HQ Procurement Officer
Site
Switzerland, Geneva, Geneva
Sector:
Nonprofit/Community/Social Services/International Cooperation
Role:
Other
Date of last update: 2026-11-08 (Expiry date: 2026-11-29)
activities
Company presentation
MSF ou Médecins Sans Frontières est une organisation humanitaire internationale qui apporte une aide médicale d'urgence à des populations confrontées à des crises menaçant leur survie, et ce, depuis bientôt cinquante ans. D'ailleurs Médecins Sans Frontières a reçu le prix Nobel de la Paix en 1999. Zones de conflits armés, épidémies, pandémies, catastrophes naturelles ou accès limité aux soins de santé, voici nos terrains d'intervention. Toutes ces situations nécessitent des ressources médicales et logistiques adaptées dont les autorités sanitaires et les ministères de la Santé ne disposent pas, ou pas en nombre suffisant, c'est pourquoi une assistance médicale internationale est essentielle aux populations.
Si vous avez entendu parler des actions humanitaires MSF, c'est parce que MSF prend la parole publiquement pour tenter de faire sortir une crise de l'oubli, alerter l'opinion sur des exactions commises loin des caméras, critiquer les insuffisances du système de l'aide, ou lorsque l'assistance est détournée de son objectif premier pour servir des intérêts politiques.
Réunies autour d'une même charte, les équipes de MSF sont composées de personnel médical, logistique et administratif venant de tous les continents. Volontaires internationaux ou employés localement, ces équipes apportent leurs secours dans le respect des principes de l'action humanitaire et de l'éthique médicale.
Chez MSF, nous nous engageons à avoir une culture inclusive qui encourage et soutient les diverses voix de nos membres du personnel. Nous nous efforçons de créer des lieux de travail où des équipes de personnes ayant des origines, des caractéristiques, des perspectives, des idées et des expériences différentes travaillent ensemble pour la mission sociale de MSF afin de créer de meilleurs résultats pour nos patients et les communautés avec lesquelles nous travaillons.
Nous accueillons les candidatures de personnes de tous les sexes, âges, orientations sexuelles, nationalités, races, origines, religions, croyances, capacités et toutes autres caractéristiques de diversité.
MSF ne tolère pas l'exploitation et les abus sexuels, ni aucune forme de discrimination ou de harcèlement, y compris le harcèlement sexuel. Tous les candidats sélectionnés seront donc soumis à une vérification des références.
Depuis sa création par quelques bénévoles en 1981, MSF Suisse et le centre opérationnel de Genève a bien grandi ! Aujourd'hui, plus de quatre cents salariés, aidés de bénévoles soutiennent les 73 projets sur le terrain.
Si vous souhaitez rejoindre nos équipes terrain consultez les profils recherchés sur notre site :
https://www.msf.ch/travailler-avec-nous
Job description
Verify your compatibility with this job ad
The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.
Join MSF OCG as an HQ Procurement Officer!
We are looking for passionate candidates ready to contribute to our humanitarian mission.
Below, you will find the job details and the qualifications we are looking for.
Inclusivity and Diversity at MSF
Do your qualifications and experience not exactly match all requirements of the job?
At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.
We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don't fulfil every listed qualification.
We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.
Context & mission
Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).
The MSF movement is built around 5 operational centers supported by 24 sections and offices worldwide. MSF Operational Center Geneva (MSF OCG) is one of these centers.
This role ensures the effective management of procurement and purchasing activities for both country programmes and HQ departments, securing timely, compliant and cost-effective acquisition of goods and services while supporting operational continuity and organisational efficiency.
Tasks & Responsibilities
- Manage international procurement for country program to ensure the availability of goods and equipment required for field operations.
- Manage transport and import/export compliance activities to ensure the efficient, secure delivery of goods to country programs.
- Manage the HQ ordering process, in collaboration with relevant departments, to ensure traceability and efficient procurement.
