HR Administration & Coordination Manager (100%)
Site
Switzerland, Zug, zug
Sector:
Nonprofit/Community/Social Services/International Cooperation
Role:
Other
Date of last update: 2026-10-29 (Expiry date: 2026-11-28)
activities
Job description
Verify your compatibility with this job ad
The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.
Your Responsibilities – You
· manage HR administration for Switzerland and Spain, including contracts and personnel records
· coordinate HR administration for Uganda and Rwanda with local agencies
· maintain HR information across all countries in collaboration with local HR teams
· coordinate onboarding, offboarding, induction and performance appraisal processes
· prepare HR reports for management and coordinate international salary benchmarking
· support the development and maintenance of HR policies, manuals and procedures
· contribute to recruitment, staff development and the promotion of Suyana's values and culture
Your Profile – You
· have relevant education and several years of experience in HR
· understand employment contracts, personnel administration and performance processes
· possess strong organisational, analytical and Excel skills
· work independently, accurately and discreetly in an international environment
· are fluent in English and Spanish; German is an advantage
What We Offer
· A key role in developing international HR structures
· A varied position combining administration and coordination
· Close collaboration with international teams and senior management
· The opportunity to improve HR processes across multiple countries
· Meaningful work contributing to sustainable opportunities for communities
Join Suyana Foundation and contribute to its mission of empowering people and communities sustainably. Please send your CV, cover letter and certificates in English to gianni.pilot@optimapersonal.ch. All applicants are kindly requested to submit their applications exclusively through Optima Personal.
View details
Working hours (%): 80-100% / 100%
80-100% / 100%Type of contract: Staff (Permanent and Fixed Term)
Macro-area: Switzerland
Level of experience: Senior Professional, more than 5 years
Area of work Definition: Human Resources Management
Type of organisation: NGOs
Telecommute: No
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Programme Development & Impact Coordination for South America (Perú, Bolivia) (100%)
Zug, Zug - Suyana
Location: Spain or Switzerland (must have legal right to work in CH/EU/EFTA; no sponsorship/relocation offered)
Travel: Frequent travel to Peru & Bolivia
Reports to: Impact Manager (HQ, Switzerland)
About Suyana Foundation: The Suyana Foundation is a Swiss-based NGO dedicated to sustainable, holistic development in Health, Education, and Livelihoods. By working closely with local partners, Suyana creates measurable, long-term improvements in people's lives. As the organization grows, it is expanding its capacity to bridge strategic design with practical, evidence-based implementation in Peru and Bolivia.
The Role
Suyana is looking for a motivated Programme Development & Impact Coordinator (100%) to help expand its portfolio and better connect strategic vision with on-the-ground implementation. You will play a key role in designing, developing, and optimizing our programmes in close partnership with their South American teams.
This cross-functional role blends strategy, project management, and impact measurement. You will work closely with Suyana's Impact Management and Programme Support teams, as well as directly with their operational teams in Peru and Bolivia.
Main responsibilities
Programme Development & Design
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Support the development, refinement and review of Suyana's existing and new programme models across Peru and Bolivia.
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Ensure Suyana's programmes are designed, monitored and adjusted based on evidence, and that learning translates into better programme decisions and credible reporting to donors and communities.
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Translate strategic priorities and programme ideas into concrete, feasible and actionable programme designs, plans and workstreams.
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Support the development and review of theories of change, results frameworks, indicators and other programme design tools
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Identify opportunities to improve, adapt or scale existing programmes based on evidence, experience and changing needs.
Programme Quality & Implementation
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Support country teams in translating strategic decisions into clear objectives, priorities, responsibilities, timelines and deliverables.
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Follow up on implementation progress, identify bottlenecks and proactively work with teams to address them.
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Provide hands-on support across programme activities, research projects, impact evaluations and other strategic initiatives
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Bring structure, momentum and accountability to complex projects and initiatives.
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Support country teams in solving operational and programme implementation challenges.
Impact, MEAL & Evidence
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Work closely with the HQ Impact Management team to ensure that programme development and implementation are informed by appropriate evidence and learning.
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Support local MEL Officers and project teams in strengthening and integrating Suyana's MEAL approaches and standards into practices
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Contribute to the planning and implementation of impact and sustainability evaluations, including assessments of longer-term programme effects.
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Support the development of research projects using Suyana's programme data in collaboration with universities and research institutions.
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Coordinate and support external evaluators, consultants and research partners where required.
