Date of last update: 18/04/2024 (Expiry date: 17/05/2024)
UNDP is the UN Development Programme and works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. UNDP helps countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP supports the 2030 Agenda for Sustainable Development and the 17 new Sustainable Development Goals (SDGs), as they help shape global sustainable development for the next 10 years.
Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including General Service staff and Consultancies (IPSA) here. For UNV positions with UNDP please refer to the UNV page on cinfoPoste or here.
Find in-depth information on careers with UNDP and related cinfo's support on cinfo.ch: Visit the organisation's profile
Verify your compatibility with this job ad
The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.
Duty Station: Multiple
Successful applicants should:
Additionally, specific preferences include:
WHAT IS HEALTH PROCUREMENT AND SUPPLY CHAIN MANAGEMENT?
UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.
Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policies and guidance to support the results of UNDP's Strategic Plan. BPPS's personnel provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government, and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP's Crisis Bureau (CB) to support emergency and crisis response. BPPS ensures that issues of risk are fully integrated into UNDP's development programmes.
UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, TB and Malaria, and a co-sponsor of several other international health partnerships. UNDP's work on HIV, health, and development, as described in the HIV, Health, and Development Strategy 2022-2025: Connecting the Dots, leverages UNDP's core strengths and mandates in human development, governance, and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP delivers three types of support to countries in HIV, health, and development.
First, UNDP helps countries to mainstream attention to HIV and health into action on gender, poverty, and the broader effort to achieve and sustain the Sustainable Development Goals. Second, UNDP works with partners to address the interactions between governance, human rights, and health responses. Sometimes this is done through focused or specialized programmes, such as promoting attention to the role of the law and legal environments in facilitating stronger HIV responses, including the use of flexibilities in intellectual property law to lower the cost of medicines and diagnostics. Third, as a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multi-sectoral health, and development projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time.
UNDP's Partnership with the Global Fund
UNDP's partnership with the Global Fund is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding. UNDP partners with countries in crisis/post-crisis situations, those with weak institutional capacity or governance challenges, and countries under sanctions. When requested, UNDP acts as interim Principal Recipient (PR) in these settings, working with national partners and the Global Fund to improve management, implementation, and oversight of Global Fund grants, while simultaneously developing national capacity to be able to assume the Principal Recipient role over time. Health product procurement and supply chain management support are an integral part of UNDP's PR role and also providing development solutions and support services that UNDP provides for the implementation of large and complex health and development programmes. UNDP's partnership with the Global Fund and other health partners (e.g., GAVI) is overseen by the Global Fund Partnership and Health Systems Team (GFPHST), HIV and Health Group, BPPS/GPN. The GFPHST provides its support to COs through a country team approach to strengthen and integrate the different functional capacities, leveraging technical assistance and policy support from the HIV and Health Group and other GPN teams and advisory services from the Office of Audit and Investigations (OAI).
As a long-standing partner of the Global Fund, UNDP's value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance to Global Fund grants in 53 countries since 2003, UNDP's provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP's portfolio management approach in supporting countries with significant national capacity constraints to manage large-scale health programmes. UNDP has established a comprehensive risk management framework (RMF) to mitigate and manage risks, through specific implementation modalities and other targeted measures to support effective risk management.
Based on demand from Country Offices, and building on the relationships, expertise, systems, partnerships, including across the UN family, and comparative advantage established through the Global Fund partnership, the GPN/BPPS/Global Fund Partnership/Health Implementation Support Team (GF/HIST, Global Fund Partnership Team) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support, and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities and Solar for Health. The GF/HIST provides its support through a country team approach to strengthen and integrate the different functional capacities (e.g., programmatic, procurement/supply chain management strengthening, finance, capacity development), leveraging technical assistance and policy support from the HIV, Health and Development (HHD) Group and other GPN teams.
Health product procurement and supply chain management support are an integral part of development solutions and support services that UNDP provides for the implementation of large and complex health and development programmes, to contribute to the equitable delivery of essential services. The national and international health landscapes are rapidly changing. Increasingly, UNDP is supporting governments in the thematic area of health product procurement and supply chain management with funding from national budgets. In addition, UNDP is expanding opportunities for partnerships with key stakeholders on health product procurement including with UNICEF, UNFPA and UNOPS/Global Drug Facility (GDF) and supporting the development and management of national supply chains with partners such as GAVI, WHO, and WFP. UNDP has developed a health procurement architecture which is led by the Global Health Procurement Centre (GHPC) which works in close coordination with the GFPHST.
Successful candidates will be invited to join UNDP's GPN ExpRes Roster under one or more of the eight sub-profiles and may be considered for future similar assignments with UNDP.
