workplace & Working conditionsField based position in Juba, South Sudan with travel to the field as required (expected Juba/Field ratio 70%/30%) Starting Date / Initial Contract DetailsMay 2024. 24 months. Key Activity AreasMonitoring, Evaluation, Accountability and Learning Oversight in multi-sector projectsDevelop a country Monitoring, Evaluation, Accountability and Learning (MEAL) strategy, in liaison with the sector advisors.Support roll-out of a MEAL initiative for collecting ongoing programme data, and coordinate data analysis and use with relevant technical advisors and the Program Funding Manager.Support PCs and PMs to understand MEAL system and become familiar with MEAL requirements for their project.Responsible for ensuring integration of Beneficiary Accountability within the MEAL framework in all aspects of programme.Liaise with Project Coordinators, Project Managers and Advisors to ensure internal and external MEAL requirements are appropriately scheduled and budgeted at right stage in programme management cycle.Ensure all Medair and donor M+E indicators are followed up and reported on appropriately.Provide additional support to programme management activities where necessary.Input into the development of the SDS country strategy, new projects and/or donor proposals as requested by CD, DCDs and sector advisors.Ensure cross cutting issues (HIV/AIDS, gender consideration and environment marker) as well as conflict sensitivity/"do no harm" approach are incorporated, monitored and evaluated as required into multi-sector interventions with support from Advisors.Support MAEL elements of proposal and report writing including provision of data, indicator progress and monitoring plans in cooperation with field managers and field and HQ sector advisors.Ensure sector MAEL systems are harmonized throughout South Sudan projects from data sheet collection to data base.Monitoring, Evaluation, Accountability and Learning ManagementCoordinate with relevant in country staff and HQ technical advisors for recommended indicators and review of measurement plans.Develop monitoring plans for all proposals in collaboration with programme managers and sector advisors.Work with sector advisors to develop and standardize survey tools and other data collection forms for monitoring programmes.Coordinate and oversee implementation of baseline surveys, needs assessments, KPC surveys, SMART surveys, midterm and end of project evaluations and other relevant monitoring and evaluation activities.Coordinate recruitment of consultants and oversee recruited consultants during surveys, baselines and evaluations.Support role out of innovative and updated MEAL technology and software.Promote measures to safeguard MEAL institutional memory in SDS programme by advising on reporting, data management and communicating lessons learned from MEAL.Participate in the quarterly management and country strategy meetings.Follow up necessary action points from the quarterly programme progress and strategy meetings.Train relevant programmes staff on MEAL tools, data collection and analysis and basic surveying and sampling techniques.Assist project staff to manage programme data for regular monitoring of programme progress.Staff ManagementLine-manage the MEAL Officers and any additional temporary or surge capacity MEL staff, including recruitment, day-to-day management, development and training, appraisals, etc.Ensure line managed staff receive supervision, mentoring and training in order to develop their personal and professional skills, knowledge and understanding. This may be through on-the-job training and taught sessions.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.Promote the health and security of the monitoring and evaluation teams in the field by ensuring the application of security guidelines, provision of essential communication equipment, guidelines for health and safety in the workplace and healthy living conditions and practices.Assist in the recruitment of local field staff to implement monitoring and evaluation activities within the intervention location following all HR policies of Medair and national policies.Attend relevant external coordination and feedback information, as applicable, to the appropriate managers and staff.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in public health, Biostatistics/Statistics, international development or other relevant social science.Good English (spoken and written) Experience3 years of work experience in managing MEAL in multi sector.Training and experience in epidemiology, statistics and software including SPSS, STATA or EPI info.Experience in monitoring and evaluation of humanitarian programsPost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferably in a support roleSolid experience in managing a humanitarian MEAL system, supervising household surveys/evaluations, reporting writingTeam-player but also able to work independentlyAble to develop and maintain effective relationships with internal and external stakeholdersAble to oversee multiple tasks, prioritising and delegating as requiredAble to build trust and enforce procedures How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
12/04/2024
Medair International

