Role & Responsibilities The Shelter & Infrastructure Project Manager plans, develops, monitors and evaluates assigned shelter and infrastructure projects, assessing needs, designing projects, writing proposals, initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Provide technical support, leadership and strategic direction; meet quality standards in delivery, encourage beneficiary participation, liaise with other stakeholders, manage and train shelter and infrastructure staff. Project Overview Due to the conflict in Ukraine, there are vast shelter, infrastructure and non-food items (NFIs) needs – from support to collective centres where people who have fled their places are now staying; to supporting those rebuilding their homes after the conflict; to the rehabilitation of health facilities damaged. The role requires someone agile to implement shelter and infrastructure improvements and repairs in the Ukraine context, as well as the distribution of essential NFIs. The role will involve travel to support our various bases, and mentoring Medair staff. Workplace & Working conditions Field position based in North Ukraine. Starting Date / Initial Contract Details As soon as possible. Full time, 6 to 12 months. Key Activity Areas Shelter & Infrastructure Project Management - Manage assigned shelter and infrastructure projects to meet project objectives within the budget and allocated time frame. - Provide strong leadership of the assigned shelter and infrastructure project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local shelter staff. - Implement appropriate and effective shelter strategies in line with other shelter staff and field managers. - Set clear objectives and indicators for shelter and infrastructure activities in collaboration with the shelter staff, field managers and, where appropriate, with the local communities. - Continuously monitor and supervise shelter and infrastructure activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data. - Provide input into the integration of beneficiary participation and accountability in all aspects of the project. - Ensure accurate and timely reporting of activities according to Medair, donor and other applicable timeframes. - Develop new proposals, linked to the country strategy, in conjunction with the relevant field managers. Staff Management - Line-manage the Shelter and Infrastructure Manager(s) of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage other shelter related project staff. - Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback. - Provide coaching and supervise staffs in order to develop ownership and full responsibility for shelter and infrastructure activities. Assess the training needs of shelter staff and ensure that training is conducted. Financial Management - Manage the shelter and infrastructure budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regards to financial management, including accountability and good governance. Communication and Coordination - Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned shelter and infrastructure team, Medair in-country and GSO Shelter and Infrastructure advisers and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships. - Participate in shelter coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the shelter and infrastructure staff and field managers on relevant issues. Logistics - Support the logistics activities of shelter staff and infrastructure, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities. - Liaise, as necessary, with the shelter and infrastructure, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure shelter and infrastructure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, sector cluster, country and international standards i.e. Sphere and HAP standards. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Professional qualification in a construction-related field such as Civil Engineering, Architecture, Engineering / Construction management. - Excellent working knowledge of the English language (speaking and writing). Experience - 2 years post-qualification professional experience in a relevant field. - Management experience in a construction context. - Ability and willingness to manage project implementation. - Experience of tendering and managing contracted work. - Good numerical, report writing and administration skills. - Problem solving and technical construction skills within a humanitarian setting. - Knowledge and understanding of humanitarian standards such as Sphere and CHS. - Team-player with good inter-personal skills. Willingness to support others and to share workload. - Aptitude for community mobilisation and capacity-building. Experience in training / mentoring / coaching staffs. - Able to prioritise clearly and oversee multiple tasks. Able to take the initiative in project decisions. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/shelter-infrastructure-project-manager-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Global Logistics Advisor will enable the efficient and effective operations of Medair's work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader. Project Overview The Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair' s country programs. Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details As soon as possible. Full-time, 9 months. Key Activity Areas Matrix Management for designated Country Programmes Logistics Manager or representative (15%) - Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager). - Support with the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative. - Enhance functional specialisation, increase organisational depth of knowledge and enhance integration to improve programme outcomes functional consistency and quality. - Escalate disagreements that cannot be solved between the functional and line manager to senior levels in an effective and timely manner. Effective operational support to country programmes (20%) - Support Medair's existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice. - Maintain and strengthen regular communication and exchange of information between GSO and Country Programme logistics staff. Technical Logistics Advice & Training (30%) - Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing. - Participate