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Medair International  

Site: Switzerland, Ecublens

Working for Medair is a unique and rewarding experience that encompasses so much! Medair's purpose is to save lives and relieve human suffering in the world's hardest to reach and devastated places. Are you an experienced professional, inspired by your faith to care for others? Are you willing to give of yourself to work in tough places, going the extra mile to restore dignity and hope to people in crisis? We have teams of incredible people recruited from all around the world, working in difficult contexts. They forge bonds with colleagues that last a lifetime. You can make a real difference in the world.  Medair has opportunities for people like you to excel, to grow, and to be challenged. Bring your values, passion, and commitment, and consider a career with Medair.

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Medair International

HR System Administration Assistant for Syria

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe HR System Support Assistant plays a key role in the effective management of employment data for employees in Medair's information system Medair People in collaboration with our team in Syria. The purpose of this role is to ensure employee and employment data is made available in the HR System to facilitate good organizational and people management for the benefit of the countries we serve.To achieve this purpose the HR System Support Assist will be fully responsible for the data entry and administration in Medair People of employee and employment information and provide regular and periodic information and reports to HR and Country Program Management.Depending on capacity, the role may expand to support database management for Medair's program in Ukraine and Poland.Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff*.*Medair's global HR function supports the organisation in the implementation of world class humanitarian aid projects by ensuring that the organisation has adequate systems and structures to efficiently recruit and retain the right people. The HR function is also working on impacting Medair's culture by creating and sustaining a work environment where our values are fully alive and staff is being cared of through a "people to people" model.Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsAs soon as possible. Part-time 30%, 12 months.Key Activity AreasMedair People AdministrationResponsible for database administration, focused on timely and accurate entry of new joiner information, as well as employment and benefit data. Ensure data remains up to date with changes in personal or employment information of employees.Closely collaborate with HR colleagues and other stakeholders to achieve data accuracy and good customer service for Medair's employees.Responsible for ensuring HR administration and data management is in line with relevant Medair policies and procedures. Develop and maintain appropriate controls, such as checklists and guidelines.Responsible for identifying problems and solving problems in relation to the data set this role is responsible for.Send monthly payslips via Medair People to employees in supported country programmes.ReportingProvide HR management with regular reports on the employee population and employment data, and provide data and information at request.Request new reports from the HR Partner or HR IS Specialist based on need.Team Spiritual LifeReflect the values of Medair with staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsCertificate in HR or Administration, or equivalent field.Strong working knowledge of English (spoken and written).ExperienceGraduates will be considered; relevant work experience will be an advantage.Excellent digital literacy.Working experience with an information system will be an advantage.Excellent skills in database management.Good customer service skills.Attention to detail.Professional in handling sensitive data.Flexible to adapt to changing priorities.Ability to work within a multicultural team.Good team player, servant hearted.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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29/11/2022
Medair International

Project Coordinator

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesManage the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.Project OverviewOversees all rapid emergency projects within DRC in response to acute emergencies: disease outbreaks, displacement due to conflict, and above-emergency levels of malnutrition. The emergency response component is decentralised from several project bases and entails four sectors of work – WASH, infrastructure, health, and nutrition.Workplace & Working conditionsField based position is based in Goma, Democratic Republic of Congo.Starting Date / Initial Contract DetailsAs soon as possible. Full time, 12 months.Key Activity AreasProject ManagementOversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support relevant Project Manager(s) in day-to-day decision making.Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or GSO managers or to donors.Maintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments.Develop, with the other senior field managers, an implementation strategy with the country context and strategy.Ensure complete and timely reporting of activities to Medair, donors, line managers and any other bodies.Ensure all documents related to the project are produced and filed according to Medair and donor guidelines.RepresentationDevelop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs) and represent Medair at meetings (e.g. state and local government, sector-coordination and security) to facilitate and ensure cooperation and partnerships.Attend OCHA meetings and specific emergencies meetings. Liaise regularly with UNOCHA, cluster leads and co-leads and other emergency response partners in discussing potential or current emergencies.Coordinate with other rapid response actors (NRC, Mercy Corps, etc.) Participate and/or lead RRM workgroups.Financial ManagementPlan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines.Ensure that budgets are spent according to donor proposals and regulations and within the timeframe, making any budget adjustment recommendation.Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.Responsible for ECHO budget.Staff ManagementEnsure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisals, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s).Ensure that staff receive training by providing coaching and through the promotion of capacity building of staff.Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.Security ManagementMonitor and review security assessments for new locations and for the area(s) of operation on a regular basis.Ensure security plans and protocols are updated and implemented. Train Project Manager(s) in security planning, implementation and monitoring. Make sure the ERT use the right security tools and monitor wellbeing.Oversee and monitor staff adherence to security protocols, including security incident reports.Ensure security protocols for the area are updated and implemented due to changes in the security situation.Quality ManagementEnsure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits. Ensure that all standardised formats are used and guidelines are followed.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. QualificationsUniversity degree in a relevant subject such as Management / Development / Business Administration.Strong working knowledge of English and French (spoken and written).Experience2 years post-qualification experience in a management position, preferably in a relief environment.Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols. Advanced planning, assessment and analytical skillsGood report and proposal writing skills. Good negotiation skills. Problem solving ability.Advanced leadership and project management skills. Committed to consultative and servant leadership.Excellent communication skills. Experience and willingness in training/mentoring staff.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

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29/11/2022
Medair International

