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Medair International  

Site: Switzerland, Ecublens

Working for Medair is a unique and rewarding experience that encompasses so much! Medair's purpose is to save lives and relieve human suffering in the world's hardest to reach and devastated places. Are you an experienced professional, inspired by your faith to care for others? Are you willing to give of yourself to work in tough places, going the extra mile to restore dignity and hope to people in crisis? We have teams of incredible people recruited from all around the world, working in difficult contexts. They forge bonds with colleagues that last a lifetime. You can make a real difference in the world.  Medair has opportunities for people like you to excel, to grow, and to be challenged. Bring your values, passion, and commitment, and consider a career with Medair.

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Medair International

Mental Health & Psychosocial Support (MHPSS) Project Manager, Generic

Afghanistan, Kabul , Kabul

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair quality standards and the BPHS. To ensure that beneficiary participation is enhanced in all phases of the project. To manage and train the PHC team and locally recruited health staff. To anticipate, plan, and share in the development of new health project proposals. Project OverviewEmergency Relief and Rehabilitation projects in countries of high vulnerability. Workplace & Working conditionsGeneric Field Vacancies are based in capital city or main field base in one of our programmes. Starting Date / Initial Contract DetailsThis position is not currently open, but frequently required in the Field.Full time, Normally ranges from (a minimum of) 12 months to 2 years. Key Activity AreasTechnical / ManagementDevelop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports).Support the Programme Coordinator and CD in the development of new proposals.Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices.Logistics and AdministrationTo coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow.To ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment,appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Projects Coordinator.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsTo maintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the International HQ Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementTo be responsible for the safety and security of Medair health assets and personnel on site of operations.To adhere to the security guidelines employed by Medair on site.Quality ManagementTo promote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.QualificationsHigher level qualification in a technical field; BSc/MSc in Management desirable.Medical doctor or senior nurse with public health or tropical health qualification desirable. Experience2 years minimum experience post qualification.1 yr overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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28/03/2024
New!
Medair International

Project Support Manager

Ukraine, Kharkiv Oblast , Kharkiv

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project OverviewMedair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditionsField position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract DetailsMay 2024. Full time, 12 months. Key Activity AreasTechnical / ManagementResponsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.Develop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.Support the Programme Coordinator and CD in the development of new proposals.Logistics and AdministrationCoordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsMaintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementBe responsible for the safety and security of Medair health assets and personnel on site of operations.Adhere to the security guidelines employed by Medair on site.Quality ManagementPromote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.Financial ManagementReview and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMedical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.Strong working knowledge of English (spoken and written). Experience2 years minimum experience post qualification.1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Working knowledge of Microsoft Word, Excel and TeamsAble to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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28/03/2024
New!
Medair International

Roving Project Support Manager

Democratic Republic of Congo, Kinshasa , Kinshasa

Role & ResponsibilitiesThe Roving Project Support Manager is key to the efficient and effective running of operations in the area to which they are assigned. This varied and challenging role involves covering for the support functions including the Project Support Manager, Human Resources Manager, Logistics Manager and Finance Manager. More specifically, this will involve coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles. In the absence of the Project Coordinator, the Roving Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project OverviewMedair delivers life-saving multisectoral interventions to emergency affected populations in eastern DRC in difficult to access areas and despite security challenges. Sectors of interventions are health, nutrition and WASH In terms of outbreaks, the Eastern Part of DRC where Medair is providing support sees frequent disease outbreaks, such as as measles and cholera. In this context, access and quality to Primary Health Care is a priority. Workplace & Working conditionsField based position in D.R.Congo. Starting Date / Initial Contract DetailsASAP. Full time, 12-24 months. Key Activity AreasRoving Project Support ManagementEnsure the smooth running of the assigned base including staff supervision, maintenance and liaison with landlords, contractors and suppliersSupervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followed, oversee preparation of weekly closing and monthly financial reports, review reconciliations done by financial assistants.Manage base budget(s), ensure expenditure is within set guidelines, ensuring all funds are well and timely spent in accordance with donor requirements and time frames.Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staffEnsure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if requiredIn collaboration with the PC work with field managers and GSO staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget, including supporting Project Managers to do quarterly pipeline analyses, ensuring that spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsSecurity ManagementIn the absence of the PC, attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staffFollow the instruction of the PC, to ensure the availability of emergency equipmentProvide support in managing security incidents as required, including the writing and submitting of incident reportsAdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports as required by field management and HQ and contribute on request to external reportsEnsure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, performance monitoring, disciplinary, development and training, appraisal, etc.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsWork to strengthen internal communication, support, and mutual understanding between support functions and programs as appropriate to your work level and area of influences.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and are the most up to date versions and guidelines are followedIn conjunction with relevant managers review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in relevant subject or equivalent professional/technical qualificationStrong French (spoken and written). Good English (spoken and written). ExperiencePost-qualification management experience in a relevant professionExperience working in a cross-cultural setting, preferable in a support roleCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerGood understanding of cross-cultural issues. DiplomaticAttentive & hospitable to colleagues, visitors at the team houseAble to cope with basic living conditions in the field and during field trips. Problem solving abilityExcellent communicator. Good numerical and report writing skillsCommitment to best practiceAble to oversee multiple tasks, prioritising and delegating as requiredStrong leadership skills. Consultative management style. Accountable decision makerAble to build trust and enforce procedures. Strong organisational and time management skillsCoaching and training skills How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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28/03/2024
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Medair International

Programme Funding Manager

South Sudan, Jubek , Juba

Role & ResponsibilitiesResearch new funding sources, prepare specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination. Project OverviewMulti-sector relief programme including: Health, Nutrition, WASH, MHPSS across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan. Workplace & Working conditionsField based position in Juba, with frequent travel to field locations, South Sudan. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 – 24 months. Key Activity AreasDonor Mapping & Donor Relations ManagementKeeping up-to-date with trends and analyse institutional donor funding opportunities for South Sudan and advise senior management on strategic funding decisions.Support the Country Director and Deputy Country Directors in developing and maintaining efficient donor relations with the in-country representatives of relevant funding partners.Maintain relationships with key institutional donors.Facilitate donors' monitoring visits to projects.Grants ManagementKeeping up-to-date with all donor specific guidelines and timelines (incl. humanitarian policy and practice) and inform/train relevant colleagues on these guidelines/timelines.Manage the process of compiling donor proposals and reports in close cooperation with Project Coordinators/Project Managers, Technical Advisors and GSO-staff.Act as the focal point for maintaining online donor grant management systems.Support the development of appropriate systems to ensure donor compliance, including financial and monitoring and evaluation systems.Monitor the project budget expenditure, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe to advise senior management on the overall financial/funding status of the country programme.Ensure timely communication with donors in case of significant programmatic or financial deviances from the submitted donor proposal.Quality ManagementAdvise relevant staff on institutional donor requirements and in accordance with Medair, donor, country and international standards.Raise any recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.Strong working knowledge of English and French (spoken and written). Experience5 years post-qualification experience in a management position.3 years post-qualification experience in a complex humanitarian emergency.3 years overseas work experience, preferably with a humanitarian NGO.Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.Experience in the design, monitoring of implementation and evaluation of humanitarian programmes.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere and HAP Standards and humanitarian guidelines.Advanced planning, assessment and analytical skills. Good report, negotiation and proposal writing skills.Advanced leadership and project management skills. Experience of representation at national and local levels. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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28/03/2024
New!
Medair International

WASH Advisor

Afghanistan, Kabul , Kabul

Role & ResponsibilitiesThe WASH & Food Security Advisor provides technical advice and support to management and project staff, delivers training and ensures quality programming. On a day-to-day basis this involves developing, leading, monitoring and evaluating technical aspects of the country programme activities in WASH and Food Security. The role includes coordinating and networking at a senior level with national and regional authorities, clusters, and other NGOs, providing capacity building for national and international staff, championing best practice (international and Medair) in the programmes and contributing to the overall management of the country programme. The WASH & Food Security Advisor will advise on assessment and survey design, for existing and new project areas. Provide technical advice and ensure quality programming in WASH and some Food Security aspects of programmes. Provide capacity building for national and international Project Managers. The role Holder will be the Point of contact in the country programme for GSO sector Technical Advisors. Champion best practice (international and Medair) in the WASH programmes and contributing to the overall management of the country programme. Project OverviewMedair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently multi-sectoral projects in health, nutrition, WASH, and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. Workplace & Working conditionsField based position in Kabul, Afghanistan. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 months. Key Activity AreasProject ManagementProvide programme support and technical advice with an emphasis on WASH and disaster risk reduction including food security.Maintain an overview of the country WASH & Food Security programme(s) and of the regional context, with a view to strategically developing new projects in current sites and / or in surrounding regions.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards.Provide technical support in the sectoral (WASH, Food Security, BCC, DRR) including the evaluation and impact analysis of current projects and writing of donor proposals and reports within the required timeframes.Monitor the project quality outcomes and make necessary recommendations including corrective action related to changes to the project scope, project schedule and project costs in consultation with project and senior management.Participate in recruitment of staff for country programme, providing advice on technical skills and experience as requested.Define appropriate policies, guidelines, and protocols for the WASH aspects of Medair's work in country, in consultation with other field project managers and in line with relevant government, Sphere and WHO guidelines!Carry out regular monitoring visits in conjunction with other field project managers, ensuring that project objectives are met within the stated timeframes and in accordance with recognised international standards!Supervise and monitor the development of reporting systems for data collection (qualitative and quantitative), analysis and follow-up and feedback to relevant staff, donors, partners, and other agencies.Maintain an oversight of WASH supplies ordered for the WASH projects, supporting the WASH and logistics staff in the coordination and quality control of WASH supplies.Provide input into the integration of beneficiary participation and accountability in all aspects of Projects.Develop new project design for WASH, BCC, Food Security and DRR components of projects, in consultation with wider senior management team.RepresentationDevelop and maintain relationships with UN, NGOs, donors, partners, and other stakeholders, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.Seek out relevant networks or task groups on specific Sector -related humanitarian aid issues and actively participate, if possibleAccompany donors on field trips, as requested, and ensure programme details are transmitted in a timely and professional manner.Represent Medair, as appropriate, at coordination, sector, and bilateral meetings, working groups, with national and / or local government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the WASH sector and avoiding duplication with the work of other agencies.Staff ManagementParticipate in the recruitment of WASH, Food Security and DRR staff for the country programme, providing advice on technical skills and experience as requested.Ensure that all WASH staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring, and coaching, within budget constraints. Plan and develop training material as required.Support line managers in inductions and appraisals of WASH staff, particularly with regard to technical skills.Financial ManagementWork with the Projects Coordinator and relevant field project managers and GSO staff to plan and construct Sector budgets.Work with the Projects Coordinator to ensure the project expenditure is in line with approved budgets, advising on potential under / overspend and recommending appropriate corrective action.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed.Ensure WASH & Food security projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g. Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the WASH Advisor at GSO regarding quality, strategy, and technical guidelines.Ensure sectoral integration, learning, sharing and adoption of best practices to ensure quality of projects in liaison with other sector advisors, and under advice of GSO WASH Advisor.Maintain a resource library for the WASH, BCC, Food Sec and DRR teams and keep up-to-date with the latest trends and updates within the sector. Ensure staff have access to necessary and appropriate information as required.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Aim to contribute towards team unity through respectful communication.QualificationsBSc in Water / Environmental/Agriculture Engineering or Management or Civil Engineering or Hydrology / GeologyGood English (spoken and written) ExperienceRelevant post-qualification professional experience, in a management position2-year overseas experience in relief work with an NGO managing and coordinating WASH/FSL projects, preferably in an emergency contextExperience of the humanitarian sector in an emergency contextProject Management experienceExcellent proposal and report writing skills (including ability to develop and report on log-frames and a knowledge of indicators and impact)Knowledge of Humanitarian Essentials, Sphere and HAP Standards, protection issues and other international humanitarian guidelines and protocolsKnowledge and experience of principles and design, monitoring, implementation, and evaluation of projectsGood financial management skills (budget design and control)Excellent negotiation/advocacy skills within varying cultural and professional contexts, in particular regarding donors and government officialsExcellent time management and an ability to meet goals.Commitment to best practiceAdvanced planning, assessment, and analytical skillsGood report and proposal writing skills.Problem solving ability How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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28/03/2024
Medair International

Health Project Manager

Ukraine, Kiev Oblast , Kyiv

Role & ResponsibilitiesManage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project OverviewMedair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditionsField position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract DetailsMay 2024. Full time, 12 months. Key Activity AreasTechnical / ManagementResponsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.Develop and manage a comprehensive activity plan covering the time frame of the project proposal.Ensure the quality and sustainability of the project outputs.Conduct regular monitoring and evaluation assessments against project objectives.Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.Support the Programme Coordinator and CD in the development of new proposals.Logistics and AdministrationCoordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly.Staff ManagementOversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.Communications and Public RelationsMaintain a transparent, honest and supportive communication structure within the Medair team.Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information.Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.Security ManagementBe responsible for the safety and security of Medair health assets and personnel on site of operations.Adhere to the security guidelines employed by Medair on site.Quality ManagementPromote and use the e-library, ensuring the standardised formats are used and guidelines followed.Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.Financial ManagementReview and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMedical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.Strong working knowledge of English (spoken and written). Experience2 years minimum experience post qualification.1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.Working knowledge of Microsoft Word, Excel and TeamsAble to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.Good interpersonal skills; clear communicator.Good negotiation skills, especially in the context of another culture.Advanced planning, assessment and analytical skills desirable.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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26/03/2024
Medair International