Sub-profiles:
1. PSM quantification, forecasting, budgeting and planning for health product
2. Health Supply Chain management systems experts
3. Health products related procurement process such as medical devices, diagnostics, X-ray, scanning, radiological equipment and supplies (consumables and medical equipment) experts;
4. Logistics Management Information System (LMIS) experts
5. PSM capacity development and training experts
6. Distribution systems /Good distribution and storage practices experts
7. Sustainable health supply chain experts
8. Waste Management experts
9. QA in (Model Quality Assurance System for procurement agencies - MQAS, Good Manufacturing Practices - GMP, Quality Control - QC)
10. Medical Laboratory (Rapid Diagnostic Tests, reagents, laboratory equipment) experts
11. QA of Health Products; (Pharmaceuticals / Medical Devices) (Experts in Medical Devices)
12. QA of Health Products; (Pharmaceuticals / Medical Devices) (Experts in Pharmaceuticals)
SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED WORK
The area of expertise, brief description, professional experience, and educational qualifications for each profile is as below:
1. PSM quantification, forecasting, budgeting and planning for health product
o Assess the quantification forecasting, supply planning activities and Early Warning System for health-related products processes and tools, identify gaps and propose mitigation measures.
o Undertake or support quantification forecasting, supply planning activities and Early Warning System for health-related products using existing tools in collaboration with UNDP CO staff, national partners and other partners.
o Collect and review of relevant data to support quantification exercise (consumption, distribution, morbidity, stock on hand, expected deliveries, partner commitments, national counterpart) and propose of the most reliable quantification method to be used.
o Undertake stock-out and expiry risk analysis.
o Product quantification report, supply plan, budget, and gap analysis.
o Propose, in needed, forecasting, supply planning activities and Early Warning System for health-related products SOPs.
o Train on health products quantification process and quantification tools.
Expected Outputs and deliverables:
• Gap analysis
• Inventory reports
• Yearly or multi-yearly quantification with related budget
• Annual Procurement Plan
• Any specific document requested by partners i.e. HPMT
• Functional Early Warning System
• SOPs for quantification related activities
• Training tools available, training provided.
2. Health Supply Chain management systems experts
o Provide advice to UNDP COs and/or national partners for the design and review of suitable National Supply Chain strategies and systems in the health sector.
o Support the development of implementation plans based on the national SC strategies based on capacity needs, with identification of concrete activities, with budget, timelines, KPIs for implementation, and clear responsibilities among national partners and contribution of relevant partners.
o Develop a risk assessment plan for the health supply chain, identifying main risks and propose mitigation measures.
o Assess the supply chain management tools and SOPs, in identification of gaps and proposing interventions to strengthen the system and fill gaps.
o Provide support for the development/customization and review and improvement of the content of training materials related to supply chain.
o Prepare, coordinate, facilitate or provide training sessions (virtual or in-person) with relevant health care staff on operation, monitoring, and maintenance.
Expected Outputs and deliverables:
• Inputs and documented advice on National Supply Chain strategies and systems in the health sector.
• Documented assessment of supply chain capacity.
Risk mapping and mitigation measures proposed with action plan, budget, timeline and KPI for addressing gaps and risks identified in the health supply chain.
• Updated SOP and management tools
• Development of training materials and implementation of training sessions with relevant staff.
3. Health products related procurement process such as medical devices, diagnostics, X-ray, scanning, radiological equipment and supplies (consumables and medical equipment) experts;
o Assess national strategies, policies, and regulations in regard to medical devices, identifying gap in and proposing interventions to strengthen the system and fill gaps, with a focus on planning and management of medical devices national capacities.
o Assess, when available, the medical device management plans, the related education and training plans, regulations, systems for quality and management, and procurement procedures;
o national written strategies if exists.
o Develop guidelines, awareness campaigns to sensitize health care professionals and planners of the importance of medical device management and their specific roles in adaptation.
o Assist and advice UNDP CO both on specifications and reagent quantifications.
o Conducts, if needed, market research on the sourcing of requisitioned pharmaceuticals and other health products.
o Provide technical advice to the UNDP GF HIST and Global Health Procurement Team on specific categories of products such as pharmaceuticals, biological products, diagnostics, medical devices, medical equipment, imaging equipment, laboratory equipment or reagents for the development of specifications to be used in procurement process.
o Contribute to analyze products offered in response to procurement solicitation and ensure products supplied to UNDP are compliant with UNDP and Global Fund QA Policies.
o Verify needs of training, maintenance possibility as well as power supply and the existence of adequate environment for high technologies items.
o Assist in the Technical evaluation of offers received offers.
o Follow-up procurement process and delivery timeline
Expected Outputs and deliverables:
• Assessment report on national strategies, policy, and regulation, with gap identification and strengthening plan, with budget, timeline and KPIs for implementation.