Deputy Country Director

Lebanon, Béqaa , Zahle

Role & ResponsibilitiesManage the development and implementation of the Lebanon support functions to facilitate the implementation of the country programme strategy. Providing leadership, strategic direction, management and evaluation of all aspects of the support functions of finance, HR, logistics and security, the Deputy Country Director plays a key role in systems development, legal compliance, operational coordination, team culture and team leadership.Project OverviewThe Lebanon programme is responding both to the Syrian refugee crisis and the impact of the deteriorating economic and humanitarian crisis across the country on Lebanese. Medair has projects in Health, Mental Health & Psychosocial Support, Shelter and GIS Mapping, working in governorates across the country.Workplace & Working conditionsField based position in Lebanon, in the Zahle office with some time in Beirut.Lebanon offers a wide range of opportunities for exploring Lebanon's heritage and nature.The team lives in comfortable apartments located near the office, which offer space for privacy.Starting Date / Initial Contract DetailsJanuary 2023. Full time, 24 months.Review of candidates who have applied and decisions for interview will proceed on 8th December 2022. The role may continue to be advertised beyond this date until the role is accepted by the selected candidate.Key Activity AreasProgramme Support ManagementContribute to the strategic direction of the Lebanon programme as part of the Senior Leadership Team.Facilitate cross cutting communications between the programme teams and the support functions.Prepare & implement policies and guidelines, to run the programmes through procedures and support.Line-manage the Finance Manager and support the Project Managers to oversee budget management and expenditure, ensuring budgets are spent according to proposals and within the time frame.Line-manage the Logistics & Security Manager, provide logistical support to programme staff.Ensure good procedures are in place and maintained in logistics, (procurement & transportation).Ensure all in-country legal requirements are met including registration, reporting, insurance, work permits, contracts, etc., liaising as necessary with government departments and other official bodies.Line-manage the Human Resources Manager, oversee all human resource activities, supporting line managers in areas such as recruitment, induction, training, appraisals, disciplinary action.Ensure all national and international legal requirements relating to employment are adhered to.Advocate and support Medair wide HR developments & the implementation of the new HR Information System. Strengthen each support department's administrative capacity to achieve greater operational efficiencies.Develop systems to enable project teams to better manage their projects, including clear and timely information available on budgets, procurement, recruitment etc.Ensure designated projects are implemented in line with donor proposals and requirements.Security ManagementLine-manage the Logistics & Security Manager, ensuring that systems are in place and adhered to for good security management across the programme.Ensure that contingency measures and risks are considered and mitigated.Ensure that all staff members and visitors receive on-going training in security-related topics and a good security culture is encouraged across the team.Oversee and monitor staff adherence to security protocols, including security incident reports.Ensure security plans and protocols for the programme locations are updated and implemented.Train and support relevant field managers in security planning, management, implementation and monitoring. Assist the Country Director in managing security incidents, as required.RepresentationSupport the Country Director in the maintenance of relationships with relevant stakeholders and represent Medair at relevant meetings in order to facilitate and ensure cooperation and partnerships.Staff ManagementLine manage designated staff, including direct supervision and development. Lead with other senior management the development of a positive, supportive and encouraging team culture.Facilitate regular team meetings and develop and build an effective team through a consultative leadership style and a transparent, honest and supportive communication structure.Develop direct reports to improve their skills, knowledge competence and performance.Support line managers across the programme to develop stronger people management skills through development of good staff management processes, training and coaching.CommunicationDevelop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirements.Support teams across the programme to have positive and open communication channels, addressing issues in a fair, respectful and effective way.Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.Strong working knowledge of English (spoken and written).Experience5 years of post-qualification management experience in a relevant profession.At least 1-year post-qualification experience in a complex humanitarian emergency.Experience working in a cross-cultural setting, preferable in a support role.Able to develop and maintain effective relationships with internal and external stakeholders.Coaching and training skills. Good understanding of cross-cultural issues.Knowledge of Humanitarian Essentials, Sphere and CHS Standards.Excellent communicator. Problem solving ability. Good inter-personal and conflict resolution skills.Strong organisational and time management skills. Good numerical and report writing skills.Dynamic and mature personality, able to oversee multiple tasks, prioritising and delegating as required.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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28/11/2022
Medair International

Project Support Manager

South Sudan, Jonglei , Pibor

Role & ResponsibilitiesThe Project Support Manager is responsible for the daily support of Pibor- -based staff and for the general support to Medair facilities in Pibor and ensures that the project continues to run effectively in terms of supplies, storage and base management. This role oversees Human Resources, Finance and Logistics.Project OverviewTo reduce the morbidity and mortality of displaced populations and acutely vulnerable host communities in South Sudan through the provision of emergency nutrition and health services in Greater Pibor Administrative Area.Workplace & Working conditionsField based position in Pibor, South Sudan. Working and living conditions may be very basic and require great resilience.Starting Date / Initial Contract DetailsAs soon as possible. Full time, 12-24 months.Key Activity AreasBase ManagementEnsure smooth running of Pibor base including line managing base support staff to ensure the effective running of the compound. Manage and track expenditure of Pibor base budget by ensuring spending is in accordance with time frames and adjusts spending if required.Coordinating the routine maintenance of base infrastructure and equipment, repairing items using the most cost-effective solution.Development and implementation of robust systems designed to ensure the physical security of the base and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources.Welcoming and briefing new Medair staff and visitors (external / Medair visitors) to the base, arranging transportation if required and ensuring they have all the information needed for their stay (e.g. base layout, security, local information, domestic arrangements, etc.)LogisticsEnsure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing, equipment and fleet.Ensure that logistics staff follow the Medair procurement procedure and where applicable, donor regulations on procurement, maintaining both a hard and soft copy system of all procurement documents. The original of all procurement documents are kept in Finance.Ensure transport procedures are being followed in the daily management of fleet and drivers including servicing of vehicles and always having spares available for vehicles, Boats and for the generators used in the project.Planning weekly staff movements considering staff and fleet availability and programme requirements, ensuring the most efficient use of Medair resources. Ensure Medair warehouse procedures are followed both at the Pibor Warehouse and at all field sites where stock is stored.Liaising with external contacts, such as landlords, utility companies, local tradesmen and contractors, service providers, etc, ensuring services are delivered on time, on budget and to an acceptable standard.FinanceManage the Project Support Officer and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met.Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.Work with the Project Managers and the Project Coordinator in the preparation and development of budgets for support and shared costs. Act as finance officer during times of absence for the Project Support Officer.Human ResourcesOversee the Human Resource management function at the project site, supervising the Project Support Officer and supporting line managers in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.Ensure line managers are supported by Juba as necessary on disciplinary action and grievance procedures, ensuring that the correct procedures are followed and records are kept in accordance with Medair guidelines and local labour laws. Represent Medair to all local ministries and commissions, in relation to labour issues.Provide line managers with any necessary training, advice, mentoring and coaching on performance management procedures for their team.Administration & ComplianceDraw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed.Submit accurate and timely internal reports as required by field management and GSO and contribute on request to external reports, with a focus on equipment/assets and supplies, in particular.Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly fashion and are routinely and punctually shared in the filing system, in line with Medair and donor requirements.Implement anti-corruption and fraud measures, in line with Medair policies and the applicable donor procedures.CommunicationCoordinate with relevant authorities (e.g. government ministries, local authorities, UN agencies, etc.) and other NGOs, as applicable, on matters relevant to Medair operations in the area.Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements.Staff ManagementActively train and coach staff on living out the seven values of Medair.In collaboration with PC and PMs, recruit necessary support staff to support programme activities adequately.Develop a recruitment strategy that allows for growth in the support departments.Ensure capacity building by orientation to Medair systems and procedures, ongoing and peer training.On occasions contract and work with casual labour or contractors (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks.Set performance objectives for direct report and ensuring that all other programme support staff have performance objectives set and reviewed at the end of probation and then every six months.Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.Quality ManagementPromote and use Medair e-library and other operating procedures with support staff, ensuring that all standardised formats are used and guidelines are followed.In conjunction with the PC and relevant Project Managers review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry out regular inspections and spot checks, both on systems and ongoing work, to ensure the best use of Medair assets and resources.Security ManagementAdhere to existing security procedures and contribute to continued review/adaptation of these.Be the Security Focal Point for Pibor when the PC is absent.Provide support in managing security incidents as required, including the writing of relevant incident reports.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. QualificationsDegree in relevant subject such as Logistics / Management / Business Administration or equivalent professional / technical qualification.Strong working knowledge of English (spoken and written). ExperienceTwo years post-qualification experience in a management position, preferably in a relief environment.Advanced planning, assessment and analytical skills.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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24/11/2022
Medair International