Digital Transformation – Intl Programs Lead

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesProvide input for the International Programmes Department (IP) to the development of new digital systems to improve finances, budgeting, reporting, resource planning and supply chain management. This includes collecting input from staff based at GSO and also from all country programmes. This position is the key link between the Financial planning and analysis (FP&A) project team and a stakeholder in the Supply Chain Management (SCM) project for IP staff ensuring that IP perspective is included during the development and implementation of the critical new systems. The scope of the FP&A project includes budgeting, budget allocation to donors, planning & forecasting, reports (donor & internal) as well as analysis. The scope of the SCM project includes procurement, warehousing and fleet/equipment. Project OverviewThe International Programmes Department is specifically responsible for the timely delivery and high quality of Medair's humanitarian services in the field. With support from technical advisors, the Global Emergency Response Team and the Country Program focal points. Workplace & Working conditionsThis is a GSO position, based in Ecublens, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Remote work could be possible with conditions. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 12 months. Key Activity AreasFinancial planning and analysis core team memberRepresent the IP department and International Country Programs (ICPs) within the FP&A project in order to deliver solutions and promote digital transformation based on Medair's needs and requirementsRepresent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing. Meet regularly with the IP BPO, discuss key issues arising in solution design.Centralize feedback from Heads of Country Programs (HCPs) & ICPs.Collaborate with IP department, ICPs and other stakeholders to map out current and future expected processes.User requirementsWhile representing the IP department and ICPs perspective, work with the FP&A core team to define all user requirements that align across all departments and stakeholdersWork with the 3rd party provider to determine how best to meet the user requirements, first using out of the box standardized processes, second using configuration changes, and if this is not possible then through customization. Review Solution Designs and sign off on an accepted Solution Design for the IP department.System evaluation and selectionParticipate in evaluating potential platforms and providers against selection criteria, including but not limited to; participating in demonstrations, reviewing documentation, discussing with other NGOs, experimenting with test environments, etc.System configurationContribute to the design and configuration of the budgeting and forecasting tool based on the defined requirements, ensuring it aligns with Medair's financial processes, reporting needs and are consistent with ICP.Help in defining data mapping and integration requirements to ensure seamless data flow between the new tool and legacy systems (FIN4U, Medair People, MEDEX, portfolio, etc.)Quality and Compliance AssuranceFrom a quality perspective, identify opportunities to improve budgeting and forecasting processes, recommending adjustments as needed. Identify and address any discrepancies or errors promptly.Ensure that the tool and the budgeting and forecasting processes adhere to regulatory requirements, internal policies and maximise delivery of services and synergies between donors.Change managementAssist in change management efforts in the IP department and ICPs by providing regular update, highlighting improvements and best practices related to the tool's use.User Acceptance TestingGather and review FP&A story board (user stories), solution design documents, and functional design documents and best practices related to the tool's use.Update, enhance and develop user stories ready for UAT test script creation.Participate in the UAT using test scripts to build expertise in the system, sign off on the functional solutions under UAT. Consult / support as necessary stakeholders in IP & ICPs for UATReview documents for new requirements as a result of UAT and identify process changes / report needs.End user trainingAlign the training material with Medair's revised policies/SOPs/guidelines, identifying needs for change based on accepted solutions in the new FP&A tool. Participating in EUT in GSO and ICPs.System Support and Roll-outIP Focal point for monitoring and supporting end users after 'go live', advise on best practice, develop a FAQ document with hints/ tips. IP First point of contact for problem resolution initiating action items for troubleshooting through the relevant channel (BPO, IT admin, Consultant).Provide feedback to the Medair departments on changes needed on the policies / SOPs / guidelinesSCM StakeholderRepresent the IP department and ICPs within the SCM project in order to deliver solutions and promote digital transformation based on Medair's needs and requirements. Represent the IP department and ICPs in all project discussions with regard to project scope, schedule and resourcing.Meet regularly with the IP BPO, discuss key issues arising in solution design.participate and contribute in UAT by identifying potential gaps. Support/conduct end-user training for all staffSupport to IP department & ICPsAssist HCPs and ICPs with issue encountered when using Medair digital systems if fundamental flaws or errors are suspected in the design or execution of the processes. Identify the BPO of the system involved and participate in determining the scope of the problem and propose options for solutionsTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor's degree required in Business Administration, Supply Chain, Engineering, Computer Sciences, Information Systems or similar.English (spoken and written), French and/or Arabic advantageous. ExperienceUniversity degree in humanitarian or related field required. Masters in related fields desirable.5 years professional experience, 3 years working on humanitarian projects with minimum 1-year experience in a fragile State. Medair experience essential.Strongly recommended: excellent knowledge of all Medair processesProficient with computers. Excellent working knowledge of Microsoft Excel, Word and OutlookExperience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes. Experience in dealing with donors, budgets, grants and proposals.Advanced planning, assessment and analytical skills.Knowledge and experience of change management.Firsthand experience with audits and audit requirements.  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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26/03/2024
Medair International

Country Director

Syrian Arab Republic, Damascus City , Damascus

Role & ResponsibilitiesLeading a diverse team, the Country Director oversees all programme and support activities in-country. Representing Medair in all issues relating to the programme, the Country Director plays a key role in donor relations and manages the country strategy and project implementation in conjunction with senior field managers. Project OverviewMedair has been operational in Syria since January 2015, with a Country Office based in Damascus, and 3 field bases: Damascus (Rural Damascus, Homs and South Syria); Aleppo; Deir Ez-Zor. The programme is active in Medair's key sectors: Health and Nutrition, Protection, WASH, and Shelter. Workplace & Working conditionsField based position in Syria, Damascus. Starting Date / Initial Contract DetailsNovember 2024. Full time, 24 months. Key Activity AreasLeadership & ManagementDesign, update and evaluate the country strategy, in conjunction with the relevant senior programme managers and GSO staff. Consider community needs, donor criteria and strategies and an exit strategy in order to facilitate the long-term planning and development of the projects in the country.Manage the overall programme and support functions, including reviewing and refining the management structures and overseeing the development and maintenance of operational procedures for individual projects and support functions.Analyse humanitarian needs, trends and political developments in the country of operation.Ensure all programme activities and support functions comply with applicable national and international laws and regulations, including in-country registration.Donor Relations ManagementDevelop and maintain strong relationships with the in-country representatives of relevant funding in order to secure funding for the country programme.Oversee the drafting and presentation of all proposals, operational and financial reports related to the country programme, in collaboration with the relevant Senior Programme Managers and Global Support Office staff.Coordination & CommunicationDevelop/maintain relationships with authorities, donors, media, other NGOs and embassies with the objective to raise public awareness and identify funding opportunities and other potential partnerships.Ensure that the GSO Engagement & Global Communications receives appropriate material for communication and fund-raising activities.Ensure that timely programme reports are updated and submitted to Global Support Office.Financial ManagementMonitor the country project portfolio and base costs funding coverage.Support the planning and construction of project budgets and supervise project budget management and expenditure, in collaboration with relevant managers and GSO team, ensuring that budgets are spent according to donor proposals and regulations.Ensure sufficient and appropriate controls are in place to prevent fraud and that staff receive the required information and training to minimise the risk of occurrence within the country programme.Security ManagementOverall responsibility for the safety and security of Medair staff and assets.Oversee the implementation of country security plan, guidelines and manuals.Ensure security procedures and awareness are maintained in collaboration with the Security Focal Point.Take the lead on decision-making and contingency planning during security incidents or threats.Staff ManagementLine manage designated staff, including direct supervision and development.Ensure effective HR functions of all national and international staff and refer issues to the appropriate HR lead. Ensure compliance and safeguarding policies and practices are in place in all locations.Hold regular team meetings and through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.Quality ManagementEnsure the country programme is implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards.Ensure frequent and appropriate monitoring and evaluation of programme activities and outputs.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international programmes and GSO prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity Degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.Post-graduate degree in the humanitarian sector. Security management and leadership trainingStrong working knowledge of English (spoken and written). Ability to speak, or willingness to learn Arabic. ExperienceAt least 3-4 years post-qualification experience in a senior management position.At least 2 years post-qualification experience in a complex humanitarian emergency.Experience in dealing with donors and government officials.Knowledge of Humanitarian Essentials, Sphere and HAP Standards.Advanced leadership and management skills. Able to oversee multiple tasks, prioritising and delegating.Capacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learner. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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21/03/2024
Medair International

Project Support Manager

Madagascar, Antananarivo , Ambovombe

Role & ResponsibilitiesThe Project Support Manager is key to the efficient and effective running of the country programme. This varied and challenging role involves coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles the Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project OverviewMadagascar is counted as the country with the second or third highest chronic malnutrition rate worldwide and Southern Madagascar is experiencing the worst drought and food security crisis recorded since 1981. Also, Madagascar is one of the most prone countries to Cyclones, hence, working on disaster preparedness is critical. Medair as been present in Madagascar since 2002 and currently runs WASH, Nutrition, DRR and ERT projects in different parts of the country. Workplace & Working conditionsField based position in Ambovombe, Madagascar, with frequent visits of field sub-bases. Starting Date / Initial Contract DetailsJune 2024. Full time, 12 months. Key Activity AreasProject Support ManagementEnsure the smooth running of Medair base(s) and programme support activities, including: potential base set-up ; staff supervision; security; maintenance and liaison with landlords, contractors and suppliers; and ensuring relevant policies and procedures are put in place and followedSupervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are metEnsure all internal financial controls are in place and that Medair and donor guidelines are followedOversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staffEnsure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportationMonitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT troubleshooting if requiredWork with field managers and HQ staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirementsManage and track expenditure of assigned budget(s), ensuring spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustmentsSecurity ManagementAttend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staffEnsure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipmentProvide support in managing security incidents as required, including the writing of incident reportsAdministrationDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followedSubmit accurate and timely internal reports as required by field management and HQ and contribute on request to external reportsEnsure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirementsStaff ManagementManage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, etc.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their workCommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleague and partners to ensure they are kept informed of support related activities and requirementsDevelop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnershipsQuality ManagementPromote and use Box, the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followedIn conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resourcesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in relevant subject or equivalent professional / technical qualification.Strong working knowledge of French and English (spoken and written). ExperiencePost-qualification management experience in a relevant profession.Experience with base set-up is an asset.Experience working in a cross-cultural setting, preferable in a support role.Supervisory management experience, preferably in the NGO sector.Problem solving ability. Excellent communicator. Good numerical and report writing skills.Commitment to best practice. Good understanding of humanitarian work.Team-player but also able to work independently. Good inter-personal and conflict resolution skills.Able to develop and maintain effective relationships with internal and external stakeholders.Capacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learner. Good understanding of cross-cultural issues. Diplomatic.Able to cope with basic living conditions in the field and during field trips. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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21/03/2024
Medair International

Project Coordinator

Chad, Ouaddaï , Adré

Role & ResponsibilitiesThe Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security management. Project OverviewMedair has reestablished our offices in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver multi-sectoral projects, whilst scoping out needs in new locations and sectors thus the PC role will be instrumental in helping to carry out research, leading assessments and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditionsMedair field-based position in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract DetailsApril 2024. Full time, from 6 to 12 months. Key Activity AreasProject Identification and DesignSupport the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses.Liaison and collaboration with other INGOs, UNHCR and potential local partners.Facilitation of project design in close collaboration with the team and coordination with other organisations and authorities.Project ManagementOversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) in accordance with the project proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support sectoral Project Manager(s) and staff in day-to-day decision making as required.Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or head-quarters managers or to donors.Maintain an overview of the regional context with a view to the strategic development of new projects both in current and surrounding camps.Support the Programme Funding Manager and Country Director in the development and writing of new concept notes and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.Ensure complete and timely reporting of activities and beneficiary numbers to Medair, donors, line managers and any other relevant bodies while ensuring documents are produced according to guidelines.RepresentationDevelop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UNHCR, UN agencies and other (I)NGOs) and represent Medair at relevant stakeholder meetings in order to facilitate and ensure cooperation and partnerships.Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.Accompany donors and stakeholders on field trips and ensure programme details are shared in a professional manner.Financial ManagementPlan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines.Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country Director.Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures.Staff ManagementEnsure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with and support the relevant Project Manager(s).Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team.Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.Security ManagementLead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments. Also review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other INGOs, the UN or other relevant security bodies. Report an changes as appropriate, to the Country Director.Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.Oversee and monitor staff adherence to security protocols, including security incident reporting.Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used.Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration.Fluent French (spoken and written) is essential.Strong working knowledge of English (spoken and written). ExperienceTwo years post-qualification experience in a management position, preferably in a relief environment.Overseas work experience with a relief and rehabilitation NGO.Knowledge of the Red Cross Code of Conduct, Sphere and CHS Standards and other international humanitarian guidelines and protocols.Advanced planning, assessment, and analytical skills. Good report and proposal writing skills.Good negotiation skills; problem solving ability and security management. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/03/2024
Medair International

