Job offers, find your job, job ads in the World | Page - cinfo

Role Purpose The International Respiratory Coalition (IRC) Assistant (80%) supports the effective coordination and delivery of the IRC by providing administrative, organisational, and project support across IRC activities. The role works closely with the IRC Project Manager, ERS/ELF officers, IRC National Coalition members, and internal teams to ensure the smooth day-to-day functioning and successful delivery of IRC activities. Key Contribution Areas 1.     IRC Programme Coordination Support the day-to-day delivery of IRC activities through effective planning, administration, follow-up and documentation across the project. Key responsibilities ·       Provide administrative and coordination support to the IRC Project Manager ·       Maintain project timelines, action trackers, contact lists and planning documents. ·       Assist with scheduling IRC leadership meetings, preparing agendas, taking notes and tracking follow-up actions. ·       Support the preparation of project updates, reports, presentations and briefing materials. ·       Support the planning, organisation and follow-up of IRC meetings, workshops and events. ·       Contribute to maintain accurate records of IRC activities, decisions and deliverables and support the coordination across internal departments and external partners. 2.      Coalition Support, Capacity Building & Resource Development Support national respiratory coalitions and IRC stakeholders through effective coordination of meetings, resources, information learning opportunities and grant administration. Key responsibilities ·       Assist with the organisation of workshops, coalition meetings, and capacity-building activities, including logistical arrangements ·       Support communication with national coalition representatives and external stakeholders. ·       Support the IRC grant assessment committee with tracking grant applications and progress reports, meeting preparation. ·       Coordinate with the ERS finance team on grant payments processing. ·       Provide support to coordinate the development, updates, communication and dissemination of IRC guidance materials, tool-kit resources and tools ·       Support the collection of information from coalitions for reporting, monitoring and communication purposes. ·       Assist with knowledge-sharing activities between coalition members and partners. 3.     Partnerships, Sponsorship & Stakeholder Engagement Facilitate effective communication and practical support for IRC stakeholder and coalitions activities. Key responsibilities ·       Build effective working relationship with national coalition members, IRC leadership, IRC stakeholders, and internal departments. ·       Support routine communication, request and information sharing with coalition members and stakeholders. ·       Liaise with external suppliers and service providers for effective event delivery and resource support for coalitions, within agreed timelines and budgets. ·       Contribute to the continuous improvement of resources to support the national coalitions 4.     Collaboration & Cross-Functional Contribution Contribute to a collaborative and high-performing working environment by fostering teamwork, knowledge sharing and effective cross-functional collaboration across ERS. Key responsibilities ·       Share knowledge and contribute to cross-functional initiatives supporting organisational priorities. ·       Promote collaborative ways of working and continuous improvement across projects and partnerships. ·       On an ad hoc basis, contribute to projects and initiatives beyond the role's defined responsibilities, in support of broader organisational needs. Education & Professional Background ·       Postsecondary education in Business Administration, Office Administration, Project Coordination, Public Health, International Relations, or a related field. ·       Typically 4 years of experience in an administrative, coordination or project support role. ·       Experience supporting complex administrative processes, meetings or projects involving multiple stakeholders ·       Experience working in an international environment. ·       Experience working in advocacy or public health an asset. Technical Competencies ·       Administrative coordination and programme support ·       Meeting, committee, and event coordination ·       Document management and record keeping ·       Stakeholder contact management ·       Budget administration and invoice follow-up ·       Microsoft Office Suite and collaborative digital tools ·       Organisation of digital files, templates and shared resources Core Competencies ·       Organisation and planning ·       Attention to detail and quality orientation ·       Collaboration and teamwork ·       Reliability and follow-through ·       Clear written and verbal communication ·       Customer and stakeholder focus ·       Discretion and professionalism ·       Adaptability and problem solving ·       Willingness to learn and support continuous improvement