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Ethics Officer - P3  

Site

Switzerland, Geneva, Geneva

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 10/04/2024 (Expiry date:  02/05/2024)

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The Joint United Nations Programme on HIV/AIDS (UNAIDS) leads and inspires the world to achieve its shared vision of zero new HIV infections, zero discrimination and zero AIDS-related deaths. 

UNAIDS is leading the global effort to end AIDS as a public health threat by 2030 as part of the Sustainable Development Goals and provides the strategic direction, advocacy, coordination and technical support needed to catalyse and connect leadership from governments, the private sector and communities to deliver life-saving HIV services.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, General Service staff as well as specific programmes here, while tenders are here. For UNV positions with UNAIDS please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with UNAIDS and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

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The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.

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MANDATE OF THE DEPARTMENT:
The mandate of the Ethics Office is to promotes an ethical culture based on the UNAIDS core values of commitment to the AIDS response, integrity and respect for diversity, and in accordance with the WHO Staff Regulations and Staff Rules and the adaptations for UNAIDS staff members (as reflected in the Introduction to the Staff Regulations and Staff Rules for staff members of UNAIDS), the Standards of Conduct of International Civil Servants, and related policies. The Office is separate and independent of management.

The Office carries out its work through six strategic functions: provision of ethics advice; protection against retaliation; administration of the declaration of interest programme; provision of ethics training; prevention of sexual exploitation and abuse; and contribution to the development of standards, policies and principles to ensure consistency and fair application of the organisation's rules.

The Ethics Office is guided by the principles of independence, impartiality, and confidentiality in its dealings with staff members, management, and collaborators.

 

Main tasks and Responsibilities of the Position:
The incumbent will work in the Ethics Office under the supervision of the Head of the Ethics Office. He/She is expected to support the work of the Ethics Office in providing confidential ethics advice and promoting and upholding the Organization's ethical principles. He/she will support the Head of the Ethics Office in developing advice on a range of ethical dilemmas, the development and implementation of training and support the development of communication materials and policy documents. Specifically, the incumbent will support the Head of the Ethics Office to:

1. Carry out analyses of conflict-of-interest situations and other ethical dilemmas, including requests for authorization for outside activities, acceptance of gifts and engagement in political activities, and prepare advice to staff members and/or management.
2. Develop and implement ethics awareness and training activities to foster an ethical culture in the organisation.
3. Conduct research and analytical reviews of Ethics Office and related data and prepare annual reports and other communication materials for staff and partners.
4. Analyse retaliation claims and recommend and monitor measures to protect staff and collaborators in accordance with prevailing policy.
5. Support the organization of meetings, including external meetings, draft relevant meeting reports, and monitor the support the production and monitoring of other inputs from the Ethics Office, as required.
6. Keep abreast with new developments and best practices in ethics and compliance programmes to ensure a continual enhancement of UNAIDS ethics standards and tools.
7. Manage confidential files, and track and monitor requests for advice and cases received by the Ethics Office.
8. Perform other related duties, as assigned by the Head of the Ethics Office.

 

REQUIRED QUALIFICATIONS

Education:
Essential: A first university degree in law, business administration, social sciences, public health, human resources management or related field.

 

Competencies:
UNAIDS Values
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable

Managerial competencies:
1. Vision and Strategic Thinking
2. Leading Teams
3. Managing Performance and Resources
4. Developing and Empowering Others
5. Exercising Sound Judgement
6. Building Relationships and Networks

FUNCTIONAL/TECHNICAL KNOWLEDGE/SKILLS
Experience in ethics/professional conduct issues. Experience conducting research and analysis of complex situations/processes, including policy analysis and/or legal advice in large organizations. Demonstrated experience at the international level.

 

Experience:
Essential:
At least 5 years of progressively responsible work experience in dealing with multiple stakeholders, and supporting decision making processes in complex organizations, with at least two years' experience at the international level.

Desirable: Experience in conflict-of-interest management and the provision of confidential individual advice.

 

Languages:
Essential: Proficiency in English

Desirable: Knowledge of additional UN official languages.

 

Additional Information:
Furthermore, only online applications will be accepted.
Other similar positions at the same level may be filled from this vacancy notice.

 

Annual salary: (Net of tax)
USD 64,121 at single ratePost Adjustment: 89.70 % of the figure(s) on the left side. This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

 

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

 

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.

 

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct.