Project Support Manager

Chad, Chari-Baguirmi , N'Djamena
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Project Support Manager (PSM) is responsible for the support functions within the Chad country program. This role oversees Human Resources, Finance and Logistics. Project OverviewMedair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. The role of PSM will provide leadership across the sectors of Logistics, HR and Finance with a team of staff reporting into this position. The PSM will be instrumental in helping to establish Medair operations in Chad and develop national staff as we provide life-saving programming to the dynamic and changing humanitarian needs. Workplace & Working conditionsField based position in N'Djamena, Chad. Starting Date / Initial Contract DetailsApril 2024. Full time, 6-12 months. Key Activity AreasBase ManagementEnsure smooth running of N'Djamena base including line managing base support staff to ensure the effective running of the compound.Manage and track expenditure of base budget by ensuring spending is by time frames and adjusts spending if required. Coord. routine maintenance of base infrastructure and equipment, repairing items using most cost-effective solution.Development and implementation of robust systems designed to ensure the physical security of the base and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources.Welcoming and briefing new Medair staff and visitors to the base, arranging transportation if required and ensuring they have all the information needed for their stay.LogisticsManage the Logistics Snr Officer to ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing, equipment and fleet.Ensure that logistics staff follow the Medair procurement procedure and where applicable, donor regulations on procurement, maintaining records and information management.Ensure transport procedures are being followed in the daily management of fleet use and working with drivers. Support with planning weekly staff movements considering staff and fleet availability and programme requirements, ensuring the most efficient use of Medair resources.Support field sites where stock is stored to ensure Medair warehouse procedures are being followed.Liaising with external contacts to ensure services are delivered on time, on budget and to an acceptable standard.FinanceManage the Finance Senior Officer and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met.Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.Work with PMs and the Project Coordinator in the preparation and development of budgets for support and shared costs.Human ResourcesOversee Human Resource management function at project site, supervising the Project Support Officer and supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure line managers are supported on disciplinary action and grievance procedures, ensuring that the correct procedures are followed and records are kept in accordance with Medair guidelines and local labour laws.Represent Medair to all local ministries and commissions, in relation to labour issues.Provide line managers with any necessary training, advice, mentoring and coaching on performance management procedures for their team.Administration & ComplianceDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed.Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports, with a focus on equipment/assets and supplies, in particular.Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly fashion and are routinely and punctually shared in the filing (archive) system, in line with Medair and donor requirements.Implement anti-corruption and fraud measures, in line with Medair policies and the applicable donor procedures.CommunicationCoordinate with authorities and other NGOs, as applicable, on matters relevant to Medair operations in the area.Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements.ManagementManage base in N'Djamena including budget, repair of relevant items and line management of cleaner and cooks and other base staff.In collaboration with senior management and team, help recruitment forecasting to support programme activities adequately.Develop a recruitment strategy that allows for growth in the support departments.Ensure capacity building by adequate orientation to systems and procedures, ongoing on-the-job training and peer training.On occasions contract and work with casual labour or contractors to achieve specific, time-bound tasks.Set performance objectives for direct report and ensuring that all other programme support staff have performance objectives set and reviewed at the end of probation and then every six months.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.Quality ManagementPromote and use Medair e-library and other operating procedures with support staff, ensuring that all standardised formats are used and guidelines are followed.In conjunction with the PC and relevant PMs, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry out regular inspections and spotchecks, both on systems and ongoing work, to ensure the best use of Medair assets and resources.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsDegree in relevant subject such as Logistics / Management / Business Administration or equivalent professional / technical qualification Experience2 years post-qualification professional experience in a humanitarian context.Strong working knowledge of French and English (written and spoken)Knowledge and understanding of humanitarian standards such as Sphere and CHS.Team-player with good inter-personal skills and willingness to support others and to share workload.Experience in training / mentoring / coaching staff.Able to prioritise clearly, oversee multiple tasks and to take initiative.Able to enforce procedures and to set clear objectives for staff and to delegate.Committed to consultative and servant-minded leadership.Capacity to work under pressure and manage personal stress level and a creative, open-minded, flexible, self-learner.Advanced planning, assessment and analytical skills with strong negotiation skills and problem solving ability.Areas of expertise in Finance / Accountancy, People Management / Human Resources, Logistics and Warehousing, Security.Senior Management . How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/03/2024
Medair International

WASH Project Manager

Chad, Ouaddaï , Adré
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe WASH Project Manager plans, develops, monitors and evaluates the assigned WASH project(s). This involves assessing WASH needs, designing projects, writing proposals and initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Providing technical support, leadership and strategic direction, other important aspects of the role include meeting quality standards in WASH delivery, encouraging beneficiary participation, liaising with other stakeholders and managing and training WASH staff. Project OverviewMedair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver WASH projects in two or three camps to ensure household access to water through borehole drilling and equipping, construction of elevated tanks, network supply, distribution points, water trucking and other emergency WASH programming. The PM will be instrumental in helping to carry out research, coordination, leading assessments, implementing programming, reporting and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditionsField position based in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract DetailsApril 2024. Full time, from 6 to 12 months. Key Activity AreasWASH Project ManagementManage assigned WASH projects in order to meet project objectives within the budget and allocated time frame.Provide strong leadership of the assigned WASH project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local WASH staff.Management of contractors, including written contracts, workplans, milestones and budgets.Implement appropriate and effective WASH strategies in consultation with other WASH staff and field managers.Set clear objectives and indicators for WASH activities in collaboration with the WASH staff, field managers and, where appropriate, with the local communities.Continuously monitor and supervise WASH activities, overseeing the technical design, execution and evaluation of progress through outputs and impacts using both quantitative and qualitative data.Ensure the integration of beneficiary participation and accountability in all aspects of the project.Provide accurate and timely reporting of activities according to Medair, donor and other applicable timeframes.Develop new proposals (including budget development), linked to the country strategy, in conjunction with the relevant field managers.Staff ManagementLine-manage the WASH staff of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage and support other WASH project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives, progress, current work plans and to provide the opportunity for feedback.Provide coaching and supervision to staff in order to develop ownership and full responsibility for WASH activities.Assess the training needs of WASH staff and ensure that appropriate training is provided/conducted.Financial ManagementManage the WASH budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.Clear budget forecasting, and coordination with WASH staff and the in-country Finance Manager.Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned WASH team, Medair in-country and GSO WASH Advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.Participate in WASH coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the WASH staff and field managers on relevant issues.LogisticsSupport the logistics activities of WASH staff, particularly in relation to the purchasing of supplies and equipment for the assigned WASH activities.Liaise, as necessary, with the WASH, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used.Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards,Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsHigher level qualification in a technical field, preferably in water and sanitation.BSc / MSc in Water / Environmental Engineering or Management or Civil Engineering or Hydrology / Geology.Fluent French (speaking and writing). Experience2 years post-qualification professional experience in a field based humanitarian context.Management experience within a WASH programme.Excellent working knowledge of French and English (spoken and written).Proven ability to manage WASH project implementation directly and through partnership.Good numerical, report writing and administration skills.Problem solving and technical WASH skills within a humanitarian setting.Knowledge and understanding of humanitarian standards such as Sphere and CHS.Team-player with good inter-personal skills and willingness to support others and to share workload.Aptitude for community mobilisation and capacity-building.Experience in training / mentoring / coaching staff and supervision of sub-contracted parties.Able to prioritise clearly, oversee multiple tasks and to take initiatives in project decisions.Able to enforce procedures and to set clear objectives for staff and to delegate.Committed to consultative and servant-minded leadership. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/03/2024
Medair International

Supply Chain Officer

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesWorking under the supervision of the Supply Chain Specialist, in the Logistics Operation Unit in Switzerland that covers various countries, the Global Emergency Response Team (G-ERT) and includes Switzerland for supply chain activities. This position contributes and enables the operativity of the Swiss office and its relevant flow of supplies and services for the use of Swiss office and field country programmes and G-ERT. Project OverviewThe Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The team also develops and owns the policies and processes related to logistics activities in the field. The GSO Logistics Operations team is specifically responsible for Global and GSO Procurement, Supply Chain Management and Base Operations in both Switzerland and Nairobi Offices. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsApril 2024. Full-time open-ended contract. Key Activity AreasProcurementResponsible for managing assigned procurement including Global Emergency Response Team goods and services.Responsible for data entry and tracking procurement requests ensuring procurement of the right product, at the right time, to the right location, at the right prices using the right procedures in compliance with Medair and donor guidelinesAdvise and support customers in planning, organising and monitoring their procurement.Liaise with suppliers; maintain and build supplier relations, process invoices and administrative paperwork archiving to ensure on time payment.Monitor actual procurement against conditions agreed in long term contracts and framework agreements and ensure contract, supplier and procurement records are kept up-to-date.Act as Medair shipment officer for the own procured goods or services; make sure shipments are organized in time and according to the right procedures, considering international, national and customs regulations; follow up shipments and communicate schedules with consignees.Global Emergency Response (G-ERT) procurement/stock controlResponsible for the GERT kits procurements, stock availability and replenishment so that they are fully equipped & deployable all year round, if needed.Properly follow up on all administrative steps related to the above.OtherSupport and assist the general work and administration of the Logistics team.Cover for other Logistics team members when absent or re-assigned to support emergency responseInnovation/continuous improvementProactivity towards continuous improvement and simplification, more efficiency and saving opportunities ·Support the BPEs Focal Points within Medair; ensuring policies and procedures are up-to date and serve as reference point for questions, information and training.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsBachelor's Degree is preferred, preferably with Supply Chain or Business Operations.Fluent in French and English both written and spoken. ExperienceMinimum 2 years professional experience in operational logistics is preferred.Experience of logistics in a cross-cultural, challenging environment.Can carry out related responsibilities with minimum guidance.Proven ability to communicate effectively both internally and externally and both orally and in writing.Demonstrated ability to work across institutional boundaries, units, and teams effectively and productively.Ability to organize, prioritize, and perform multiple tasks.Good organizational and planning skills.Detail-oriented.Team-spirit for collaboration.Continuous improvement spirit.Transparent and ethical at all times.Creative, open-minded, flexible, self-learner.Self-motivated, energetic, hard-working, servant-hearted. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/03/2024
Medair International

Project Coordinator

Syrian Arab Republic, Aleppo , Aleppo

Role & ResponsibilitiesManage and lead Medair ongoing earthquake response in Aleppo (ALP), Syria. Provide strategic leadership and direction for the Aleppo response and other projects that may be developed. The ALP PC oversees all activities, works closely with the Country Director, Deputy Country Director, Technical Advisors, Technical Officers, and Global Sector Advisors. The ALP PC is responsible for external coordination at the field level – liaising with other humanitarian agencies and coordination bodies. The ALP PC is expected to attend sub-national level sector and donor meetings in Aleppo. Project OverviewMedair Syria is responding to the earthquake emergency response with interventions in Shelter/NFIs, CVA, MHPSS, Health, and WASH. Workplace & Working conditionsField based position in Aleppo, Syria, with occasional travel to Damascus. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 6 months with possibility of extension. Key Activity AreasProject ManagementLead and manage a comprehensive response strategy including resource needs analysis, and timely reporting to relevant sectors, in consultation with the Senior Management Team (SMT) and Project Managers.Ensure that the response strategic plan is current in the midst of a rapidly changing environment, through regular monitoring and evaluation assessments, and that reports submitted to the relevant parties.Support Project Manager(s) and Technical Officers in daily response planning and decision making, to submit regular monthly project reports, to ensure that all relevant documents related to the response are produced and filed.Working closely with the SMT, develop and produce new concepts and proposals, in coordination with the Program Funding Manager (PFM).RepresentationDevelop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local government officials, donors, UN agencies and other NGOs or partners) and represent Medair at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships.Seek out and actively participate in local networks or task groups on specific humanitarian aid issues.Accompany donors on field trips and ensure programme details are transmitted in a professional manner.Financial ManagementSupport Project Managers to construct budgets for designated projects, in collaboration with the relevant Sector Advisors, SMT and PFM.Support Project Managers to ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to SMT.Monitor the spending of the designated project(s) to ensure compliance with Medair and donor guidelines for financial accounting and reporting practices.Exercise budget authority up to 10,000 USD on project expenses and support (base) costs.Staff ManagementEnsure that all personnel related issues for the staff are carried out in accordance with Medair HR policies. This includes recruitment, appraisal, objective setting, development, training, disciplinary action etc.Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.Hold regular team meetings and build an effective team through a consultative leadership style and a transparent, honest and supportive communication structure.Promote the health and security of the staff by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.Security ManagementMonitor and review, with the Country Director, the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the in-country Security Focal Point.Ensure all staff members and all visitors receive appropriate security briefings and on-going training in security-related topics.Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.In the event of an in-country crisis, support the Crisis Management Team as required.Quality ManagementFollow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant situations.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management/ Development Studies / Business Administration.Strong working knowledge of English (spoken and written). Experience3-4 years' project management experience.3 or more years' experience working in a field-based humanitarian context.Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.Experience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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08/03/2024
Medair International

