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Supply Chain Officer

Switzerland, Vaud, Lausanne - Medair International

Role & Responsibilities Working under the supervision of the Supply Chain Specialist, in the Logistics Operation Unit in Switzerland that covers various countries, the Global Emergency Response Team (G-ERT) and includes Switzerland for supply chain activities. This position contributes and enables the operativity of the Swiss office and its relevant flow of supplies and services for the use of Swiss office and field country programmes and G-ERT.   Project Overview The Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The team also develops and owns the policies and processes related to logistics activities in the field. The GSO Logistics Operations team is specifically responsible for Global and GSO Procurement, Supply Chain Management and Base Operations in both Switzerland and Nairobi Offices.   Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.   Starting Date / Initial Contract Details April 2024. Full-time open-ended contract.   Key Activity Areas Procurement - Responsible for managing assigned procurement including Global Emergency Response Team goods and services. - Responsible for data entry and tracking procurement requests ensuring procurement of the right product, at the right time, to the right location, at the right prices using the right procedures in compliance with Medair and donor guidelines - Advise and support customers in planning, organising and monitoring their procurement. - Liaise with suppliers; maintain and build supplier relations, process invoices and administrative paperwork archiving to ensure on time payment. - Monitor actual procurement against conditions agreed in long term contracts and framework agreements and ensure contract, supplier and procurement records are kept up-to-date. - Act as Medair shipment officer for the own procured goods or services; make sure shipments are organized in time and according to the right procedures, considering international, national and customs regulations; follow up shipments and communicate schedules with consignees. Global Emergency Response (G-ERT) procurement/stock control - Responsible for the GERT kits procurements, stock availability and replenishment so that they are fully equipped & deployable all year round, if needed. - Properly follow up on all administrative steps related to the above. Other - Support and assist the general work and administration of the Logistics team. - Cover for other Logistics team members when absent or re-assigned to support emergency response Innovation/continuous improvement - Proactivity towards continuous improvement and simplification, more efficiency and saving opportunities · - Support the BPEs Focal Points within Medair; ensuring policies and procedures are up-to date and serve as reference point for questions, information and training. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree. Qualifications - Bachelor's Degree is preferred, preferably with Supply Chain or Business Operations. - Fluent in French and English both written and spoken.  Experience - Minimum 2 years professional experience in operational logistics is preferred. - Experience of logistics in a cross-cultural, challenging environment. - Can carry out related responsibilities with minimum guidance. - Proven ability to communicate effectively both internally and externally and both orally and in writing. - Demonstrated ability to work across institutional boundaries, units, and teams effectively and productively. - Ability to organize, prioritize, and perform multiple tasks. - Good organizational and planning skills. - Detail-oriented. - Team-spirit for collaboration. - Continuous improvement spirit. - Transparent and ethical at all times. - Creative, open-minded, flexible, self-learner. - Self-motivated, energetic, hard-working, servant-hearted.  How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/supply-chain-officer-gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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14/03/2024