within a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions. - Contribute to and validate the logistics component of proposals, budgets and project reports. - Carry out country programme visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed. Emergency Response (20%) - Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support. Innovations (15%) - Contribute to the MedEx (procurement software module) deployment & implementation in country programs Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree. Qualifications - Supply Chain / Business Management University degree or Relevant Field, Master's degree in humanitarian SCM field desirable. - Excellent working knowledge of the English language (speaking and writing). Experience - Two – years professional experience at management level with at least one – year working on humanitarian operational logistics programming. - Medair experience in country program logistics management is highly desirable. - Highly competent – ability to make analysis and work with software packages. - Experience in project design and monitoring; and evaluation of humanitarian projects. - Experience of designing and implementing logistics related projects. - Successful experience of project cycle management, especially in fragile States. - Knowledge of humanitarian donor standards related to logistics - Demonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged. - Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required. - Training and Coaching skills. - Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise. - Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences. - Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place. - Able to cope with basic living conditions in Medair locations. - Strategic, problem solver, dynamic, mature – presenting and discussing solutions or pathways towards solutions. - Timely taking pro-active ownership and stewardship to mitigate risks. - Flexible and available to deploy in an emergency at short notice. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/global_logstics_advisor_gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Directly supporting the International Programmes team in administrative tasks, gathering department information & data, minuting meetings, collating feedback on new policies and positions, helping organize workshops, conferences and trainings, providing International Programmes Director (IPD) fieldtrip preparation support, Global Emergency Response Team and Security Advisor administrative support. Project Overview Medair's International Programmes team oversees and supports all the Medair country programmes, as well as providing technical sectoral expertise, MEAL advice, security advice and Global Emergency Response Team (GERT) capacity. Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details May 2024. 50%, open-ended contract. Key Activity Areas Programmes & International Programmes Director Administrative Support, 70% of time required - Provide support capacity where needed and as prioritised by the International Programmes Director (IPD), working in close coordination with Head of Country Programmes (HCPs), Global Emergency Response Team (GERT), Security Advisors and Sector Advisor Team Leads. - Maintain and introduce where necessary, streamlined administrative processes to enable the team to function efficiently and effectively in all administration tasks. - Plan the weekly Programmes meeting and the bi‐weekly CD call. - Take meeting minutes with International Programmes Department, COVID Taskforce, CD group etc. Follow up with people on action points. - Support on knowledge management, SharePoint and Box transfer for International Programmes. - Field travel support for IPD. - Travel to Lausanne, Bern or Geneva to support notarizing country related documents or registration and visa applications. - Support organisation of team events, workshops and conferences. - Facilitate and map the annual International Programmes Calendar. - Collate feedback from CDs and International Programmes on various policy and process revisions. - Provide administrative, email and communications support to the IP Director (up to 20%). Technical Assistance, 20% of time required - To support the team in cross‐organisational activities such as the Core Humanitarian Standards. - Collate Country Strategy Plans and necessary administration. - Support the team with internal information management, such as gathering KPIs and Annual Report Data. Extra country-specific support (10%) - Support special requests by monitoring an admin email address of resettlement requests, liaise with HCP and HR, track cases, preparation of letters and facilitate submission of forms for application. - Support HCPs with the necessary administration to meet donor vetting requirements for specific grants, liaising with the relevant in-country logistic teams, and entering data into the donor vetting portal for approval Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree. Qualifications - University degree or equivalent in a relevant subject such as Management / Development Studies /International Relations/ Business Administration or in a relevant technical subject. - Excellent working knowledge of the English language (speaking and writing). Experience - 1-year post-qualification experience in a position in a humanitarian setting. - Proven reporting and data analysis experience. - Strong Christian commitment. - Self-motivated, energetic, proactive, hard-working, servant-hearted. - Excited about preparing and analysing reports. - Team-player with good inter-personal skills. - Contribute positively to the team atmosphere. - Tactful, multi-level communication, Strong people centred approach. - Capable of motivating people to meet deadlines in a supportive way. - Familiar with intercultural differences. - Capacity to work under pressure, with short deadlines and manage personal stress levels. - Able to persevere in the face of difficulties and discouragement. - Creative, open-minded, flexible, self-learner. - Actively looking for ways to improve the quality of Medair's work. Knowledge of Humanitarian Essentials, Sphere, CHS and HAP Standards and other international humanitarian guidelines and protocols. - Advanced planning, assessment