- Manage HQ stock to ensure the continuity of operational support to country programs and departments.
- Support HQ and country teams with their purchasing and procurement needs (sourcing, contracting, purchasing, delivering and invoicing) to enhance supply chain performance and operational continuity.
- Implement procurement strategies with stakeholders to ensure efficient and sustainable procurement.
- Manage supplier relationships and coordinate with key stakeholders to ensure a reliable supply, meet operational needs and reduce risks.
- Assess purchasing and procurement performance to identify optimisation opportunities, improve operational efficiency, and strengthen supply chain resilience.
- Ensure procurement and purchasing activities comply with organisational policies, standards and applicable regulations.
Your profile
Education
- Degree in Supply Chain Management, Logistics, Procurement or related field.
- CIPS Level 3 or equivalent, an asset.
Experience
- Significant experience in humanitarian supply chain and procurement.
- Previous MSF field experience.
- Experience with transport, customs and import/export activities.
- Desired : Familiarity with MSF ERP systems and supply chain digital tools &/or HQ procurement or purchasing experience.
Languages
- English C1/2
- French C1/2
- Desired: German B1.
Skills/ Technical competencies
- Sector-specific knowledge: procurement, purchasing, stock management and Transport & Customs regulations.
- Software & Tools: UniField, MSF Log Portal, Dynamics, Microsoft Office Suite
- Global knowledge: MSF's various logistics technical fields, Solid grasp of MSF's operational environment.
Personal Abilities/Qualities
- Cross-Cultural Sensitivity
- Stakeholder Partnership
- Planning and Prioritisation
- Analytical Thinking
- Continuous Improvement
- Adaptability in Complex Environments
- Communicative and collaborative mindset
Terms of employment
- Full-time position 100% (40h/week)
- Open-ended contract
- Working place: Geneva, Switzerland
- Ideal start date: February 8th, 2027
- Gross annual salary (for 100%): from CHF 87'372.- to CHF 100'608.- (salary commensurate with equivalent experience and internal salary grid)
- Paid vacation: 25 days per year, prorate temporis, plus any Swiss public holidays falling within the contract period.
- Pension plan: pension contribution covered 3/4 by MSF, 1/4 by staff member.
- Relocation support available for eligible candidates.
How to apply
Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:
- CV (maximum 2 pages)
- Cover letter (maximum 1 page)
- Documents must be submitted in either English or French.
The application deadline is 29th of November 2026
We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.
All applications will be treated confidentially.
Only shortlisted candidates will be contacted.
Please note that we do not wish to use the services of recruitment or placement agencies.
View details
Working hours (%): 80-100% / 100%
80-100% / 100%Type of contract: Staff (Permanent and Fixed Term)
Duration: Open ended contract
Macro-area: Switzerland
Level of experience: Professional, 3 to 5 years
Area of work Definition: Health and Nutrition
Type of organisation: NGOs
Join date: Beginning of February 2027
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Senior Administration Manager
Geneva, Geneva - CWAS
ClimateWorks Association of Switzerland (CWAS) is a Swiss association (Verein), seated in Geneva and recognised as tax-exempt, established within the ClimateWorks network to channel non-US philanthropic capital into climate action. We are in our founding phase: a small, fast-moving team building the structures, partnerships and processes that will carry significant grantmaking in the years ahead. This is a rare chance to help shape a new climate philanthropy from the ground up.
We are looking for an experienced Senior Administration Manager to be the Executive Director's right hand. This is a broad, senior role in a lean team. You will combine hands-on executive assistant support to the Executive Director with responsibility for day-to-day operations and the coordination of our grant flows. You will be a builder, comfortable creating process where none yet exists, exercising judgement and discretion, and moving between the strategic and the practical in the same day.
This is a combined role by design. In the founding phase the executive assistant element will be significant; as the organisation grows and hires, that element is expected to reduce and the operations and grants remit to expand. We are honest about this so that the role attracts someone who is energised, not frustrated, by that breadth.