Senior Global Logistics Advisor

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe Global Logistics Advisor will enable the efficient and effective operations of Medair's work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader. Project OverviewThe Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair' s country programs. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 2 years. Key Activity AreasMatrix Management for Country Programmes Logistics Manager or representative (15%)Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager).Establish through the matrix structure a collaborative and cooperative manner to manage the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative.Enhance functional specialisation and increases organisational depth of knowledge to improve programme outcomes.Escalate when needed disagreements that cannot be solved between the functional and line manager timely to senior levels in an effective manner.Effective operational support to country programmes (20%)Support, through guidance, advice and direction, Medair's existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice.Maintain and strengthen regular communication and exchange of information between GSO and Field logistics staff.Technical Logistics Advice & Training (30%)Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing.Relational mentoring of a network of colleagues to build a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions.Contribute to and validate the logistics component of proposals, budgets and project reports.Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed.Emergency Response (20%)Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support.Innovations (15%)Contribute to the MedEx (procurement software module) deployment & implementation in country programsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsSupply Chain / Business Management University degree or Relevant Field, Master's degree in humanitarian SCM field desirable.Excellent working knowledge of the English language (speaking and writing). ExperienceFive years professional logistics experience with at least three years working on humanitarian operational logistics programming at a management level.Proven experience to conduct risk and or trend assessments affecting a well performing logistics country function.Interact constructively and independently with line management and senior country leadership to proactively move forward on logistics management topics.Being comfortable in building a solution independently for topics that are beyond Standard Operating Procedures.Successful experience in project cycle management of humanitarian projects and logistics projects in fragile states.Knowledge and understanding of humanitarian and donor standards related to logistics.Demonstrated ability to work across multicultural, international, national and local institutional boundaries, units, and teams in an effective, empowering, and productive way.Demonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged.Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required.Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise.Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences for training and coaching.Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place. · Able to cope with basic living conditions in the field and during field trips.Timely taking pro-active ownership and stewardship to mitigate risks.Flexible and available to deploy in an emergency at short notice How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
10/04/2024
Medair International

Global Logistics Advisor

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Global Logistics Advisor will enable the efficient and effective operations of Medair's work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader. Project OverviewThe Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair' s country programs. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 9 months. Key Activity AreasMatrix Management for designated Country Programmes Logistics Manager or representative (15%)Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager).Support with the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative.Enhance functional specialisation, increase organisational depth of knowledge and enhance integration to improve programme outcomes functional consistency and quality.Escalate disagreements that cannot be solved between the functional and line manager to senior levels in an effective and timely manner.Effective operational support to country programmes (20%)Support Medair's existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice.Maintain and strengthen regular communication and exchange of information between GSO and Country Programme logistics staff.Technical Logistics Advice & Training (30%)Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing.Participate within a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions.Contribute to and validate the logistics component of proposals, budgets and project reports.Carry out country programme visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed.Emergency Response (20%)Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support.Innovations (15%)Contribute to the MedEx (procurement software module) deployment & implementation in country programsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsSupply Chain / Business Management University degree or Relevant Field, Master's degree in humanitarian SCM field desirable.Excellent working knowledge of the English language (speaking and writing). ExperienceTwo – years professional experience at management level with at least one – year working on humanitarian operational logistics programming.Medair experience in country program logistics management is highly desirable.Highly competent – ability to make analysis and work with software packages.Experience in project design and monitoring; and evaluation of humanitarian projects.Experience of designing and implementing logistics related projects.Successful experience of project cycle management, especially in fragile States.Knowledge of humanitarian donor standards related to logisticsDemonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged.Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required.Training and Coaching skills.Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise.Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences.Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place.Able to cope with basic living conditions in Medair locations.Strategic, problem solver, dynamic, mature – presenting and discussing solutions or pathways towards solutions.Timely taking pro-active ownership and stewardship to mitigate risks.Flexible and available to deploy in an emergency at short notice. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
10/04/2024
Medair International