Warehouse Manager

South Sudan, Jubek , Juba

Role & ResponsibilitiesEfficiently oversee and coordinate all aspects of warehouse operations including receipt and dispatch of goods, stock management, inventory management, Stock Request / order fulfilment, team supervision and coordination with partners to ensure smooth and effective warehouse operations. Take an active lead role in the management of the stock management for the South Sudan Programme in close coordination and liaison with the Juba procurement and transport team, field locations and the GSO Nairobi team. Ensure that all activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines. Project OverviewMulti-sector relief and rehabilitation programme including provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan. Workplace & Working conditionsField based position in Juba, South Sudan. Starting Date / Initial Contract Details1st April 2024. Full time, 24 months. Key Activity AreasStock ManagementResponsible for receiving in the warehouse medical and non-medical goods from suppliers, GSO Nairobi and GIKs from Donors and Partners in accordance with Medair stock management guideline. Ensure that quality and quantities of goods delivered are in conformity with PRs and PO/PAs by using Delivery Notes, Receipt of Goods and/or Waybills.Responsible to ensure that goods received in the warehouse are properly and accurately documented, and well stacked and stock cards are created immediately.Receive and process stock requests as received and apply the FEFO/ FIFO principles. Coordinate with the transportation team for dispatch to static/ERT sites. Prepare WB for outgoing stocks and follow up to receive the signed WB from the receiver to confirm they received the stocks.Responsible for updating stock cards, stock reports, WhiskyApp and Waybill tracker in SharePoint on daily basis.Accurately record all GIK (in) and GIK (out) stocks by updating stock cards, stock reports and compiling loss reports, signed off by the Deputy Logistics Manager and Budget Holder.Conduct 10% random stock spot check every Friday, aligning physically held stock with stock cards. Any discrepancies to be investigated and written justifications provided to Deputy Logistics Manager. Loss reports to be raised after investigation and uploaded on to SharePoint with BH and Deputy Logistics Manager signatures.Conduct monthly stock physical inventory and audits, to include donor stock audits, with donations, disposals, and transfers within donor guidelines to current and future projects.Gain donor and consortium approvals before doing so. any stock transfer, donation or disposal.ReportingSubmit weekly stock spot check to Deputy Logistics ManagerDistribute every two weeks stock reports to all PM and PC's, including separate pharma stock reports, with clear expiry dates for stocks with less than 6 x months expiring shelf lives. Follow up with respective PMs on disposal methods and plans of reported near expiry stock. Ensure PMs prepare SRs.Send monthly stock reports to all program per project and per sector before 10th of the following month. Follow up with PM and file singed reports.ArchivingAccountable for the daily archiving physically and electronically to SharePoint of: Delivery Notes, ROGs, GIK (in), GIK (out), Stock Requests, Stock Reports and Loss Reports.Communication/CoordinationAdvise PM's/PC's of any discrepancies between physical stock held and stock requests. Any transfer of stocks between projects is to be authorized by the donor, consortium and BH's.Attend daily whiteboard meeting's – upcoming supplier deliveries, share received documentation for supplier deliveries completed and coordinate arrangements for truck and air charter dispatches.Oversee timely responses to the receipt of stock, processing of stock requests, return of documents to the procurement team for log pack closures, arrangement, and consolidation of timely dispatches.Maintaining performance management objectives through the effective deployment of resources.LeadershipMaintain oversight of the WH team, ensure that performance objectives are consistently met, and effective planning of warehouse resources deployed to maintain the day-to-day functioning of the warehouse.Handling of any staff issues, in accordance with the labour law, including recruitment, payment and rotation of causal casual workers.Ensure that leave planner is up to date and enough staff are always present to operate the warehouse.Provide technical leadership and capacity building of warehouse staff.Warehouse infrastructure/SecurityResponsible for the security of the warehouse including security guards, securing of the warehouse during non-operating hours.Maintain vermin controls – setting traps for rates, ensure the warehouse is fumigated quarterly and ensuring the warehouse is maintained in a clean state.Areas of stock receipt/dispatch clearly separated and operated.Quality ManagementPromote and use the Medair e-library and all other operating procedures, ensuring that all standardisedformats are used, and guidelines are followed.Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to preventsuch occurrences by working with relevant line managers to improve transparency and to ensure the bestuse of Medair assets and resources. Conduct weekly physical stock spot checks against stock cards, stockreports and loss reports. Conduct periodic anti – fraud training with all warehousing staff's – every 3 months.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional / vocational / technical qualification in a relevant fieldExperience in Warehouse Management 2+ years' Work experience in logistics, preferably in an NGO settingStrong working knowledge of English (spoken and written) ExperienceStrong Christian commitmentEnjoys a challenge and works hard to achieve objectives.Solution-oriented approachTeam-manager with good interpersonal skillsCapacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, selflearnerCan prioritise work to meet deadlines. Able to cope with basic living conditions in the field and during field tripsProblem solving ability.Competent with administrative tasksCommitment to best practiceQuick learner with practical, precise approachAttention to detailAble to make decisions within a consultative and supportive framework.Respectful, accountable, honest How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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08/03/2024
Medair International

Senior Finance Specialist

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe SFS is responsible for the remote line management of the Finance officer(s) (FO) who are based in Nairobi Kenya providing the technical guidance and making sure the accounts payable accounting quality and timeliness is achieved. The SFS will play the lead role in the Global support Office Kenya (NI office) audit process and will be required to be present in Nairobi during the 1-2 weeks during the audit period. The role of the SFS is also expected to contribute to reporting and finding solutions to all areas of financial risk in Medair operational context. Project OverviewMedair Global Support Office provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and HQ staff. Medair GSO Finance team, primarily focus on Medair financial and investment decisions in all aspects, acts as a financial gatekeeper and strategic advisor in daily business operation and mid to long-term strategic decisions of Medair, from the aspect of transformation the function/ optimization in key processes, and implementation of fit-for-purpose Medair Finance system. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time open-ended contract. Key Activity AreasSenior Finance Specialist role responsibilitiesCoordinate FS and FO annual and monthly work planning. · Moderate the FS and FO team meetings and agenda along with the Head of SSC.To work in a close collaboration with HFSSC on finance priorities.Lead the GSO Kenya (Nairobi office) statutory and other audits.Lead the implementation of improvements to the finance processes and policies in GSO Kenya (Nairobi office).Ensure high quality financial data / book closing in line with Medair Finance required deadlines, including timely review, reconciling, and posting of financial transactions in Finance system per "Closing Checklist".Ensure all balance sheets are reconciled monthly, collaborating with the finance managers in country on unreconciled items.Ensure that a local set of statutory finance books is kept updated in compliance with local statutory requirement via collaboration with local finance team and GSO Audit Support team. Contribute to preparing and reviewing monthly and annual financial statements for various country programs.Ensure the financial sustainability of Country Programs (CPs) through weekly cash need review and approval via collaborating with GSO Finance & relevant country teams.Contribute to the development, review and update of the policies, procedures, and processes.Review and verify if country finance teams are following all financial policies, procedures, and processes to ensure strong internal controls.Proactively participate in "Donor audits" and support statutory audit processes collaborating with various parties.Follow up on relevant audit observations with country programs finance managers.Ensure proper access to Medair Finance System, including managing CP user access, training, and capacity building.Providing induction training and continuous capacity building of CP finance teams.Providing regular financial management reports relating to the FS role to all stakeholders. This could include BvA's, Invoicing and financial risk assurance and other reports required by management.Provide expert finance specialist advise to CP, IP and other stakeholdersActively provide consultancy and support country finance teams as needed as Finance specialist with a visit at least once a year to the country programs served and the special targeted visit in the annual performance objectives.Shared services roles and responsibilitiesProvide short term in country cover to fill in CP finance manager vacancies.Provide finance training and other capacity building to CP finance and non-finance staff upon request by CP management.Provide month-end closure processes services upon request by CP finance manager due to challenges in country.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is advertised on Jobup as well.QualificationsCollege / university graduated with major in finance/accounting, or equivalentsProfessional qualification in finance, audit, and accounting (CPA – certified public accountant), or CMA (certified managerial accountant) or other finance related licensesExcellent working knowledge of the English language (speaking and writing). Experience5 years post qualification working experience in a finance department of a medium to large organization, preferably, humanitarian or charity sector.Minimum 2 years People management experienceAdvanced skill in Excel and other Ms Office tools. Experience in industry standard finance systems.Strong technical knowledge of accounting, finance, internal controls, and risk managementDemonstrated ability to effectively interact with various stakeholders, working through issues and operational challenges with; also ensure understanding of cost drivers of business and can provide insight to non-finance membersGood analytical ability with a good attention to detail with high capacity to draw intelligence from numbers.Good oral and written communication skills with the ability to present plans to support business decisions.Good time management skills, ability to prioritize workload and ability to work to strict reporting deadlines. · Resilient and able to work in high stress environments.Business Acumen: holding certain field of knowledge for the position, especially regarding Humanitarian essentials, Sphere and CHS standards, other internationalhumanitarian guidelines and protocolsServant leadership mindset.Team-spirited and can work as a virtual team member.Mindset of Continuous Improvement.Solution focused Mindset and taking proactive action.Eagerness to learn new things and skills.Ability to change (or to be changed) to fit changed circumstances.Ability to work independently and remotely with very limited supervision. Ability to train and mentor.Resilience in stressful situations. Ability to influence others.Self-motivated, hard-working, committed, and able to develop, coach and support other team members. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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08/03/2024
Medair International

Philanthropy and Partnerships Intern

Switzerland, Zürich , Zurich
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Philanthropy and Partnerships Intern supports the Institutional Philanthropy team mainly in the German-speaking part of Switzerland in the following areas:identification of prospective partners (foundations and municipalities, individual major donors and corporates)development of compelling and customised funding applications and the creation of marketing materialsupport organisation of donors' meeting and possibly eventkeeping administrative records and data up to date supporting tasks for Philanthropy Advisors's portfolio management Project OverviewThe Zurich office is responsible to promote the work of Medair to Swiss German Switzerland, and to raise the funds needed to run our life-saving programmes around the world. The Philanthropy team manages a portfolio of foundations, cantons and municipalities, individual major donors and corporates that contribute significantly to supporting the implementation of our humanitarian projects. Workplace & Working conditionsGlobal Support Office (GSO) position based in Zurich, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. 80-100%, 6-12 months. Key Activity AreasIdentification and qualification of prospective partnersDesk research on existing individual donorsDesk research on new potential partners (Foundations, municipalities, individuals and corporates)Identification of potential partners' area of interestSupport acquisition of municipalitiesData cleaning and preparation of digital and mailing campaignsSupport with mailings, calls, emailingSupport the development of compelling and customised proposals, reports and other donor materialsSupport the development of personalised communication material (incl. PowerPoint presentations, applications for funding, brochures, etc)Drafting of letters to partnersProofreading, translation and layout of proposals and reportsKeeping records up to date in Salesforce (CRM) and support with administrative tasksUpdating touch-points with donors (prospects) in our CRM (Salesforce)Completing donors' (prospects') profiles in our CRM (Salesforce), in terms of giving potential, interest and communication preferencesCreating tracking and priority reports in our CRM (Salesforce)Support in diverse administrative tasks and processesEvent organisation and awareness activitiesSupport project leaders with the organisation of donors meetings, events and diverse fundraising and awareness activitiesTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.QualificationsBachelor's degree in a relevant subject. 18years old minimum.Demonstrate prior experience in a working/professional environment; Prior Internships.Excellent written and spoken German (native level).Excellent working knowledge of the English language (speaking and writing). ExperienceCompetent user of Microsoft Office (Word, Outlook, PowerPoint, Excel)Excellent written and verbal communication skillsStrong desk research skillsProofreading skillsSalesforce knowledge is a plusOrganizedMultitasking skillsOpen-minded and willing to learnThorough and detailed orientedAbility to work autonomouslyCollaborative team player How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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08/03/2024
Medair International

Health Project Manager

Democratic Republic of Congo, Kinshasa , Kinshasa

Role & ResponsibilitiesDevelop, lead, monitor, and evaluate the assigned health project(s), effectively managing and reporting on the projects in line with the objectives, timeframe, and budget, focusing on response to new crises requiring assessments and short-term interventions. Manage and oversee primary health care staff to meet international quality standards in health care delivery. Encourage beneficiary participation, liaise with other stakeholders, anticipate, plan, and contribute to developing new health project proposals and reports. Project OverviewMedair delivers life-saving health interventions to emergency affected populations in eastern DRC in challenging access areas despite security challenges. Attacks by armed groups and intercommunal violence in eastern DRC continue to threaten vulnerable populations, despite the efforts of the government's armed forces (FARDC) and assistance from the UN Mission in DRC (MONUSCO).This intervention will contribute to the prevention of excess morbidity and mortality for populations affected by conflict in Eastern DRC. The main activities will be the provision of quality subsidised health care, with regular supply of sufficient quality Primary Health Care (PHC) pharmaceutical supplies, the establishment of an effective referral system (including transportation), training, coaching and supervision of health centre Ministry of Health (MOH) staff and behaviour change communication (BCC) aimed at improving the uptake of healthy behaviours in the community. Moreover, the intervention foresees minor rehabilitation of existing HF as needed to ensure an appropriate level of hygiene, reduce the risk of infections to patients, protect staff, and respect the dignity of the population served, especially women and girls. Workplace & Working conditionsField based position in any of the field bases, Democratic Republic of Congo. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 24 months. Key Activity AreasHealth Project ManagementManage the project to meet the project objectives within budget and within the allotted time frame. Respond quickly to the crisis and organise assessments and responses through coordination with the WASH team and prioritisation of life-saving activities.Contribute to the development and implementation of an health strategy in collaboration with the Health Advisor.Provide exemplary leadership in the assigned health and nutrition projects, including emergency response, ensuring positive short- and long-term impact and results for beneficiaries, local health authorities and local health workers.Continuously monitor and supervise health activities, evaluating progress through outputs and impact.Provide input into the integration of beneficiary participation and accountability.Ensure accurate and timely reporting of activities according to applicable timeframes and formats.Participate in the development of new proposals linked to the assessed needs and gaps.Reach out to other health actors to find those who can respond to needs that go beyond the resources of Medair.Staff ManagementLine-manage staff, including day-to-day management, development, etc. Facilitate regular meetings to promote information sharing between project staff, to ensure awareness of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching and technical supervision to staff to develop ownership and full responsibility.Assess the training needs of health and nutrition staff and follow up to ensure appropriate training is provided.Financial ManagementManage budget and ensure that all expenses are according to budget and meet Medair and donor standards concerning financial management, including accountability and good governance.Approve all project expenditures and expense coding. Ensure proper financial procedures are followed.Track expenses against project budgets. Draft annual budgets for health projects. Prepare cash forecasts.Communication and CoordinationDevelop and maintain appropriate communication with the team and other relevant stakeholders.Participate in health coordination meetings, Medair internal training and others.Proactively network and coordinate with the health cluster and health agencies to seek out opportunities.Review and update Project Coordination Agreements, Memorandum of Understanding and others.Ensure clear internal coordination within the Medair team and with advisors.LogisticsEnsure stock, purchase requests and movement requests are submitted appropriately.Ensure health teams are adequately supported in the field – food, water, supplies, cash, etc.Support the logistics activities of health staff, particularly in relation to the purchasing of medicines, supplies, etc.Liaise with the health and logistics staff to ensure that quality items are procured, transported, stored, etc.Quality Management/Project DesignResponsible for ensuring project implementation is according to Medair, donor, DRC and international guidelines.Responsible for setting objectives of emergency health assessments and interventions, monitoring progress, etc.Decide on new activities and new project sites and provide input regarding future project growth and changes.Improve the quality of the health project, the quality of the assessments, the monitoring and evaluation process and the implementation of Core Humanitarian Standards and protection mainstreaming.Develop and maintain health resources to improve capacity for the health team to take on more responsibilities within the project.Security Management:Monitoring security situation for teams in the field and working with Projects Coordinator.Responsible for ensuring field team compliance with security procedures; ensure teams are equipped.Contribute to the ongoing monitoring of security situation.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsClinical degree or diploma (nurse, midwife or doctor), or Public Health degree.Strong working knowledge of English and French (spoken and written). Experience2 years' post-qualification medicine/nursing/medical professional experience.At least 1 year of management experience in a health context. At least 1-2 years in health in a developing country.Aptitude for community mobilisation and capacity-building. Experience in training / mentoring / coaching staff.Good numerical, report writing and administration skills.Ability and willingness to manage project implementation. Able to take the initiative.Knowledge of humanitarian principles, Sphere and HAP Standard. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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08/03/2024
Medair International