Operations Support and Logistics (OSL), Warehouse Officer - P2

Philippines, Manila, Manila - World Health Organization

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.    Purpose of the Post: In the context of the WHO Health Emergencies Operations Support and Logistics (OSL), at the regional level, the OSL Warehouse Officer will support the operations and management of the medical and non-medical supply stored in WHO warehouse for emergency response, ensuring an end-to end follow-up, and guaranteeing an effective and efficient stock control process at the incident site level.    Overview of the programme: Reporting to the OSL team lead, under the overall guidance of the Programme Area Manager (PAM) to Emergency Operations (EMO) and within the delegated authorities, the incumbent is expected to maintain capacity to receive, store and distribute by initiating, organizing and enforcing operational policies and procedures. The Warehouse Officer ensures accurate and complete accounting, reporting and internal storage control systems are functioning and that all relevant records are properly maintained.   Summary of Assigned Duties:  During deployment the duty station may change, and duties may be modified based upon the technical needs of the Programme. Stock Management 1. Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate action and accurate reporting to the OSL team lead on any discrepancies. 2. Organize and supervise regular physical random physical stock count stock in accordance with the frequency defined by the Supply Manager (at least once every 2 months) and proceed to data storage system reconciliation. 3. Ensure a proper implementation and use of the Stock administration tools (Excel stock report, GIMS, Odoo, BMS). 4. Closely monitor stock levels (medical and non-medical supplies), particularly monthly consumption figures, expiry dates, and possible stock surpluses or depletion. 5. Advise and inform the line manager when the stock of goods is nearing the minimum or maximum threshold alert, and regularly provide the line manager with a list of the items with expiry dates within the next six months. 6. In collaboration with the Supply manager, prepare all procedures and necessary steps for commodity disposal.   Warehouse management 1. Ensure the warehouse has the ability to monitor the temperature of the storage areas and ensure that products requiring cold chain (e.g. vaccines / temperature-controlled drugs) are always stored at a suitable temperature. 2. Guide warehouse staff to ensure all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). 3. Ensure that the necessary means are put in place for the management and control of "sensitive" items (Controlled medicines, cold chain, dangerous goods): batch numbers, expiry dates, special packaging and storage.   Receipt and storage of goods 1. Control the quality and quantity of goods received from international suppliers, local buyers and other entities, comparing the Packing List or the Purchase Order against the Delivery Note, and inform the line manager of any issues (damaged or missing items, etc.). 2. After any goods receipt, ensure immediate update of warehouse stock card (Ensure that all necessary information is correctly and fully recorded on the Stock Cards: WHO code, batch number, expiry date, date of delivery, stock balance (incoming/outgoing) and delivery document reference numbers). 3. Centralize the filing of following documents: GRN, Stock Card, Cargo Manifest/Waybill, Packing List, Stock Request, Internal Request, and certificate of the items. 4. Immediately inform the line manager of any problems arising during the work, particularly about damage, loss, attempted break-ins or theft in the warehouse.   Request and dispatch management  1. Coordinate the receipt/dispatch of items, to ensure accurate recording, accounting and reporting is available at all times to support decision-making. 2. Control loading plans and ensure that WHO Waybills & Packing list are duly completed. 3. Deliver goods in accordance with the FEFO (First Expired First Out) and/or FIFO (First In First Out) principles. 4. Ensure appropriate packing for the mode of transport chosen, weight and label freight (destination, number of packages, waybill number, weight and mode of transport) and ensure assignation of shipping number to each package, in accordance with the instructions of the Supply Manager. 5. Regularly inform the line manager of the weight/volume of articles ready for distribution to the Final Distribution Point.   RECRUITMENT PROFILE Competencies: Generic • Teamwork • Respecting and promoting individual and cultural differences • Communication • Producing results • Ensuring effective use of resources    Functional Skills and Knowledge: • Excellent organizational and managerial skills with the ability to multitask, deliver results in time critical scenarios, identify and solve problems. • Demonstrated knowledge and experience in Supply Management • Proven ability to ensure the effective use of resources. • Demonstrated ability to work in multicultural, multidisciplinary environment. • Proven ability to manage diverse team across different functional areas. • Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy. • Ability to write in a clear and concise manner, and to present information to achieve desired results. • Knowledge or understanding of WHO mandate and goals in the emergency incident management context.   Education Qualifications:  Essential: A first university degree or equivalent in logistics, supply chain, procurement, business administration, commerce, transport or closely related field relevant to the position. Desirable An advanced level university degree or professional qualification in logistics, supply chain management, field operations or a related discipline from an accredited/ recognized institute.   Experience:  Essential: At least two years' related experience and exposure, in managing emergency procurement and logistics operations and supply operations in international organizations/institutions, part of which in the field supporting emergency humanitarian operations. Demonstrated exposure at the international level. Desirable: Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international nongovernmental organization work in the field of outbreaks and/or health emergency response. Experience in working in conflict area and areas with security issues, Experience in import/export procedures and customs related administration. International experience in the field of emergency response is a strong asset.   Language:  English Read: Expert knowledge Write: Expert knowledge Speak: Expert knowledge [Yes] Required Working knowledge of Tagalog language would be an asset. Other Skills (e.g. IT): • Excellent knowledge of Microsoft Office applications. • Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs. • Demonstrated skills in using equipment such radio and satellite phones.     ADDITIONAL INFORMATION - This vacancy notice may be used to fill other similar positions at the same grade level - IP vacancy notices: "Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service." - Only candidates under serious consideration will be contacted. - A written test may be used as a form of screening. - In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. - Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. - Staff members in other duty stations are encouraged to apply. - For information on WHO's operations please visit: http://www.who.int. - WHO is committed to workforce diversity. - WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the [WHO Values Charter](https://www.who.int/about/who-we-are/our-values) into practice. - WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. - WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. - WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world. - Applications from women and from nationals of non and underrepresented Member States are particularly encouraged. - For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220. - The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.