Key responsibilities:
Executive support to the Executive Director
- Manage the Executive Director's diary, travel, correspondence and priorities, acting as a trusted gatekeeper.
- Prepare briefings, agendas and materials for meetings, and follow up on actions.
- Handle sensitive information with complete discretion.
Operations
- Run day-to-day operations, including office and coworking arrangements, vendors, and coordination of the organisation's tools and systems.
- Develop and maintain internal processes, policies and administration as the organisation matures.
- Coordinate payroll, human-resources administration and facilities as the team grows, working with our external fiduciary.
Grants coordination
- Coordinate grant administration with our hosted Donor-Advised Fund (DAF) provider, who carry out grantee due diligence, ensuring smooth process, records and timelines.
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- Act as a reliable process point for funders and grantees on administrative matters.
Governance, finance and compliance support
- Support board and meeting logistics, papers, minutes and the upkeep of registers.
- Support finance administration, including invoices, expenses and budget tracking, in coordination with the fiduciary and auditor.
- Help the Executive Director stay on top of Swiss administrative, compliance and cross-border coordination requirements.
Essential requirements:
- The existing right to work in Switzerland (Swiss or European Union / European Free Trade Association national, or a valid Swiss work permit). No sponsorship or relocation is offered.
- Based in Canton Geneva, or able and willing to commute to our Geneva office within a reasonable travel time. The role offers the flexibility to work from home and from the office, with the schedule agreed upon with the Executive Director.
- Several years in a senior executive assistant, chief-of-staff or operations role supporting a principal or leader, ideally in a founding or lean setting.
- A background in the nonprofit or foundation sector.
- Experience in grants and finance administration.
- Experience working within a cross-border or international organisation.
- Fluent English, our working language.
- A self-starter who thrives with autonomy, ambiguity and process-building in a start-up environment.
Desirable:
- French is an asset; German is an asset for federal and Bern-side administration.
- Familiarity with Swiss association (Verein) administration, Swiss payroll and social insurance, or tax-exempt entity operations.
- Experience with donor-advised funds, regranting or pass-through grant structures.
- Experience within a US-affiliated or multi-entity philanthropic structure.
What we offer:
- A founding role with genuine breadth, ownership and influence over how a new organisation is built.
- Direct partnership with, and access to, the Executive Director.
- A competitive salary commensurate with experience and the Swiss nonprofit sector.
- The chance to build something that matters for climate.
Important details regarding your application:
cinfo has been mandated by CWAS to conduct this recruitment. Applications can only be submitted via the "Apply" button in this vacancy on cinfoPoste; applications sent by email or other channels cannot be considered.
Please submit:
- your CV;
- a motivation letter setting out why this founding role fits you.
Further documents and two references will only be requested at a later stage of the process.
Application deadline: 8 November 2026
First interviews: 16 - 17 November 2026
Second interviews: 25 - 26 November 2026
For questions about the position or the recruitment process, please contact Caroline Johnigk, cinfo: recruitment@cinfo.ch
...
2026-10-12 2026-11-08
Supply Chain intern
Geneva, Geneva - médecins sans frontières suisse
Join MSF OCG as a Supply Chain intern!
We are looking for passionate candidates ready to contribute to our humanitarian mission.
Below, you will find the job details and the qualifications we are looking for.
This internship is part of an academic training program, a professional training program, or a socio-professional integration program, and must comply with the [conditions](https://www.ge.ch/engager-personne-stage/stages-formation-insertion-reconnus) set by the Employment Market Supervisory Council (CSME). The duration of the internship, as defined by the tripartite agreement, is 6 to 12 months at 100%
Inclusivity and Diversity at MSF
Do your qualifications and experience not exactly match all requirements of the job?
At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.
We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don't fulfil every listed qualification.
We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.
Context & mission
Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).
The MSF movement is built around 5 operational centers supported by 24 sections and offices worldwide. MSF Operational Center Geneva (MSF OCG) is one of these centers.