International Programmes Assistant

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesDirectly supporting the International Programmes team in administrative tasks, gathering department information & data, minuting meetings, collating feedback on new policies and positions, helping organize workshops, conferences and trainings, providing International Programmes Director (IPD) fieldtrip preparation support, Global Emergency Response Team and Security Advisor administrative support. Project OverviewMedair's International Programmes team oversees and supports all the Medair country programmes, as well as providing technical sectoral expertise, MEAL advice, security advice and Global Emergency Response Team (GERT) capacity. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsMay 2024. 50%, open-ended contract. Key Activity AreasProgrammes & International Programmes Director Administrative Support, 70% of time requiredProvide support capacity where needed and as prioritised by the International Programmes Director (IPD), working in close coordination with Head of Country Programmes (HCPs), Global Emergency Response Team (GERT), Security Advisors and Sector Advisor Team Leads.Maintain and introduce where necessary, streamlined administrative processes to enable the team to function efficiently and effectively in all administration tasks.Plan the weekly Programmes meeting and the bi‐weekly CD call.Take meeting minutes with International Programmes Department, COVID Taskforce, CD group etc. Follow up with people on action points.Support on knowledge management, SharePoint and Box transfer for International Programmes.Field travel support for IPD.Travel to Lausanne, Bern or Geneva to support notarizing country related documents or registration and visa applications.Support organisation of team events, workshops and conferences.Facilitate and map the annual International Programmes Calendar.Collate feedback from CDs and International Programmes on various policy and process revisions.Provide administrative, email and communications support to the IP Director (up to 20%).Technical Assistance, 20% of time requiredTo support the team in cross‐organisational activities such as the Core Humanitarian Standards.Collate Country Strategy Plans and necessary administration.Support the team with internal information management, such as gathering KPIs and Annual Report Data.Extra country-specific support (10%)Support special requests by monitoring an admin email address of resettlement requests, liaise with HCP and HR, track cases, preparation of letters and facilitate submission of forms for application.Support HCPs with the necessary administration to meet donor vetting requirements for specific grants, liaising with the relevant in-country logistic teams, and entering data into the donor vetting portal for approvalTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsUniversity degree or equivalent in a relevant subject such as Management / Development Studies /International Relations/ Business Administration or in a relevant technical subject.Excellent working knowledge of the English language (speaking and writing). Experience1-year post-qualification experience in a position in a humanitarian setting.Proven reporting and data analysis experience.Strong Christian commitment.Self-motivated, energetic, proactive, hard-working, servant-hearted.Excited about preparing and analysing reports.Team-player with good inter-personal skills.Contribute positively to the team atmosphere.Tactful, multi-level communication, Strong people centred approach.Capable of motivating people to meet deadlines in a supportive way.Familiar with intercultural differences.Capacity to work under pressure, with short deadlines and manage personal stress levels.Able to persevere in the face of difficulties and discouragement.Creative, open-minded, flexible, self-learner.Actively looking for ways to improve the quality of Medair's work. Knowledge of Humanitarian Essentials, Sphere, CHS and HAP Standards and other international humanitarian guidelines and protocols.Advanced planning, assessment and analytical skills.Good report and proposal writing skills.Good networking, advocacy and negotiation skills.Committed to consultative and servant leadership · Excellent communication skills  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
10/04/2024
Medair International

Mental Health & Psychosocial Support (MHPSS) Project Manager, Generic

Afghanistan, Kabul , Kabul

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair quality standards and the BPHS. To ensure that beneficiary participation is enhanced in all phases of the project. To manage and train the PHC team and locally recruited health staff. To anticipate, plan, and share in the development of new health project proposals. Project OverviewEmergency Relief and Rehabilitation projects in countries of high vulnerability. Workplace & Working conditionsGeneric Field Vacancies are based in capital city or main field base in one of our programmes. Starting Date / Initial Contract DetailsThis position is not currently open, but frequently required in the Field.Full time, Normally ranges from (a minimum of) 12 months to 2 years. Key Activity AreasTechnical / ManagementDevelop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports).Support the Programme Coordinator and CD in the development of new proposals.Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices.Logistics and AdministrationTo coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow.To ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment,appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Projects Coordinator.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsTo maintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the International HQ Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementTo be responsible for the safety and security of Medair health assets and personnel on site of operations.To adhere to the security guidelines employed by Medair on site.Quality ManagementTo promote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.QualificationsHigher level qualification in a technical field; BSc/MSc in Management desirable.Medical doctor or senior nurse with public health or tropical health qualification desirable. Experience2 years minimum experience post qualification.1 yr overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
28/03/2024
Medair International