Medair Relief & Recovery Orientation Course (ROC) - March 2023

Switzerland, Vaud , La Bessone

What is the ROC?Join your prospective Medair colleagues on a week-long immersive course to experience the realities of working in the humanitarian sector. The ROC introduces you to Medair's values, culture, and programming and to some of the people you'll meet in the field. The course will help determine if a humanitarian career with Medair is the right fit for you, and if you are a strong fit for Medair. Who attends the ROC?Everyone who desires to work in our field locations must complete the ROC. Attendance is on an invitation-only basis for candidates whose profile is considered a strong fit for a field role. Most participants who attend the ROC successfully complete the course and begin a career with Medair within several months. LocationLa Bessone, near Geneva, Switzerland. Starting Date & Initial Contract DetailsCourse dates:11th -18th March 2023ROC Application deadline:24th February 2023 Contract lengthIf a field contract is signed after the ROC, it normally ranges from (a minimum of) 12 months to 2 years.Please note that attending the ROC does not guarantee a job placement after the ROC. Field WorkplaceMedair is currently working in Afghanistan, D.R. Congo, Jordan, Lebanon, Madagascar, Somalia, South Sudan, Sudan, Syria, Ukraine, and Yemen.Field contracts given will be based in one of these countries or any new programmes that Medair starts up. Why consider the Medair ROC?If you have professional experience that matches one or more of the Medair sectors but you cannot see any current jobs that fit your profile, apply directly for the Medair ROC, our "Relief and Recovery Orientation Course".We will try and match your profile to our upcoming field vacancy needs and if there is a good match, we will consider you for this or a future ROC.Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the ROC.Candidates accepted onto the Medair ROC/vROC will be considered forInternational Staff field rolesAll new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence. ROC OverviewThe ROC is an intensive experiential orientation to relief work with Medair. This 7 day course is held three/four times a year. Participants experience the challenges of relief work through practical simulations and become familiar with Medair's values, projects, and country programmes. Each participant will be interviewed by a senior member of the Medair Human Resources team to evaluate the week and discuss their possible future with Medair in a field programme. The course is normally held in Switzerland (covid permitting). Fees, Content & ScheduleDownload the ROC Brochure for course information and fees here. Key Activity AreasThe ROC simulation includes practical exercises, research, and daily updates of changing field conditions and security bulletins. Other Experience / CompetenciesStandard ranges of experience and competencies required for Medair field positions:Minimum 1 year's professional experience in one of the sectors referred to aboveProject management and team management experienceManagement experience desirable, especially in a relief environmentExperience at cross cultural communication techniques; Diplomatic and sensitive to cross cultural issues; Good negotiation skills, especially in the context of another cultureClear verbal and written communication skills; Able to express views clearlyExperience in dealing with donors and government officials desirableExperience in training/mentoring staff; Team player with strong relational skillsCommitted to team-building, and to consultative and servant leadershipPlanning, assessment and analytical skillsReport writing and proposal writing skills desirableGood level of self-motivation, with a pro-active approach to work, problem solver, dynamic, matureAble to prioritise clearly and oversee multiple tasksCapacity to work under pressure and to tight deadlinesAbility to live and work in conflict and rural environment Apply here. 

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22/11/2022
Medair International

Benefit & HR Administration Partner

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Benefits & HR Administration Partner plays a key role in the effective management of the Benefits & HR Administration of Medair employees. Duties include fully owning and managing the administration processes from on-boarding to off-boarding staff, overseeing payroll, insurances and other employee lifecycle administrative processes such as personnel data and file management. The Benefits & HR Administration Partner ensures the administration is executed in compliance with legislation and Medair procedures.Project OverviewMedair's global HR function supports the organisation in the implementation of world class humanitarian aid projects by ensuring that the organisation has adequate systems and structures to efficiently recruit and retain the right people. The HR function is also working on impacting Medair's culture by creating and sustaining a work environment where our values are fully alive and staff is being cared of through a "people to people" model.Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsAs soon as possible. Part-time 80%, open-ended contract.Key Activity AreasHR AdministrationResponsible for high standard of customer service in Benefits and HR Administration, managing the on-boarding administration in a timely manner ensuring smooth process for new starters joining Medair.Ensure forms are complete & signed for personnel files and crisis management files and report in case of delays.Ensure essential documents have been completed for IRS recruited staff before flights are booked.Manage and communicate the schedule for the monthly induction week for new staff at GSO. Ensure role specific training sessions for International Recruited Staff (IRS) during the induction week is booked and communicated.Responsible to contribute to develop a positive HR teambuilding spirit and positive workgroup dynamics with the different departments, staff and their managers.Payroll, Compensation and BenefitsResponsible to prepare and validate in a timely and exact way the administration of payroll, from data entry in our HR system into colleting approvals, in close collaboration with our HRPs, HR Manager and Finance colleagues.Ensure payroll is managed in compliance with relevant legal requirements and Medair internal programs and procedures. Ensure deadline of the payroll schedule are kept to allow salaries to be paid on time.GERT (Global Emergency Response Team) coordinationBe the focal point in the Benefit and HR Administration team when it comes to emergency responses. Closely work with the GERT Recruitment and the GERT HRP focal points for smooth onboarding of staff during emergencies. Be available to be contacted evenings or weekends during emergencies.Coordinate with colleagues from the Benefit and HR Administration team to delegate tasks and share workload.Audit, Personnel and Crisis Management FilesEnsure personnel files and Crisis Management files are up to date and complete. Ensure they are easily retrievable in case of emergency or crisis. Support internal and external audits in providing documents.Medical Staff Assistance Foundation (MSAF) benefit managementEnsure every new IRS has the relevant Medair Insurances.Provide regular reports to our broker regarding our staff on Medair insurances lists.Timely respond to Medical and Non-Medical reimbursement requests in coordination with the Finance team.Process and organize all medical invoices received. Manage the administration of the retirement savings plan account. Prepare and approve payments to IRS entitled to Retirement Saving Plan (RSP).Prepare and approve payment of premiums to insurance companies and broker. Re-imburse Medair quarterly for medical expenses incurred. Reconcile premium payments, expenses and claims.Be the focal point when it comes to MSAF requests. Answer in a timely manner to staff and colleagues' queries and proactively investigate towards our broker and insurances for accurate answers.Own and regularly update the MSAF manual. Attend MSAF board meetings to take notes and follow-up.HR Information Systems, Processes and ImprovementsResponsible for ensuring HR Administration and communication related to it is in line with HR policies and procedures. Ensure checklists and guidelines are kept up to date.Continually improve, contribute to the definition, elaboration and implementation of key processes, HR systems, policies, and information systems, that relate to HR Administration, through problem solving and new initiatives.Responsible to monitor the quality of administrative duties of the HR domain, providing advice, expertise and guidance to HR Partners, Staff and line-managers to handle it effectively and in a timely way. Lead and collaborate on assigned HR projects, track progress and deliver outputs on schedule.Covering for colleaguesSupport in managing and welcoming volunteers. Monitor the general condition of the Medair accommodation and contribute to building good relationships with cleaners and owners of the residences.Team Spiritual LifeReflect the values of Medair with staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor degree in HR, or equivalent education. HR Administration including payroll and insurances.Strong working knowledge of English (spoken and written). French is an asset.Experience3 years in an equivalent HR position. Experience with payroll management.Knowledge and experience working with insurances.Knowledgeable with the Microsoft office Environment, working experience with an HR information system.Highly organized with attention to detail in administration.Excellent oral and written communication skills. Good customer service skills.Strong organizational and analytical skills. Excellent interpersonal skills.Flexible to adapt to changing priorities. Ability to work within a multicultural team.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/11/2022
Medair International