 

Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

 

This is how cinfo can support you in the application process for this specific position: 

  • Application preparation: Before you apply for this position: Improve your application documents by registering for a Job Application Support. Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). 
  • Interview preparation: When invited to the interview: Prepare for the interview by registering for a Job Application Support. 
  • Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.): 

More details

Working hours (%): 80-100%

Type of contract: Staff (Temporary)

Duration: 2 years

Macro-area: Switzerland

Level of experience: Senior Professional, more than 5 years

Area of work Definition: Diversity Management

Type of organisation: Multilateral Organisations

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Working knowledge of another UN language (Arabic, Chinese, French, Russian and Spanish) is considered an asset.   For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? - Builds and maintains partnerships - Demonstrates self-awareness and ethical awareness - Drive to achieve results for impact - Innovates and embraces change - Manages ambiguity and complexity - Thinks and acts strategically - Works collaboratively with others  Familiarize yourself with our competency framework and its different levels. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.   Remarks: As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.  UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Additional information about working for UNICEF can be found here.   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.
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24/04/2024 - 05/05/2024

Policy Specialist (Migration & Displacement) - P4

Switzerland, Geneva, Geneva - UNICEF empImg

UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job ? it is a calling.  UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF.   For every child, OPPORTUNITIES At the core of UNICEF's universal mandate is our commitment to protect and uphold the rights enshrined in the Convention on the Rights of the Child (CRC) for all children ? without discrimination and without leaving any child behind. The rights enshrined in the CRC apply equally to all children in a country, including children who are non-nationals or stateless, refugee and international migrant children. There is growing evidence that investing in the health, education, social protection, and protection of a society's most disadvantaged residents ? addressing inequity ? not only will give all children the opportunity to fulfill their potential, but also will lead to sustained growth and stability of countries. A dedicated focus on children on the move is critical to meet the SDGs commitment to leave no one behind. UNICEF's Strategic Plan (2022-2025) reflects children on the move across Goal Areas and as an important cross-cutting priority, supporting global commitments such as the Global Compact for Safe, Orderly and Regular Migration and Global Compact on Refugees. The Strategic Plan commits UNICEF to a renewed focus on inclusion of children on the move into education, child protection and social protection systems to tackle root causes for forced displacement or unsafe migration, discrimination and exclusion. UNICEF works with UNHCR, IOM and other key stakeholders and networks, such as the UN Migration Network, to prevent and mitigate harmful migration practices, such as child immigration detention or family separation, and ensures migrant and displaced children are heard, involved and empowered to reach their potential.   How can you make a difference? PURPOSE OF THE JOB The Policy Specialist reports to the Global Lead (Senior Advisor), Migration and Displacement (post# 11326), outposted to Geneva. Anchored in Program Group, Child Protection, the Migration and Displacement Hub provides technical leadership and strategic support to ensure that UNICEF's policy engagement, programmes and strategic partnerships include and promote the rights and needs of children and adolescents on the move, including coordinating UNICEF's strategic partnerships and institutional advocacy priorities on migration, refugee issues and internal displacement. The Policy Specialist provides policy and technical assistance to develop organisational capacity for policy and intersectoral coherence, provides strategic direction and effective coordination on program-driven and evidence-based advocacy across sectors and regions. The Programme Specialist supports the Global Lead to represent UNICEF externally on migration and displacement issues and strengthens and harnesses effective strategic partnerships within the UN system and relevant interagency fora, and with public and private sector partners. A primary function of the Policy Specialist is to support UNICEF's strategic engagement and policy development on issues related to child-sensitive GCM and GCR implementation, including UNICEF's work with the UN Network on Migration, alternatives to immigration detention and return and reintegration workstreams and the UN Multi-Partner Trust Fund, while supporting capacity building of UNICEF HQ, Regional and Country office colleagues on these thematic areas. On behalf of the Hub, the Policy Specialist also manages and/or