Project Support Manager

Ukraine, Kharkiv Oblast , Kharkiv

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project OverviewMedair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditionsField position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract DetailsMay 2024. Full time, 12 months. Key Activity AreasTechnical / ManagementResponsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.Develop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.Support the Programme Coordinator and CD in the development of new proposals.Logistics and AdministrationCoordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsMaintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementBe responsible for the safety and security of Medair health assets and personnel on site of operations.Adhere to the security guidelines employed by Medair on site.Quality ManagementPromote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.Financial ManagementReview and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMedical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.Strong working knowledge of English (spoken and written). Experience2 years minimum experience post qualification.1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Working knowledge of Microsoft Word, Excel and TeamsAble to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
28/03/2024
Medair International

Roving Project Support Manager

Democratic Republic of Congo, Kinshasa , Kinshasa

Role & ResponsibilitiesThe Roving Project Support Manager is key to the efficient and effective running of operations in the area to which they are assigned. This varied and challenging role involves covering for the support functions including the Project Support Manager, Human Resources Manager, Logistics Manager and Finance Manager. More specifically, this will involve coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles. In the absence of the Project Coordinator, the Roving Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project OverviewMedair delivers life-saving multisectoral interventions to emergency affected populations in eastern DRC in difficult to access areas and despite security challenges. Sectors of interventions are health, nutrition and WASH In terms of outbreaks, the Eastern Part of DRC where Medair is providing support sees frequent disease outbreaks, such as as measles and cholera. In this context, access and quality to Primary Health Care is a priority. Workplace & Working conditionsField based position in D.R.Congo. Starting Date / Initial Contract DetailsASAP. Full time, 12-24 months. Key Activity AreasRoving Project Support ManagementEnsure the smooth running of the assigned base including staff supervision, maintenance and liaison with landlords, contractors and suppliersSupervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followed, oversee preparation of weekly closing and monthly financial reports, review reconciliations done by financial assistants.Manage base budget(s), ensure expenditure is within set guidelines, ensuring all funds are well and timely spent in accordance with donor requirements and time frames.Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staffEnsure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if requiredIn collaboration with the PC work with field managers and GSO staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget, including supporting Project Managers to do quarterly pipeline analyses, ensuring that spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsSecurity ManagementIn the absence of the PC, attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staffFollow the instruction of the PC, to ensure the availability of emergency equipmentProvide support in managing security incidents as required, including the writing and submitting of incident reportsAdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports as required by field management and HQ and contribute on request to external reportsEnsure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, performance monitoring, disciplinary, development and training, appraisal, etc.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsWork to strengthen internal communication, support, and mutual understanding between support functions and programs as appropriate to your work level and area of influences.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and are the most up to date versions and guidelines are followedIn conjunction with relevant managers review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in relevant subject or equivalent professional/technical qualificationStrong French (spoken and written). Good English (spoken and written). ExperiencePost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferable in a support roleCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerGood understanding of cross-cultural issues. DiplomaticAttentive & hospitable to colleagues, visitors at the team houseAble to cope with basic living conditions in the field and during field trips. Problem solving abilityExcellent communicator. Good numerical and report writing skillsCommitment to best practiceAble to oversee multiple tasks, prioritising and delegating as requiredStrong leadership skills. Consultative management style. Accountable decision makerAble to build trust and enforce procedures. Strong organisational and time management skillsCoaching and training skills How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
28/03/2024
Medair International