• Guidelines, awareness campaign and/or training materials available
• Technical specifications cleaned, maintenance possibility, power supply and existence of adequate environment documented.
• Technical advice to UNDP GF HIST and Global Health Procurement Team provided
• Assistance on procurement process provided until end-user delivery.
4. Logistics Management Information System (LMIS) experts
Review and understand the existing National LMIS system for ordering, replenishment of stock, and reporting of health products, including the flow of information, tools used to manage that information, and data quality procedures.
o Identify possible gaps in the current National LMIS system related to health product traceability.
o Support for the assessment of needs and the definition of technical requirements for a national electronic LMIS (e-LMIS), with a focus on health products traceability, maintenance, energy supply and internet availability.
o Prepare budget, timeline and KPIs for the e-LMIS implementation.
o Support with documented advice national partners in the selection of the e-LMIS fitting their needs.
o Design and implementation of eLMIS pilot projects, with budget, timeline and KPIs.
o Support the country partners in the design and operationalization of LMIS activities (pilot project and scaling up).
o Prepare and, if required, to conduct training of trainers (TOT) on build staff capacity to better usage of the Logistics management information system (LMIS) and generate required reports.
o Identify strategies for developing a long term, sustainable LMIS system.
Expected Outputs and deliverables:
• Collection of data to understand the existing national policies, procedures, and processes on LMIS,
• Analysis report, underlining traceability gaps and recommendation for action, with budget, timeline and KPI for implementation
• Assessment report on needs and the definition of technical requirements for a national electronic LMIS (e-LMIS)
• e-LMIS implementation plan
• Training support
• Long-run strategies
5. PSM capacity development and training experts
o Assess the national procurement and supply chain management systems according to best practices and identify potential areas for capacity development and support the development of an capacity development plan, according to the national strategy, with budget, timeline and KPIs for implementation.
o Support introduction and application of innovative approaches and best practices to build the capacity of government counterparts, partners, and stakeholders, and to support the monitoring and evaluation of concrete and sustainable programme results.
o Identify, capture, synthesize, and share lessons learned for knowledge development and to build the capacity of stakeholders.
o Participate as a resource person in capacity building initiatives to enhance the competencies of stakeholders.
o Contribute to pilots and support the roll-out of new products, services, innovations, and digital health tools to monitor availability and distribution of essential health commodities at national, intermediate, and peripheral level as well as collect and collate feedback for enhanced accountability and to guide program implementation.
o Participate and support research activities on supply chain management ensuring results are documented for use in knowledge products.
o On-the-job Training of the National PSM officers on the components of the PSM cycle and its importance in ensuring the uninterrupted supply of medicines and other health products.
o Development of capacity development plans in PSM, focusing on strengthening PSM systems and capacity of PSM workforce in country.
Expected Outputs and deliverables:
• Assessment reports the national procurement and supply chain management systems with gaps identified, and capacity development plan developed with budget, timeline and KPIs
• Proposals for capacity building initiatives.
• Reports on pilots and roll-out of new products, services, innovations.
• Reports on research activities on supply chain management and other relevant health ensuring results are documented for use in knowledge products.
• Training tools available, training organized and provided.
• Development of capacity development plans in PSM available.
6. Distribution systems /Good distribution and storage practices experts
o Support and/or conduct and document assessment of supply chain capacities for storage and transportation/distribution of health product, in identification of gaps and proposing interventions to strengthen the system and fill gaps.
o Provide advice to UNDP COs and/or national partners for the design and review of suitable warehousing and distribution strategies in the health sector.
o Provide guidance and technical support to UNDP COs and/or national partners for the effective installation, management, and monitoring of the supply chain equipment at all levels of the health pyramid, with a focus on maintenance and energy supply, to ensure the efficiency of the installation, as well as minimizing greenhouse gas emissions.
o Support the development of implementation plans based on the national SC strategies with identification of concrete activities, budget required and clarifying responsibilities among national partners and contribution of relevant partners.
o When required, advise UNDP-CO in the warehouse building or rehabilitation procurement processes, reviewing technical specification, BoQ, plans, budget, environmental assessment and advising in selection processes.
o Assess WMS tool and warehousing SOPs, in identification of gaps and proposing interventions to strengthen the system and fill gaps, or adaptation in the case of new warehouse building.
o Follow-up the site through to handover
o Assess distribution cycles and courses, as well as distribution means, schemes, contracts if applicable, in identification of gaps and proposing interventions to strengthen the system and fill gaps, to increase efficiencies and decrease greenhouse gas emissions.
o Assess the supply chain management tools and distribution SOPs, in identification of gaps and proposing interventions to strengthen the system and fill gaps.
o Support, when required, for the development of a contract to subcontract storage and distribution activities to a CMS or a private entity.
o Provide support for the development/customization and review and improvement of the content of training materials related to supply chain needs, distribution, storage, and maintenance.
o Coordinate, facilitate or provide training sessions (virtual or in-person) with relevant health care staff on operation, monitoring and maintenance.
