Project Coordinator

Site

Chad, Ouaddaï, Adré

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 14/03/2024 2024-06-14

Medair International

activities

Tell a friend

Company presentation

Working for Medair is a unique and rewarding experience that encompasses so much! Medair's purpose is to save lives and relieve human suffering in the world's hardest to reach and devastated places. Are you an experienced professional, inspired by your faith to care for others? Are you willing to give of yourself to work in tough places, going the extra mile to restore dignity and hope to people in crisis? We have teams of incredible people recruited from all around the world, working in difficult contexts. They forge bonds with colleagues that last a lifetime. You can make a real difference in the world. Medair has opportunities for people like you to excel, to grow, and to be challenged. Bring your values, passion, and commitment, and consider a career with Medair.

Job description

Verify your compatibility with this job ad
The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.

? %

Apply

Role & Responsibilities

The Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security management.

Project Overview

Medair has reestablished our offices in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver multi-sectoral projects, whilst scoping out needs in new locations and sectors thus the PC role will be instrumental in helping to carry out research, leading assessments and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations.

Workplace & Working conditions

Medair field-based position in eastern Chad, Adré. Living conditions are very basic.

Starting Date / Initial Contract Details

April 2024. Full time, from 6 to 12 months.

Key Activity Areas

Project Identification and Design

Support the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses.
Liaison and collaboration with other INGOs, UNHCR and potential local partners.
Facilitation of project design in close collaboration with the team and coordination with other organisations and authorities.

Project Management

Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) in accordance with the project proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.
Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support sectoral Project Manager(s) and staff in day-to-day decision making as required.
Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or head-quarters managers or to donors.
Maintain an overview of the regional context with a view to the strategic development of new projects both in current and surrounding camps.
Support the Programme Funding Manager and Country Director in the development and writing of new concept notes and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.
Ensure complete and timely reporting of activities and beneficiary numbers to Medair, donors, line managers and any other relevant bodies while ensuring documents are produced according to guidelines.

Representation

Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UNHCR, UN agencies and other (I)NGOs) and represent Medair at relevant stakeholder meetings in order to facilitate and ensure cooperation and partnerships.
Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.
Accompany donors and stakeholders on field trips and ensure programme details are shared in a professional manner.

Financial Management

Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines.
Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country Director.
Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures.

Staff Management

Ensure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with and support the relevant Project Manager(s).
Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.
Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team.
Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Security Management

Lead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments. Also review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other INGOs, the UN or other relevant security bodies. Report an changes as appropriate, to the Country Director.
Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.
Oversee and monitor staff adherence to security protocols, including security incident reporting.
Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring.

Quality Management

Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used.
Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines.
Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.

Team Spiritual Life

Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement.
Encouraged to join and contribute to Medair's international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

University degree in a relevant subject such as Management / Development Studies / Business Administration.
Fluent French (spoken and written) is essential.
Strong working knowledge of English (spoken and written).

Experience

Two years post-qualification experience in a management position, preferably in a relief environment.
Overseas work experience with a relief and rehabilitation NGO.
Knowledge of the Red Cross Code of Conduct, Sphere and CHS Standards and other international humanitarian guidelines and protocols.
Advanced planning, assessment, and analytical skills. Good report and proposal writing skills.
Good negotiation skills; problem solving ability and security management.

How to applyPlease ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair's accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

More details

Working hours (%): 80-100%

Type of contract: Staff (Temporary)

Macro-area: Middle East and Northern Africa

Level of experience: Junior Professional, 1 to 3 years

Area of work Definition: Monitoring and Evaluation, Results-based Management

Type of organisation: NGOs

Map

Apply

Share this job ad

Other job ads posted by this Company: LOADING...

