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French Web & Social Media Intern  

Site

Switzerland, Geneva, Geneva

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 15/04/2024 (Expiry date:  11/05/2024)

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Company presentation

UNDP is the UN Development Programme and works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. UNDP helps countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP supports the 2030 Agenda for Sustainable Development and the 17 new Sustainable Development Goals (SDGs), as they help shape global sustainable development for the next 10 years.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including General Service staff and Consultancies (IPSA) here. For UNV positions with UNDP please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with UNDP and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

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The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

Background

The United Nations Development Programme (UNDP) is the UN's global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. On the ground in more than 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.

At UNDP, external and internal communicationnationally, regionally and globallyis critical to achieving both development results and business objectives. Skillful communication broadens the impacts of new policies, helps governance reforms take root, and attracts and fosters strong partnerships. The Office of Communications at UNDP is at the forefront of advancing online communications and outreach within the organization.

Project Description 

The Digital Communications team works closely with the other teams in the Communications group to ensure that the tone and visual representation of UNDP branded products are consistent. Reporting to the Website Specialist, the Intern will support the team conceptualizing and creating web and social media visual assets for campaigns, events and other promotional purposes (French).

 

Duties and Responsibilities

The interested candidate will:

  • Research content and produce French language material and updates for French social media platforms (Facebook, X);
  • Ensure global campaigns follow up and support, and audience engagement on French social media platforms;
  • Produce graphic material to be used on French social media platforms;
  • Provide assistance in curating and presenting stories, images and videos in UNDP's web content management system;
  • Review and edit web stories, headlines and captions in French and English, liaising with the rest of the team to ensure consistency across languages;
  • Assist in reviewing French translations, proofreading and reformulating, if necessary, for optimal web presentation;
  • Assist the French Web Editor in maintaining contacts with content providers in order to solicit material for website, and/or for approval of drafts;
  • Support the monthly reporting of digital channels performance (French) by gathering and analyzing main metrics.

 

Competencies

  • Excellent French writing and editing skills;
  • Strong organizational skills and the ability to multi-task;
  • Attention to detail is crucial;
  • Responsible, responsive, and enthusiastic;
  • Interest in global issues and the United Nations;
  • Must be able to work in a multi-cultural environment and be aware of political sensitivities.

 

Required Skills and Experience

Education: Applicants must meet one of the following requirements: 

(a) Be enrolled in a graduate school Programme (second university degree or equivalent, or higher);
(b) Be enrolled in the final academic year of a first university degree Programme (minimum bachelor's level or equivalent);
(c) Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Experience:

Web and social media experience are an asset.

Language:

Native French and fluency in written and spoken English; Spanish desirable.

Availability: Must be available at least four days a week.

 

Application procedure

The application should contain:

  • Brief Cover Letter (in English) stating interest in and qualifications for the post;
  • Current and complete CV in English;
  • Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.


In case an applicant is successfully selected, s/he will be requested to provide electronic versions of:

  • letter from his/her university confirming current enrollment and graduation date;
  • copy of his/her most recent school transcript;
  • copy of passport;
  • completed UNDP internship application form;
  • signed UNDP Internship Agreement;
  • Medical Certificate of Good Health;
  • Copy of medical Insurance

 

UNDP Terms & Conditions for Internship

  • Any individual hired under these conditions are not staff and therefore, are not covered by UN Staff Regulations and Rules
  • UNDP internship Programme does not provide a salary or remuneration for the internship; However, monthly stipend is provided based on the location of the intern
  • All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution
  • UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship
  • The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed
  • The intern must provide proof of enrollment in health insurance plan;
  • Interns are not considered staff members and may not represent UNDP in any official capacity
  • The internship period shall not be foreshortened for the purposes of allowing an intern to apply for a position.