Expected Outputs and deliverables:
• Inputs and documented advice on warehousing and distribution strategies in the health sector.
• Reviewed technical specification, BoQ, plans, budget, environmental assessment.
• Action plan, budget, timeline and KPI for addressing gaps identified in warehousing and distribution system, with a focus on maintenance and energy supply.
• Updated SOP and management tools
• Risk mapping with mitigation measures
• Technical assistance to distribution plans
• Development of training materials and implementation of training sessions with relevant staff.
7. Sustainable health supply chain experts
o Assess national health supply chain systems on sustainable aspects related to environment, human rights, labour practices and governance, identifying positives or negatives impacts in each of the listed areas.
o Identify significant sustainability positives or negatives impacts in each of the areas listed above, assessing risks and identifying key sustainability topics and action areas.
o Review written documents, such as Supply chain guidelines, process diagrams, target definitions, codes of conduct, or environmental management audit results, an proposes concrete measures to implement to improve sustainability performance in adapting internal structures and processes, with budget, timeline and KPIs for implementation, and developing a code of conduct.
Expected Outputs and deliverables:
• Assessment report on sustainable aspects of the Supply chain available.
• Significant sustainability positives or negatives impacts and key risks identified.
• Action plan to improve sustainability with budget, timeline and KPIs for implementation available.
8. Waste Management experts
o Achieve a comprehensive analysis of the waste management situation of health products in a country, with review and analysis of national policies and guidelines.
o Identify the most adequate, efficient, easy to operationalize solution (s) for the health products waste management, minimizing the environmental impact, in line with national priorities and strategies and available resources.
o Develop/review a Health Products Waste Management Plan and Budget, timeline and KPIs for implementation.
o Propose the most adequate equipment considering international requirements, the manufacturer's requirements as well as environmental standards.
o Support the UNDP CO in developing health care waste management plans and waste management audits.
o Provide technical training to the health sector staff for preparation of health care waste management plans for each facility.
o Advice UNDP-CO and National Authorities in determining the most cost-effective and most environment-friendly treatment and disposal strategies for health care waste management.
o Provide technical training to UNDP-CO and National Authorities and/or health facility staff of in implementing the final approved health care waste management plan.
o Develop a monitoring plan to record progress of them on an annual basis.
o Provide technical training and develop a written guideline on conducting waste audits.
Expected Outputs and deliverables:
· Assessment report on the waste management situation of health products in a country, with review and analysis of national policies and guidelines.
· Health Products Waste Management Plan and Budget, timeline and KPIs for implementation.
· Proposal for the equipment to procure, with technical specification and justified quantities.
· Waste management training tools for each level of the health system
· Monitoring plan
· Waste audits training tools.
9. QA in (Model Quality Assurance System for procurement agencies - MQAS, Good Manufacturing Practices - GMP, Quality Control - QC)
Development and monitoring implementation of Quality assurance (QA) and Quality Control (QC) plans.
Development of training packages for UNDP's Country Offices and develop and revise guidance materials, SOPs, and tools and support training activities for UNDP
10. Medical Laboratory (Rapid Diagnostic Tests, reagents, laboratory equipment) experts
Technical knowledge -practical use- of IVDs and medical laboratory items;
Development of training packages;
Development of guidance materials, SOPs, and tools for procurement of medical devices and other health technologies.
11. QA of Health Products; (Pharmaceuticals / Medical Devices): Experts in Medical devices
Technical knowledge of medical devices, including equipment and associated accessories
Development of training packages
Development of guidance materials, SOPs, and tools for procurement of medical devices and other health technologies
12. QA of Health Products; (Pharmaceuticals / Medical Devices): Experts in Pharmaceuticals
Common Technical Document (CTD); Quality Control (QC).
Development of training packages for UNDP's Country Offices and develop and revise guidance materials, SOPs, and tools and support training activities for UNDP.
DIVERSITY AND INCLUSION:
At UNDP, we are committed to creating a diverse and inclusive environment of mutual respect. UNDP recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
UNDP has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNDP, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UNDP's policies and procedures and the standards of conduct expected of UNDP personnel and will therefore undergo rigorous reference checks.
Requirements and skills
Global Call
-Health Procurement and Supply Chain Management
This is how cinfo can support you in the application process for this specific position:
Working hours (%): 80-100%
80-100%Macro-area: Multiple
Level of experience: Senior Professional, more than 5 years
Area of work Definition: Supply Chain Management
Type of organisation: Multilateral Organisations