supports UNICEF's collaborative partnerships with other UN agencies through the IOM-UNICEF Collaboration Framework and the UNHCR-UNICEF Strategic Collaboration Framework, while coordinating UNICEF's engagement in global governance frameworks on migration and displacement and implementation of related pledges (such as from the Global Refugee Forum). The Hub manages the cross-sectoral PROSPECTS Partnership, designed to deliver nexxus programming to forcibly displaced childen and youth and their host communities. Policy change is a core component of this large programme, spanning 8 countries, 2 regions and over 10 sectoral teams within UNICEF Headquarters. Through PROSPECTS and more broadly, the Policy Specialist will play a critical role in guiding global policy advocacy, coordinating global, regional and country level policy-related engagement, and building capacity for Country, Regional and Headquarters offices to effectively influence policies and practices that help uphold the rights of children on the move.   KEY FUNCTIONS, ACCOUNTABILITES AND RELATED DUTIES/TASKS Technical support on program-diven policy advocacy and structured policy dialogues on migration and displacement - Supports the Global Lead and the broader team in analyzing emerging issues, migration and displacement trends and implications for children, and proposes and promotes appropriate responses related to these issues and policy approaches for children on the move. - Advises the Global Lead on migration and displacement to position UNICEF on migration and displacement issues to promote a coherent, rights-based approach to migration and refugee issues across sectors. - Develops policy tools, program guidance and provides technical support on migration and asylum systems across UNICEF's thematic areas and sectors to ensure coherence, integrated programme advocacy, resource mobilization and effective communication for sustainable and scalable results for children in contexts of forced displacement and affected by migration - Coordinates and leads the development of policy tools and standards to support UNICEF's contribution to the PROSPECTS partnership and implementation of the Global Compact on Refugees and Global Compact for Safe, Orderly and Regular Migration, the SG Action Agenda on Internal Displacement; and positions child displacement and mobility within climate policy, action and financing (including the Global Goal on Adaptation and Warsaw International Mechanism on Loss and Damage). - Provides regular analytical briefs and analyses on key trends and developments on migration and displacement and advises the Global Lead on action and/or change of practice and policy. Ensuring risk analysis and risk mitigation is firmly embedded, including as part of efforts to prevent displacement. - Positions children and young people in efforts to drive advocacy for migration and displacement related issues leveraging major global and regional forums and processes, coordinating the development of advocacy, positions and building strategic alliances to influence policy development to facilitate achievement of programme goals at all levels. - Organizes side events and other Geneva-based meetings as needed to maintain political momentum for UNICEF's migration and displacement advocacy priorities and GCM and GCR implementation. - Supports priority countries in the implementation of GCM/GCR-related programmes, inter alia on ending child immigration detention, providing child-sensitive reintegration assistance, increasing access to services (education, MHPSS, social protection) and other priority themes. - Supports UNICEF country and regional offices plan and execute program driven policy change on issues related to migration and displacement. - Strengthens institutional knowledge, understanding, policy and practices in the area of migration and displacement to inform programme goals and strategies. Technical support on strategic partnerships for results for migrant, refugee and internally displaced children - Support the Global Lead to position and represent UNICEF externally on migration and displacement partnerships for results for children in situations of forced displacement, on the move or affected by migration. - Provides technical support and leadership on issue-specific interagency and program partnerships with UN agencies, donors, youth and migrant/refugee organizations, international and national NGOs, with particular support to the PROSPECTS partnership. - Represents UNICEF in intergovernmental and interagency migration and displacement governance structures and coordination fora. - Provides technical support to EMOPS in the implementation of the UNICEF-UNCHR Strategic Collaboration Framework, coordinating PG-wide collaboration and technical inputs. - Coordinates and provides technical guidance on the renewal and operationalization of the UNICEF-IOM Strategic Collaboration Framework, supporting the roll-out of the partnership at regional and country level to keep partnership implementation on track, including liaising with technical focal points across UNICEF, producing guidance documents, and leading the development, organization and facilitation of quarterly joint technical consultation and a Principal Level Strategic Reviews. - Supports UNICEF's representation in the UN Migration Network's Executive Committee and