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Chief Supply and Logistics - P5

Democratic Republic of Congo, Kinshasa, Kinshasa - UNICEF

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfil their potential ? to the benefit of a better world. For every child, hope...   UNICEF has been achieving important progress on education, child rights, nutrition, and WASH in the Democratic Republic of Congo (DRC). Challenges remain, though, and in spite of its vast physical size and limitless natural resources, the DRC poses a complex operational environment in terms of infrastructure challenges. Child poverty is widespread, and according to a recent UNICEF study, 80 percent of children aged zero to 15 years old face at least two major deprivations. Join our team and help tackle these issues, making sure every child has a champion.   How can you make a difference?    The Chief Supply and Logistics reports to the Chief of Operations as per the Country Office (CO) set-up and is responsible for managing the supply chains of a medium to large-sized country office, and/or medium sized emergency response operation. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent collaborates closely with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.    Management of the Supply Section - Establish the annual work plan for the Supply Section; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards.   Supply chain service delivery and emergency response - Participate in the Country Programme Action Planning and advice on supply requirements for the Plan of Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services. - Develop an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame  agreements for emergency response, prepositioning of stock, and training of staff in the country office).   Collaboration with programme and implementing partners - Establish close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.   Technical and advisory support to government/national systems - Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children. - Advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.   Innovation, products and markets - Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with Supply Division. - Promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.   Qualifications of Successful Candidate... - Education:  An Advanced University Degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor's) in conjunction with a valid relevant professional certification is required. *A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with twelve (12) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly-related technical field, may be taken in lieu of a Masters degree. - Experience: A minimum of ten (10) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly-related technical fields is required. Understanding of development and humanitarian work. Emergency experience an advantage. Health supply chain management experience an advantage. - Language: Fluency in French and English is required. Knowledge of the local working language of the duty station is an asset.   For every Child, you demonstrate?   UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.   View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf   UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.   UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.   Remarks:   Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.   Only shortlisted candidates will be contacted and advance to the next stage of the selection process.   * The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.   Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service     ___________________________________________________________________________ This is how cinfo can support you in the application process for this specific position:    - Before you apply for this position: Improve your application documents by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support).  - After you have applied for this position: Swiss nationals are welcome to share a copy (PDF) of their application, as well as of this vacancy with recruitment@cinfo.ch. We inform our partners from the respective organisation and the Swiss Government about qualified applications.   - When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). This service is offered free of charge to Swiss nationals.     Interested in a career with multilateral institutions? Read more:   [Working with the United Nations](http://www.cinfo.ch/en/working/working-united-nations)  [Working with International Financial Institutions](http://www.cinfo.ch/en/ifi)  [For Swiss nationals](http://www.cinfo.ch/en/un-ifi-careers/swiss-nationals)  ___________________________________________________________________________

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06/04/2021 - 15/04/2021

Deputy Logistics Manager

Congo, Plateaux, Bunia - Medair International

Role & Responsibilities Support the Country Logistics Manager (CLM) in the provision of the logistics support for the programme. The position is based in Bunia, where Medair runs a significant operation. This forms the heart of the support to the CLM. The operation in Bunia requires a senior logistics management presence and the Deputy Logistics Manager (DLM) major responsibility is to ensure an effective supply chain function at all times. This means that standard logistics and related administrative systems are established and programmatic needs are delivered. As a significant part of the Logistics resources are managed from Bunia it is planned that the DLM serves as country focal point for the fleet and all types of Equipment and assets. By working closely with the CLM, The DLM is able to replace the CLM in his or her absence. This role provides additionally support in the strategic logistics direction, management and evaluation of the logistics function, reporting and accountability requirements, legal compliance, external representation, team leadership and staff capacity building. In the coming future Medair DRC is planning to implement Microsoft Dynamics 365 Finance & Supply Chain Management. The DLM has a significant role in this project, both in the preparation and the implementation of this software. Project Overview Multi-sector relief & rehabilitation programme including provision of primary and emergency health care, water and sanitation & nutrition to assist in reducing morbidity & mortality in vulnerable populations of DRC. Workplace Field based position in Bunia, Democratic Republic of Congo with frequent visits to field locations. Starting Date / Initial Contract Details April 2021. Full time, 12 months. Key Activity Areas Logistics Management ? Supply chain - Provide technical oversight and ensure proper supply chain management practices and procedures are in place according to Medair standards to provide optimum support. - Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources. Provide support for, and carry out logistics assessments. - Support the CLM in the management of the procurement process in an efficient & cost-effective manner. - Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. - Ensure international and national transportation of freight by land, sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. - Support the CLM in the maintenance of accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies and procedures. Logistics Management ? Resources - Ensure management of vehicle fleets; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. - Serve as Asset Management Focal Point for the Country Programme through the supervision and coordination of all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently. - Liaise as necessary with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs). - Ensure regular backups are done for all computers throughout the programme and that virus updates and routine computer maintenance is carried out. Representation - Represent Medair in a professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of Medair's mandate, ethics and values. - As delegated by the CLM, proactively engage with suppliers, partners, local authorities, other NGOs and clusters to plan, organise, and schedule distribution of goods and material to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions. Financial management - Support the compilation of logistics components of all base and project budgets. - Monitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices. - Staff Management - Manage and motivate staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, etc. - Working with the CLM to ensure that all logistics and relevant programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Security Management - Ensure that movement procedures are adhered to by Medair drivers. - Provide support in managing security incidents as required, including the writing of incident reports. Quality Management - Promote and use the Medair intranet, ensuring that all standardised formats and guidelines are used. - Review, develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Professional qualification in logistics or training in Supply Chain Management, Business Management. - Strong working knowledge of English and French (spoken and written). Experience / Competencies - Minimum 2 years relevant logistics and management experience in emergency context. - Experience of the management of budgets and the ability to prepare timely, complete and accurate reports. - Experience working in a cross-cultural setting, preferable in the logistics sector. How to apply Before you apply Please ensure you are fully aware of the: a) [Medair organisational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/) c) [Key Profiles & Benefits Package](https://www.medair.org/jobs/jobs-irs/) provided for Internationally Recruited Staff (IRS). d) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to t[his vacancy on our ](https://www.medair.org/positions/deputy-logistics-manager-drc-bunia/)[Medair page](https://www.medair.org/positions/deputy-logistics-manager-drc-bunia/). Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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19/02/2021

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