ERT – Project Coordinator

Ukraine, Kiev Oblast , Kyiv

Role & ResponsibilitiesManage the set-up of new programs, implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.Project OverviewMedair Ukraine is looking to expand its emergency programming into new geographical areas in the eastern region of Ukraine. The position will be instrumental in helping to carry out research, leading assessments and making recommendations in response to increasing humanitarian needs.Workplace & Working conditionsField based position in Kyiv or Dnipro with frequent travel to program areas.Starting Date / Initial Contract DetailsAs soon as possible. Full time, from 3 to 12 monthsKey Activity AreasProject Identification and DesignSupport the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses. Liaison and collaboration with other INGOs and potential partners.Facilitation of project design in close collaboration with the team. Coordination with other organisations and authorities.Project ManagementEnsure projects are established with infrastructure in place in collaboration with CD and DCD. This includes staffing, transport, work spaces, permissions, systems and processes, communications, reporting mechanisms, and security.Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals, ensuring objectives are met within the required time frame and budget.Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support relevant Project Manager(s) in day-to-day decision making as requested.Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country, GSO managers and/or to donors.Maintain an overview of the national context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments.Support the Programme Funding Manager, the Deputy Country Director and the Country Director in the development and production of new concepts and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.Ensure complete and timely reporting of activities to Medair, donors, line managers and any other relevant bodies.Ensure all relevant documents related to the designated project(s) are produced and filed according to Medair.RepresentationDevelop and maintain relationships with relevant stakeholders (e.g., beneficiaries, community leaders, local and national government officials, donors, UN agencies, and other NGOs) and represent Medair at meetings (e.g., state and local government, sector-coordination and security) in order to ensure cooperation and partnerships.Financial ManagementPlan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines.Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Deputy Country Director.Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures.Staff ManagementEnsure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s).Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff. Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team.Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.Security ManagementLead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments for new locations and the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies.Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.Oversee and monitor staff adherence to security protocols, including security incident reporting.Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring.Quality ManagementPromote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used.Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines.Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity degree in a relevant subject such as Management / Development Studies / Business Administration.Strong working knowledge of English (spoken and written).Experience2 years post-qualification experience in a management position, preferably in a relief environment.Overseas work experience with a relief and rehabilitation NGO.Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols. Advanced planning, assessment, and analytical skills. Good report and proposal writing skills.Good negotiation skills. Problem solving ability. Security Management.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/11/2022
Medair International

Assistant Finance Partner

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe role of the Assistant Finance Partner (AFP) is to support the Finance Partners to prepare accurate financial information and offer advice, analysis and forecasting in order to support country funding strategy and fund management, mitigate financial risks, inform decision making and promote overall best financial practice.The primary responsibility of the Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable the delivery of the country programmes.Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system.Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsJanuary 2023. Full time, open ended contract.Key Activity AreasGrant and Private Funding (PF) managementAssist the preparation of private funding and institutional donor budgets and reports.Assist and post reclass after report preparation.Assist with grant data management and monitoring. This includes grant card updates, preparing cash requests.Updating fund allocation matrix, updating the Grant Management Tool and PF need overviews.Provide inputs to the Audit Support Team when requested and support in applying audit lessons learned.Country funding management and monitoringSupport FPs in financial monitoring and analysis.Preparation of monthly (or quarterly) review meetings with relevant stakeholders.Reviewing country programme expenditure and budget vs actuals.Updating the quarterly country budget forecasts.Participate in the review and consolidation of annual budgets for country programs.Country Budget and MonitoringUpload the GD budgets on Portfolio.Manage project accounting databases / systems to ensure timely information update and control.Update Total Cost View report and communicate to relevant stakeholders.Other dutiesContribute to the Finance Partner team projects and provide planned outputs.Produce adhoc financial analysis and reporting as requested.Deputise for the finance partners when needed.Lead on specific corporate initiatives and projects as delegated.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity and/or Bachelor degree in related subject.English (spoken and written), working knowledge of French is highly desirable.Experience1 year experience working in the finance department.Good skills and experience in data analysis, financial reporting and presentations.Computer literate with very good working knowledge of Microsoft Excel.Problem solving ability and improvement driving skills.Competent with administrative tasks.Organized and structured.Good attention to detail.Resourceful, resilient and solution-focused.Team-player with good inter-personal skills.Strong Christian commitment.Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information.Capacity to work under pressure and manage personal stress levels.Able to prioritise work to meet deadlines.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/11/2022
Medair International

Finance Partner Intern

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe role of the Finance Partner Intern is to supports the Finance Partners to prepare accurate financial information and offer advice, analysis and forecasting in order to support country funding strategy and fund management, mitigate financial risks, inform decision making and promote overall best financial practice.The primary responsibility of the Finance Partner team is to provide key support to International Programmes in supporting Country Programme (CP) leadership to fund and deliver effective financial plans that will enable the delivery of the country programmes.The Intern will assist the Finance Partners to support the Head of country programme (HCP) and Country leadership teams to grow and manage their financial resources. With others; the International Programme, Engagement and other finance colleagues, the work of the Finance Partner team contributes to supporting better delivery of programmes.Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system.Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsJanuary 2023. Full time, 6 to 12 months.Key Activity AreasGrant and Private Funding (PF) managementAssist the preparation of private funding and institutional donor budgets and reports.Assist and post reclass after report preparation.Assist with grant data management and monitoring. This includes grant card updates, preparing cash requests, updating fund allocation matrix, updating the Grant Management Tool and PF need overviews...Provide inputs to the Audit Support Team when requested and support in applying audit lessons learned.Country funding management and monitoringSupport FPs in financial monitoring and analysis.Preparation of monthly (or quarterly) review meetings with relevant stakeholders.Reviewing country programme expenditure and budget vs actuals.Updating the quarterly country budget forecasts.Participate in the review and consolidation of annual budgets for country programs.Country Budget and MonitoringUpload the GD budgets on PortfolioManage project accounting databases / systems to ensure timely information update and control.Update Total Cost View report and communicate to relevant stakeholders.Other dutiesContribute to the Finance Partner team projects and provide planned outputs.Produce adhoc financial analysis and reporting as requested.Deputise for the finance partners when needed.Lead on specific corporate initiatives and projects as delegated.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.Qualifications/ ExperienceUniversity and/or Bachelor degree in related subject.English (spoken and written), working knowledge of French is highly desirable.No previous work experience is required.Computer literate with very good working knowledge of Microsoft Excel.Problem solving ability and improvement driving skills.Competent with administrative tasks.Organized and structured.Good attention to detail.Resourceful, resilient and solution-focused.Team-player with good inter-personal skills.Strong Christian commitment.Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information.Capacity to work under pressure and manage personal stress levels.Able to prioritise work to meet deadlines.Benefits Package provided to GSO Internship StaffSalary of 1670 CHF/month at 100%.Holiday allocation.Accident, death and disability insurance coverage; health insurance for loss of earnings (> 6 months internship).Great working environment.The opportunity to work in an organisation where your contributions make a difference for the world's most vulnerable.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/11/2022
Medair International