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07/03/2024 - 27/03/2024

Procurement Services Specialist - P3

Madagascar, Antananarivo, Antananarivo - UNICEF

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.   For every child, Safety The overall goal of the UNICEF Madagascar next Country Programme of Cooperation, 2024-2028, is to contribute to the Government of Madagascar's efforts to implement and decentralize policies related to children, focusing on the most disadvantaged and deprived, to have their rights progressively respected and fulfilled so they can survive, grow and develop to their full potential in an inclusive and protective society. The country programme is aligned with country and UNICEF regional and global priorities (plan 2024-2028), while concurrently working toward the achievement of the Sustainable Development Goals (SDGs). In Madagascar, 80% of people live with less than USD $2.15 per day and the country ranks 173rd in the latest UNDP Human Development Index (out of 193). 80% of the population lives rurally. Nearly half of the population is under the age of 18 and by 2030, there will be 17 million Malagasy children. Current trajectories suggest that Madagascar is unlikely to achieve any of the SDGs by 2030 although some key indicators for mothers and children have improved slightly over the past decade.     How can you make a difference? Procurement services is integrated into the Supply and Logistics section to promote coherence between the different components of the supply operations in the office including Supply chain Strengthening, and to expand the scope of procurement services offered by the Country Office. Given the budget pressure affecting many countries PS provides an opportunity to facilitate a more optimal use of national budgets (or donor resources) for children, as well as an entry point to provide targeted technical support to national supply chains and systems. The Procurement Services Specialist reports to the Supply Manager as per the Country Office (CO) set-up. The incumbent will provide guidance, oversight, and direction on Procurement Services, national budgeting for essential supplies for children and supply financing solutions. Directly related to this support, the position will serve as focal point to identify opportunities on adjacent areas such as market access, market intelligence, market development and national supply chain strengthening.   Summary of key functions/accountabilities: 1. Ensures that UNICEF contributes to capacity building of the relevant government departments including state level in procurement and supply accountabilities and chain management of essential commodities. 2. Responsible for logistics/supply planning with focus on forecasting support for procurement services commodities through coordination with Government and other partners. Provides technical advice on commodities specifications and logistics arrangements facilitating efficient procurement, customs clearance, storage, and distribution in support of the country programme procurement services transactions. 3. Manage the Procurement Services (PS) portfolio. - Ensures that key elements of Procurement Services transactions are incorporated into national, donor and UNICEF strategies and vice versa.  - Ensures that procurement services activities/transactions are a drawdown from strategies that have been jointly established between Government and UNICEF.  - Works closely with the relevant government department to strengthen pre-ordering and post-delivery activities for existing PS supplies and support them in establishing strategies that will maximize the decisions/impact resulting from the PS partnership.  - Ensures coordination and monitoring of PS transactions, including beyond the point of entry; facilitate an effective PS workflow; and facilitate resolution of any bottlenecks, gaps, or other in-country issues associated with any PS transactions in close collaboration with SD and national counterparts.  4. Facilitates the establishment and maintenance of contacts with the Supply Division, Copenhagen capacity building initiatives and other supply strategies targeting the government counterparts. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery of supplies. Maintains links with Copenhagen on PS related cost estimates, transnational shipments, deliveries, claims and appropriateness of supplies. 5. Conducts research on supply chain initiatives with donors, identifies and recommends innovative approaches jointly with donors/partners. Maintains accurate/updated data on and evaluates local initiatives and overall performance, (competitive pricing, product quality and timely delivery). Assesses supply operations and control mechanisms and advises on appropriate actions. 6. Manages policy engagements, capacity building and knowledge transfer internally and externally to optimize national supply chain activities related to vaccines, health and nutrition products. Effective collaboration and partnerships with other donors and implementing partners to improve supply chain efficiency in the country. Supports the Ministry of Health counterparts and other government ministries in the mobilization of domestic resources for supplies. 7. Designs and conducts training for government and other partners in supply chain management to improve procurement services supply delivery and national systems. 8. Provides support to the sections especially Health and Nutrition on the implementation of supply chain systems strengthening activities in collaboration with HQ and support the Supply chain strengthening activities in the country. Contribute to Mainstreams PS and supply chain related activities within national strategies and relevant plans, project, and program design from the planning stage in close collaboration with program colleagues and government to ensure a cohesive and integrated approach to program delivery. 9. Contributes to effectively document interventions and lessons learned, define KPI, contribute to the reporting of supply chain activities, measure progress and formulate evidence-informed recommendations that align with national strategies and UNICEF's capabilities. 10. In collaboration with Programmes and other UN agencies, contribute identifying risks and gaps, challenges that may affect the successful implementation of activities, identity mitigations strategies and support the implementation of sustainable supply chain solutions and innovations tailored to the context of Madagascar. 11. Build the capacity of the locally recruited supply staff about PS and supply chain strengthening-related components. Procurement Services Specialist ToR.pdf   To qualify as an advocate for every child you will have? - An advanced university degree is required in either Business Administration, Management, Economics, Finance, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, or other related social science, administrative or finance field. - A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in procurement, contracting, administration, finance and/or other directly related technical field, may be taken in lieu of an advanced university degree. - A minimum of five (5) years of relevant experience, at the national and international levels, in supply, procurement, contracting, administration, finance and/or other directly related technical fields is required. - Understanding of development and humanitarian work. - Emergency experience an advantage. - Health supply chain management experience an advantage. - Fluency in English and French (verbal and written) is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.   For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values UNICEF competencies required for this post are? - Nurtures, Leads and Manages People (1) - Demonstrates Self Awareness and Ethical Awareness (2) - Works Collaboratively with others (2) - Builds and Maintains Partnerships (2) - Innovates and Embraces Change (2) - Thinks and Acts Strategically (2) - Drives to achieve impactful results (2) - Manages ambiguity and complexity (2)   Functional Competencies - Analyzing (2)  - Applying technical expertise (2)  - Planning and Organizing (2) During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children.    Remarks: UNICEF's active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Female Candidates are encouraged to apply. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. Only shortlisted candidates will be contacted and advance to the next stage of the selection process. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.