Logistics Manager

Democratic Republic of Congo, Kinshasa , Kinshasa
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. Project OverviewEmergency health, nutrition and WASH projects targeting displaced, conflict-affected and vulnerable populations in NE Congo. Developmental projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes. Workplace & Working conditionsField based position in Congo. Starting Date / Initial Contract Details1st July 2024. Full time, 24 months. Key Activity AreasLogistics Management – Supply chainProvide the technical oversight and ensure proper supply chain management practices and procedures arein place and maintained according to Medair standards – to include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities. Provide logistical support to all field bases by regular communication and field visits.Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans in alignment with project activity plans and timelines. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status.Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations (with particular emphasis on medical and pharmaceutical stores) ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic 'spot checks' and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.Ensure international and national transportation of freight by land, sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure that cargo is managed at all points of the supply chain.Logistic Management – ResourcesEnsure management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost efficient manner, and maintained appropriately.Support the proper management of existing field bases, establishment of new ones and closing of existing ones if required. Liaise as necessary with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs).RepresentationProactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.Financial ManagementMonitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.Staff ManagementManage and motivate staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.Security ManagementEnsure security procedures for Goma base are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional qualification in logistics or training in Supply Chain Management, Business Management or a related fieldGood French (spoken and written)Good English (spoken and written) ExperienceMinimum two years relevant logistics and management experience in emergency and/or development contextExperience of the management of budgets and the ability to prepare timely, complete, and accurate reports.Experience working in a cross-cultural setting, preferable in the logistics sectorProficiency with Microsoft Office 365Strong Christian commitmentEnthusiastic with 'can-do' attitudeExcellent interpersonal skills, ability to work both independently and as a member of a team.Strong organisational abilities, excellent written and verbal communication skillsAble to develop and maintain effective relationships with internal and external stakeholdersCapacity to work under pressure and to tight deadlinesCreative, open-minded, flexible, self-learnerDiplomatic, especially for working with authorities and suppliersAble to cope with basic living conditions in the field and during field tripsKnowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocolsAdvanced planning, coordination, assessment, analytical and problem solving skillsTechnical understanding of mechanical and communication equipmentDemonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agenciesStrong leadership and project management skillsAble to oversee multiple tasks, prioritising and delegating as requiredAbility to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO's and local authorities world-wide  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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05/03/2024
Medair International

Programme Funding Manager

Afghanistan, Kabul , Kabul

Role & ResponsibilitiesThe Programme Funding Manager (PFM) provides strategic support and coordination for grant management of all Medair and partner projects. The PFM plays a key role in overseeing strategic local partnerships, maintaining and building new donor relations, and being a focal point for coordination at relevant cluster meetings, with government authorities and other stakeholders on the central level. The PFM also has the delegated responsibility for researching new funding sources, preparing proposals and coordinating reports for submission to institutional donors, and maintenance of appropriate information systems. Project OverviewEmergency nutrition, health, WASH and food security projects targeting displaced, conflict- and drought-affected vulnerable populations in central and southern Afghanistan. These are complemented by activities aimed at long term and sustainable behaviour change in the general population to improve public health. Workplace & Working conditionsField based position in Kabul, Afghanistan. Starting Date / Initial Contract Details15th July 2024. Full time, 12-24 months. Key Activity AreasDonors and Partners Relations ManagementWork in conjunction with Country Director (CD) in maintaining efficient donor relationship management with all new and existing donors.Administer drafting and presentation of all concept notes and proposals, as well as operational reports related to country programme, in collaboration with relevant senior field managers and staff from Medair's Global Support Office (GSO).Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner.Maintain current analysis of institutional donor humanitarian policy and practice, trends and new funding opportunities.Coordinate with local and international partners to agree on content of new funding proposals, and ensuring all stakeholders are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.Plan and pursue strategic local and international partnerships (in line with the Country Strategic Plan) for the programme, and be a focal point for managing and maintaining relationships with local partners.Ensure that mechanisms are in place for proper support, oversight and monitoring of activities implemented by partners, as well as for the compliance with donor requirements and international standards.Coordination and RepresentationCommunicate and coordinate with other NGOs, UN agencies and local authorities regarding operational presence, strategy and areas of possible collaboration, as well as develop and maintain new relationships with relevant actors on the ground.Represent Medair in all relevant NGO coordination, UN OCHA and non-technical cluster meetings in Kabul, as well as maintain positive relationships with relevant government ministries in order to facilitate and ensure cooperation, especially on the central level.Support the Country Director in representation and providing the latest data and project figures, reports, briefings and information management to share with internal and external stakeholders.Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.Quality ManagementEnsuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.Respond to and action relevant advice from GSO regarding institutional donor project quality, strategy and technical guidelines.Work with relevant manager(s) to ensure integration of beneficiary participation and accountability in programme activities.Ensuring that best practice is communicated, followed and shared in all aspects of grant management.Grant ManagementLead and coordinate the preparation and submission of institutional donor proposals and reports, managed by CD and in consultation with other senior field managers and HQ staff, enabling all donor requirements and deadlines are met.Maintain an overview of the country programme's relationships with, and funding from, key institutional donors especially the Bureau of Humanitarian Assistance (USAID) the European Commission Humanitarian Office (ECHO), as well as FCDO (UKAid), the Swiss Development Cooperation, and UN OCHA.Liaise with the Institutional Donor Relations, Finance & Communications and Fundraising teams in GSO to coordinate and consolidate timely narrative and financial reports for donors. Establishing and maintaining appropriate systems and procedures to ensure the compliance with donor contracts and other requirements are met.Financial ManagementHelp plan and construct budgets for new projects, in collaboration with the relevant Project Manager(s), Project Coordinator(s), Sector Advisers and support staff, and in accordance with donor guidelines.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject2 years' post-qualification professional experience in a relief or development contextExcellent English (spoken and written) ExperienceStrong commitment to Medair valuesSelf-motivated, energetic, hard-working, servant-heartedStrong commitment to Medair valuesSelf-motivated, energetic, hard-working, servant-heartedTeam-player with good inter-personal skillsProven ability to work with people from a range of cultural, social, ethnic backgrounds and with different skillsCapacity to work under pressure and manage personal stress levelsCreative, open-minded, flexible, self-learnerAble to cope with basic living conditions in the field and during field tripsExcellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donorsKnowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocolsAdvanced planning, assessment and analytical skillsNumerate and able to understand and work with project budgets, financial reports and financial management systemsProven and successful report and proposal writing skillsGood negotiation and networking skillsExperience of maintaining grant management systemsCommitted to consultative working cultureExcellent communication skillsProblem solver, dynamic, matureHighly organised and good at working to tight deadlines  How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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29/02/2024
Medair International

Assistant Finance Partner

Switzerland, Vaud , Ecublens

Role & ResponsibilitiesThe role of the Assistant Finance Partner (AFP) is to support the Finance Partners to prepare accurate financial information and offer advice, analysis and forecasting in order to support country funding strategy and fund management, mitigate financial risks, inform decision making and promote overall best financial practice.The primary responsibility of the Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable the delivery of the country programmes. Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system. Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, open-ended contract.  Key Activity AreasGrant and Private Funding (PF) managementAssist the preparation of private funding and institutional donor budgets and reports.Assist and post reclass after report preparation.Assist with grant data management and monitoring. This includes grant card updates, preparing cash requests.Updating fund allocation matrix, updating the Grant Management Tool and PF need overviews.Provide inputs to the Audit Support Team when requested and support in applying audit lessons learned.Country funding management and monitoringSupport FPs in financial monitoring and analysis.Preparation of monthly (or quarterly) review meetings with relevant stakeholders.Reviewing country programme expenditure and budget vs actuals.Updating the quarterly country budget forecasts.Participate in the review and consolidation of annual budgets for country programs.Country Budget and MonitoringUpload the GD budgets on Portfolio.Manage project accounting databases / systems to ensure timely information update and control.Update Total Cost View report and communicate to relevant stakeholders.Other dutiesContribute to the Finance Partner team projects and provide planned outputs.Produce adhoc financial analysis and reporting as requested.Deputise for the finance partners when needed.Lead on specific corporate initiatives and projects as delegated.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity and/or Bachelor degree in related subject.English (spoken and written), working knowledge of French is highly desirable. Experience1 year experience working in the finance department.Good skills and experience in data analysis, financial reporting and presentations.Computer literate with very good working knowledge of Microsoft Excel.Problem solving ability and improvement driving skills.Competent with administrative tasks.Organized and structured.Good attention to detail.Resourceful, resilient and solution-focused.Team-player with good inter-personal skills.Strong Christian commitment.Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information.Capacity to work under pressure and manage personal stress levels.Able to prioritise work to meet deadlines. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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23/02/2024
Medair International

Deployment Manager – Global Nutrition Tool

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Deployment Manager of the Global Nutrition Tool will be responsible for supporting all country nutrition programs in the adaptation and implementation of Medair's new Global Nutrition Modules. The Deployment Manager will be a valuable part of the Global Nutrition Team as we seek to ensure that we have global reporting standards that facilitate quality performance monitoring and impact measurement at the country and global level. Project OverviewMedair's Global Support Office (GSO) provides operational guidance for country programs, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our lifesaving and sustaining programs, and to recruit international and HQ staff. Workplace & Working conditionsGlobal Support Office (GSO) position located in Switzerland with up to 30% estimated travel to countries for deployment. Swiss or eligible EU citizens, those with valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 12 months. Key Activity AreasProject Management (50-80%)Plans and implements assigned project according to authorised scope, goals and deliverables.Creates schedules and project timelines, with Shared Service Center and country program teams and defines tasks and required resourcesMonitors deliverables, provides corrective action, and reports to project steering committee.Initiates, coordinates, and enforces systems, policies, and procedures.Leads effective project team meetings by stating agenda and goals. · Presents to stakeholders and reports on progress as well as problems and solutionsImplements and manages change when necessary to meet project outputs through communication with different stakeholdersProactively identifies roadblocks and risks, and takes the initiative to facilitate solutions.Preserves assets by implementing disaster recovery and back-up procedures and information security and control structures.Share expected budget based on requested requirements and shared with country programs based on gathered requirements and initiate corrective actions when needed.Maintains quality service by establishing and enforcing organization standards.Gather lessons learned and best practices after each implementation and use those to improve the deployment process.Facilitates communication between Shared Service Center, country program team, IMpact project manager and relevant GSO HN Advisors on country adaptation and implementation status and timelines.Nutrition Subject Matter (20-50%)Work closely with country program teams to finalize prework and participate in the technical review of Shared Service Center requests and customizations providing nutrition technical input on indicators, definitions, measurement and visualizationLiaise closely with the responsible GSO HN advisor for review of prefinal indicator lists, adaptations and dashboardsEnsure with Shared Service Centre country customizations link to Global Nutrition DashboardAssist country program teams as needed with nutrition data testing and cascaded sectoral trainingInnovation/changesIt is expected the individual will stay abreast of global nutrition indicators and evolving measurement methodologies.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsPMP / PRINCE2 / Other Project Management Certification preferred.Agile Certification preferred3+ years' Project Management experience is essential.At least 3 years' experience in managing public health emergencies in lower income countries including collecting, review, analyzing and reporting on key nutrition indicators at PM, country HN advisor and/or GSO HN advisor levelExperience working with Medair nutrition systems and donor reporting in country programs preferredExperience working with deployment of IT tools, including change management is preferred.Experience operating in hybrid environments including in-house and outsourced operationsSound knowledge of global standards on humanitarian nutrition programming indicators, monitoring, data collection and reportingStrong planning and analytical skills.Experience in database management and mobile technologies.Demonstrated continuous improvement and project delivery skills.People management and project management skills.Excellent communication skills, especially in explaining complex technical concepts to senior management and business users.Good negotiation skills. Problem solver, dynamic, mature.Effective contract and vendor management skills.Knowledge and experience of change management.Strong Christian commitment.Resourceful, clear and concise communications and constantly strive for improvement instead of status quo.Dedicated, user-focused, results-oriented.Open and honest and willing to admit areas of weaknesses and motivate team members to work towards organizational goals. Conflict management skills.Capacity to work under pressure and manage self and team to perform under pressure in environments of rapid change and conflicting demands and crisis management. Creative, open-minded, flexible, self-starter and self-learner.Actively looking for ways to improve support to meet users' needs.Willingness to be stretched professionally, personally, and spiritually. ExperiencePMP / PRINCE2 / Other Project Management Certification preferred.Agile Certification preferred3+ years' Project Management experience is essential.At least 3 years' experience in managing public health emergencies in lower income countries including collecting, review, analyzing and reporting on key nutrition indicators at PM, country HN advisor and/or GSO HN advisor levelExperience working with Medair nutrition systems and donor reporting in country programs preferredExperience working with deployment of IT tools, including change management is preferred.Experience operating in hybrid environments including in-house and outsourced operationsSound knowledge of global standards on humanitarian nutrition programming indicators, monitoring, data collection and reportingStrong planning and analytical skills.Experience in database management and mobile technologies.Demonstrated continuous improvement and project delivery skills.People management and project management skills.Excellent communication skills, especially in explaining complex technical concepts to senior management and business users.Good negotiation skills. Problem solver, dynamic, mature.Effective contract and vendor management skills.Knowledge and experience of change management.Strong Christian commitment.Resourceful, clear and concise communications and constantly strive for improvement instead of status quo.Dedicated, user-focused, results-oriented.Open and honest and willing to admit areas of weaknesses and motivate team members to work towards organizational goals. Conflict management skills.Capacity to work under pressure and manage self and team to perform under pressure in environments of rapid change and conflicting demands and crisis management. Creative, open-minded, flexible, self-starter and self-learner.Actively looking for ways to improve support to meet users' needs.Willingness to be stretched professionally, personally, and spiritually. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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23/02/2024
Medair International