Programme Funding Manager

South Sudan, Jubek , Juba

Role & ResponsibilitiesResearch new funding sources, prepare specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination. Project OverviewMulti-sector relief programme including: Health, Nutrition, WASH, MHPSS across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan. Workplace & Working conditionsField based position in Juba, with frequent travel to field locations, South Sudan. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 – 24 months. Key Activity AreasDonor Mapping & Donor Relations ManagementKeeping up-to-date with trends and analyse institutional donor funding opportunities for South Sudan and advise senior management on strategic funding decisions.Support the Country Director and Deputy Country Directors in developing and maintaining efficient donor relations with the in-country representatives of relevant funding partners.Maintain relationships with key institutional donors.Facilitate donors' monitoring visits to projects.Grants ManagementKeeping up-to-date with all donor specific guidelines and timelines (incl. humanitarian policy and practice) and inform/train relevant colleagues on these guidelines/timelines.Manage the process of compiling donor proposals and reports in close cooperation with Project Coordinators/Project Managers, Technical Advisors and GSO-staff.Act as the focal point for maintaining online donor grant management systems.Support the development of appropriate systems to ensure donor compliance, including financial and monitoring and evaluation systems.Monitor the project budget expenditure, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe to advise senior management on the overall financial/funding status of the country programme.Ensure timely communication with donors in case of significant programmatic or financial deviances from the submitted donor proposal.Quality ManagementAdvise relevant staff on institutional donor requirements and in accordance with Medair, donor, country and international standards.Raise any recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.Strong working knowledge of English and French (spoken and written). Experience5 years post-qualification experience in a management position.3 years post-qualification experience in a complex humanitarian emergency.3 years overseas work experience, preferably with a humanitarian NGO.Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.Experience in the design, monitoring of implementation and evaluation of humanitarian programmes.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere and HAP Standards and humanitarian guidelines.Advanced planning, assessment and analytical skills. Good report, negotiation and proposal writing skills.Advanced leadership and project management skills. Experience of representation at national and local levels. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
28/03/2024
Medair International