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06/03/2024 - 18/03/2024

Logistics Manager

Democratic Republic of Congo, Kinshasa, Kinshasa - Medair International

Role & Responsibilities The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.   Project Overview Emergency health, nutrition and WASH projects targeting displaced, conflict-affected and vulnerable populations in NE Congo. Developmental projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.   Workplace & Working conditions Field based position in Congo.   Starting Date / Initial Contract Details 1st July 2024. Full time, 24 months.   Key Activity Areas Logistics Management – Supply chain - Provide the technical oversight and ensure proper supply chain management practices and procedures are - in place and maintained according to Medair standards – to include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities. Provide logistical support to all field bases by regular communication and field visits. - Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans in alignment with project activity plans and timelines. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status. - Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations (with particular emphasis on medical and pharmaceutical stores) ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic 'spot checks' and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft. - Ensure international and national transportation of freight by land, sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure that cargo is managed at all points of the supply chain. Logistic Management – Resources - Ensure management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc. - Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost efficient manner, and maintained appropriately. - Support the proper management of existing field bases, establishment of new ones and closing of existing ones if required. Liaise as necessary with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs). Representation - Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions. Financial Management - Monitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices. Staff Management - Manage and motivate staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc. Security Management - Ensure security procedures for Goma base are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field - Good French (spoken and written) - Good English (spoken and written)  Experience - Minimum two years relevant logistics and management experience in emergency and/or development context - Experience of the management of budgets and the ability to prepare timely, complete, and accurate reports. - Experience working in a cross-cultural setting, preferable in the logistics sector - Proficiency with Microsoft Office 365 - Strong Christian commitment - Enthusiastic with 'can-do' attitude - Excellent interpersonal skills, ability to work both independently and as a member of a team. - Strong organisational abilities, excellent written and verbal communication skills - Able to develop and maintain effective relationships with internal and external stakeholders - Capacity to work under pressure and to tight deadlines - Creative, open-minded, flexible, self-learner - Diplomatic, especially for working with authorities and suppliers - Able to cope with basic living conditions in the field and during field trips - Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols - Advanced planning, coordination, assessment, analytical and problem solving skills - Technical understanding of mechanical and communication equipment - Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies - Strong leadership and project management skills - Able to oversee multiple tasks, prioritising and delegating as required - Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO's and local authorities world-wide   How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/logistics-manager-drc/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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05/03/2024

Data Assurance Officer - P3 (2 posts)