 

This is how cinfo can support you in the application process for this specific position:

  • Application preparation: Before you apply for this position: Improve your application documents by registering for a Job Application Support. Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).
  • Interview preparation: When invited to the interview: Prepare for the interview by registering for a Job Application Support.
  • Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.):

More details

Working hours (%): 80-100%

Type of contract: Internship

Macro-area: Work from anywhere

Level of experience: Entry level, less than 1 year

Area of work Definition: Advocacy, Media and Communication

Type of organisation: Multilateral Organisations

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A primary function of the Policy Specialist is to support UNICEF's strategic engagement and policy development on issues related to child-sensitive GCM and GCR implementation, including UNICEF's work with the UN Network on Migration, alternatives to immigration detention and return and reintegration workstreams and the UN Multi-Partner Trust Fund, while supporting capacity building of UNICEF HQ, Regional and Country office colleagues on these thematic areas. On behalf of the Hub, the Policy Specialist also manages and/or supports UNICEF's collaborative partnerships with other UN agencies through the IOM-UNICEF Collaboration Framework and the UNHCR-UNICEF Strategic Collaboration Framework, while coordinating UNICEF's engagement in global governance frameworks on migration and displacement and implementation of related pledges (such as from the Global Refugee Forum). The Hub manages the cross-sectoral PROSPECTS Partnership, designed to deliver nexxus programming to forcibly displaced childen and youth and their host communities. Policy change is a core component of this large programme, spanning 8 countries, 2 regions and over 10 sectoral teams within UNICEF Headquarters. Through PROSPECTS and more broadly, the Policy Specialist will play a critical role in guiding global policy advocacy, coordinating global, regional and country level policy-related engagement, and building capacity for Country, Regional and Headquarters offices to effectively influence policies and practices that help uphold the rights of children on the move.   KEY FUNCTIONS, ACCOUNTABILITES AND RELATED DUTIES/TASKS Technical support on program-diven policy advocacy and structured policy dialogues on migration and displacement - Supports the Global Lead and the broader team in analyzing emerging issues, migration and displacement trends and implications for children, and proposes and promotes appropriate responses related to these issues and policy approaches for children on the move. - Advises the Global Lead on migration and displacement to position UNICEF on migration and displacement issues to promote a coherent, rights-based approach to migration and refugee issues across sectors. - Develops policy tools, program guidance and provides technical support on migration and asylum systems across UNICEF's thematic areas and sectors to ensure coherence, integrated programme advocacy, resource mobilization and effective communication for sustainable and scalable results for children in contexts of forced displacement and affected by migration - Coordinates and leads the development of policy tools and standards to support UNICEF's contribution to the PROSPECTS partnership and implementation of the Global Compact on Refugees and Global Compact for Safe, Orderly and Regular Migration, the SG Action Agenda on Internal Displacement; and positions child displacement and mobility within climate policy, action and financing (including the Global Goal on Adaptation and Warsaw International Mechanism on Loss and Damage). - Provides regular analytical briefs and analyses on key trends and developments on migration and displacement and advises the Global Lead on action and/or change of practice and policy. Ensuring risk analysis and risk mitigation is firmly embedded, including as part of efforts to prevent displacement. - Positions children and young people in efforts to drive advocacy for migration and displacement related issues leveraging major global and regional forums and processes, coordinating the development of advocacy, positions and building strategic alliances to influence policy development to facilitate achievement of programme goals at all levels. - Organizes side events and other Geneva-based meetings as needed to maintain political momentum for UNICEF's migration and displacement advocacy priorities and GCM and GCR implementation. - Supports priority countries in the implementation of GCM/GCR-related programmes, inter alia on ending child immigration detention, providing child-sensitive reintegration assistance, increasing access to services (education, MHPSS, social protection) and other priority themes. - Supports UNICEF country and regional offices plan and execute program driven policy change on issues related to migration and displacement. - Strengthens institutional knowledge, understanding, policy and practices in the area of migration and displacement to inform programme goals and strategies. Technical support on strategic partnerships for results for migrant, refugee and internally displaced children - Support the Global Lead to position and represent UNICEF externally on migration and displacement partnerships for results for children in situations of forced displacement, on the move or affected by migration. - Provides technical support and leadership on issue-specific interagency and program partnerships with UN agencies, donors, youth and migrant/refugee organizations, international and national NGOs, with particular support to the PROSPECTS partnership. - Represents UNICEF in intergovernmental and interagency migration and displacement governance structures and coordination fora. - Provides technical support to EMOPS in the implementation of the UNICEF-UNCHR Strategic