WASH Advisor

Afghanistan, Kabul , Kabul

Role & ResponsibilitiesThe WASH & Food Security Advisor provides technical advice and support to management and project staff, delivers training and ensures quality programming. On a day-to-day basis this involves developing, leading, monitoring and evaluating technical aspects of the country programme activities in WASH and Food Security. The role includes coordinating and networking at a senior level with national and regional authorities, clusters, and other NGOs, providing capacity building for national and international staff, championing best practice (international and Medair) in the programmes and contributing to the overall management of the country programme. The WASH & Food Security Advisor will advise on assessment and survey design, for existing and new project areas. Provide technical advice and ensure quality programming in WASH and some Food Security aspects of programmes. Provide capacity building for national and international Project Managers. The role Holder will be the Point of contact in the country programme for GSO sector Technical Advisors. Champion best practice (international and Medair) in the WASH programmes and contributing to the overall management of the country programme. Project OverviewMedair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently multi-sectoral projects in health, nutrition, WASH, and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. Workplace & Working conditionsField based position in Kabul, Afghanistan. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 months. Key Activity AreasProject ManagementProvide programme support and technical advice with an emphasis on WASH and disaster risk reduction including food security.Maintain an overview of the country WASH & Food Security programme(s) and of the regional context, with a view to strategically developing new projects in current sites and / or in surrounding regions.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards.Provide technical support in the sectoral (WASH, Food Security, BCC, DRR) including the evaluation and impact analysis of current projects and writing of donor proposals and reports within the required timeframes.Monitor the project quality outcomes and make necessary recommendations including corrective action related to changes to the project scope, project schedule and project costs in consultation with project and senior management.Participate in recruitment of staff for country programme, providing advice on technical skills and experience as requested.Define appropriate policies, guidelines, and protocols for the WASH aspects of Medair's work in country, in consultation with other field project managers and in line with relevant government, Sphere and WHO guidelines!Carry out regular monitoring visits in conjunction with other field project managers, ensuring that project objectives are met within the stated timeframes and in accordance with recognised international standards!Supervise and monitor the development of reporting systems for data collection (qualitative and quantitative), analysis and follow-up and feedback to relevant staff, donors, partners, and other agencies.Maintain an oversight of WASH supplies ordered for the WASH projects, supporting the WASH and logistics staff in the coordination and quality control of WASH supplies.Provide input into the integration of beneficiary participation and accountability in all aspects of Projects.Develop new project design for WASH, BCC, Food Security and DRR components of projects, in consultation with wider senior management team.RepresentationDevelop and maintain relationships with UN, NGOs, donors, partners, and other stakeholders, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.Seek out relevant networks or task groups on specific Sector -related humanitarian aid issues and actively participate, if possibleAccompany donors on field trips, as requested, and ensure programme details are transmitted in a timely and professional manner.Represent Medair, as appropriate, at coordination, sector, and bilateral meetings, working groups, with national and / or local government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the WASH sector and avoiding duplication with the work of other agencies.Staff ManagementParticipate in the recruitment of WASH, Food Security and DRR staff for the country programme, providing advice on technical skills and experience as requested.Ensure that all WASH staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring, and coaching, within budget constraints. Plan and develop training material as required.Support line managers in inductions and appraisals of WASH staff, particularly with regard to technical skills.Financial ManagementWork with the Projects Coordinator and relevant field project managers and GSO staff to plan and construct Sector budgets.Work with the Projects Coordinator to ensure the project expenditure is in line with approved budgets, advising on potential under / overspend and recommending appropriate corrective action.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed.Ensure WASH & Food security projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g. Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the WASH Advisor at GSO regarding quality, strategy, and technical guidelines.Ensure sectoral integration, learning, sharing and adoption of best practices to ensure quality of projects in liaison with other sector advisors, and under advice of GSO WASH Advisor.Maintain a resource library for the WASH, BCC, Food Sec and DRR teams and keep up-to-date with the latest trends and updates within the sector. Ensure staff have access to necessary and appropriate information as required.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Aim to contribute towards team unity through respectful communication.QualificationsBSc in Water / Environmental/Agriculture Engineering or Management or Civil Engineering or Hydrology / GeologyGood English (spoken and written) ExperienceRelevant post-qualification professional experience, in a management position2-year overseas experience in relief work with an NGO managing and coordinating WASH/FSL projects, preferably in an emergency contextExperience of the humanitarian sector in an emergency contextProject Management experienceExcellent proposal and report writing skills (including ability to develop and report on log-frames and a knowledge of indicators and impact)Knowledge of Humanitarian Essentials, Sphere and HAP Standards, protection issues and other international humanitarian guidelines and protocolsKnowledge and experience of principles and design, monitoring, implementation, and evaluation of projectsGood financial management skills (budget design and control)Excellent negotiation/advocacy skills within varying cultural and professional contexts, in particular regarding donors and government officialsExcellent time management and an ability to meet goals.Commitment to best practiceAdvanced planning, assessment, and analytical skillsGood report and proposal writing skills.Problem solving ability How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
28/03/2024
Medair International

Health Project Manager

Ukraine, Kiev Oblast , Kyiv

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project OverviewMedair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditionsField position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract DetailsMay 2024. Full time, 12 months. Key Activity AreasTechnical / ManagementResponsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.Develop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.Support the Programme Coordinator and CD in the development of new proposals.Logistics and AdministrationCoordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsMaintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementBe responsible for the safety and security of Medair health assets and personnel on site of operations.Adhere to the security guidelines employed by Medair on site.Quality ManagementPromote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.Financial ManagementReview and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMedical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.Strong working knowledge of English (spoken and written). Experience2 years minimum experience post qualification.1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Working knowledge of Microsoft Word, Excel and TeamsAble to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
26/03/2024
Medair International