provide technical inputs and coordination across UNICEF-supported work streams and initiatives coordinated by the UN Migration Network and related to the implementation of the Global Migration Compact, including the UN Multi-Country Trust Fund. - Represents UNICEF in the Initiative for Child Rights in the Global Compacts and other Geneva-based interagency fora. This includes participation in periodic strategy calls, and coordinating collaborative policy dialogue and advocacy. - Supports the Global Lead and the broader team with relevant strategic partnerships on internal displacement, climate mobility and forced displacement linked to climate-induced disasters within the UN system and with external partners. Knowledge generation, capacity development, management support and resource mobillisation on migration and displacement - Provides management support and supervision of staff based in the duty station (and remote as relevant), ensuring efficient and effective implementation of the annual work plan. Supports the Global Lead to enable the team to operate effectively, efficiently and in line with UNICEF's values. - Represents the Migration and Displacement Hub in external and duty-station based meetings in Geneva. - Supports the coordination, preparation, and monitoring of the Migration and Displacement Hub's work plan related to policy dialogues, data and evidence generation and strategic partnerships. Supporting the team's corporate planning and reporting processes. - Supports knowledge generation, management, policy and program innovation on issues related to migration and displacement responding to the needs of and harnessing experiences of UNICEF country and regional offices, UNICEF National Committees and partners. - Supports effective information exchange, cross-sectorial and cross-regional learning through user-friendly documentation and dissemination of good practices, lessons learned and data/evidence for program implementation and advocacy. - Strengthen UNICEF's partnerships with data and evidence functions within UNICEF (Innocenti, DAPM, Evaluation Office) and relevant research partners to support high-quality programming for and with children and adolescents on the move. - Support thematic cross-organizational technical networks/communities of practice(s) and promotes capacity strengthening, learning and development through the planning and organization of training events, activities, and other capacity-building initiatives to enhance UNICEF's institutional capacities on migration and displacement. - Supports resource mobilization and route-based/issue-based joint fundraising with sectors, ROs/COs and external partners in accordance with workplan objectives through engagement with private and public donors.   To qualify as an advocate for every child you will have? The following minimum requirements: Education: An advanced university degree (equivalent to a Master's) from an accredited institution is required in Migration/Refugee/Internal Displacement studies or closely related social/development sciences (political science, international development, law, public policy or related fields).? Work Experience: - At least 8 years of relevant work experience at the international level in the provision of technical advice and policy change is required. - In-depth knowledge of migration and displacement policy and legal frameworks and a proven track record of professional experience working on migration and displacement policy issues, including as they relate to children is required. Work experience in a development and a humanitarian setting in a role that cuts across UNICEF programme sectors with country level experience is preferred. Specific technical knowledge required: - Rights-based and results-based approach and programming in UNICEF - UNICEF programme policy, procedures and guidelines - Strong understanding of global trends, developments and international legal frameworks related to migration and forced displacement - Demonstrated experience navigating political sensitivities to engage with goverments on solutions to displacement and migration - Demonstrated experience working across the spectrum from forced displacement to safe, legal and empowering migration in both conflict and climate/disaster contexts - Experience working in partnership with IOM and UNHCR - Experience of negotiating/working with regional and multi-lateral processes  Language Requirements: Fluency in English is required.   The following desirables: Developing country work experience and/or familiarity with emergency.  Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language.   For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others. Familiarize yourself with our competency framework and its different levels. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.   Remarks: As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. UNICEF's active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates from all nationalities, genders, religions, cultures, etc.  are encouraged to apply. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.  UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Additional information about working for UNICEF can be found here.   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.  
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24/04/2024 - 11/05/2024