Germany, Bavaria, Munich - world food programme

Are you a Data Assurance Professional interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?  If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.      DEADLINE FOR APPLICATIONS Applications must be submitted by Sunday, March 17th, 2024 (11:59 PM CET)   WHO WE ARE The United Nations World Food Programme is the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.     To learn more about WFP, visit our website: https://www.wfp.org/  and follow us on social media to keep up with our latest news: [YouTube](https://www.youtube.com/c/WorldFoodProgramme), [LinkedIn](https://www.linkedin.com/company/world-food-programme/posts/?feedView=all), [Instagram](https://www.instagram.com/worldfoodprogramme/?hl=en), [Facebook](https://www.facebook.com/WorldFoodProgramme/), [Twitter](https://twitter.com/WFP?ref_src=twsrc^google|twcamp^serp|twgr^author).   WHY JOIN US? WFP is a 2020 Nobel Peace Prize Laureate WFP offers a highly inclusive, diverse and multicultural working environment  WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities  A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe We offer attractive compensation package (please refer to Terms and Conditions section)    ORGANIZATIONAL CONTEXT WFP country offices deliver assistance to beneficiaries through a variety of digital platforms and service providers. WFP works in partnership with several commercial Financial Service Providers (FSPs), including banks, micro-finance institutions, mobile money operators and money transfer agents, in addition to using WFP's own delivery platform, SCOPE. One of WFP's corporate objectives is to increasingly digitize the delivery of both in kind and cash assistance, to achieve greater efficiencies and provide greater accountability and traceability of assistance delivered. Therefore, WFP seeks to build its corporate capacity to centrally receive, store, process and analyze digital operational data for the purpose of promoting accountability, controls, and efficiencies as part of cash and in-kind assistance. There is also the opportunity to better inform WFP's programme design through the analysis of digital data emanating from operations.   THE ROLE WFP is recruiting two Data Assurance Officers to be part of the Data Assurance Services team established in the Supply Chain and Delivery Division, in support of WFP's assurance operations globally. The incumbents on the position need to tackle several challenges in streamlining digital analysis globally, including the tasks of receiving and maintaining varied operational data from different sources (at country, regional and central level) and modalities, processing and generating meaningful analysis of data, and ensuring that data privacy and security standards are upheld. These positions play a crucial role in implementation of cash and in-kind assistance programs, offering end-to-end or standalone data services to meet corporate identity management (IDM) and reconciliation standards including at the country level.   The incumbents will be part of the Data Assurance Services unit. The positions can be either based in Rome or in Munich depending on the preference of the candidate. Each of the incumbents will have a small team of 1-3 people reporting to them. The positions report to the Senior Data Assurance Lead, who can be based in either Rome or Munich.    KEY ACCOUNTABILITIES (not all-inclusive) - Conduct assurance reviews of WFP operations in Country Offices (COs), focusing on data-flows, processes, and controls. Base the analysis on the principles and standards set by the IDM and Cash Assurance frameworks. Compile reports with observations and recommendations, adapting the analysis to the specific country context and assistance delivery mechanisms. - Conduct thorough research, propose, and design data analytics and automation solutions, driving successful implementation through effective resource management and collaboration with stakeholders. - Coordinate data transformation and report design with a focus on assurance controls (IDM, reconciliation, and anomaly detection) and provide detailed functional specifications for solution development. Ensure requirements implemented adhere to defined standards. - Ensure adherence to best practices in data management. Assist in developing and applying data quality monitoring tools (dashboards, technical guidelines, etc.) and contribute to driving data quality. - Strategically coordinate the implementation and long-term maintenance of automated solutions with data engineers, to ensure quality, accuracy, performance, and security. - Organize and successfully drive completion of data maturity improvement initiatives through effective management of resources and collaboration with internal and external stakeholders. - Research and adopt data science techniques to support country offices in resolving operational anomalies related to data analytics effectively and efficiently. - Oversee and manage the preparation and dissemination of timely analytical and assurance reports, including the review of service agreements with COs. - Maintain effective partnerships with COs and other partner units for exchanging technical information, data-assurance best practices, and managing relations. - Supervise, coach, and motivate a team of data analysts in performing data analysis tasks and ensure continuous development and promote high performance. - Take responsibility for an equitable and inclusive workplace which incorporates all dimensions of the WFP diversity and inclusion framework. - Upskill field staff in data assurance best practices. - Other duties as required.   QUALIFICATIONS & KEY REQUIREMENTS   Education: Advanced University degree in Data Science, Statistics, Computer Science or Economics or similar or First University Degree with additional years of related work experience and/or trainings/courses.   Experience: - Minimum 5 years working experience with data analytics and summarizing data for business. - Experience in projects implementing assurance controls through data analytics and/or data automations.   Language: - Fluency (level C) in English language.  - Any other UN languages, a plus.   MORE ABOUT YOU - Experience with data storing and retrieving skills on cloud platforms. - Experience with managing business processes, issues, and approaches for the provisioning of humanitarian assistance via digital solutions is highly desirable. - Experience leading data strategy and assurance projects for humanitarian operations. - Experience using visualization tools (preferably Tableau) and setting up dashboards. - Advanced SQL and python/pandas skills. - Experience in working and managing multicultural teams is desirable.  - Ability to effectively engage, communicate and coordinate with senior and different types of stakeholders.    WFP LEADERSHIP FRAMEWORK These are the common standards of behaviour that guide HOW we work together to accomplish our mission.   Leads by Example with Integrity Lives the WFP values and shows humanity and integrity by role modelling care for others Drives Results and Delivers on Commitments Delivers on commitments and adapts readily to change Fosters Inclusive and Collaborative Teamwork Is inclusive and collaborative, and contributes to a culture of learning and personal growth Applies Strategic Thinking Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things Builds and Maintains Sustainable Partnerships Builds and nurtures  external partnerships and collaborates with partners to deliver common objectives TERMS AND CONDITIONS - This is an International Professional position and is open to all nationalities. - The selected candidate will be employed on a limited fixed-term contract of 1 year renewable. - Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period for up to 4 years. The position is based in Munich, Germany or Rome, Italy, and the selected candidate will be expected to relocate. Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment. - WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days' annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.   REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION - We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable) - Once your profile is completed, please apply, and submit your application - Please make sure you upload your professional CV in the English language - Kindly note the only documents you will need to submit at this time are your CV and Cover Letter - Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time - Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application - Only shortlisted candidates will be notified   WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP's standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.   WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.   This is how cinfo can support you in the application process for this specific position:  - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).  - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support).  - Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.):  - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.  - Benefit from free interview/assessment preparation by registering here: [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.​ 