Recruitment Partner

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesAs a member of the Recruitment Team, the Recruitment Partner is responsible for implementing Medair's International recruitment strategy, sourcing candidates through various channels, planning interviews, selecting ROC participants and making final selection recommendations. The recruitment partner provides input into the development of long-term recruiting strategies, nurtures trusting relationships with alumni and potential candidates and liaises with HR Partners to support internal talent promotion.Project OverviewMedair's global HR function supports the organisation in the implementation of world class humanitarian aid projects by ensuring that the organisation has adequate systems and structures to efficiently recruit and retain the right people. The HR function is also working on impacting Medair's culture by creating and sustaining a work environment where our values are fully alive and staff is being cared of through a "people to people" model.Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland. Swiss or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsJanuary 2023. Full time, open-ended contract.Key Activity AreasRecruitment StrategySupport and contribute to the development and implementation of the Medair recruitment strategy, policy and guidelines together with the Recruitment Team Leader.Provide input into the analysis of recruitment activities to provide ROI statistics and improvement possibilities for recruitment targeting and results. Collaborate with the HR Marketing & Communications Team and HR Partners to support individuals in the recruitment and employee life cycle.Selection processDeliver and use the selection process for new / vacant positions.For critical senior and non-senior positions, work in close collaboration with HR Partners.Screen applications in regards to applicants' values, skills & culture. Coordinate technical & call screenings.Select participants for the ROC: pre-selected candidates for a job & selected candidate for Medair Talent Pool.Help with the management of the candidates Talent Pool.Coordinate with the HR Partner to include internal candidates.Draw up the short-list and interview potential candidates.Make final selection recommendation to the Country Director or GSO line manager (HRP for critical position).Head huntingManage relationships with potential candidates in Devex, LinkedIn etc. & follow-up for handover to HR teams.Make candidate connections and build relationships with the purpose of feeding into the recruitment process.Emergency Response recruitmentProvide support in the management of the Emergency Response Pool and email (as delegated), ensuring interested and approved candidates are included and relevant selection criteria are up to date.Collaborate with G-ERT on communication with the pool, before, during and after emergencies.Recruitment Database managementContribute to the management of the Medair recruitment database system and ensure it is kept up to date on candidate selection criteria and availability.Facilitate and promote use of the database and reports among all HR staff.Research and develop key contact information within the recruitment database to support recruitment activities and communications. Ensure data is utilised according to GDPR requirements.Relationship and Talent managementManage ongoing relationship with Alumni and candidates who have passed the ROC (maintain contact, match current and future opportunities identification with candidate availabilities).Coordinate with the talent management specialist to include internal candidates into the recruitment strategy for the purpose of talent management. Contribute to the creation of a Talent pipeline.Contribute to relationship management in other Medair alumni networks (prayer, funding, Media...)ROC managementEngage and coordinate the ROC, incl. preparation, planning, communication, administration & improvement.Be an active contributor in maintaining the quality in ROC management within rotating ROC teams.Deliver quality presentations and lectures during the ROC.Innovation/changesContinually improve on key processes, policies, procedures and information systems, through problem solving and new initiatives, in collaboration with the HR colleagues and stakeholders.Engage and collaborate on assigned HR projects, track progress and deliver outputs on schedule.Team Spiritual LifeReflect the values of Medair with staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsBachelor degree in HR or a related field.HR certification or Master in a related field of operation (optional).Good working knowledge of English and French (spoken and written).Experience3-5 years of relevant professional experience.Previous exposure to professional social networks (Linkedin, Xing...).Experience in supporting hiring managers, process-building, planning & execution, working under tight deadlines. Experience as an HR generalist/ business partner and with applicants tracking system will be a plus.Knowledgeable with the Microsoft office Environment. Working experience with an HRIS is a plus.Understanding of humanitarian sector or previous position in an INGO is a plus.Ability to work and analyze data. Organization and time management skills.Driven and result-oriented with a positive attitude. Ability to build strong and long-term relationships.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/11/2022
Medair International