and analytical skills. - Good report and proposal writing skills. - Good networking, advocacy and negotiation skills. - Committed to consultative and servant leadership · Excellent communication skills How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/international_programmes_assistant_gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair quality standards and the BPHS. To ensure that beneficiary participation is enhanced in all phases of the project. To manage and train the PHC team and locally recruited health staff. To anticipate, plan, and share in the development of new health project proposals. Project Overview Emergency Relief and Rehabilitation projects in countries of high vulnerability. Workplace & Working conditions Generic Field Vacancies are based in capital city or main field base in one of our programmes. Starting Date / Initial Contract Details This position is not currently open, but frequently required in the Field.Full time, Normally ranges from (a minimum of) 12 months to 2 years. Key Activity Areas Technical / Management - Develop and manage a comprehensive activity plan covering the time frame of the project proposal. - Ensure the quality and sustainability of the project outputs. - Conduct regular monitoring and evaluation assessments against project objectives. - Ensure accurate and timely reporting of activities (monthly, quarterly and final reports). - Support the Programme Coordinator and CD in the development of new proposals. - Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices. Logistics and Administration - To coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion. - To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. - To ensure that health project stocks are managed, transported and maintained correctly. Staff Management - Oversee all staff based in the health project including recruitment,appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Projects Coordinator. - Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. - To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. Communications and Public Relations - To maintain a transparent, honest and supportive communication structure within the Medair team. - Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the International HQ Marketing team with beneficiary stories and photos, as well as project updates etc. Security Management - To be responsible for the safety and security of Medair health assets and personnel on site of operations. - To adhere to the security guidelines employed by Medair on site. Quality Management - To promote and use the e-library, ensuring the standardised formats are used and guidelines followed. - Ensure health projects are implemented in accordance with Medair, donor, field, and international standards. Qualifications - Higher level qualification in a technical field; BSc/MSc in Management desirable. - Medical doctor or senior nurse with public health or tropical health qualification desirable. Experience - 2 years minimum experience post qualification. - 1 yr overseas experience in relief work with an NGO, having worked preferably in the health sector desirable. - Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks. - Good interpersonal skills; clear communicator. - Good negotiation skills, especially in the context of another culture. - Advanced planning, assessment and analytical skills desirable. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/mhpss-project-manager-generic-2/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project Overview Medair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditions Field position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract Details May 2024. Full time, 12 months. Key Activity Areas Technical / Management - Responsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines. - Develop and manage a comprehensive activity plan covering the time frame of the project proposal. - Ensure the quality and sustainability of the project outputs. - Conduct regular monitoring and evaluation assessments against project objectives. - Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval. - Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff. - Support the Programme Coordinator and CD in the development of new proposals. Logistics and Administration - Coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion. - Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly. Staff Management - Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor. - Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. - Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. Communications and Public Relations - Maintain a transparent, honest and supportive communication structure within the Medair team. - Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information. - Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc. Security Management - Be responsible for the safety and security of Medair health assets and personnel on site of operations. - Adhere to the security guidelines employed by Medair on site. Quality Management - Promote and use the e-library, ensuring the standardised formats are used and guidelines followed. - Ensure health projects are implemented in accordance with Medair, donor, field, and international standards. - Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor. - Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming. Financial Management - Review and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Medical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset. - Strong working knowledge of English (spoken and written). Experience - 2 years minimum experience post qualification. - 1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable. - Working knowledge of Microsoft Word, Excel and Teams - Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks. - Good interpersonal skills; clear communicator. - Good negotiation skills, especially in the context of another culture. - Advanced planning, assessment and analytical skills desirable. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-project-manager-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Roving Project Support Manager is key to the efficient and effective running of operations in the area to which they are assigned. This varied and challenging role involves covering for the support functions including the Project Support Manager, Human Resources Manager, Logistics Manager and Finance Manager. More specifically, this will involve coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles. In the absence of the Project Coordinator, the Roving Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project Overview Medair delivers life-saving multisectoral interventions to emergency affected populations in eastern DRC in difficult to access areas and despite security challenges. Sectors of interventions are health, nutrition and WASH In terms of outbreaks, the Eastern Part of DRC where Medair is providing support sees frequent disease outbreaks, such as as measles and cholera. In this context, access and quality to Primary Health Care is a priority. Workplace & Working conditions Field based position in D.R.Congo. Starting Date / Initial Contract Details ASAP. Full time, 12-24 months. Key Activity Areas Roving Project Support Management - Ensure the smooth running of the assigned base including staff supervision, maintenance and liaison with landlords, contractors and suppliers - Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are met - Ensure all internal financial controls are in place and that Medair and donor guidelines are followed, oversee preparation of weekly closing and monthly financial reports, review reconciliations done by financial assistants. - Manage base budget(s), ensure expenditure is within set guidelines, ensuring all funds are well and timely spent in accordance with donor requirements and time frames. - Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. - Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc. - Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staff - Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportation - Monitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if required - In collaboration with the PC work with field managers and GSO staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirements - Manage and track expenditure of assigned budget, including supporting Project Managers to do quarterly pipeline analyses, ensuring that spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustments Security Management - In the absence of the PC, attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staff - Follow the instruction of the PC, to ensure the availability of emergency equipment - Provide support in managing security incidents as required, including the writing and submitting of incident reports Administration - Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed - Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports - Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements Staff Management - Manage and oversee the assigned programme support staff including recruitment, day-to-day management, performance monitoring, disciplinary, development and training, appraisal, etc. - Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work Communication - Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirements - Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships - Work to strengthen internal communication, support, and mutual understanding between support functions and programs as appropriate to your work level and area of influences. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and are the most up to date versions and guidelines are followed - In conjunction with relevant managers review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - University degree in relevant subject or equivalent professional/technical qualification - Strong French (spoken and written). Good English (spoken and written). Experience - Post-qualification management experience in a relevant profession - Experience working in a cross-cultural setting, preferable in a support role - Capacity to work under pressure and manage personal stress levels - Creative, open-minded, flexible, self-learner - Good understanding of cross-cultural issues. Diplomatic - Attentive & hospitable to colleagues, visitors at the team house - Able to cope with basic living conditions in the field and during field trips. Problem solving ability - Excellent communicator. Good numerical and report writing skills - Commitment to best practice - Able to oversee multiple tasks, prioritising and delegating as required - Strong leadership skills. Consultative management style. Accountable decision maker - Able to build trust and enforce procedures. Strong organisational and time management skills - Coaching and training skills How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/roving-project-support-manager-drc/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The WASH & Food Security Advisor provides technical advice and support to management and project staff, delivers training and ensures quality programming. On a day-to-day basis this involves developing, leading, monitoring and evaluating technical aspects of the country programme activities in WASH and Food Security. The role includes coordinating and networking at a senior level with national and regional authorities, clusters, and other NGOs, providing capacity building for national and international staff, championing best practice (international and Medair) in the programmes and contributing to the overall management of the country programme. The WASH & Food Security Advisor will advise on assessment and survey design, for existing and new project areas. Provide technical advice and ensure quality programming in WASH and some Food Security aspects of programmes. Provide capacity building for national and international Project Managers. The role Holder will be the Point of contact in the country programme for GSO sector Technical Advisors. Champion best practice (international and Medair) in the WASH programmes and contributing to the overall management of the country programme. Project Overview Medair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently multi-sectoral projects in health, nutrition, WASH, and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. Workplace & Working conditions Field based position in Kabul, Afghanistan. Starting Date / Initial Contract Details June 2024. Full