Similar job ads

WASH Project Manager

Chad, Ouaddaï, Adré - Medair International

Role & Responsibilities The WASH Project Manager plans, develops, monitors and evaluates the assigned WASH project(s). This involves assessing WASH needs, designing projects, writing proposals and initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Providing technical support, leadership and strategic direction, other important aspects of the role include meeting quality standards in WASH delivery, encouraging beneficiary participation, liaising with other stakeholders and managing and training WASH staff. Project Overview Medair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver WASH projects in two or three camps to ensure household access to water through borehole drilling and equipping, construction of elevated tanks, network supply, distribution points, water trucking and other emergency WASH programming. The PM will be instrumental in helping to carry out research, coordination, leading assessments, implementing programming, reporting and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditions Field position based in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract Details April 2024. Full time, from 6 to 12 months. Key Activity Areas WASH Project Management - Manage assigned WASH projects in order to meet project objectives within the budget and allocated time frame. - Provide strong leadership of the assigned WASH project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local WASH staff. - Management of contractors, including written contracts, workplans, milestones and budgets. - Implement appropriate and effective WASH strategies in consultation with other WASH staff and field managers. - Set clear objectives and indicators for WASH activities in collaboration with the WASH staff, field managers and, where appropriate, with the local communities. - Continuously monitor and supervise WASH activities, overseeing the technical design, execution and evaluation of progress through outputs and impacts using both quantitative and qualitative data. - Ensure the integration of beneficiary participation and accountability in all aspects of the project. - Provide accurate and timely reporting of activities according to Medair, donor and other applicable timeframes. - Develop new proposals (including budget development), linked to the country strategy, in conjunction with the relevant field managers. Staff Management - Line-manage the WASH staff of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage and support other WASH project staff. - Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives, progress, current work plans and to provide the opportunity for feedback. - Provide coaching and supervision to staff in order to develop ownership and full responsibility for WASH activities. - Assess the training needs of WASH staff and ensure that appropriate training is provided/conducted. Financial Management - Manage the WASH budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance. - Clear budget forecasting, and coordination with WASH staff and the in-country Finance Manager. - Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned WASH team, Medair in-country and GSO WASH Advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships. - Participate in WASH coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the WASH staff and field managers on relevant issues. Logistics - Support the logistics activities of WASH staff, particularly in relation to the purchasing of supplies and equipment for the assigned WASH activities. - Liaise, as necessary, with the WASH, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used. - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Higher level qualification in a technical field, preferably in water and sanitation. - BSc / MSc in Water / Environmental Engineering or Management or Civil Engineering or Hydrology / Geology. - Fluent French (speaking and writing). Experience - 2 years post-qualification professional experience in a field based humanitarian context. - Management experience within a WASH programme. - Excellent working knowledge of French and English (spoken and written). - Proven ability to manage WASH project implementation directly and through partnership. - Good numerical, report writing and administration skills. - Problem solving and technical WASH skills within a humanitarian setting. - Knowledge and understanding of humanitarian standards such as Sphere and CHS. - Team-player with good inter-personal skills and willingness to support others and to share workload. - Aptitude for community mobilisation and capacity-building. - Experience in training / mentoring / coaching staff and supervision of sub-contracted parties. - Able to prioritise clearly, oversee multiple tasks and to take initiatives in project decisions. - Able to enforce procedures and to set clear objectives for staff and to delegate. - Committed to consultative and servant-minded leadership. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/wash-project-manager-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...