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Support local teams in the use of digital data-collection and monitoring tools (KOBO Toolbox, PowerBI), including Suyana's evolving data and impact platform
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Prepare analyses, programme summaries, dashboards and presentations for management, the Board and other relevant stakeholders.
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Contribute to building a culture of evidence-based decision-making, learning and continuous improvement by facilitating workshops and review sessions.
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Strengthen community accountability and feedback mechanisms.
Your Profile
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3–5 years of relevant professional experience in programme development, programme/project management, strategy, consulting, operations, international development, social impact, public sector, or a comparable field.
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University degree in a relevant field such as international development, public policy, social sciences, business, economics, programme management or a related discipline. Strong practical experience in international development, particularly hands-on field experience in programme countries, will be considered equally valuable to formal academic qualifications.
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Practical experience with MEL frameworks, theories of change, indicators, baselines, evaluations and quantitative and qualitative data
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Strong practical understanding of the full programme/project cycle, from diagnostics and programme design through planning and implementation to monitoring, evaluation, learning and adaptation.
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Experience in impact measurement, impact evaluations, applied research or evidence generation is an advantage
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Strong analytical and problem-solving skills with the ability to assess different options, identify priorities and structure complex problems
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Advanced proficiency in Microsoft Office (especially Excel and PowerPoint) and experience with data analysis and visualization tools, preferably Power BI or similar platforms.
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Excellent writing and presentation skills, with attention to detail and accuracy
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Experience working in an international, multicultural or multi-country environment
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Fluency in English and Spanish, both written and spoken
Competencies & Attributes
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Strong commitment to Suyana's mission and values and passion for contributing to meaningful social impact
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Thinks about impact, resources, feasibility, efficiency, risks and trade-offs together and understands that a good programme concept also needs to be operationally viable
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Brings a pragmatic approach to decision-making and implementation and can translate strategic objectives into clear priorities and actionable plans
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Takes initiate and ownership rather than waiting for detailed instructions and identifies opportunities and develops practical solutions
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Applies a business mindset to programme design and implementation and anticipates implementation challenges and addresses them proactively
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Can work with both senior stakeholders and operational teams and communicates complex issues clearly and adapts communication to different audiences.
What Suyana Offers
At Suyana, you will be part of a purpose-driven, international team that values collaboration, trust, and personal growth. They offer a dynamic and supportive work environment with the opportunity to take real ownership and shape processes in a growing global organization. Working with Suyana means contributing to meaningful change while continuously learning from colleagues across different regions and disciplines.
What you can expect:
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Frequent travel time to Suyana's project teams in Peru and Bolivia (~50-70% of worktime)
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Regular field visits to Suyana's project countries, allowing you to engage directly with their teams and beneficiaries and gain a deeper understanding of context-specific and cultural dynamics within the philanthropic sector
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Opportunities for professional development
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Competitive NGO-sector compensation
Important details regarding your application:
Join Suyana's mission to empower people and communities sustainably and become part of their social vision.
cinfo has been mandated by Suyana Foundation to conduct this recruitment. Applications can only be submitted via the "Apply" button in this vacancy on cinfoPoste; applications sent by email or other channels cannot be considered.
Please submit:
- your CV;
- a motivation letter setting out why this founding role fits you;
- Optional: Work certificates, diplomas and university credentials (as PDF) uploaded under the section "documents".
Application deadline: 30 October 2026
For questions regarding the content of the position, please contact HR-Schweiz@suyana.ch.
For questions about the position or the recruitment process, please contact Caroline Johnigk, cinfo: recruitment@cinfo.ch
...
2026-10-15 2026-10-30
Senior Administration Manager
Geneva, Geneva - CWAS
ClimateWorks Association of Switzerland (CWAS) is a Swiss association (Verein), seated in Geneva and recognised as tax-exempt, established within the ClimateWorks network to channel non-US philanthropic capital into climate action. We are in our founding phase: a small, fast-moving team building the structures, partnerships and processes that will carry significant grantmaking in the years ahead. This is a rare chance to help shape a new climate philanthropy from the ground up.
We are looking for an experienced Senior Administration Manager to be the Executive Director's right hand. This is a broad, senior role in a lean team. You will combine hands-on executive assistant support to the Executive Director with responsibility for day-to-day operations and the coordination of our grant flows. You will be a builder, comfortable creating process where none yet exists, exercising judgement and discretion, and moving between the strategic and the practical in the same day.