To scale up to meet these operational, human resource and financial challenges, the OCG has set up a Supply Unit, with a view to optimise the management flows (goods, information and financial) and supply processes (internal and external). The final aim is to ensure a sustainable and efficient MSF Supply Chain to meet the OCG strategy.
The Supply Chain intern work in close relation with the Supply chain referent Back Office and the Supply Chain program manager on below tasks.
Tasks & Responsibilities
- Maintain along with the Supply Referent Back office the existing reporting tools
- Participate in development, test, pilot and deployment of the Supply automated reports (Business intelligence system)
- Support the program manager in the improvement of the data management in line with the OCG supply strategy
- Help with the documentation of different data management Project
- Contribute actively to the improvement of the data quality
Your profile
Education
- In progress or completed degree and specialisation in Supply chain management or Business Analytics (Business Intelligence, Data Analytics, Information management)
Languages
- French and English with fluency in at least one of the 2 and C1 level in the other.
Skills/ Technical competencies
- Experience in data modelling and reporting as well as strong affinity with IT is a plus (R Studio is a plus)
- Knowledge of BI tool (Power BI preferably)
Personal Abilities/Qualities
- Attention to detail and structured and independent working method
- Good analytical and communication skills.
- Strong interpersonal skills, team spirit.
- Flexibility and open-mindedness
Terms of internship
- A tripartite internship agreement is mandatory.
- 6 to 9 months, according to internship agreement.
- Full time (40h/week).
- Based in Geneva, Switzerland
- Start date : February 2027
- Gross monthly remuneration 2'000.- CHF
How to apply
Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:
- CV (maximum 2 pages)
- Cover letter (maximum 1 page)
- Documents must be submitted in either English or French.
The application deadline is 29th of November 2026.
We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.
[APPLY](https://msf.wd3.myworkdayjobs.com/fr-FR/work-with-msf-ocg-hq-lhs/job/GENEVA/Supply-Chain-intern_JR116593)
All applications will be treated confidentially.
Only shortlisted candidates will be contacted.
Please note that we do not wish to use the services of recruitment or placement agencies.
...
2026-11-05 2026-11-29
Senior Legal Officer
Geneva, Geneva - médecins sans frontières suisse
Rejoignez MSF OCG en tant que Senior Legal Officer!
Nous cherchons des personnes passionnées et prêtes à contribuer à notre mission humanitaire.
Découvrez ci-dessous les détails du poste et les qualifications que nous recherchons.
Inclusivité et Diversité chez MSF
Vos qualifications et votre expérience ne correspondent pas exactement à toutes les exigences ?
À MSF OCG, nous nous engageons à promouvoir une culture inclusive qui soutient et amplifie les voix diverses de nos collaborateurs. Nous nous efforçons de créer des environnements de travail où des équipes de personnes aux parcours, caractéristiques, perspectives, idées et expériences variés collaborent pour faire avancer la mission sociale de MSF et améliorer les résultats pour nos patients et les communautés avec lesquelles nous travaillons.
Nous comprenons que certaines personnes peuvent hésiter à postuler si elles ne répondent pas à toutes les exigences du poste. Les recherches montrent que cela est particulièrement vrai pour les femmes. Si vous pensez que votre profil correspond bien à ce poste, nous vous invitons à postuler, même si vous ne remplissez pas toutes les qualifications listées.
Nous encourageons les candidatures de personnes de tous genres, âges, orientations sexuelles, ethnies, origines, religions, croyances, situations de handicap et toutes autres caractéristiques de diversité.
MSF ne tolère aucune exploitation ou abus sexuels, aucune forme de discrimination ou de harcèlement, y compris le harcèlement sexuel. Tous les candidats sélectionnés feront l'objet de vérifications de références.