Monitoring Evaluation Accountability and Learning (MEAL) Advisor

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesWork under the supervision of the International Programme Quality Manager and in a functional relationship with the Country Directors of supported country programmes to strengthen field team's MEAL capacity and support them in developing MEAL strategy. The MEAL Advisor will be responsible for oversight and quality assurance of the MEAL in the designated region, including matrix management and technical leadership and support of the MEAL Managers in their role related to the MEAL functions.Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, raising and managing the funds needed to run our life-saving and sustaining programmes, and recruiting international and GSO staff. Medair's International Programmes team oversees and supports all the Medair country programmes, as well as providing technical sectoral expertise, MEAL advice, security advice and Global Emergency Response Team (GERT) capacity.Workplace & Working conditionsGlobal Support Office (GSO) position based in Ecublens, Switzerland. Travel to supported Medair country programmes for up to 2-3 months per year. The possibility of remote working, or other locations may be considered, conditions apply. Swiss or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsAs soon as possible. Full-time, 24 months.Key Activity AreasStrategy and systemEnsure appropriation of global MEAL vision and strategy by country programmes and collaborate on development of context specific MEAL strategies at country level. Provide guidance to country programmes on development of MEAL SOPs to guide the roll-out of a standardized methodology across the supported country programmes.Ensure that MEAL in-country teams have efficient and effective MEAL systems in place including standard operation. Carry out country-based MEAL capacity assessments to establish baselines for MEAL system strengthening.Facilitate the development of MEAL strategies and Action Plans, for the development of MEAL systems for each supported country programme with the Sector Advisors, senior management in-country and MEAL Managers.Support the development/strengthening, and guidance around, the implementation of country-level MEAL systems, and project level MEAL plans, linked field-oriented tools and guidelines.Ensure all country programmes in the region are fully aware of Medair Core Humanitarian Standards Commitments related to MEAL and that they are being implemented.Support AAP focal points in each supported country programme to have robust systems in place for beneficiary accountability, integrated in MEAL systems, in accordance with Medair's commitment to the Core Humanitarian Standard.Advise on and support development/reviews and/or rollout of policies, strategies, MEAL systems and guidelines at global, regional and country levels, including Accountability to Affected People (AAP) and championing integration of AAP and Community Engagement.Advocate for adequate staffing and budget to support MEAL activities at country programme level and provide recommendations on the organizational chart of MEAL departments to relevant country programmes. Contribute to the hiring of country MEAL staff (MEAL Managers, MEAL Senior Officers, and external Consultants), and to capacity building and strengthening of MEAL staff.Advocate for and engage senior leadership in the region (Heads of Country Programmes, Sector Advisors, Country Directors, and Deputy Country Directors) for development of an annual country level MEAL Plan that includes which project/programme evaluations (internally and externally led) are planned each year with associated adequate budget to support evaluation activities.Provide input, as appropriate, on the development of global systems connected to MEAL (such as Portfolio) and quality standards (such as QPIs, Sphere, CHS etc) as requested.Technical Support to in-country MEAL departments/TeamsAdvice and support the MEAL Manager to work with project team to develop, monitor and communicate technical strategy.Work with MEAL manager and the team to implement measures to improve how information is generated and disseminated.Work with MEAL manager on internal communications and knowledge management ensuring project team has access to and uses requisite technical evidence, knowledge and resources.Develop and oversee data quality assurance training and implementing data quality assurance processes for project deliverables. Advise on and quality assure the Medair Annual reporting processes.Advice on development and implementation of activities in-country to strengthen delivery and update of project-generated evidence. Identify and advise on practices and lessons learnt to improve MEAL functions and overall project performance.Advise on and quality assure outputs of external consultants.Support the MEAL Managers planning and conducting routine data quality assessments and data quality audits.Support the MEAL Managers planning and conducting, in mid-term evaluations, end-of-project evaluations, and provide guidance on all surveys including needs assessments, baselines, post distribution monitoring, KPCs, SMART surveys etc.Responsible for data validation of survey results whether conducted by Medair country MEAL staff or external consultant.Contribute to and advise on proposal writing and provide direct MEAL support for supported country programs as needed.Standardize tools at regional level and ensure a regular follow-up on donors' requirements on MEALSupport, coordinate and harmonize M&E practices within country programmes and across the region.Provide guidance and technical recommendations regarding the development of needs assessments at country level, where requested (including gender sensitive and protection considerations).Promote data intelligence, the gathering of data for forecasting purposes, that will help country programmes to be better prepared for expansion into new sectors and expanding programming into new regions within the country.Engage with senior MEAL staff of other iNGOs within the region and ensure Medair is well represented and active int any existing iNGOs MEAL forums in the region (advocate for one if non-existent).Ensure that Medair M&E tools respond effectively to donor requirements.Improve or disseminate M&E tools in coordination with GSO and MEAL Managers at country level and facilitate implementation within the country programmes.Contribute to quality improvementProvide advice and support on data quality assurance to all Medair country programmes in the supported region.Train, capacity-build MEAL and programme teams in the region on Data Quality Assurance.Support the country programmes in donor-commissioned data quality audits, in mid-term and final reviews and provide guidance on field monitoring and evaluations. Conduct in-house program quality audits.Promote the application of good practices including community engagement and participatory approaches in needs assessments and program design. Contribute to and support operational and implementation research initiatives by Medair or collaboration between Medair and external research/academics.Engage with diverse internal and external stakeholders (other INGOs, donors, etc...) to share experiences and advocate for best practices around MEAL. Contribute to relevant Global Support Office (GSO) initiatives as needed.Reinforce accountability and learning at regional level and facilitate an evidence-based programmingSupport the timely adoption/adaptation and rolling out of AAP across all countries in the region.Lead and encourage the MEAL Managers in strengthening and rolling out their accountability and learning frameworks, providing regular communication flows and sharing of best practices.Ensure timely integration of AAP and community engagement.Contribute to evidence-based research (through implementation of research or strategic research initiatives).Strengthen Regional MEAL communityBoost Regional MEAL community and participate in the international MEAL community forums.Contribute to the development of capacity building initiatives for the regional MEAL community.Contribute to the running of the MEAL Community of Practice (global and regional).Team Spiritual lifeReflect the vision and values of Medair with team members, local staff, beneficiaries, and external contactsFully contribute to the rich spiritual life of the team, including team devotions, prayers, and words of encouragement. Live, work and pray together in our Christian faith-based team settings.Instigate and contribute to prayer times within international recruited staff and GSO teams.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsMaster's degree (minimum).Postgraduate degree or equivalent experience in public health, epidemiology, social studies, humanitarian action, international development.Demonstrated training and experience in MEAL of international humanitarian or international development programmes using qualitative and quantitative data collection methods.Postgraduate degree in statistics, epidemiology or public health, health economics.Excellent English (spoken and written). French or Arabic desirable.ExperienceAt least 5 years minimum experience in measurement and evaluation of international programmes – including public health, emergency nutrition, disaster risks management etc. – in development and relief settings.Demonstrated success in developing and implementing MEAL strategies.At least 5 years proven experience with managing humanitarian M&E systems including logical framework and M&E plan design, conducting quantitative, qualitative and participatory surveys at field level, training in M&E planning and implementation, and report and proposal writing.Ability to process and synthesise large amounts of complex data into readable formats against tight deadlines desirable.Experience or knowledge of working and living in relevant regions/contexts.Proficiency using SPSS, STATA, or SAS and/or SMART –ENA software.Experience working with Sphere and CHS standards.Specific experience of designing and managing FCDO, BHA, ECHO and other major donor projects.Leadership, problem solving, communication skills, self-motivation, hard-working, committed to team-building and able to develop, coach and support other team members.Values diversity and inclusion, sees it as a source of competitive strength.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/11/2022
Medair International

Country Programme Payroll Support Officer

Switzerland, Vaud , Lausanne
Nonprofit/Community/Social Services/International Cooperation
Other

Role & ResponsibilitiesThe Country Programme Payroll Support Officer provides oversight and approval of changes to the payroll system for all Medair country programmes. Working closely with country programme payroll specialists/focal points and the GSO Payroll Support Assistant, the Country Programme Payroll Support Officer serves as a critical liaison, ensuring that country programmes' needs for payroll technical support are met and comply with guidelines. As this is a new role, the responsibility includes developing and implementing a change request process. Serving as the main representative for country programme payroll on organisational change initiatives is a key aspect of this role.Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our Global Support Office and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.Medair's GSO Human Resources department aims to advise and support the organisation on key HR functions and ensures quality is safeguarded.Workplace & Working conditionsThis position is a GSO role based in Switzerland with up to 4 weeks per year visits to Medair country programmes. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.Starting Date / Initial Contract DetailsAs soon as possible. Full time, open-ended contract.Key Activity AreasSet up and monitoring of systems for payroll change requestsEstablish system for tracking and approving country programme payroll change requests.Develop simple and clear guidelines for requesting, documenting, and approving changes to payroll system configuration.Serve as the lead country programme payroll representative on change initiatives involving payroll systems, e.g. new ERP implementation.Manage payroll change requestsReview and approve payroll change requests to ensure proper supporting documentation is in order.Escalate exception requests to Benefits and HR Administration Manager.Responsible for recording and maintaining documentation of payroll change requests.Remain familiar with Medair's data protection guidelines and its implications for payroll data confidentiality.Liaise with Data Protection Focal Points to assess country programmes' approach to payroll data confidentiality and advise on any necessary changes to bring into compliance with guidelines.Technical supportServe as liaison between Payroll System Support and country programme payroll focal points to ensure requested changes are technically feasible, meet customer demands and risk standards, and are processed in a timely manner.Act as back up for Payroll System Support, develop technical competence in basic areas of technical support (e.g. calculation rule modification, data exports, etc)Provide coverage when the Payroll System Support Assistant is unavailable.TrainingTrain new country programme colleagues in payroll change request system, guidelines, appropriate supporting documentation, etc.Ensure payroll focal points are kept up to date on process requirements and coach or train where needed.InnovationAs this role is responsible for developing and maintaining processes, the holder of this position is expected to engage in continuous process improvement.Team Spiritual LifeReflect the values of Medair with staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsDiploma or Bachelor degree in HR, or equivalent. HR Administration, especially payroll.Strong working knowledge of English (spoken and written). French or Arabic desirable.ExperienceMinimum 3 years in an equivalent position.Experience with, or training in, payroll management.Knowledgeable with the Microsoft Office Environment, working experience with an HR information system or payroll system (experience with Cresus will be a plus).Motivated by quality collaboration and administration.Payroll administration skills desirable.Strong organizational and analytical skills.Excellent interpersonal skills, including cross-cultural communication.Flexible to adapt to changing priorities.Ability to work within a multicultural team.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/11/2022
Medair International

Project Officer (New Relief Worker)