Digital Transformation – Intl Programs Lead

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesProvide input for the International Programmes Department (IP) to the development of new digital systems to improve finances, budgeting, reporting, resource planning and supply chain management. This includes collecting input from staff based at GSO and also from all country programmes. This position is the key link between the Financial planning and analysis (FP&A) project team and a stakeholder in the Supply Chain Management (SCM) project for IP staff ensuring that IP perspective is included during the development and implementation of the critical new systems. The scope of the FP&A project includes budgeting, budget allocation to donors, planning & forecasting, reports (donor & internal) as well as analysis. The scope of the SCM project includes procurement, warehousing and fleet/equipment. Project OverviewThe International Programmes Department is specifically responsible for the timely delivery and high quality of Medair's humanitarian services in the field. With support from technical advisors, the Global Emergency Response Team and the Country Program focal points. Workplace & Working conditionsThis is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 12 months. Key Activity AreasFinancial planning and analysis core team memberRepresent the IP department and International Country Programs (ICPs) within the FP&A project in order to deliver solutions and promote digital transformation based on Medair's needs and requirementsRepresent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing. Meet regularly with the IP BPO, discuss key issues arising in solution design.Centralize feedback from Heads of Country Programs (HCPs) & ICPs.Collaborate with IP department, ICPs and other stakeholders to map out current and future expected processes.User requirementsWhile representing the IP department and ICPs perspective, work with the FP&A core team to define all user requirements that align across all departments and stakeholdersWork with the 3rd party provider to determine how best to meet the user requirements, first using out of the box standardized processes, second using configuration changes, and if this is not possible then through customization. Review Solution Designs and sign off on an accepted Solution Design for the IP department.System evaluation and selectionParticipate in evaluating potential platforms and providers against selection criteria, including but not limited to; participating in demonstrations, reviewing documentation, discussing with other NGOs, experimenting with test environments, etc.System configurationContribute to the design and configuration of the budgeting and forecasting tool based on the defined requirements, ensuring it aligns with Medair's financial processes, reporting needs and are consistent with ICP.Help in defining data mapping and integration requirements to ensure seamless data flow between the new tool and legacy systems (FIN4U, Medair People, MEDEX, portfolio, etc.)Quality and Compliance AssuranceFrom a quality perspective, identify opportunities to improve budgeting and forecasting processes, recommending adjustments as needed. Identify and address any discrepancies or errors promptly.Ensure that the tool and the budgeting and forecasting processes adhere to regulatory requirements, internal policies and maximise delivery of services and synergies between donors.Change managementAssist in change management efforts in the IP department and ICPs by providing regular update, highlighting improvements and best practices related to the tool's use.User Acceptance TestingGather and review FP&A story board (user stories), solution design documents, and functional design documents and best practices related to the tool's use.Update, enhance and develop user stories ready for UAT test script creation.Participate in the UAT using test scripts to build expertise in the system, sign off on the functional solutions under UAT. Consult / support as necessary stakeholders in IP & ICPs for UATReview documents for new requirements as a result of UAT and identify process changes / report needs.End user trainingAlign the training material with Medair's revised policies/SOPs/guidelines, identifying needs for change based on accepted solutions in the new FP&A tool. Participating in EUT in GSO and ICPs.System Support and Roll-outIP Focal point for monitoring and supporting end users after 'go live', advise on best practice, develop a FAQ document with hints/ tips. IP First point of contact for problem resolution initiating action items for troubleshooting through the relevant channel (BPO, IT admin, Consultant).Provide feedback to the Medair departments on changes needed on the policies / SOPs / guidelinesSCM StakeholderRepresent the IP department and ICPs within the SCM project in order to deliver solutions and promote digital transformation based on Medair's needs and requirements. Represent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing.Meet regularly with the IP BPO, discuss key issues arising in solution design.participate and contribute in UAT by identifying potential gaps. Support/conduct end-user training for all staffSupport to IP department & ICPsAssist HCPs and ICPs with issue encountered when using Medair digital systems if fundamental flaws or errors are suspected in the design or execution of the processes. Identify the BPO of the system involved and participate in determining the scope of the problem and propose options for solutionsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor's degree required in Business Administration, Supply Chain, Engineering, Computer Sciences, Information Systems or similar.English (spoken and written), French and/or Arabic advantageous. ExperienceUniversity degree in humanitarian or related field required. Masters in related fields desirable.5 years professional experience, 3 years working on humanitarian projects with minimum 1-year experience in a fragile State. Medair experience essential.Strongly recommended: excellent knowledge of all Medair processesProficient with computers. Excellent working knowledge of Microsoft Excel, Word and OutlookExperience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes. Experience in dealing with donors, budgets, grants and proposals.Advanced planning, assessment and analytical skills.Knowledge and experience of change management.Firsthand experience with audits and audit requirements.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...
companyImg
26/03/2024