Contexte & Mission
Médecins Sans Frontières est une organisation médicale et humanitaire internationale indépendante qui fournit des soins aux personnes dans le besoin, aux personnes touchées par des catastrophes naturelles ou causées par l'homme et aux victimes de conflits armés, sans discrimination et sans tenir compte de la race, de la religion, des croyances ou de l'appartenance politique (Charte de MSF).
Le mouvement MSF s'articule autour de cinq centres opérationnels, soutenus par 24 sections et bureaux à travers le monde. Le Centre opérationnel de Genève (MSF OCG) est l'un de ces centres.
Le·la Senior Legal Officer est rattaché·e à la cellule Recherche de fonds grand public, l'une des quatre cellules du Pôle Fundraising au sein du département Communication et Recherche de Fonds de MSF Suisse.
Sous la responsabilité du·de la Legacies Coordinator, il·elle assure la gestion administrative et juridique des dossiers de legs et d'héritages, apporte son expertise juridique et contribue à l'optimisation de leur suivi, en étroite collaboration avec les Legacies Officers.
Principales responsabilités
· Assurer la gestion et le suivi administratif et juridique des dossiers de legs et d'héritages, en français et en allemand, en collaboration avec le·la Legacies Coordinator et en binôme avec le·la Legacies Officer.
· Contribuer à l'optimisation de la gestion des donations, legs et héritages, en veillant à ce que l'ensemble des legs et héritages destinés à MSF Suisse soient effectivement reçus et traités de manière optimale et sécurisée.
· Appliquer les processus et procédures relatifs aux successions, notamment en matière d'acceptation des héritages et de décisions judiciaires, tout en veillant à protéger les intérêts et la réputation de MSF Suisse.
· Agir en tant que référent·e juridique pour les dossiers complexes, apporter son expertise et ses conseils à l'équipe et assumer la responsabilité de la qualité du traitement des dossiers, y compris en cas d'erreurs.
· Assister le·la Legacies Coordinator dans certaines de ses tâches et collaborer avec les différents partenaires externes, notamment les notaires, avocat·e·s, exécuteur·rice·s testamentaires et administrations.
· Développer, entretenir et fidéliser les relations avec les testateur·rice·s actuel·le·s et potentiel·le·s en Suisse romande et alémanique, notamment lors de premiers contacts, de visites, d'échanges téléphoniques ou d'événements, en assurant un suivi régulier auprès de ce public cible.
· Assurer la saisie et la mise à jour des informations dans la base de données, notamment pour les nouveaux dossiers de succession, les personnes intéressées par les legs et héritages ainsi que les dossiers en cours.
· Assurer le suivi financier des dossiers en collaboration avec le·la Legacies Coordinator et le service des finances de MSF Suisse, notamment dans le cadre de la gestion des successions et de la préparation des provisions annuelles pour les dossiers sous sa responsabilité.
Profil recherché
Education
· Diplôme universitaire ou formation équivalente en droit, ou très bonne connaissance du droit des successions.
Expérience
· Expérience préalable dans des fonctions similaires.
· Une expérience préalable auprès de MSF ou d'une autre ONG ou organisation internationale est un atout.
Compétences Techniques
· Grande attention aux détails.
· Excellentes connaissances en informatique, en navigation sur Internet et dans l'utilisation des logiciels de bureau.
· Connaissances du système juridique et politique suisse, notamment dans le domaine du droit des successions.
· Capacité d'analyse et aisance avec les chiffres.
· Capacité à s'exprimer et à argumenter avec aisance, à l'oral comme à l'écrit.
Langues
· Bilinguisme français-allemand obligatoire.
· Maîtrise de l'anglais à l'oral et à l'écrit.
· La connaissance de l'italien est un atout.
Qualités personnelles
· Capacité à respecter les délais.
· Très bonne résistance au stress.
· Autonomie, enthousiasme, dévouement, motivation, orientation vers la résolution de problèmes et capacité à s'intégrer facilement dans une équipe.
· Capacité à s'adapter à des situations variées et imprévues, avec souplesse et agilité.
· Capacité à prendre en charge son activité sans nécessiter un encadrement continu.