Finance Business Partner

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe role of the Finance Partner (FP) is to collaborate with country programmes and GSO to prepare, monitor and provide key, accurate financial information to stakeholders and to offer advice, analysis, forecasting, support and training in funding management in order to inform decision making, promote best financial practice and mitigate financial risks. The primary responsibility of Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable delivery of country programmes. Finance Partners support Head of Country Programme (HCP) and country leadership teams to grow and manage their financial resources. With others; International Programme, Engagement and other finance colleagues, the work of Finance Partners contributes to supporting better delivery of programmes. Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff. The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsAs soon as possible. Full-time open-ended contract. Key Activity AreasFunding ManagementMonitoring and analysing overall budgets (including revisions), using financial data to create and update fund matrix, prepare GSO donor cash requests, update Grant Management Tool and monitor PF consumption.Supports the quality review of high-risk donor budget proposal development.Review performance on donor contracts and PF. Monitor donor income received and receivable; cost recovery, impact of exchange rates – highlighting and flagging risks and/or opportunities to HCP and CD, and Finance management team.Ensure all reclassifications and amendment after report preparation are completed.To proactively participate in donor audits via collaborating with other parties. Ensure proper communication regarding audit observations are properly followed upon by various stakeholders (Fin Director, Audit Support,..)Provide inputs to Audit Support Team when requested and apply audit lessons learned.Monitor country PF need overview. To clearly understand & communicate donor requirements, and prepare Donor reports in a proactive and timely manner.Country funding strategy and monitoringProvide technical leadership and advice to International Programme (IP) senior management to develop their financial plans, funding and expenditure budgets. Lead the preparation and consolidation annual budgets for the country programs and quarterly re-forecasts on the country programs via collaborating with various stakeholders.Develop and/or review of all funding for designated CP – budget applications and reporting (including fundraising initiatives from other affiliates) for both quality and accuracy; cost recovery and relevant financial risks.Provide additional financial analysis, reports and advice to International Programme leadership and Finance Director e.g. trend analysis of past performance, funding gaps, burn rate against funds, cost recovery, value for money and other ad-hoc management reports.Support the creation of financial models and tools to assist budget creation and analysis across financial yearsCoordinate CP financial risk matrix and reporting on a quarterly basis.Participate in HCP Team Meeting with overview of funding/ spending status and projections; and financial risks overview.To conduct monthly review meetings with stakeholders and to act as a key point of contact to support the key stakeholders with business operation, capital and investment proposals.To advise & direct the funding needs with CD / HCP / CP finance manager. Monitor performance and determine improvement areas by developing key performance indicators for critical metrics.Innovation and Change ManagementDevelop, implement, review and respond to KPIs that measure Finance performance.Innovate and improve Finance processes to drive efficiencies and cost savings.Support implementation of a new ERP system, automation and infrastructure.LeadershipDevelop and maintain effective working relationships across the global finance function to ensure an integrated approach, mutual learning and effective use of resources.Lead on specific corporate initiatives and projects as delegated, this would include multi-country and global projects. Provide capacity building coordination and improvement in Financial management.Provide guidance and strengthen knowledge on donor financial guidelines to key stakeholders.Train, coach and empower Finance Managers in country programmes on fund management and allocation best practices. Ensure communication flows between all relevant stakeholders. Build strong relationship with and provide financial support to HCP for the specific country supported and so foster informed decision making.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity and/or Bachelor degree in related subjectCertificate in business administration and or accounting/book keeping or other relevant qualificationExcellent working knowledge of the English language (speaking and writing). Experience5-year experience working in the finance department of an NGO/and or large complex organisation.Strong skills and experience in data analysis, financial reporting and presentationComputer literate with very good working knowledge of Microsoft Excel.Problem solving ability and improvement driving skills. Competent with administrative tasks.Organized and structured. Good attention to detail. Resourceful, resilient and solution-focused.Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information. Enjoys challenges and works hard to achieve objectives.Ability to maintain a high level of accuracy in preparing and entering data.Willingness to work in a multi-cultural team. Capacity to work under pressure and manage personal stress levels.Able to work independently and take initiatives within a consultative framework. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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22/02/2024
Medair International

Logistics Manager

Chad, Chari-Baguirmi , N'Djamena

Role & ResponsibilitiesWorking as an important member of a diverse team who are committed to serve the world's most vulnerable with practical and compassionate care the Logistics Manager oversees the provision of the logistical support for the programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. Project OverviewMedair's emergency response team was deployed in Chad in January 2024. The team has been ascertaining information on gaps and priorities to understand the humanitarian context, and identifying programmatic gaps for potential interventions. Location (s) for the implementation of project is being determined based on needs and assessments. Workplace & Working conditionsField based position in N'Djamena with frequent visits to field bases, including Adré. Starting Date / Initial Contract DetailsMarch 2024. Full time, 12 months. Key Activity AreasLogistics Management – Supply chainEnsure proper supply chain management practices and procedures are in place and maintained. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.Share information on the assessments and proposed interventions, provide overviews of logistics requirements for the development of project proposals and subsequent projects. Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources.Manage the procurement process in an efficient and cost-effective manner. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic 'spot checks' and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.Ensure transportation of freight by land, sea and air; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Capture pipeline information and coordinate the management of the supply chain ensuring regular transmission of order status, stock levels and shipment status to project and logistics staff.Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies.Logistics Management – ResourcesEnsure the management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to.Supervise all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost-efficient manner. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement, reporting, and training, authorisation, supervision and co-ordination to ensure optimum availability, & accountability. Ensure usage of fuel is correctly supervised and recorded.Support the proper management of existing field bases, establishment of new ones and closing of existing. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities. Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.RepresentationRepresent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair's mandate, ethics and values.Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.Financial managementCompile and validate the logistics component of all base and project budgets.Monitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.Staff ManagementManage staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.Ensure that all logistics and programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and supply chain procedures.Quality ManagementPromote and use the Medair file storing and sharing systems, ensuring that all standardised formats are used and guidelines are followed.In conjunction with relevant manager's review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of GSO regarding quality, strategy and technical guidelines.Delegated ResponsibilitiesDevelopment, implementation and adherence to the in-country logistics strategy and guidelines in consultation with other relevant field managers and GSO staff, including oversight of the logistics aspects of the projectsResponsible for the field input to logistics sections of donor proposals, budgets and reports and for all administrative records for the logistics components of the projects with final technical review from GSO Global Logistics Advisors on all externally submitted documentsLegal compliance of in-country logistical activities in accordance with Medair, donor, national and international requirementsTake the lead in logistics aspects of external relations in the country with authorities and government ministries, UN agencies, partner NGOs and clusters, in consultation with the Country DirectorTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsProfessional qualification in logistics or training in Supply Chain Management, Business Management or a related field.Good English (spoken and written). Fluent French (spoken and written). ExperienceMinimum two-year relevant logistics and management experience in emergency and/or development contextExperience of budget management and the ability to prepare timely, complete and accurate financial reports.Experience working in a cross-cultural setting, preferably in the logistics sector.Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO's and local authorities world-wide. Technical understanding of mechanical equipment.Able to develop and maintain effective relationships with internal and external stakeholders.Capacity to work under pressure & tight deadlines. Diplomatic, especially for working with authorities & suppliers. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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22/02/2024
Medair International

Finance & Human Resources Manager

Chad, Chari-Baguirmi , N'Djamena
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesOversee the financial and HR activities of the programme. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors GSO, field management and field teams. Organise and further develop the financial processes, recruiting and managing the finance team, providing coaching and training as required. Recruitment of national HR staff, staff policy development, co-ordination of training and general staff well-being. The Finance and HR Manager also works with field management and GSO on in-country issues for employees on international contracts. Field Groups Project OverviewMedair's emergency response team was deployed in Chad in December 2023 to carry out a Scoping Mission, with the objective to determine if there was humanitarian space and need for Medair in Chad. In January 2024, the G-ERT team deployed to Chad with the aim of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs. Workplace & Working conditionsField based position in N'Djamena, Chad – with travel and support to field teams. Starting Date / Initial Contract DetailsMarch 2024. Full time, 6 months (with possible extension). Key Activity AreasFinancial ManagementManage the day-to-day accounting functions of the programme including, but not limited to:Treasury management: Reconciling / verifying bank and cash amounts on a regular basis, Ensuring payments are made in a timely fashion prioritizing according to treasury plan and availability, Detailing expenditure through monthly expense sheets for all cash accounts. Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met and manage the relationship with Medair local bank and negotiate rates and commissionsPreparing the monthly financial accounts and supporting field bases in financial matters, as requiredMonitoring project spending on an on-going (monthly) basis, communicating with the relevant managers about any under / over spend and working with them to agree appropriate actions required to bring spending in line with approved budgetsEnsure that Finance Procedures are followed in Country Programme's offices as part of internal control monitoring.Work with Budget holders and GSO staff in preparation and development of budgets for projects and shared costs.Contribute to the financial management of signed donor grants.Prepare and deliver financial activity reports within the required timeframe and format to meet all relevant requirements.Ensure the successful adoption and implementation of new financial systems.Support and manage financial audits, providing information required by local legislation, donors, GSO or other bodies.Country Programme focal point for staff timesheets each month. Gathering all signed timesheet from each FO monthly.Administer Local NGOs implementing Medair programs reviewing their processes, financial reports and vouchersHuman Resources Management for Employees on National ContractsManage the day-to-day Human Resource functions of the programme:Support managers to identify staffing needs, Manage and co-ordinate the recruitment process for new/vacant positions in conjunction with the line manager. This includes the entire recruitment process.Ensure nationally recruited staff have a Valid employment contract and receive induction when commencing employmentFollow procedures according to Medair policy and local labour laws when renewing or terminating staff contractsEnsure HR documentation is made available to staff in a language they understand or is explained verbally if neededOrganise appropriate debriefing, if required, following any critical incidentEnsuring exit interviews are carried out and appropriate records are kept when individuals leave MedairRegular review, update and/or develop of employment documentation for nationally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws.Liaise with other NGOs, local service providers and field management to ensure that salaries and benefits for nationally recruited staff are in-line with similar organisations, meet the requirements of local labour legislationSupport line managers as necessary on disciplinary action and grievance procedures.Support line managers to identify training needs for all staff and source in-house and external training opportunities as appropriate, working within budgetary and operational constraints and maintain training records.Provide line managers with training, advice, mentoring and coaching on performance management or other relevant areas of HR management or procedures for their teams are followed and records are kept in accordance with guidelines and local laws.Responsible for maintaining accurate data in the HR information system (Medair People)Responsible for data accuracy for the audit purposesHuman Resources Management for Employees on International ContractsLiaise with field management and HR Partners on HR issues including, but not limited to:Provide pre-assignment programme specific information including any required visas or work permitsWork with managers to ensure new staff receive country/programme briefing and induction and handover is carried outAdministrationMeet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.Prepare payroll and payments for staff on national contract salaries and/or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and paid to authorities.Support the GSO Finance staff in reporting to donors, providing documents and narrative explanation where neededEnsure a paper trail is in place for all financial transactions, that finance and staff records are kept in an orderly fashion and that the filing (archive) system is in line with Medair internal archiving policies and meet donor requirements.Staff ManagementManage and oversee the HR and finance staff; recruitment, management, development and training, appraisal, etc.Providing functional supervision to Finance and HR staff in field locations.Quality ManagementPromote and use the Medair operating systems, ensuring that all standardised formats are used and guidelines are followed.Delegated ResponsibilitiesManagement and oversight of payments, including payroll, control of cash flow and the accuracy of documentation.Accurate and timely recording of all in-country financial transactions.Accurate and timely submission of financial reports in accordance with Medair, donor, (inter)national requirements.Financial input for project budgets, donor proposals and reports in collaboration with field management and HQ.Legal compliance of Medair's in-country financial and HR activities and policies in accordance with Medair, donor, national and international requirements.Line management of finance and HR staff, including recruitment, performance monitoring, disciplinary action, etc.Implementation and improvement of finance and HR systems and policies.Confidentiality of information held on individual staff.Implementation and improvement of human resources and finance systems and policies.Ensure all employment practices for employees on national contracts comply with local labour laws.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team.QualificationsUniversity degree in relevant subject and/or Certified Public AccountantStrong working knowledge of English and fluent French (spoken and written) ExperienceRelevant professional experience in a financial and/or HR position for at least four years.Competent with Office Word, Excel, PowerPoint, and OutlookStrong Christian commitment and enthusiastic with a 'can-do' attitudeAble to develop and maintain effective relationships with internal and external stakeholdersStrong oral and written communication skillsAble to develop and maintain effective relationships with internal and external stakeholdersDiplomatic and discreet and able to work under pressure and manage personal stress levels, to regular deadlinesHigh numeracy skills and excellent attention to detailGood inter-personal and conflict resolution, and negotiating skillsAble to develop, coach and support other team members, including staff on national and international contractsStrong organisational and leadership skills, the capacity to analyse and prioritise needs and a supportive management style How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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22/02/2024
Medair International

