Swisscontact is currently implementing three projects in Ukraine in the areas of vocational education (EdUP), professionalization of SMEs in the vegetable and livestock industry (Empower AgriWomen) and trade promotion (SIPPO). With the new Building Livelihoods and Opportunities for Optimised Markets (BLOOM) project, we are continuing our growth in the country. As a key member of the Ukraine Country Management Team, the Head of Business Administration oversees, guides, and supports all administrative and financial activities for Swisscontact in Ukraine. In this pivotal role, you will ensure operational efficiency and the robustness of our administrative systems, driving continuous improvement and alignment with organizational goals. Reporting directly to the Country Director Ukraine and with technical direction from the Head of Business Administration Eastern Europe, you will provide critical insights to support sound decision-making and sustainable growth. The position is a core part of the Ukraine Country Management team. The starting date for this position is early 2026. The contract duration is 2 years with option of renewal. Important note:The position is based in Kyiv, Ukraine, with occasional travel within Eastern Europe region. Due to the critical situation and risks involved, this is considered a non-family duty station.For this international position we only consider candidates who have worked in countries beyond their home country. Tasks:Lead and oversee financial planning, budgeting, and monitoring for Swisscontact UkraineCollaborate closely with Country Business Administrators, Regional Corporate Project Accountant and Head of BA Eastern Europe to ensure timely and accurate financial reportingEnsure strict adherence to Swisscontact's Internal Control System (ICS)Strengthen, harmonize, and implement financial and administrative procedures and tools in line with regional guidelinesCoordinate timely external audits and support the implementation of audit recommendationsConduct internal audits as required by managementEnsure effective implementation of HR policies, including recruitment, performance management, and compensation reviewsOversee legal and tax compliance for all Swisscontact operations in UkraineSupervise IT infrastructure and support the rollout of digital tools and systemsAdvise and support management on critical financial, administrative, and compliance mattersOrganize knowledge-sharing initiatives and harmonize best practices across the Country OfficePerform other duties as required by the Country Director or Regional OfficeRequirementsMaster's degree in business administration, Finance, or related field. Professional certifications (e.g., CPA, ACCA, Project Management) are deemed advantageousMinimum 10 years of progressive experience in financial and administrative management, preferably in international development or NGO'sProven experience in managing country-level operations, including finance, HR, compliance, legal and ITExperience working in complex and high business growth environmentsStrong budgeting, reporting, HR, and IT oversight skills. Familiarity with donor compliance and ERP systemsAbility to work under pressure and manage multiple priorities in a dynamic environmentExcellent written and verbal communication skills in English. Knowledge in Ukrainian or Slavic language will be an advantageStrong people management skillsProfessional experience working outside the country of origin, as this is an expatriate position Swisscontact offers attractive working conditions in an international and multicultural context. We see our work as a joint effort in an agile organizational culture: mutual respect, trust and teamwork. We look forward to receiving your online application with the following documents: letter of motivation, curriculum vitae, diplomas and references until 5 December 2025. Please apply exclusively via the online application portal.