· Capacité à faire preuve de proactivité, à prendre des initiatives et à formuler de nouvelles propositions pour résoudre les problèmes identifiés ou améliorer une situation.
· Flexibilité et capacité à travailler dans un environnement multiculturel.
· Intérêt, compréhension et engagement vis-à-vis des principes humanitaires et des valeurs de MSF.
· Capacité à identifier les urgences et les priorités.
· Capacité à respecter les délais.
· Flexibilité et capacité à travailler dans un environnement multiculturel.
· Intérêt, compréhension et engagement vis-à-vis des principes humanitaires et des valeurs de MSF.
Conditions de travail
· Poste à temps partiel (90%) : 36h par semaine
· Contrat à durée indéterminée
· Lieu de travail : Zurich
· Date de début idéale : mars 2027.
· Salaire annuel brut (à 100%) : de CHF 94'440.- à CHF 108'348.- (salaire en fonction de l'expérience équivalente et de la grille salariale interne).
· Vacances payées : 25 jours par an, pro rata temporis, plus les jours fériés suisses tombant pendant la durée du contrat.
· Caisse de pension : contribution à la caisse de pension (2e pilier-LPP) couverte à raison de 3/4 par MSF et 1/4 par l'employé.
· Aide à la relocalisation en cas de déménagement d'un autre pays vers la Suisse.
Comment postuler
Les candidats sont invités à soumettre leur candidature via uniquement notre plateforme de recrutement en respectant les conditions suivantes.
- CV (maximum 2 pages)
- Lettre de motivation (maximum 1 page)
- Les documents doivent être rédigés en français ou en anglais.
La date limite de dépôt des candidatures est fixée au 22 novembre 2026.
Veuillez noter que nous nous réservons le droit de clore cette offre plus tôt si nous recevons un nombre suffisant de candidatures de qualité.
[POSTULEZ ICI](https://msf.wd3.myworkdayjobs.com/work-with-msf-ocg-hq-lhs/job/ZURICH/Senior-Legal-Officer---Legacy_JR116485)
Les candidatures seront traitées de manière confidentielle.
Seules les personnes présélectionnées seront contactées.
Nous ne souhaitons pas utiliser les services d'agences de recrutement ou de placement.
...
2026-11-05 2026-11-22
Operations Manager (P-4), FT, #135270, DID, Digital Inclusion Section - Geneva, Switzerland
Geneva, Geneva - UNICEF
The Operations Manager is a strategic business partner and functional expert of DI's operational and administrative services that is accountable for managerial leadership and policy guidance to ensure the seamless execution of DI's mission. The role ensures that DI's operational strategies are robust, efficient, and scalable, supporting both the Switzerland base and the Barcelona technology centre.
...
2026-11-04 2026-11-17
L&D Unit Intern
Geneva, Geneva - médecins sans frontières suisse
Join MSF OCG as a L&D Unit Intern !
We are looking for passionate candidates ready to contribute to our humanitarian mission.
Below, you will find the job details and the qualifications we are looking for.
This internship is part of an academic training program, a professional training program, or a socio-professional integration program, and must comply with the [conditions](https://www.ge.ch/engager-personne-stage/stages-formation-insertion-reconnus) set by the Employment Market Supervisory Council (CSME). The duration of the internship, as defined by the tripartite agreement, is 6 to 12 months at 100%
Inclusivity and Diversity at MSF
Do your qualifications and experience not exactly match all requirements of the job?
At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.
We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don't fulfil every listed qualification.
We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.
Context & mission
Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).
The MSF movement is built around 5 operational centers supported by 24 sections and offices worldwide. MSF Operational Center Geneva (MSF OCG) is one of these centers.
The L&D Unit Intern provides organizational, administrative, and communication support to the unit. The Intern will learn from and support the team in organizing and delivering learning activities. In addition to recurring tasks, the Intern will take the lead on specific assignments or projects, particularly those related to communication, during the internship. A tripartite agreement is required, as the internship must be part of an academic programme (curricular or extracurricular) or a federal professional integration programme.