Finance Officer

Switzerland, Geneva, Geneva - Lutheran World Federation empImg

  Purpose The Lutheran World Federation (LWF) is a Communion of 149 Churches in 99 countries. The role of the Communion Office (CO) is to serve these churches in different ways. The CO has three departments, the Department for Planning and Coordination (DPC), the Department for Theology, Mission and Justice (DTMJ) and the Department for World Service as well the Office of the General Secretary The Department for Planning and Coordination (DPC) is responsible for the overall coordination of the planning, monitoring and reporting of the LWF Head Office of the Lutheran World Federation.  In pursuance of its responsibility for coordination, DPC oversees and supports the work of the Communion Office in the area of Finance, among others. The Office for Finance (OF) establishes budgets, ensures budget monitoring, financial reporting, produces audit statements and administers treasury and investments.  Due to the forthcoming retirement of the incumbent, we are looking at hiring a Finance Officer able to organize the accounting activities of the OF and ensuring maintenance of the accounting ledger system, the Sage system, prepares the monthly reports, audit reports and provides training to staff on the effective use of financial systems and procedures. Based on seniority, the Finance Officer is the natural deputy to act for the Head of Finance during his/her absence.   Main duties   1. Financial control and analysis - Financial analysis and control of income and expenditure items in line with the working budgets. - Technical input on the preparation of reports to donors and for internal reporting to management. - Provide input in the preparation of budgets and budget monitoring of projects, programs and cost centres. - Organize OF accounting activities through effective maintenance of the accounting ledger system, the Sage system, preparing the monthly and annual financial statements. - Carry out quality checks on financial statements in order to ensure compliance with the LWF finance manual and audit instructions. - Supports Head of Finance to collate and analyze cost center budgets, paying particular attention to the accuracy, completeness and funding gaps. - Follow-up and consolidate estimates from budget during times of budgeting leading to the production of the annual Planning and Budgets overview. - Regular monitoring of accounting standards that are relevant to LWF including assessment of potential impacts in the consolidated financial statements. - Responsible for discussion and implementation of technical changes in the accounting standards in order to comply with IFRS or any other financial reporting standards that are applicable to LWF.  2. General ledger accounting - Maintains an overview of technical accounting tasks and oversees general accounting entries. - Verifies payment vouchers and their coding and ensures that all payments are supported by the right documentation. - Responsible for financial control and accountancy for the programs in the office of the General Secretary and for DPC. - Coordinates the income accounting with departments and follows up to ensure income is posted to the accounting system. - Prepares payroll journals and input the data into the accounting ledger. - Reconciles balance sheet items on a monthly basis with particular attention on the payables, membership fees, suspense accounts, staff accounts, bank reconciliations and other balances. - Ensures that monthly charges are posted to the GL, for instance, office rent, IT charges, Sage costs, payroll related accruals and central service allocations. - Prepares monthly posting vouchers for the investment portfolios. - Prepares monthly and quarterly financial reports from the accounting system and distributes to budget holders. - Undertakes internal review on all transactions booked, validates the GL reports from Sage and compares them with approved budgets. - Develops financial reports in Sage system as needed for departments, auditors or budget holders. - Supports TMJ department with preparation if financial statements for audits. 3. Audits and year-end closing procedures - Responsible for year-end closing with particular reference coordinating closing calendar and reconciliation of project balances in line with LWF's accounting principles. - Prepares audit statements for LWF Geneva departments, as well as audit notes. Prepares the consolidated LWF financial statements for audit purposes. - Works closely with auditors to finalize audit reports and to provide information and explanation required during audits. Works alongside the internal finance working group to ensure proper audit planning and year-end closing of accounts in line with audit deadlines. 4. Oversight on Sage accounting software - Prepares the chart of accounts for programs, projects, as well as cost centers for the Geneva budgets. Controls and corrects data entries in Sage. - Ensures efficient functioning of the Sage based accounting ledger with the help from IT office and Sage systems vendor. - Prepares Sage financial reports, provides input on improvement of systems, tools, templates and procedures that are required for effective financial controls. - Grants security access to Sage according to responsibilities. - Takes an active role in processes related to accounting system upgrades, especially in view of the Geneva needs 5. Specific tasks for LWF Foundations (Strasbourg Institute and Endowment Fund) - Accounting and budgets monitoring for the foundations. - Validates payment vouchers in the absence of any other finance staff in Strasbourg. - Reviews financial reports and produces financial statement and audit statements for the Foundations (Strasbourg Foundation and Endowment Fund/LWB Stiftung).  6. Induction/training - Assists in updating the Finance related guidelines, procedure manuals and forms.  - Organizes staff induction sessions on finance guidelines and use of Sage.  7. LWF Assembly (every six or seven years): - Prepares accounting codes, structure and budgets fort the Assembly. - Maintains the accounting ledger and reconciles all accounts, including the Assembly related fees. - Trains the local assembly finance offices, together with the host Church on basic bookkeeping required for purposes of the Assembly. - Prepares final Assembly financial statements and all related documents for a final audit. Position Environment and Dimensions Internally, as a member of the Finance Team, reporting to Head of Finance, mainly interacts with Finance team and staff in Geneva. Externally, interacts and relates with LWF auditors in Geneva, Sage systems providers, donors, bankers, service providers, suppliers and other outside parties as needed.   Special duties  As may be assigned by the Head of Finance including providing back up during the absence of Head of Finance and other finance colleagues.    Major Challenges  The role has been enriched to fit the needs of Office for Finance. Capability to work in a small team and be able to provide timely and accurate reports required for management decisions. The role requires intentional efforts to collaborate closely with all relevant colleagues in order to achieve desired results with minimal staff capacity. Required Qualifications Professional qualification such as ACCA, CMA, CPA or equivalent. - Degree in Accounting, Finance or Business Administration. - Practical experience on preparation of audit statements is a must. - Working experience gained from an audit firm and knowledge of accounting systems in Switzerland is important. - Working knowledge of Sage accounting software or similar accounting software is desirable.  Additional Study and Experience - Minimum 5 years of experience as Finance Officer, Finance controller, Audit Senior or similar. - Proficiency in English is required. Knowledge of either Spanish or French is important.   LWF Core Skills - Analytical thinking/ Level advanced - Achieving results/ Level advanced - Initiative/ Level advanced - Accountability/ Level advanced - Working effectively with others/ Level advanced Required Skills - Financial management/audits/ level expert - Regulatory Compliance/ Level expert - Attention to detail/ Level expert - Capacity building/training/ Level advanced - Communication/ Level advanced - Data management/ Level advanced   
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23/04/2024
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