Collaboration Framework, coordinating PG-wide collaboration and technical inputs. - Coordinates and provides technical guidance on the renewal and operationalization of the UNICEF-IOM Strategic Collaboration Framework, supporting the roll-out of the partnership at regional and country level to keep partnership implementation on track, including liaising with technical focal points across UNICEF, producing guidance documents, and leading the development, organization and facilitation of quarterly joint technical consultation and a Principal Level Strategic Reviews. - Supports UNICEF's representation in the UN Migration Network's Executive Committee and provide technical inputs and coordination across UNICEF-supported work streams and initiatives coordinated by the UN Migration Network and related to the implementation of the Global Migration Compact, including the UN Multi-Country Trust Fund. - Represents UNICEF in the Initiative for Child Rights in the Global Compacts and other Geneva-based interagency fora. This includes participation in periodic strategy calls, and coordinating collaborative policy dialogue and advocacy. - Supports the Global Lead and the broader team with relevant strategic partnerships on internal displacement, climate mobility and forced displacement linked to climate-induced disasters within the UN system and with external partners. Knowledge generation, capacity development, management support and resource mobillisation on migration and displacement - Provides management support and supervision of staff based in the duty station (and remote as relevant), ensuring efficient and effective implementation of the annual work plan. Supports the Global Lead to enable the team to operate effectively, efficiently and in line with UNICEF's values. - Represents the Migration and Displacement Hub in external and duty-station based meetings in Geneva. - Supports the coordination, preparation, and monitoring of the Migration and Displacement Hub's work plan related to policy dialogues, data and evidence generation and strategic partnerships. Supporting the team's corporate planning and reporting processes. - Supports knowledge generation, management, policy and program innovation on issues related to migration and displacement responding to the needs of and harnessing experiences of UNICEF country and regional offices, UNICEF National Committees and partners. - Supports effective information exchange, cross-sectorial and cross-regional learning through user-friendly documentation and dissemination of good practices, lessons learned and data/evidence for program implementation and advocacy. - Strengthen UNICEF's partnerships with data and evidence functions within UNICEF (Innocenti, DAPM, Evaluation Office) and relevant research partners to support high-quality programming for and with children and adolescents on the move. - Support thematic cross-organizational technical networks/communities of practice(s) and promotes capacity strengthening, learning and development through the planning and organization of training events, activities, and other capacity-building initiatives to enhance UNICEF's institutional capacities on migration and displacement. - Supports resource mobilization and route-based/issue-based joint fundraising with sectors, ROs/COs and external partners in accordance with workplan objectives through engagement with private and public donors.   To qualify as an advocate for every child you will have? The following minimum requirements: Education: An advanced university degree (equivalent to a Master's) from an accredited institution is required in Migration/Refugee/Internal Displacement studies or closely related social/development sciences (political science, international development, law, public policy or related fields).? Work Experience: - At least 8 years of relevant work experience at the international level in the provision of technical advice and policy change is required. - In-depth knowledge of migration and displacement policy and legal frameworks and a proven track record of professional experience working on migration and displacement policy issues, including as they relate to children is required. Work experience in a development and a humanitarian setting in a role that cuts across UNICEF programme sectors with country level experience is preferred. Specific technical knowledge required: - Rights-based and results-based approach and programming in UNICEF - UNICEF programme policy, procedures and guidelines - Strong understanding of global trends, developments and international legal frameworks related to migration and forced displacement - Demonstrated experience navigating political sensitivities to engage with goverments on solutions to displacement and migration - Demonstrated experience working across the spectrum from forced displacement to safe, legal and empowering migration in both conflict and climate/disaster contexts - Experience working in partnership with IOM and UNHCR - Experience of negotiating/working with regional and multi-lateral processes  Language Requirements: Fluency in English is required.   The following desirables: Developing country work experience and/or familiarity with emergency.  Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language.   For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others. Familiarize yourself with our competency framework and its different levels. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.   Remarks: As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. UNICEF's active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates from all nationalities, genders, religions, cultures, etc.  are encouraged to apply. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.  UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Additional information about working for UNICEF can be found here.   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.  
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24/04/2024 - 11/05/2024