This is a combined role by design. In the founding phase the executive assistant element will be significant; as the organisation grows and hires, that element is expected to reduce and the operations and grants remit to expand. We are honest about this so that the role attracts someone who is energised, not frustrated, by that breadth.
Key responsibilities:
Executive support to the Executive Director
- Manage the Executive Director's diary, travel, correspondence and priorities, acting as a trusted gatekeeper.
- Prepare briefings, agendas and materials for meetings, and follow up on actions.
- Handle sensitive information with complete discretion.
Operations
- Run day-to-day operations, including office and coworking arrangements, vendors, and coordination of the organisation's tools and systems.
- Develop and maintain internal processes, policies and administration as the organisation matures.
- Coordinate payroll, human-resources administration and facilities as the team grows, working with our external fiduciary.
Grants coordination
- Coordinate grant administration with our hosted Donor-Advised Fund (DAF) provider, who carry out grantee due diligence, ensuring smooth process, records and timelines.
- Manage regranting and pass-through grant arrangements within the ClimateWorks network, tracking flows, documentation and reporting.
- Act as a reliable process point for funders and grantees on administrative matters.
Governance, finance and compliance support
- Support board and meeting logistics, papers, minutes and the upkeep of registers.
- Support finance administration, including invoices, expenses and budget tracking, in coordination with the fiduciary and auditor.
- Help the Executive Director stay on top of Swiss administrative, compliance and cross-border coordination requirements.
Essential requirements:
- The existing right to work in Switzerland (Swiss or European Union / European Free Trade Association national, or a valid Swiss work permit). No sponsorship or relocation is offered.
- Based in Canton Geneva, or able and willing to commute to our Geneva office within a reasonable travel time. The role offers the flexibility to work from home and from the office, with the schedule agreed upon with the Executive Director.
- Several years in a senior executive assistant, chief-of-staff or operations role supporting a principal or leader, ideally in a founding or lean setting.
- A background in the nonprofit or foundation sector.
- Experience in grants and finance administration.
- Experience working within a cross-border or international organisation.
- Fluent English, our working language.
- A self-starter who thrives with autonomy, ambiguity and process-building in a start-up environment.
Desirable:
- French is an asset; German is an asset for federal and Bern-side administration.
- Familiarity with Swiss association (Verein) administration, Swiss payroll and social insurance, or tax-exempt entity operations.
- Experience with donor-advised funds, regranting or pass-through grant structures.
- Experience within a US-affiliated or multi-entity philanthropic structure.
What we offer:
- A founding role with genuine breadth, ownership and influence over how a new organisation is built.
- Direct partnership with, and access to, the Executive Director.
- A competitive salary commensurate with experience and the Swiss nonprofit sector.
- The chance to build something that matters for climate.
Important details regarding your application:
cinfo has been mandated by CWAS to conduct this recruitment. Applications can only be submitted via the "Apply" button in this vacancy on cinfoPoste; applications sent by email or other channels cannot be considered.
Please submit:
- your CV;
- a motivation letter setting out why this founding role fits you.
Further documents and two references will only be requested at a later stage of the process.
Application deadline: 8 November 2026
First interviews: 16 - 17 November 2026
Second interviews: 25 - 26 November 2026
For questions about the position or the recruitment process, please contact Caroline Johnigk, cinfo: recruitment@cinfo.ch
...
2026-10-12 2026-11-08
New!
Stagiaire comptabilité siège
Geneva, Geneva - médecins sans frontières suisse
Rejoignez MSF OCG en tant que Stagiaire comptabilité siège !
Nous cherchons des personnes passionnées et prêtes à contribuer à notre mission humanitaire.
Découvrez ci-dessous les détails du poste et les qualifications que nous recherchons.
Ce stage s'inscrit dans le cadre d'un programme de formation académique, professionnelle ou d'insertion socioprofessionnelle, et doit répondre aux [conditions](https://www.ge.ch/engager-personne-stage/stages-formation-insertion-reconnus) fixées par le Conseil de surveillance du marché de l'emploi (CSME). La durée du stage, fixée par la convention tripartite, est de 6 à 9 mois à 100 %.
Inclusivité et Diversité chez MSF
Vos qualifications et votre expérience ne correspondent pas exactement à toutes les exigences ?
À MSF OCG, nous nous engageons à promouvoir une culture inclusive qui soutient et amplifie les voix diverses de nos collaborateurs. Nous nous efforçons de créer des environnements de travail où des équipes de personnes aux parcours, caractéristiques, perspectives, idées et expériences variés collaborent pour faire avancer la mission sociale de MSF et améliorer les résultats pour nos patients et les communautés avec lesquelles nous travaillons.