14/03/2024

Project Support Manager

Chad, Chari-Baguirmi, N'Djamena - Medair International

Role & Responsibilities The Project Support Manager (PSM) is responsible for the support functions within the Chad country program. This role oversees Human Resources, Finance and Logistics. Project Overview Medair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. The role of PSM will provide leadership across the sectors of Logistics, HR and Finance with a team of staff reporting into this position. The PSM will be instrumental in helping to establish Medair operations in Chad and develop national staff as we provide life-saving programming to the dynamic and changing humanitarian needs. Workplace & Working conditions Field based position in N'Djamena, Chad. Starting Date / Initial Contract Details April 2024. Full time, 6-12 months. Key Activity Areas Base Management - Ensure smooth running of N'Djamena base including line managing base support staff to ensure the effective running of the compound. - Manage and track expenditure of base budget by ensuring spending is by time frames and adjusts spending if required. Coord. routine maintenance of base infrastructure and equipment, repairing items using most cost-effective solution. - Development and implementation of robust systems designed to ensure the physical security of the base and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources. - Welcoming and briefing new Medair staff and visitors to the base, arranging transportation if required and ensuring they have all the information needed for their stay. Logistics - Manage the Logistics Snr Officer to ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing, equipment and fleet. - Ensure that logistics staff follow the Medair procurement procedure and where applicable, donor regulations on procurement, maintaining records and information management. - Ensure transport procedures are being followed in the daily management of fleet use and working with drivers. Support with planning weekly staff movements considering staff and fleet availability and programme requirements, ensuring the most efficient use of Medair resources. - Support field sites where stock is stored to ensure Medair warehouse procedures are being followed. - Liaising with external contacts to ensure services are delivered on time, on budget and to an acceptable standard. Finance - Manage the Finance Senior Officer and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met. - Ensure all internal financial controls are in place and that Medair and donor guidelines are followed. - Work with PMs and the Project Coordinator in the preparation and development of budgets for support and shared costs. Human Resources - Oversee Human Resource management function at project site, supervising the Project Support Officer and supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. - Ensure line managers are supported on disciplinary action and grievance procedures, ensuring that the correct procedures are followed and records are kept in accordance with Medair guidelines and local labour laws. - Represent Medair to all local ministries and commissions, in relation to labour issues. - Provide line managers with any necessary training, advice, mentoring and coaching on performance management procedures for their team. Administration & Compliance - Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed. - Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports, with a focus on equipment/assets and supplies, in particular. - Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly fashion and are routinely and punctually shared in the filing (archive) system, in line with Medair and donor requirements. - Implement anti-corruption and fraud measures, in line with Medair policies and the applicable donor procedures. Communication - Coordinate with authorities and other NGOs, as applicable, on matters relevant to Medair operations in the area. - Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships. - Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements. Management - Manage base in N'Djamena including budget, repair of relevant items and line management of cleaner and cooks and other base staff. - In collaboration with senior management and team, help recruitment forecasting to support programme activities adequately. - Develop a recruitment strategy that allows for growth in the support departments. - Ensure capacity building by adequate orientation to systems and procedures, ongoing on-the-job training and peer training. - On occasions contract and work with casual labour or contractors to achieve specific, time-bound tasks. - Set performance objectives for direct report and ensuring that all other programme support staff have performance objectives set and reviewed at the end of probation and then every six months. - Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work. Quality Management - Promote and use Medair e-library and other operating procedures with support staff, ensuring that all standardised formats are used and guidelines are followed. - In conjunction with the PC and relevant PMs, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry out regular inspections and spotchecks, both on systems and ongoing work, to ensure the best use of Medair assets and resources. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications Degree in relevant subject such as Logistics / Management / Business Administration or equivalent professional / technical qualification Experience - 2 years post-qualification professional experience in a humanitarian context. - Strong working knowledge of French and English (written and spoken) - Knowledge and understanding of humanitarian standards such as Sphere and CHS. - Team-player with good inter-personal skills and willingness to support others and to share workload. - Experience in training / mentoring / coaching staff. - Able to prioritise clearly, oversee multiple tasks and to take initiative. - Able to enforce procedures and to set clear objectives for staff and to delegate. - Committed to consultative and servant-minded leadership. - Capacity to work under pressure and manage personal stress level and a creative, open-minded, flexible, self-learner. - Advanced planning, assessment and analytical skills with strong negotiation skills and problem solving ability. - Areas of expertise in Finance / Accountancy, People Management / Human Resources, Logistics and Warehousing, Security. - Senior Management . How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/projet-support-manager-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

...