Finance Officer

Switzerland, Geneva, Geneva - Lutheran World Federation empImg

  Purpose The Lutheran World Federation (LWF) is a Communion of 149 Churches in 99 countries. The role of the Communion Office (CO) is to serve these churches in different ways. The CO has three departments, the Department for Planning and Coordination (DPC), the Department for Theology, Mission and Justice (DTMJ) and the Department for World Service as well the Office of the General Secretary The Department for Planning and Coordination (DPC) is responsible for the overall coordination of the planning, monitoring and reporting of the LWF Head Office of the Lutheran World Federation.  In pursuance of its responsibility for coordination, DPC oversees and supports the work of the Communion Office in the area of Finance, among others. The Office for Finance (OF) establishes budgets, ensures budget monitoring, financial reporting, produces audit statements and administers treasury and investments.  Due to the forthcoming retirement of the incumbent, we are looking at hiring a Finance Officer able to organize the accounting activities of the OF and ensuring maintenance of the accounting ledger system, the Sage system, prepares the monthly reports, audit reports and provides training to staff on the effective use of financial systems and procedures. Based on seniority, the Finance Officer is the natural deputy to act for the Head of Finance during his/her absence.   Main duties   1. Financial control and analysis - Financial analysis and control of income and expenditure items in line with the working budgets. - Technical input on the preparation of reports to donors and for internal reporting to management. - Provide input in the preparation of budgets and budget monitoring of projects, programs and cost centres. - Organize OF accounting activities through effective maintenance of the accounting ledger system, the Sage system, preparing the monthly and annual financial statements. - Carry out quality checks on financial statements in order to ensure compliance with the LWF finance manual and audit instructions. - Supports Head of Finance to collate and analyze cost center budgets, paying particular attention to the accuracy, completeness and funding gaps. - Follow-up and consolidate estimates from budget during times of budgeting leading to the production of the annual Planning and Budgets overview. - Regular monitoring of accounting standards that are relevant to LWF including assessment of potential impacts in the consolidated financial statements. - Responsible for discussion and implementation of technical changes in the accounting standards in order to comply with IFRS or any other financial reporting standards that are applicable to LWF.  2. General ledger accounting - Maintains an overview of technical accounting tasks and oversees general accounting entries. - Verifies payment vouchers and their coding and ensures that all payments are supported by the right documentation. - Responsible for financial control and accountancy for the programs in the office of the General Secretary and for DPC. - Coordinates the income accounting with departments and follows up to ensure income is posted to the accounting system. - Prepares payroll journals and input the data into the accounting ledger. - Reconciles balance sheet items on a monthly basis with particular attention on the payables, membership fees, suspense accounts, staff accounts, bank reconciliations and other balances. - Ensures that monthly charges are posted to the GL, for instance, office rent, IT charges, Sage costs, payroll related accruals and central service allocations. - Prepares monthly posting vouchers for the investment portfolios. - Prepares monthly and quarterly financial reports from the accounting system and distributes to budget holders. - Undertakes internal review on all transactions booked, validates the GL reports from Sage and compares them with approved budgets. - Develops financial reports in Sage system as needed for departments, auditors or budget holders. - Supports TMJ department with preparation if financial statements for audits. 