Lebanon, Béqaa , Zahle

Role & ResponsibilitiesThe Project Officer is an entry-level developmental role designed to provide humanitarian experience to a new relief worker who wants to pursue and develop a career in the aid sector. The Project Officer will provide needed support to the Project Coordinator and Project Managers in a variety of sectors and gain understanding of the different aspects of Project Management.Project OverviewThe Lebanon programme works across the country, including in the Bekaa Valley, Beirut Mount Lebanon, the North/Akkar and the South. Medair supports both Syrian refugees and Lebanese communities with projects in Health, Mental Health, Shelter and GIS Mapping.Workplace & Working conditionsField based position in Zahle, Lebanon.Starting Date / Initial Contract DetailsJanuary 2023. Full time, 12 months.Key Activity AreasSupport to Project ManagementSupport the Project Managers, Project Coordinator and Programme Funding Manager in the development of projects and the writing of new concept notes and proposals when required.Support the team in gathering information and writing donor reports when required.Contribute, shape and review assessments and reports, working with project staff to improve quality and develop capacity.Support in analysis of data and ensure learning is incorporated into projects.Support in monitoring and evaluation, including monitoring visits to field sites.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Contribute to the mainstreaming of gender, accountability and access for people with specific needs across our programmes.External representationRepresentation of Medair at coordination meetings and through relationships with external partners (e.g. community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.OtherParticipate in activities related to different departments to actively learn about the full range of NGO work, e.g. the recruitment process, tender process, cash counts.Cover aspects of roles such as Project Managers or Programme Funding Manager while they are on annual leave, as appropriate per the employee's capacity.Any other work as designated by the Project Coordinator.Team LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international prayer network.Support the Project Coordinator and Country Director in developing and ensuring a good team culture across the team.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity or College degree in a relevant field.Strong working knowledge of English (spoken and written).Experience2 years post-qualification professional experience.Previous experience living or travelling in a development context.Excellent Microsoft Office skills, particularly in Excel and/or Access or other database skills.Good planning, assessment and analytical skills.Good numerical, report writing and administration skills.Problem solving ability.Clear written and verbal communication.Strong management skills.Able to prioritise clearly and oversee multiple tasks.Willingness to be stretched professionally, personally, and spiritually.Interest in a long-term humanitarian career.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/11/2022
Medair International

Health & Nutrition Manager

Afghanistan, Kandahār , Kandahar

Role & ResponsibilitiesThe Health and Nutrition Manager will develop, lead, monitor and evaluate the assigned health and nutrition project(s), with support from the Health and Nutrition Project Manager and advisors. Develop lead implementation and ensure adequate monitoring and evaluation for effective management and reporting on the project activities in line with the objectives, time frame and budget with a focus on Health & nutrition system strengthening, training and coordination. Provide technical support and leadership manage and train Health & Nutrition staff to meet quality standards in Health & Nutrition Service delivery, anticipate, plan, and contribute to the development of new nutrition project proposals and reports.Project OverviewMedair is implementing an integrated IMAM, Health and MHPSS project through mobile teams. Medair's health and nutrition project seeks to address the inadequate coverage and quality of life-saving services for the treatment of common illnesses, psychosocial well-being, reproductive health services and acute malnutrition in children under five years and PLWs. The programme also addresses some of the key determinants of malnutrition through promotion of improved IYCF practices and healthy behaviours linked to unnecessary deaths amongst vulnerable populations.Workplace & Working conditionsField based position in Kandahar, Afghanistan.Starting Date / Initial Contract DetailsAs soon as possible. Full time, 12 months. Short-term option possible.Key Activity AreasHealth & Nutrition ManagementResponsible for the implementation, management, supervision and support of the assigned nutrition and health interventions in line with the time frame of the relevant project proposal and any applicable national and international guidelines and standards.Provide strong leadership of the assigned health and nutrition project teams, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local health and nutrition authorities (where applicable) and local staff.Continuously monitor and supervise all project activities, evaluating progress through outputs and impacts using both quantitative and qualitative data, and involving the health and nutrition team (and where applicable local health authorities) in analysis and taking appropriate action as needed to ensure continued progress.Provide training for local staff in line with the appropriate international and national guidelines.Implement participatory Behaviour Change Communication methods in health and nutrition project through care groups in each catchment population of each mobile clinic site.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Ensure accurate reporting of activities according to Medair, donor and other applicable time frames and formats.Contribute to new proposals, linked to the assessed needs and gaps and the Medair country strategy, in conjunction with the country Health & Nutrition advisor.Staff ManagementAssist the Health and Nutrition Project Manager to manage and oversee the assigned local health & nutrition team including recruitment, day-to-day management, development and training, appraisals, etc. The team may include certified health and nutrition staff (e.g. Medical Doctors, Nurses, Midwives, Pharmacy Assistants, Health Assistants, PSS counsellors, Health Promotion Trainers).Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching and technical supervision to staff in order to develop ownership and full responsibility for Health & nutrition activities.Assess the training needs of all staff and ensure that appropriate training is conducted, and new skills are used in the field. Promote the health and security of the team by ensuring the application of security guidelines.Financial ManagementWork with the Health and Nutrition Supervisors to manage finances within the field location.Manage the project budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.Communication & CoordinationDevelop and maintain appropriate, regular, transparent and supportive communication structures with the assigned health & nutrition team, Medair in-country advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.Participate in health and nutrition coordination meetings, Medair internal trainings, and other working groups or meetings as required, representing Medair and feeding back to the health and nutrition on relevant issues.LogisticsSupport the logistics activities of health & nutrition staff, particularly in relation to the purchasing of medicines, supplies and equipment for the assigned nutrition facilities and activities.Liaise, as necessary, with the nutrition, health, logistics and finance staff to ensure items are procured, transported, stored, managed, and accounted for correctly.Manage the correct and timely ordering of needed stocks and supplies to the field location sites in coordination with the Health and Nutrition Project Manager.Monitor expiration dates of all stocks in the field location sites to ensure timely use.Quality ManagementPromote and use the Medair intranet and other operating procedures, ensuring that all standardized formats are used in data collection and monitoring and all nutrition guidelines are followed.Ensure health & nutrition projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. Sphere and CHS standards, WHO recommendations, etc.Participate in Medair workshops and distance learning sessions to keep up with changing trends.Field – Team LifeReflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsHigher level qualification: medical doctor, nurse, midwife.Strong working knowledge of English (spoken and written).Experience2 years post-qualification nursing / medical professional experience / nutrition programming.Experience working in a health and nutrition programme in a developing country, in a humanitarian context.Ability and willingness to manage project implementation. Able to develop and maintain effective relationships with colleagues, beneficiaries, other agencies and local authorities.Able to set clear objectives for staff and to delegate.Capacity to work under pressure and manage personal stress levels.Creative, open-minded, flexible, self-learner. Team-player with good inter-personal skills.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/11/2022
Medair International