Nous comprenons que certaines personnes peuvent hésiter à postuler si elles ne répondent pas à toutes les exigences du poste. Les recherches montrent que cela est particulièrement vrai pour les femmes. Si vous pensez que votre profil correspond bien à ce poste, nous vous invitons à postuler, même si vous ne remplissez pas toutes les qualifications listées.
Nous encourageons les candidatures de personnes de tous genres, âges, orientations sexuelles, ethnies, origines, religions, croyances, situations de handicap et toutes autres caractéristiques de diversité.
MSF ne tolère aucune exploitation ou abus sexuels, aucune forme de discrimination ou de harcèlement, y compris le harcèlement sexuel. Tous les candidats sélectionnés feront l'objet de vérifications de références
Contexte & Mission
Médecins Sans Frontières est une organisation médicale et humanitaire internationale indépendante qui fournit des soins aux personnes dans le besoin, aux personnes touchées par des catastrophes naturelles ou causées par l'homme et aux victimes de conflits armés, sans discrimination et sans tenir compte de la race, de la religion, des croyances ou de l'appartenance politique (Charte de MSF).
Le service de la comptabilité à Genève est composé de deux unités, l'une ayant la charge des activités comptables HQ (fournisseurs, trésorerie, taxes) et l'autre assurant le suivi comptable des missions dans les pays d'intervention de MSF (comptabilité terrain). Le·la stagiaire sera intégré·e à l'équipe comptabilité HQ et collaborera principalement avec le·la comptable fournisseurs. Il·elle pourra ponctuellement appuyer le reste de l'équipe comptable, HQ et/ou terrain.
Principales responsabilités
L'intervention du·de la stagiaire est orientée sur l'apprentissage autour de projets précis récurrents, et en priorité autour du traitement complet du cycle des factures fournisseurs, dont notamment :
· Réception, vérification (aspects légaux et fiscaux) et comptabilisation (comptabilité générale et analytique) des factures fournisseurs via le logiciel de traitement des factures et l'ERP comptable (MS Dynamics D365).
· Justification des comptes fournisseurs via la réalisation de certains contrôles clés mensuels/trimestriels (fournisseurs débiteurs, analyse de la balance âgée, etc.).
· Participation aux travaux de clôture annuelle et préparation des audits selon les périodes.
Le·la stagiaire pourra par ailleurs, selon les besoins, être impliqué·e dans diverses tâches comptables (analyses ponctuelles, appui au traitement des notes de frais, documentation du contrôle interne).
Profil recherché
· En cours d'études supérieures ou en fin de cycle d'études supérieures.
· Être éligible à une convention de stage avec un tiers.
· Français courant à l'écrit et à l'oral, bon niveau d'anglais à l'écrit, allemand un plus.
· Connaissance des outils bureautiques usuels.
· Connaissance d'un ERP, un atout.
· Organisé·e et rigoureux·se.
· Proactivité et dynamisme.
· Capacité à gérer plusieurs activités.
· Esprit de synthèse.
· Intérêt ou engagement pour la solidarité internationale.
· Expérience préalable dans un département financier/comptable, un atout.
Conditions de stage
· Convention de stage tripartite obligatoire
· Stage de 6 à 9 mois (en fonction de la convention de stage)
· Stage à 100% (40h par semaine)
· Basé à Genève
· Date d'entrée en fonction : fin mars 2027
· Rémunération mensuelle brut : CHF 2'000.-
Comment postuler
Les candidats sont invités à soumettre leur candidature via uniquement notre plateforme de recrutement en respectant les conditions suivantes.
- CV (maximum 2 pages)
- Lettre de motivation (maximum 1 page)
- Les documents doivent être rédigés en français ou en anglais.
La date limite de dépôt des candidatures est fixée au 18 novembre 2026
Veuillez noter que nous nous réservons le droit de clore cette offre plus tôt si nous recevons un nombre suffisant de candidatures de qualité.
[POSTULEZ ICI](https://msf.wd3.myworkdayjobs.com/work-with-msf-ocg-hq-lhs/job/GENEVA/Stagiaire-comptabilit-sige_JR116390)
Les candidatures seront traitées de manière confidentielle.
Seules les personnes présélectionnées seront contactées.
Nous ne souhaitons pas utiliser les services d'agences de recrutement ou de placement.
...
2026-10-29 2026-11-18
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