Supply Chain Manager

South Sudan, Jubek , Juba

Role & ResponsibilitiesEnsure quality goods and services are delivered in a timely, cost-effective manner to Medair Projects. Take an active lead role in the management of the country supply chain for the South Sudan Programme in close coordination and liaison with the Juba transport and warehousing team, field locations and the GSO Nairobi team. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines. Project OverviewMulti-sector relief and rehabilitation programme including provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan. Workplace & Working conditionsField based position in Juba, South Sudan. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 24 months. Key Activity AreasSupply Chain ManagementEnsure Strategic management and oversight of supply chain for Medair South Sudan to ensure all Medair field projects receive required supplies and equipment accurately, on time, and to required quality in accordance with procurementMeeting relevant supply chain communication requirements of country programme, this includes management and dissemination of information relating to order and supply chain status and reporting and accountability requirements to, project, Medair and donors.Develop and maintain an efficient and transparent workflow process of the supply chain in Juba with all relevant functions and roles in liaison with the Deputy Logistics ManagerWork in close cooperation with other team members, sharing information on the assessments and proposed interventions, providing overviews of supply chain requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources for supply chain. Provide support for, and carry out supply chain assessments.ProcurementManage the processing of local, regional and international purchase requests; including tracking of requests processed through the GSO Nairobi team.Responsibility for keeping the BOF up to date, ensuring accurate and up-to-date information is provided for all order on a weekly basis including GIK BOF.Take the lead and coordinate with Logistics Manager's/DLM's, support to implement procurement planning for the country programme. Implement selected supplier lists, price lists, conduct price controls, market research and consolidate orders where possible. Ensure all procurement activities are carried out in line with Medair guidelines and procedures and according to donor requirements.Review of procurement documents, ensuring relevant processes are followed and all documentation is available. Review and approve Log Packs.Responsible for customs management for International and local orders. Ensure tax exemption and customs clearances are executed in a timely manner. Ensure proper documentation of supply chain processes from PRs to ROGs.Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.Manage the supply chain process of Gift-in-kind (GIK) from local implementing partners (including WFP, UNICEF, UNFPA, UNHCR, WHO, Other Implementing Partners and donors).Conduct supplier evaluations, ensuring that all suppliers maintain Medair's ethics, values and standards. All visits to be documented.Contract management/supplier database – is maintained, with oversight of tender renewals and new tender awards, ensuring all awarded suppliers maintain strict compliance to Medair's procurement procedures, ethics and standards. Ensure the Tender committee's is formed and functioning according to Medair standards.Strict oversight of logistics plans, ensuring that procurement thresholds, supplier Blujay checks, and all required supporting documents are followed and available for LP authorization/sign off.Staff ManagementLine Manage the DSCM and Procurement Officers. This includes setting objectives, supporting (eg. promotion, disciplinary procedures...) and encouraging team to take ownership of PR's seeking clarification on items pre-purchase and stock management process; Quality Assurance of items when delivered; enduring their communication of items ready for field to Procurement Manager; dealing with any issues raised by the field on quality / incorrect items; build relationships with staff.Build capacity of staff in procurement and supply chain management, Medair and donor regulations.Ensure good accountability and reduction of the possibility for fraud.Quality ManagementEnsure Procurement Officers are taking responsibility for Quality Assurance, checking goods delivered on PR's assigned to them within 24 hours of items being delivered to the warehouse.Ensure good record keeping with accurate paper trail and electronic records.Relationship buildingDevelop strong, open and trustful relationships with Project Managers, have an understanding of their procurement plans for the coming 6-12 months and understand what their urgent needs are.Key coordination and responsibility for the relationship with HQ logistics and Nairobi logistics, acting as the focal point for requesting quotes and feeding back information to the field teams and then funnelling PR's as appropriate to Nairobi / HQDelegated ResponsibilitiesLogistics: Authority over defining and implementing the procurement function in Juba as per Medair Logistics procedures. (in consultation with Project Support Managers in field locations)Cover: During absence of Warehouse or Transport Manager the Supply Chain Manager may be required to stand in for them.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsProfessional / vocational / technical qualification in a relevant fieldStrong working knowledge of English (spoken and written) ExperienceExperience in Supply Chain processes and information flow.2+ years in ProcurementNGO experienceWork experience in logistics, preferably in an NGO settingStrong Christian commitmentEnjoys a challenge and works hard to achieve objectives.Solution-oriented approachTeam-manager with good inter-personal skillsCapacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learnerCan prioritise work to meet deadlines.Able to cope with basic living conditions in the field and during field tripsProblem solving ability.Competent with administrative tasksCommitment to best practiceQuick learner with practical, precise approach. Attention to detailAble to make decisions within a consultative and supportive framework.Respectful, accountable, honest How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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22/02/2024
Medair International

Deployment Manager (SCM solution)

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe Deployment Manager will lead the rollout of the SCM solution into all country programmes and support offices. Project OverviewThe SCM solution was developed on the Power platform of Microsoft Dynamics and covers procurement, warehousing, equipment & fleet management. The deployment of the SCM solution is of strategic importance to increase efficiency, visibility, automation and real-time reporting within Medair's operations. Workplace & Working conditionsGlobal Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract DetailsApril 2024. Full-time, 12 months. Key Activity AreasDeployment ManagementPlanning deployment activities according to authorised scope, goals and deliverables.Creation and management of schedules and deployment plans, and definition of tasks and required resources.Monitors deliverables, provides corrective action.Reporting to project sponsor and steering committee.Escalation of risks, delays, cost overruns to steerco with recommended actions required decision points.Accomplishes financial objectives by forecasting requirements; preparing project budgets; scheduling expenditures; analysing variances; initiating corrective action.Support the change manager within the discussions on deployment plan with country programmes (dates, resources, activities).Support the change manager to implement and manage change when necessary to meet project outputs.Setting up a comprehensive documentation system to ensure discussions and agreements are recorded related to the deployment plans (dates, resources, activities)Setting up a comprehensive travel planning, preparation and tracking system to ensure smooth deployments for involved support team and key. · Identify and map out changes and which stakeholders are impacted.Communication of project plans, key activities, milestones, updates, benefits, changes to large group of stakeholders · Proactively identification of roadblocks and risks related to deployments, and initiative to facilitate solutions.Supporting the key users within the deployment of each country programme to ensure the key users are enabled to lead the in-country deployment activities (training, data preparation/cleaning/migration, first level support).Innovation/changesThis position requires skills in IT Project methodologies, the ability to identify gaps in the process and propose improvements within the system or business processes.Close collaboration and team work with the design and build workstream is required to ensure feedback coming out of the deployment workstream is considered for future releases.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor's degree required in Business Administration, Supply Chain, Engineering, Computer Sciences, Information Systems or similar.English (spoken and written), French and/or Arabic advantageous ExperienceMinimum of 5 years professional experience in a relevant field of work.Demonstrated experience in leading successful deployments of IT solutions required (supply chain solutions or ERP implementations/deployments desirable)Demonstrated confidence and extensive experience in dealing with C-suite level executives within large, cross-cultural, global organizationsSupply Management solution experience an advantage.Experience in managing deployments of business-critical solutions with diverse stakeholders within a multi-cultural and global organisationExperience working in project management waterfall methodologiesStrong verbal and presentation skills to lead team meetings, workshops and establish the necessary mindset across functions within Medair.Strong understanding of behavioural change management methodologies.Self-driven, proactive, disciplined · Willingness to work for the mission of MedairChallenging others and being challenged in returnExcellent communicator with strong interpersonal skillsFlexible and resilient team player with positive attitudeCan-do attitude when tackling day-to-day tasks How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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22/02/2024
Medair International

Water, Sanitation & Hygiene (WASH) Manager

Madagascar, Toliara , Ambovombe

Role & ResponsibilitiesThe WASH Manager plays a vital role in community mobilisation as well as in the access to safe water and sanitation for the target population. This involves effectively managing the assigned WASH activities within ongoing project(s) in line with the objectives, budget and timeframe laid down in the proposal(s). The role also includes enhancing beneficiary participation, managing and training local staff, implementing control and quality procedures in cooperation with MEAL Manager and Project Manager, initiating the procurement process related to the relevant WASH activities, weekly/monthly planning of activities in the field. Project OverviewMadagascar is counted as the country with the second or third highest chronic malnutrition rate worldwide and the Southern of the country is experiencing the worst drought and food security crisis recorded since 1981. Also, Madagascar is one of the most prone countries to Cyclones, hence, working on disaster preparedness is critical. Medair has been present in Madagascar since 2002 and currently runs WASH, Nutrition, DRR and ERT projects in different regions. Workplace & Working conditionsField based position is based in Ambovombe, South of Madagascar, with frequent field visits in the Androy region. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 6 to 12 months (potentially renewable). Key Activity AreasTechnical ManagementBe responsible for implementation, monitoring and support of assigned infrastructure and/or WASH activities within ongoing project(s), in line with activity plan and time frame of project proposal(s) and any applicable national and international guidelines and standards, as well as providing support to the WASH Project Manager.Manage quality construction of all infrastructure structures, ensuring good maintenance and sustainable processes are put in place especially helping to involve as much as possible local communities drawing on similar experience in WASH projects.Ensure that regular monitoring and evaluation assessments are conducted both against project objectives and programme quality, through frequent visits to field locations and regular reports.Work towards continual improvement of processes and technical implementation of infrastructure WASH programme. Help implementing a better framework and ensuring good quality work.Provide input into integration of beneficiary participation and accountability in all aspects of the project(s). Facilitate integration of beneficiary participation into existing project(s) framework: committees, random selection of casual labourers for interview.Ensure accurate and timely reporting of activities for internal and external reports (e.g. monthly, quarterly and final reports) as requested by the Management, GSO and donors.Staff ManagementManage the assigned team including recruitment, management, development and training, appraisals, etc.Hold team meetings with assigned team, reviewing team and individual objectives and performance, ensuring team members are kept informed of issues to their work and providing an opportunity for feedback. Ensure that team members receive supervision, coaching, mentoring and training in order to develop their personal and professional skills, knowledge and understanding.Promote health by ensuring healthy living conditions and practices are being followed.Financial ManagementWork with the field technicians to plan, develop and manage budgets for the assigned activities.Coordinate and oversee petty cash requirements of the assigned team(s), ensuring all required paperwork is completed accurately and in a timely manner.Communication and coordinationDevelop and maintain transparent and supportive communication structures with assigned team(s), Medair in-country and GSO managers and advisors and other stakeholders such as beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs.When required, represent Medair at local level coordination meetings involving local authorities, UN agencies and other NGOs.LogisticsSupport the Logs team in conducting the procurement process related to the relevant WASH activities and managing contracts with suppliers and service providers.Manage the correct and timely procurement (within budgetary constraints) of all necessary Infrastructure and WASH supplies and equipment for the assigned activities, ensuring minimum stocks are maintained and items are stored and distributed correctly and timely.Oversee field depots and help develop project(s) specific handling of field depot to comply with Medair standards and better track movement of goods in the field.Security ManagementHelp the project coordinator in monitoring security situation for teams in the field and close communication.Responsible for ensuring field team compliance with security procedures; ensure teams are equipped.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure that most up to date documents are used across the project(s).Implement, within operational constraints, policies and standards relating to current operations including national, and international (e.g. Sphere and HAP) standards, donor guidelines & good practice.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsBSc in Water / Environmental Engineering or Management or Civil Engineering or Hydrology / GeologyGood level of spoken and written English & decent level of French (with willingness to progress). ExperienceKnowledge and understanding of humanitarian standards such as Sphere and HAP.Strong Christian commitment. Enthusiastic with a 'can-do' attitude. Compassionate, self-motivated, dynamic, proactive, self-starter.Team-player with good inter-personal skills. Able to develop and maintain effective relationships with internal and external stakeholders such as beneficiaries, other agencies, local authorities.Able to work under pressure and manage personal stress levels. Creative, open-minded, flexible, self-learner. Able to cope with basic living conditions in the field and during field tripsAbility to manage project implementation with resources and time bound objectives. Good report writing skills, in French and English. Problem solving ability. Excellent attention to detail.Strong organisational skills and the capacity to analyse and prioritise needs, leadership skills and supportive management style. Able to take the initiative in project decisions. Experience in managing, training/mentoring staff.Knowledge of Water and sanitation infrastructures design and implementation. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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08/02/2024
Medair International