Finance Partner

Switzerland, Vaud , Lausanne

Role & ResponsibilitiesThe Finance Partner collaborates with country programmes and GSO to prepare, monitor and provide key financial information to stakeholders while advising, analysing, forecasting, support and train in funding management to inform decision makings, promoting best financial practices and to mitigate financial risks.Project OverviewMedair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within the GSO and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff. The Medair GSO Finance Department, is primarily focussed on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system. Medair GSO Finance Department, is primarily focused on Medair financial and investment decisions, acts as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging a fit-for-purpose system.Workplace & Working conditionsMedair Global Support Office (GSO), Lausanne, Switzerland.Starting Date / Initial Contract DetailsAs soon as possible. Full time, open-ended contract.Key Activity AreasGrant and Private Funding (PF) managementPrepare (PF) private funding, and donor budgets.Provide guidance, standardisation and content for budget narrative, budget proposal and budget monitoring. Clearly understand & communicate donor requirements.Monitoring and analysing overall budgets (including revisions), using financial data to create and update fund matrix, prepare GSO donor cash requests, update Grant Management Tool and monitor PF consumption.Prepare Donor reports. Posting reclass after report preparation.Provide inputs to Audit Support Team when requested and apply audit lessons learned.Country funding strategy and managementConduct monthly (or quarterly) review meetings with relevant stakeholders.Update country budget forecast. Monitor country PF need overview.Build strong relationship with & provide financial support to International Programmes decision making.Provide advice to HCP (Head of Country Program) and country team about funding situation and strategy.Consolidate annual budgets for country programs. Prepare country PF need overview.Coordination and ImprovementsProvide guidance and strengthen knowledge on donor financial guidelines to key stakeholders.Train, coach and empower Finance Managers in the country programmes to improve best practices.Ensure communication flows between all relevant stakeholders.Participate to Country Team Meetings (overview of funding/spending status and future projection).Share regular Finance team meetings; Develop and implement reviews while responding to KPIs.Innovate and improve Finance processes to drive efficiencies and cost savings.Support implementation of a new ERP system, automation and infrastructureLead or participate in projects to improve Finance performance.Team Spiritual LifeReflect the values of Medair with team members, local staff, beneficiaries, and external contacts.Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.Encouraged to join and contribute to Medair's international programmes and GSO prayer network.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsUniversity and/or Bachelor degree in related subject.Certificate in business administration and or accounting/book keeping or other relevant qualification.Excellent working knowledge of English (speaking and writing). Working knowledge of French is highly desirable.Experience / Competencies5-year experience working in the finance department of an NGO.Strong skills and experience in data analysis, financial reporting and presentations.Deep knowledge of BHA/USAID donor guidelines and NICRA compliance.Experience of indirect cost recovery with various institutional donors.Computer literate with very good working knowledge of Microsoft Excel.Experience with accounting software. Experience in working with fund accounting software would be a plus. Problem solving ability and improvement driving skills.Competent with administrative tasks. Organized and structured.Good attention to detail. Team-player with good inter-personal skills.Ability to maintain strict confidentiality concerning staff members and customers data and organization's critical financial information. Enjoys challenges and works hard to achieve objectives.Ability to maintain a high level of accuracy in preparing and entering data.Willingness to work in a multi-cultural team. Capacity to work under pressure and manage personal stress levels. Able to prioritise work to meet deadlines. Creative, open-minded, flexible, self-learner.Able to work independently and take initiatives within a consultative framework.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/11/2022
Medair International

Health & Nutrition Project Manager

Afghanistan, Urozgan , Uruzgan

Role & ResponsibilitiesThe Health and Nutrition Project Manager will develop, lead, monitor and evaluate the assigned health and nutrition project(s), with support from sector advisors. Develop lead implementation and ensure adequate monitoring and evaluation for effective management and reporting on the project activities in line with the objectives, time frame and budget with a focus on nutrition system strengthening, training and coordination. Provide technical support and leadership, manage and train nutrition staff to meet quality standards in nutrition delivery, anticipate, plan, and contribute to the development of new nutrition project proposals and reports.Project OverviewEmergency nutrition, health, WASH and food security projects targeting displaced, conflict- and drought-affected vulnerable populations in central and southern Afghanistan.Workplace & ConditionsField based position in Uruzgan, Afghanistan.Starting Date / Initial Contract DetailsAs soon as possible. Full time, 12-24 months.Key Activity AreasHealth and Nutrition Project ManagementManage the assigned health and nutrition project(s) to meet the project objectives within budget and within the allotted time frame and report promptly any operational concerns to line manager and country Health and Nutrition Advisor (e.g. projected failure to meet objectives; increased beneficiary needs; projected over or under spending on project budget).Provide strong leadership of the assigned health and nutrition project teams, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local nutrition authorities (where applicable) and local nutrition staffContribute to development and implementation of an effective health and nutrition intervention including data collection and reporting and monitoring tools, job aids and data quality assurance processes.Oversee proactive planning for responsible exit in consultation with country Health and Nutrition Advisor, other health and nutrition staff and field managers.Set clear objectives and indicators for health and nutrition activities in collaboration with the country Health & Nutrition Advisor, health and nutrition staff, field managers and, where appropriate, with the local communities.Continuously monitor and supervise nutrition activities, evaluating progress through outputs and impacts using both quantitative and qualitative data, and involving the health and nutrition team(s) (and where applicable local health authorities) in analysis and taking appropriate action as needed to ensure continued progress.Provide input into the integration of beneficiary participation and accountability in all aspects of the project.Ensure accurate and timely reporting of activities according to Medair, donor and other applicable time frames and formats.Contribute to new proposals, linked to the assessed needs and gaps and the Medair country strategy, in conjunction with the country health and nutrition advisor and relevant field managers.Staff ManagementLine-manage the Health & Nutrition Supervisor(s) of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage other health and nutrition project staff.Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.Provide coaching and technical supervision to staff in order to develop ownership and full responsibility for health and nutrition activities.Assess the training needs of health and nutrition staff and ensure that appropriate training is conducted and new skills are used in the field.Financial ManagementManage the budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.Communication and CoordinationDevelop and maintain appropriate, regular, transparent and supportive communication structures with the assigned health and nutrition team, Medair in-country and GSO health and nutrition managers and advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships.Participate in health and nutrition coordination meetings, Medair internal training, and other working groups or meetings as required, representing Medair and feeding back to the health and nutrition staff and field managers on relevant issues.LogisticsSupport the logistics activities of health and nutrition staff, particularly in relation to the purchasing of medicines, supplies and equipment for the assigned health and nutrition facilities and activities.Liaise, as necessary, with the nutrition, health, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly.Quality ManagementPromote and use the Medair intranet and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.Ensure health and nutrition projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. Sphere and CHS standards, WHO recommendations, etc.Field – Team LifeReflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.QualificationsHigher level qualification, preferably in nutrition or in another relevant field such as nursing/midwifery/doctor/community-based training.Strong working knowledge of English (spoken and written).Experience2 years post-qualification professional experience in a relevant field.Management experience in a nutrition / health context.Ability and willingness to manage project implementation.Good numerical, report writing and administration skills. Problem solving ability.Knowledge of humanitarian principles, Sphere and HAP Standards and other international humanitarian guidelines and protocols. Knowledge and experience of nutrition / primary health care principles and management.Able to prioritise clearly and oversee multiple tasks.Able to take the initiative in project decisions. Able to enforce procedures.Able to set clear objectives for staff and to delegateCommitted to consultative and servant-minded leadership.Team-player with good inter-personal skillsWillingness to support others and to share workloadAptitude for community mobilisation and capacity-buildingExperience in training / mentoring / coaching staff.All new deploying international staff to Medair's country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.How to applyPlease ensure you are fully aware of the:a) Medair organizational valuesb) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).Application ProcessTo apply, go to this vacancy on our Medair Page.Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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07/11/2022