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27/02/2024 - 17/03/2024

Senior Data Scientist - P4

Germany, Bavaria, Munich - world food programme

Are you a Senior Data Scientist Professional interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?   If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.    DEADLINE FOR APPLICATIONS Applications must be submitted by Sunday, March 17th, 2024 (11:59 PM CET)   WHO WE ARE The United Nations World Food Programme is the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.     To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: [YouTube](https://www.youtube.com/c/WorldFoodProgramme), [LinkedIn](https://www.linkedin.com/company/world-food-programme/posts/?feedView=all), [Instagram](https://www.instagram.com/worldfoodprogramme/?hl=en), [Facebook](https://www.facebook.com/WorldFoodProgramme/), [Twitter](https://twitter.com/WFP?ref_src=twsrc^google|twcamp^serp|twgr^author).   WHY JOIN US? WFP is a 2020 Nobel Peace Prize Laureate WFP offers a highly inclusive, diverse and multicultural working environment  WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities  A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe We offer attractive compensation package (please refer to Terms and Conditions section)    ORGANIZATIONAL CONTEXT WFP country offices deliver assistance to beneficiaries through a variety of digital platforms and service providers. WFP works in partnership with several commercial Financial Service Providers (FSPs), including banks, micro-finance institutions, mobile money operators and money transfer agents, in addition to using WFP's own delivery platform, SCOPE. One of WFP's corporate objectives is to increasingly digitize the delivery of both in kind and cash assistance, to achieve greater efficiencies and provide greater accountability and traceability of assistance delivered. Therefore, WFP seeks to build its corporate capacity to centrally receive, store, process and analyse digital operational data for the purpose of promoting accountability, controls, and efficiencies as part of cash and in-kind assistance. There is also the opportunity to better inform WFP's Programme design through the analysis of digital data emanating from operations.   THE ROLE WFP is recruiting a Data Scientist to be part of the Data Assurance Services team in support of WFP's operations globally. The incumbent on the position need to tackle several challenges in collecting and analysing scattered data, adopting state-of-the-art data science techniques to detect anomalies, while ensuring that data privacy and security standards are upheld. This position plays a crucial role in developing advanced data analytics services to support Country Offices meet corporate identity management (IDM) assurance standards. The incumbent will be part of the Data Assurance Services unit. The position is based in Munich. The position report into the Head of Data Assurance Services, who is based in Munich.    KEY ACCOUNTABILITIES (not all-inclusive) - Lead the promotion of the use of data science solutions by showcasing products to CO's and business stakeholders in HQ; plans the dissemination of data products to senior stakeholders, raise awareness of available data products. - Oversee preparation and dissemination of analytical and critical reports, publications, and dashboards for decision making by the Head of Data Assurance Services, or country office leadership or external use. - Coordinate and perform the design and development of customized visualization and presentation products to reveal the findings of analysis for senior and technical management at HQ and Country levels, suitable for all forms of production to include briefings, reports, documentation, interactive interfaces, and publication of quality outputs. - Lead the study, exploration, and evaluation of new and existing data sources to determine their effectiveness and accuracy for use in risk and fraud detection and assess their suitability for Country Offices. Outputs will be used to provide data-driven recommendations to senior business stakeholders. - Coordinate and oversee complex research and analyses to develop data products; uses internal and publicly available data and information. - Provide strategic oversight and guidance to ensure developed guidelines are standardized and provide solutions to relevant process stages. - Provide strategic oversight and guidance to team members within the Data Assurance Services team, offering expert insights and providing capability building to elevate the overall data quality assurance process. - Create new and maintain effective partnerships with COs and other partner units for exchanging technical information and managing relations. - Ensure the best use of assigned financial resources for achievement of set objectives within a significant budget, contributes to short- and long-term planning of the organization and assists in identifying threats and opportunities to the successful implementation of mandates. - Establish and maintain relationships with counterparts, senior officers and technical staff in WFP and other UN specialized agencies to maximise possibilities of future inter-agency collaboration. - Take responsibility for an equitable and inclusive workplace which incorporates all dimensions of the WFP diversity and inclusion framework. - Other duties as required.   QUALIFICATIONS & KEY REQUIREMENTS Education: Advanced University degree in Data Science, Statistics, Computer Science or Economics or similar or First University Degree with additional years of related work experience and/or trainings/courses.   Experience: - A minimum of 8 years of progressively responsible experience in data science, data analytics, applied mathematics, information management or related area.   - Must have experience leading diverse teams of international professionals and consultants in the areas of data science, data engineering, or data analysis. - Experience working with data science tools such as R, Python, Tableau, and SQL and non-SQL databases.   Language: - Fluency (level C) in English language.  - Any other UN languages, a plus.   MORE ABOUT YOU Knowledge of cloud data-storage and processing environments, such as AWS, would be considered an asset.   WFP LEADERSHIP FRAMEWORK   Leads by Example with Integrity Lives the WFP values and shows humanity and integrity by role modelling care for others Drives Results and Delivers on Commitments Delivers on commitments and adapts readily to change Fosters Inclusive and Collaborative Teamwork Is inclusive and collaborative, and contributes to a culture of learning and personal growth Applies Strategic Thinking Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things Builds and Maintains Sustainable Partnerships Builds and nurtures  external partnerships and collaborates with partners to deliver common objectives   TERMS AND CONDITIONS - This is an International Professional position and is open to all nationalities. - The selected candidate will be employed on a limited fixed-term contract of 1 year renewable. - Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period for up to 4 years. The position is based in Munich, Germany and the selected candidate will be expected to relocate. Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment. - WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days' annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.   REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION - We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable) - Once your profile is completed, please apply, and submit your application - Please make sure you upload your professional CV in the English language - Kindly note the only documents you will need to submit at this time are your CV and Cover Letter - Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time - Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application - Only shortlisted candidates will be notified   WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP's standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.   WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.   This is how cinfo can support you in the application process for this specific position:  - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).  - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support).  - Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.):  - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.  - Benefit from free interview/assessment preparation by registering here: [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.​ 