Tasks & Responsibilities
The intern's responsibilities are divided as follows: 30% of their time is dedicated to communication and L&D project support, 60% to organisational and administrative support, and 10% to their own learning and development.
Under the supervision of the Head of L&D, the intern supports the unit in the following areas:
- Organisational & Administrative Support (60%)
The intern will gain practical experience in administrative processes by supporting the unit's administration team with the tasks outlined below. They will also have the opportunity to contribute to improving administrative practices and ways of working within a dynamic, internationally dispersed unit of approximately 40 people.
- Support the organisation of unit meetings (e.g. weekly meetings and specific pillar meetings), including preparing agendas, taking minutes, archiving meeting documentation and ensuring follow-up.
- Assist in preparing documents and presentations for internal and external use.
- Support the team in editing and following up on contracts (for team members and service providers), forms (IT, recruitment, etc.) and partnership agreements.
- Assist with the organisation of recruitment processes and administrative HR follow-up.
- Maintain and update the international staff tracking table (HR Update) in the HR database (D635).
- Organise briefings, debriefings and onboarding activities.
- Follow up on other specific HR procedures as needed.
- Learn to support teams in organising and delivering learning activities, including virtual classes, face-to-face training sessions and e-learning.
- Assist with ordering materials and supplies, including specific training materials, pedagogical resources and general office supplies (e.g. stationery).
- Internal & External Unit Communication and L&D Project Support (30%)
- Support the unit in managing information, act as the focal point for online knowledge management platforms such as Kompas and SharePoint, and manage key organisational tools used by the unit.
- Learn to support, maintain and develop the unit's online communication tools and channels (e.g. learning offers, activity reports and newsletters).
- Update and maintain tags and search bar functionalities to improve learners' access to the various training opportunities.
- Edit and update specific communication tools.
- Propose and implement targeted communication initiatives.
- Intern's Learning (10%)
As the internship forms part of a university programme, 10% of the intern's time will be dedicated to their own learning and development. This time will allow them to complete any university assignments.
Your profile
Education
- Degree in Communication, Humanitarian or Development Studies, Social Studies, Organisational Management, or another relevant field.
Experience
- No specific work experience is required; however, previous employment experience is considered an advantage.
- Demonstrated commitment to humanitarian or development work, charity work or volunteering is an advantage.
Languages
- Fluency in English and French, both written and spoken.
Skills/ Technical competencies
- Analytical and synthesis skills.
- Planning and organisational skills.
- Excellent knowledge of Microsoft Office applications (PowerPoint, Excel and Word).
- Knowledge of graphic editing tools (Canva).
- Knowledge of digital communication tools (MS Teams, Zoom).
Personal Abilities/Qualities
- Team player with the ability to coordinate with multiple stakeholders.
- Ability to work autonomously.
- Proactive and solution-oriented.
- Flexibility and ability to adapt quickly.
- Ability to manage multiple tasks and information simultaneously.
- Attention to detail and rigorous approach to work.
- Strong time management skills.
Terms of employment
- A tripartite internship agreement is mandatory.
- 6 to 9 months, according to internship agreement.
- Full time (40h/week).
- Based in Geneva, Switzerland
- Start date : end of January 2027
- Gross monthly remuneration 2'000.- CHF
How to apply
Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:
- CV (maximum 2 pages)
- Cover letter (maximum 1 page)
- Documents must be submitted in either English or French.
The application deadline is November 24th 2026.
We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.
[APPLY](https://msf.wd3.myworkdayjobs.com/work-with-msf-ocg-hq-lhs/job/GENEVA/L-D-Unit-Intern_JR116411)
All applications will be treated confidentially.
Only shortlisted candidates will be contacted.
Please note that we do not wish to use the services of recruitment or placement agencies.
...
2026-11-03 2026-11-24
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