Cash and Voucher Assistance (CVA) Project Manager

Syrian Arab Republic, Aleppo , Aleppo

Role & ResponsibilitiesDevelop, establish and manage Medair's cash programming in Syria. This involves initial assessment, engaging with other actors, designing the project(s), contributing to proposals, developing and documenting processes and procedures, effectively managing and reporting on the project, capturing learning and shaping Medair's cash strategy within Syria. Project OverviewMedair's programme in Syria is responding to the multiple crises within Syria, including providing assistance to Syrian IDPs and people affected by the ongoing crisis, as well as the recent earthquake. Projects are in the sectors of Health, Mental Health, WASH, and Shelter/NFI. Workplace & Working conditionsField based position in Aleppo, Syria with travel to other bases. Base of location may be changed to Damascus in 2025. Starting Date / Initial Contract DetailsAs soon as possible. Full time, 1 year with possible extension to 2 years. Key Activity AreasProject ManagementConduct an assessment of the current context of CVA in Syria, identifying opportunities and challenges that the implementation of CVA in the programme implies.Design a cash project based on identified gaps & Medair's strategy, working with staff from different sectors.Establish systems to efficiently implement CVA interventions, including the development of SOPs.Manage the assigned project(s) and report promptly any operational concerns to line manager (e.g. projected failure to meet objectives; increased beneficiary needs; projected over or under spending on project budget).Provide strong leadership of the assigned project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local staff.Contribute to development and implementation of an appropriate and effective strategy including proactive planning for responsible exit in consultation with staff, field managers and, with the local communities.Set clear objectives and indicators for project activities in collaboration with the staff and field managers.Monitor & supervise project activities, evaluating progress through outputs & impacts using both quantitative & qualitative data, and involving the project team in analysis and taking actions to ensure continued progress.Ensure accurate and timely reporting of activities according to Medair, donor and timeframes and formats.Develop new proposals, linked to the assessed needs and gaps and the Medair country strategy.Facilitate design & potential implementation of a pilot blockchain project, with the global advisor.Information ManagementMonitor the data collection related to beneficiaries, Medair's selection of households and the tracking of cash payments to beneficiaries. Manage implementation of Household Profiling Questionnaires (HPQs) and uploading of data onto UNHCR's RAIS and Activity Info databases.Ensure effective systems regarding database management and security are in place and maintained.Ensure data gathering is done according to the sector standards and results of lessons learned are integrated into the project. Household data is currently collected using Open Data Kit (ODK) through tablet software.Exchange best practices with other actors working in data collection, GIS mapping or crowd sourcing.Staff ManagementLine-manage staff of the assigned project(s), including day-to-day management, recruitment, development and training, performance reviews, etc. It may also be necessary to line manage other project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching & technical supervision to staff to develop ownership & responsibility for project activities.Financial ManagementManage the budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.Support the team where needed in the selection, the set-up and management of cash assistance modalities for the project, in alignment with sector standards of the concerned banking institutions.Communication and CoordinationDevelop appropriate, regular, transparent and supportive communication structures with the assigned team, Medair in-country and GSO managers and advisors to ensure good partnerships.Participate in coordination meetings with the Basic Assistance (CASH) working group, Medair internal training, representing Medair and feeding back to staff and field managers on relevant issues.Liaise with the GSO CVA Advisor for the support with the project design and CVA country strategy drafting.Quality ManagementLiaise with the logistics and finance staff to ensure process meets auditing standards in a timely manner.Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. CALP, Sphere and CHS standards.Ensure the inclusion of multichannel feedback measures, data protection considerations and security aspects to be implemented to avoid fraud and corruption as well as unattended effects.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity or College degree in a relevant field.Strong working knowledge of English (spoken and written). Experience2 years post-qualification professional experience with at least 1-year project management experience.Experience working in humanitarian context. Experience working with cash projects.Ability and willingness to manage project implementation. Problem solving ability.Experience in the design, monitoring of implementation and evaluation of projects. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/02/2024
Medair International

Country Director

Afghanistan, Kabul , Kabul

Role & ResponsibilitiesLeading a diverse team who are committed to serve the world's most vulnerable with practical and compassionate care the Country Director oversees all programme and support activities in-country. Representing Medair in all issues relating to the country programme, the Country Director plays a key role in donor relations and manages the country strategy and the project implementation in conjunction with senior field managers. Project OverviewMedair has been operating in Afghanistan since 1996 and is implementing multi-sectoral projects in health and nutrition, WASH and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. Workplace & Working conditionsField based position is Kabul, Afghanistan Starting Date / Initial Contract DetailsJuly 2024. Full time, 24 months. Key Activity AreasLeadership and ManagementDesign, update and evaluate the country strategy, in conjunction with the relevant senior field managers and GSO staff. Take into account community needs, donor criteria and strategies and an exit strategy in order to facilitate the long-term planning and development of the projects in the countrySupport and oversee the monitoring, evaluation and reporting on the implementation of the planned activities in accordance with the project proposals and logical frameworks and institutional donor policies and guidelinesManage the overall programme and support functions, including reviewing and refining the management structures and overseeing the development and maintenance of operational procedures for individual projects and support functionsAnalyse humanitarian needs, trends and political developments in the country of operation and the surrounding region in order to anticipate new projects and initiativesEnsure all programme activities and support functions comply with applicable national and international laws and regulations, including in-country registrationDonor Relations ManagementDevelop and maintain contact with the in-country representatives of relevant funding partners (e.g. institutional donors or private donor organisations) in order to secure funding for the country programmeOversee the drafting and presentation of all proposals, operational and financial reports related to the country programme, in collaboration with the relevant senior field managers and GSO staffCommunicationsDevelop and maintain relationships with authorities, donors, media, other NGOs and embassies with the objective of raising public awareness and identifying funding opportunities and other potential partnershipsEnsure that the Engagement Department receives appropriate material for communication and fund-raising activitiesEnsure that timely programme reports are updated and submitted to GSOFinancial ManagementSupport the planning and construction of project budgets, in collaboration with relevant senior field managers and GSO staffManage the spending within the programme in-line with the approved budgets. Analyse projected cash flow, decide on the timing of major procurements, oversee audits and anticipate where over or under spending may occur and ensure necessary action is takenEnsure sufficient and appropriate controls are in place to prevent fraud and that relevant staff receive the required information and training to minimise the risk of occurrence within the country programmeStaff ManagementOversee all HR related issues within the programme including job descriptions, recruitment, performance management, development and training, health and safety, team structures, capability disciplinary action, etc. in collaboration with the relevant staff and managersReflect the vision and values of Medair when interacting with team members and provide them with leadership, advice, support and appropriate communication.Security ManagementOversee the updating and implementation of country location security plans, guidelines and manualsEnsure appropriate security procedures and awareness are maintained throughout the country programmeTake the lead on decision making and contingency planning during security incidents or threatsQuality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followedEnsure country programmes are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. CH and, Sphere standards, WHO recommendations, etc.Ensure frequent and appropriate monitoring and evaluation of programme activities and outputs, implementing corrective actions as requiredDelegated ResponsibilitiesManagement of the assigned country programme, ensuring implementation is in line with the time frame, budget, staff resources and quality set out in the relevant project proposals and the country strategyManagement of donor grants and funds for all country projects, including proposal writing, reporting and donor representationAuthorisation of expenditure within budget on applicable budget linesDeputise for senior field managers as required during periods of absenceLine management of assigned staff, including recruitment, performance monitoring, compliance to HR policy and proceduresResponsibility for the safety and security of all Medair staff and visitors in the country of operationRepresentation of Medair at meetings and through relationships with external partners (e.g. donors, local and national government officials, UN agencies and other NGOs)Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subjectExcellent English (spoken and written) Experience3 years post-qualification experience in a management position1 year post-qualification experience in a complex humanitarian emergencySelf-motivated, energetic, hard-working, servant-heartedCapacity to work under pressure and manage personal stress levelsAble to cope with basic living conditions in the field and during field tripExperience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmeAdvanced leadership and project management skillsExperience of representation at national and local levelsExperience in dealing with donors and government officials How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/02/2024
Medair International

Procurement & Logistics Officer

Kenya, Nairobi Area , Nairobi

Role & ResponsibilitiesWorking under the supervision of the Logistics Operations Team Lead in the Global Support Office (GSO) logistics team based in Nairobi, Kenya. This role is a key part of the GSO Logistics team for key logistics related activities including but not limited to; procurement; fleet management; stock, warehouse and asset management; logistics support.The main purpose of this role is to work within the GSO Logistics Operations in Nairobi as follows:Co-ordination of exports and imports for various country programsProcurement for items in categories as assignedEquipment and asset managementFacilities management Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. The Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The team also develops and owns the policies and processes related to logistics activities in the field. The GSO Logistics Operations team is specifically responsible for Global and GSO Supply Chain Management and Base Management in both Switzerland and Nairobi Offices. Workplace & Working conditionsPosition is open to Kenyan nationalities or those with eligible working permit. Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 12 months (renewable). Key Activity AreasProcurementReceive, review and process incoming purchase requests ensuring sufficient clarity on specifications given for goods or services. Confirm any other relevant information from requestors.Preparation of the contracting documents depending on the procurement thresholds as per the procurement manualsStrategically source for goods and/or services with the aim to achieve value for money for the organizationAnalysis of procurement plans for the projects and monitoring of their implementation in collaboration with the respective teams.Coordinate and ensure that all purchases are reviewed and approved in accordance with the authorization matrix.Support the GSO Logistics Operations Team leader to analyse the local and international market and maintain data of international and local suppliers in the supplier database.Managing the Supplier Relationships while monitoring supplier performance.LogisticsFollow-up on order fulfilment from suppliers within the specified timelines for active purchase orders and keep the requestors updated on the procurement statusOrganise local & international transportation of suppliesCoordinate with identified clearing agents the export documentation & processTrack all shipments & give timely updates to country program on shipment statusFollow up on Certificate of Exports & bond cancellation for exported supplies and share with suppliersCoordinate with Finance on supplier invoice payments for purchased goods by providing support documentation for processing.Facilities ManagementUsing ticketing system, manage the incoming requests from users including but not limited to purchases, room booking, repair & maintenance requests for teamhouse & officeReview & renew running facility contractsAsset & Equipment Management, OtherAsset tagging & updating on platformCarry out assets verification for the Global Support Office Logistics OperationFollow-up on assets maintenanceManage motor vehicles at the Global Support Office – KenyaBi-annual & annual physical asset verification and updating on portfolio & reportingAdvising on disposal of obsolete items with the various Budget holdersSupport and assist the general work and administration of the Logistics teamCover for other Logistics team members when absent or re-assigned to support emergency responseCountry Program gap filling as and when requestedInnovation/changesProactivity towards continuous improvement and simplification, more efficiency and saving opportunitiesSupport the Business Process Expert (BPE) Focal Points within Medair; ensuring policies and procedures are up-to date and serve as reference point for questions, information and trainingTeam Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor's Degree is preferred, preferably with Supply Chain or Business Operations concentration.Master's degree in humanitarian SCM or Humanitarian Logistics Management field (Added advantage)CIPS or KISM accreditation – RequiredExcellent working knowledge of the English language (speaking and writing). ExperienceMinimum of 5 years' professional experience with at least 3 yrs working in the humanitarian operational logistics programming.Proven experience in emergency responses desiredExperience of logistics in a cross-cultural, challenging environment.Knowledge of international export and import protocols (medicine, medical supplies, general goods)Experiences of working in emergencies or conflict environment experience in international organization settingsInventory management: Ability to track and monitor the supply of goods, ensuring that the customers have the right amount of products in the right time, quantity, quality and delivered at the right placeData analysis: Ability to use data analysis to make informed decisions about the supply chain processes, use of the data to evaluate the success of the supply chain processes and make changes when necessary.Excellent problem-solving skills that identify and solve issues that affect the supply chain. Using the knowledge of supply chain processes to identify the problem and advice the best solution.Knowledge of Humanitarian Essentials, Sphere, CHS and HAP Standards and other international humanitarian guidelines and protocols.Knowledge of donor standards (such as DFID, USAID/OFDA, ECHO, SDC, Swiss Solidarity, UNDP, WHO, etc).Excellent people skills with experience in collaborating in a diverse and dynamic team.A strategic thinker; always ready to adapt and learn with high levels of integrity, innovativeness, accountability and honesty with good negotiation skills.Technology savvy with proficiency in the use of MS Office software packages, Strong ability to plan, organize, prioritize, and perform multiple tasksWilling to works within a community of highly competent logistics colleagues who collaborate to build and share evidence and learningCreative, open-minded, flexible, self-learnerSelf-motivated, energetic, hard-working, servant-hearted, multitaskingAble to cope with basic living conditions in the field and during field trips How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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02/02/2024