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27/02/2024 - 17/03/2024

Supply Chain Manager

South Sudan, Jubek, Juba - Medair International

Role & Responsibilities Ensure quality goods and services are delivered in a timely, cost-effective manner to Medair Projects. Take an active lead role in the management of the country supply chain for the South Sudan Programme in close coordination and liaison with the Juba transport and warehousing team, field locations and the GSO Nairobi team. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.   Project Overview Multi-sector relief and rehabilitation programme including provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.   Workplace & Working conditions Field based position in Juba, South Sudan.   Starting Date / Initial Contract Details As soon as possible. Full time, 24 months.   Key Activity Areas Supply Chain Management - Ensure Strategic management and oversight of supply chain for Medair South Sudan to ensure all Medair field projects receive required supplies and equipment accurately, on time, and to required quality in accordance with procurement - Meeting relevant supply chain communication requirements of country programme, this includes management and dissemination of information relating to order and supply chain status and reporting and accountability requirements to, project, Medair and donors. - Develop and maintain an efficient and transparent workflow process of the supply chain in Juba with all relevant functions and roles in liaison with the Deputy Logistics Manager - Work in close cooperation with other team members, sharing information on the assessments and proposed interventions, providing overviews of supply chain requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources for supply chain. Provide support for, and carry out supply chain assessments. Procurement - Manage the processing of local, regional and international purchase requests; including tracking of requests processed through the GSO Nairobi team. - Responsibility for keeping the BOF up to date, ensuring accurate and up-to-date information is provided for all order on a weekly basis including GIK BOF. - Take the lead and coordinate with Logistics Manager's/DLM's, support to implement procurement planning for the country programme. Implement selected supplier lists, price lists, conduct price controls, market research and consolidate orders where possible. Ensure all procurement activities are carried out in line with Medair guidelines and procedures and according to donor requirements. - Review of procurement documents, ensuring relevant processes are followed and all documentation is available. Review and approve Log Packs. - Responsible for customs management for International and local orders. Ensure tax exemption and customs clearances are executed in a timely manner. Ensure proper documentation of supply chain processes from PRs to ROGs. - Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships. - Manage the supply chain process of Gift-in-kind (GIK) from local implementing partners (including WFP, UNICEF, UNFPA, UNHCR, WHO, Other Implementing Partners and donors). - Conduct supplier evaluations, ensuring that all suppliers maintain Medair's ethics, values and standards. All visits to be documented. - Contract management/supplier database – is maintained, with oversight of tender renewals and new tender awards, ensuring all awarded suppliers maintain strict compliance to Medair's procurement procedures, ethics and standards. Ensure the Tender committee's is formed and functioning according to Medair standards. - Strict oversight of logistics plans, ensuring that procurement thresholds, supplier Blujay checks, and all required supporting documents are followed and available for LP authorization/sign off. Staff Management - Line Manage the DSCM and Procurement Officers. This includes setting objectives, supporting (eg. promotion, disciplinary procedures...) and encouraging team to take ownership of PR's seeking clarification on items pre-purchase and stock management process; Quality Assurance of items when delivered; enduring their communication of items ready for field to Procurement Manager; dealing with any issues raised by the field on quality / incorrect items; build relationships with staff. - Build capacity of staff in procurement and supply chain management, Medair and donor regulations. - Ensure good accountability and reduction of the possibility for fraud. Quality Management - Ensure Procurement Officers are taking responsibility for Quality Assurance, checking goods delivered on PR's assigned to them within 24 hours of items being delivered to the warehouse. - Ensure good record keeping with accurate paper trail and electronic records. Relationship building - Develop strong, open and trustful relationships with Project Managers, have an understanding of their procurement plans for the coming 6-12 months and understand what their urgent needs are. - Key coordination and responsibility for the relationship with HQ logistics and Nairobi logistics, acting as the focal point for requesting quotes and feeding back information to the field teams and then funnelling PR's as appropriate to Nairobi / HQ Delegated Responsibilities - Logistics: Authority over defining and implementing the procurement function in Juba as per Medair Logistics procedures. (in consultation with Project Support Managers in field locations) - Cover: During absence of Warehouse or Transport Manager the Supply Chain Manager may be required to stand in for them. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - Professional / vocational / technical qualification in a relevant field - Strong working knowledge of English (spoken and written)  Experience - Experience in Supply Chain processes and information flow. - 2+ years in Procurement - NGO experience - Work experience in logistics, preferably in an NGO setting - Strong Christian commitment - Enjoys a challenge and works hard to achieve objectives. - Solution-oriented approach - Team-manager with good inter-personal skills - Capacity to work under pressure and manage personal stress levels. - Creative, open-minded, flexible, self-learner - Can prioritise work to meet deadlines. - Able to cope with basic living conditions in the field and during field trips - Problem solving ability. - Competent with administrative tasks - Commitment to best practice - Quick learner with practical, precise approach. Attention to detail - Able to make decisions within a consultative and supportive framework. - Respectful, accountable, honest  How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/logistics-supply-chain-supply-chain-manager-sds/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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22/02/2024