3. Audits and year-end closing procedures - Responsible for year-end closing with particular reference coordinating closing calendar and reconciliation of project balances in line with LWF's accounting principles. - Prepares audit statements for LWF Geneva departments, as well as audit notes. Prepares the consolidated LWF financial statements for audit purposes. - Works closely with auditors to finalize audit reports and to provide information and explanation required during audits. Works alongside the internal finance working group to ensure proper audit planning and year-end closing of accounts in line with audit deadlines. 4. Oversight on Sage accounting software - Prepares the chart of accounts for programs, projects, as well as cost centers for the Geneva budgets. Controls and corrects data entries in Sage. - Ensures efficient functioning of the Sage based accounting ledger with the help from IT office and Sage systems vendor. - Prepares Sage financial reports, provides input on improvement of systems, tools, templates and procedures that are required for effective financial controls. - Grants security access to Sage according to responsibilities. - Takes an active role in processes related to accounting system upgrades, especially in view of the Geneva needs 5. Specific tasks for LWF Foundations (Strasbourg Institute and Endowment Fund) - Accounting and budgets monitoring for the foundations. - Validates payment vouchers in the absence of any other finance staff in Strasbourg. - Reviews financial reports and produces financial statement and audit statements for the Foundations (Strasbourg Foundation and Endowment Fund/LWB Stiftung).  6. Induction/training - Assists in updating the Finance related guidelines, procedure manuals and forms.  - Organizes staff induction sessions on finance guidelines and use of Sage.  7. LWF Assembly (every six or seven years): - Prepares accounting codes, structure and budgets fort the Assembly. - Maintains the accounting ledger and reconciles all accounts, including the Assembly related fees. - Trains the local assembly finance offices, together with the host Church on basic bookkeeping required for purposes of the Assembly. - Prepares final Assembly financial statements and all related documents for a final audit. Position Environment and Dimensions Internally, as a member of the Finance Team, reporting to Head of Finance, mainly interacts with Finance team and staff in Geneva. Externally, interacts and relates with LWF auditors in Geneva, Sage systems providers, donors, bankers, service providers, suppliers and other outside parties as needed.   Special duties  As may be assigned by the Head of Finance including providing back up during the absence of Head of Finance and other finance colleagues.    Major Challenges  The role has been enriched to fit the needs of Office for Finance. Capability to work in a small team and be able to provide timely and accurate reports required for management decisions. The role requires intentional efforts to collaborate closely with all relevant colleagues in order to achieve desired results with minimal staff capacity. Required Qualifications Professional qualification such as ACCA, CMA, CPA or equivalent. - Degree in Accounting, Finance or Business Administration. - Practical experience on preparation of audit statements is a must. - Working experience gained from an audit firm and knowledge of accounting systems in Switzerland is important. - Working knowledge of Sage accounting software or similar accounting software is desirable.  Additional Study and Experience - Minimum 5 years of experience as Finance Officer, Finance controller, Audit Senior or similar. - Proficiency in English is required. Knowledge of either Spanish or French is important.   LWF Core Skills - Analytical thinking/ Level advanced - Achieving results/ Level advanced - Initiative/ Level advanced - Accountability/ Level advanced - Working effectively with others/ Level advanced Required Skills - Financial management/audits/ level expert - Regulatory Compliance/ Level expert - Attention to detail/ Level expert - Capacity building/training/ Level advanced - Communication/ Level advanced - Data management/ Level advanced   
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23/04/2024

L&D UNIT INTERN

Switzerland, Geneva, Geneva - médecins sans frontières suisse empImg

6 to 12 months This internship is part of an academic training program, a professional training program or a socio-professional integration program, and must meet the [conditions ](https://www.ge.ch/engager-personne-stage/stages-formation-insertion-reconnus)set by the Conseil de surveillance du marché de l'emploi (CSME). Context & Mission For 50 years, MSF has been providing medical assistance to populations facing life-threatening crises: mainly armed conflicts, but also epidemics, pandemics, natural disasters and exclusion from healthcare. All these situations require appropriate medical and logistical resources. The L&D Unit Intern provides organizational, administrative and communication support to the unit. The Intern will learn and support the team in the organisation and the deployment of learning activities. In addition to the recurrent tasks, the Intern will lead specific dossiers or projects notably related to communication during the period of employment. The Intern function can be part of an academic course ('cursus intra-ou extra academique') or a federal program on professional integration. For this reason, placements as Intern require a 3-party convention with the academic institute concerned. Tasks and responsibilities Organisational & administrative support (60% of the time) The intern will learn office processes through supporting the current administration team in the following tasks. The person will have the opportunity to contribute to improvements in administrative ways of working in a dynamic, internationally dispersed unit comprising of around 40 people. Trainings and learning events support: - Learn and support teams in the organisation and deployment of learning actions such as virtual classes support or face to face (catering, room booking, pedagogical material printing and laminating, communication with participants and facilitators) - Provides support to the trainers for material ordering (specific, pedagogical or generic such as stationary) - Ensures the updating of the international mobile staff learner in the HR Database (D635) HR/Administrative follow-up : - Provide support in the organization of recruitment & Administrative HR follow-up - Provides support to the team to edit and follow up of contracts (team and providers), forms (IT, recruitment forms, etc.) and partnership agreements - Ensures the updating of the L&D staff tracking table (HR Update) - Organizes briefings and onboarding for new L&D members - Follows up on other specific HR procedures as needed Support of the Unit - Supports the unit in the organization of meetings (i.e. the different weekly meeting or specific pillar meeting) including the preparation of agendas, taking minutes, the archiving of meeting documentation and follow up. - Supports the unit in the management of information for the online knowledge management platforms such as Kompas and Share Point and manages the key tools for the organization of the unit - Supports the preparation of documents and Presentations for either internal or external use (Edit and update specific communication tools such as the L&D Offer, L&D activity report) - Update and maintain tags and search bar to improve learners' access to the different training offerings. Ad hoc support (30% of the time) Upon request validated by manager, needs and interest the intern will be delegated specific tasks or dossier that he or she will manage. Intern's learning (10% of the time) As the internship is a part of university programme, 10% of the intern's time should be dedicated to his/her learning and development. This time will allow the intern to complete any university assignments.  Your profile - Have a tripartite internship agreement - Administration degree, Humanitarian or Development Studies, social studies, Organisation's Management other relevant degree. - Fluent English and French (written and spoken). - No specific requirements in terms of work experience but having has some form of employment in the past is considered an advantage. - Demonstrated commitment to humanitarian / development / charity work or volunteering is an advantage - Capacity of analysis and synthesis; - Planning and organization; - Excellent knowledge of the MO environment (Powerpoint, Excel, Word) - Knowledge of graphic editing tools (Canva) - Knowledge of digital communication tools (MS Teams, Zoom) Terms of employment - A tripartite internship agreement is mandatory - 6 to 12 months, according to internship agreement - Full time (40h/week) - Based in Geneva - Start date: August 2024 - Gross monthly remuneration 2'000.- CHF To apply Please send a CV (2 pages maximum) and a cover letter (1 page maximum). Closing date for applications May 19th, 2024. We reserve the right to close the position early if we consider the number and quality of applications received to be sufficient. [APPLY HERE](https://medecinssansfrontieressuisse.recruitee.com/o/l-d-unit-intern) The applications will be treated confidentially. Only short-listed candidates will be contacted. Only applications submitted on our recruitment platforms will be considered. Please note that we do not wish to use the services of recruitment or placement agencies. At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together for the social mission of MSF to create better outcomes for our patients and the communities we work with. We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics. MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.
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22/04/2024 - 19/05/2024
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