Procurement & Logistics Officer

Kenya, Nairobi Area, Nairobi - Medair International

Role & Responsibilities Working under the supervision of the Logistics Operations Team Lead in the Global Support Office (GSO) logistics team based in Nairobi, Kenya. This role is a key part of the GSO Logistics team for key logistics related activities including but not limited to; procurement; fleet management; stock, warehouse and asset management; logistics support. The main purpose of this role is to work within the GSO Logistics Operations in Nairobi as follows: - Co-ordination of exports and imports for various country programs - Procurement for items in categories as assigned - Equipment and asset management - Facilities management   Project Overview Medair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. The Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The team also develops and owns the policies and processes related to logistics activities in the field. The GSO Logistics Operations team is specifically responsible for Global and GSO Supply Chain Management and Base Management in both Switzerland and Nairobi Offices.   Workplace & Working conditions Position is open to Kenyan nationalities or those with eligible working permit.   Starting Date / Initial Contract Details As soon as possible. Full-time, 12 months (renewable).   Key Activity Areas Procurement - Receive, review and process incoming purchase requests ensuring sufficient clarity on specifications given for goods or services. Confirm any other relevant information from requestors. - Preparation of the contracting documents depending on the procurement thresholds as per the procurement manuals - Strategically source for goods and/or services with the aim to achieve value for money for the organization - Analysis of procurement plans for the projects and monitoring of their implementation in collaboration with the respective teams. - Coordinate and ensure that all purchases are reviewed and approved in accordance with the authorization matrix. - Support the GSO Logistics Operations Team leader to analyse the local and international market and maintain data of international and local suppliers in the supplier database. - Managing the Supplier Relationships while monitoring supplier performance. Logistics - Follow-up on order fulfilment from suppliers within the specified timelines for active purchase orders and keep the requestors updated on the procurement status - Organise local & international transportation of supplies - Coordinate with identified clearing agents the export documentation & process - Track all shipments & give timely updates to country program on shipment status - Follow up on Certificate of Exports & bond cancellation for exported supplies and share with suppliers - Coordinate with Finance on supplier invoice payments for purchased goods by providing support documentation for processing. Facilities Management - Using ticketing system, manage the incoming requests from users including but not limited to purchases, room booking, repair & maintenance requests for teamhouse & office - Review & renew running facility contracts Asset & Equipment Management, Other - Asset tagging & updating on platform - Carry out assets verification for the Global Support Office Logistics Operation - Follow-up on assets maintenance - Manage motor vehicles at the Global Support Office – Kenya - Bi-annual & annual physical asset verification and updating on portfolio & reporting - Advising on disposal of obsolete items with the various Budget holders - Support and assist the general work and administration of the Logistics team - Cover for other Logistics team members when absent or re-assigned to support emergency response - Country Program gap filling as and when requested Innovation/changes - Proactivity towards continuous improvement and simplification, more efficiency and saving opportunities - Support the Business Process Expert (BPE) Focal Points within Medair; ensuring policies and procedures are up-to date and serve as reference point for questions, information and training Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Bachelor's Degree is preferred, preferably with Supply Chain or Business Operations concentration. - Master's degree in humanitarian SCM or Humanitarian Logistics Management field (Added advantage) - CIPS or KISM accreditation – Required - Excellent working knowledge of the English language (speaking and writing).  Experience - Minimum of 5 years' professional experience with at least 3 yrs working in the humanitarian operational logistics programming. - Proven experience in emergency responses desired - Experience of logistics in a cross-cultural, challenging environment. - Knowledge of international export and import protocols (medicine, medical supplies, general goods) - Experiences of working in emergencies or conflict environment experience in international organization settings - Inventory management: Ability to track and monitor the supply of goods, ensuring that the customers have the right amount of products in the right time, quantity, quality and delivered at the right place - Data analysis: Ability to use data analysis to make informed decisions about the supply chain processes, use of the data to evaluate the success of the supply chain processes and make changes when necessary. - Excellent problem-solving skills that identify and solve issues that affect the supply chain. Using the knowledge of supply chain processes to identify the problem and advice the best solution. - Knowledge of Humanitarian Essentials, Sphere, CHS and HAP Standards and other international humanitarian guidelines and protocols. - Knowledge of donor standards (such as DFID, USAID/OFDA, ECHO, SDC, Swiss Solidarity, UNDP, WHO, etc). - Excellent people skills with experience in collaborating in a diverse and dynamic team. - A strategic thinker; always ready to adapt and learn with high levels of integrity, innovativeness, accountability and honesty with good negotiation skills. - Technology savvy with proficiency in the use of MS Office software packages, Strong ability to plan, organize, prioritize, and perform multiple tasks - Willing to works within a community of highly competent logistics colleagues who collaborate to build and share evidence and learning - Creative, open-minded, flexible, self-learner - Self-motivated, energetic, hard-working, servant-hearted, multitasking - Able to cope with basic living conditions in the field and during field trips  How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/logistics-supply-chain-procurement-logisitics-officer-gso-ken/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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02/02/2024

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