time, 12 months. Key Activity Areas Project Management - Provide programme support and technical advice with an emphasis on WASH and disaster risk reduction including food security. - Maintain an overview of the country WASH & Food Security programme(s) and of the regional context, with a view to strategically developing new projects in current sites and / or in surrounding regions. - Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards. - Provide technical support in the sectoral (WASH, Food Security, BCC, DRR) including the evaluation and impact analysis of current projects and writing of donor proposals and reports within the required timeframes. - Monitor the project quality outcomes and make necessary recommendations including corrective action related to changes to the project scope, project schedule and project costs in consultation with project and senior management. - Participate in recruitment of staff for country programme, providing advice on technical skills and experience as requested. - Define appropriate policies, guidelines, and protocols for the WASH aspects of Medair's work in country, in consultation with other field project managers and in line with relevant government, Sphere and WHO guidelines! - Carry out regular monitoring visits in conjunction with other field project managers, ensuring that project objectives are met within the stated timeframes and in accordance with recognised international standards! - Supervise and monitor the development of reporting systems for data collection (qualitative and quantitative), analysis and follow-up and feedback to relevant staff, donors, partners, and other agencies. - Maintain an oversight of WASH supplies ordered for the WASH projects, supporting the WASH and logistics staff in the coordination and quality control of WASH supplies. - Provide input into the integration of beneficiary participation and accountability in all aspects of Projects. - Develop new project design for WASH, BCC, Food Security and DRR components of projects, in consultation with wider senior management team. Representation - Develop and maintain relationships with UN, NGOs, donors, partners, and other stakeholders, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - Seek out relevant networks or task groups on specific Sector -related humanitarian aid issues and actively participate, if possible - Accompany donors on field trips, as requested, and ensure programme details are transmitted in a timely and professional manner. - Represent Medair, as appropriate, at coordination, sector, and bilateral meetings, working groups, with national and / or local government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the WASH sector and avoiding duplication with the work of other agencies. Staff Management - Participate in the recruitment of WASH, Food Security and DRR staff for the country programme, providing advice on technical skills and experience as requested. - Ensure that all WASH staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring, and coaching, within budget constraints. Plan and develop training material as required. - Support line managers in inductions and appraisals of WASH staff, particularly with regard to technical skills. Financial Management - Work with the Projects Coordinator and relevant field project managers and GSO staff to plan and construct Sector budgets. - Work with the Projects Coordinator to ensure the project expenditure is in line with approved budgets, advising on potential under / overspend and recommending appropriate corrective action. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. - Ensure WASH & Food security projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g. Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the WASH Advisor at GSO regarding quality, strategy, and technical guidelines. - Ensure sectoral integration, learning, sharing and adoption of best practices to ensure quality of projects in liaison with other sector advisors, and under advice of GSO WASH Advisor. - Maintain a resource library for the WASH, BCC, Food Sec and DRR teams and keep up-to-date with the latest trends and updates within the sector. Ensure staff have access to necessary and appropriate information as required. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Aim to contribute towards team unity through respectful communication. Qualifications - BSc in Water / Environmental/Agriculture Engineering or Management or Civil Engineering or Hydrology / Geology - Good English (spoken and written) Experience - Relevant post-qualification professional experience, in a management position - 2-year overseas experience in relief work with an NGO managing and coordinating WASH/FSL projects, preferably in an emergency context - Experience of the humanitarian sector in an emergency context - Project Management experience - Excellent proposal and report writing skills (including ability to develop and report on log-frames and a knowledge of indicators and impact) - Knowledge of Humanitarian Essentials, Sphere and HAP Standards, protection issues and other international humanitarian guidelines and protocols - Knowledge and experience of principles and design, monitoring, implementation, and evaluation of projects - Good financial management skills (budget design and control) - Excellent negotiation/advocacy skills within varying cultural and professional contexts, in particular regarding donors and government officials - Excellent time management and an ability to meet goals. - Commitment to best practice - Advanced planning, assessment, and analytical skills - Good report and proposal writing skills. - Problem solving ability How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/wash-advisor-afg/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project Overview Medair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditions Field position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract Details May 2024. Full time, 12 months. Key Activity Areas Technical / Management - Responsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines. - Develop and manage a comprehensive activity plan covering the time frame of the project proposal. - Ensure the quality and sustainability of the project outputs. - Conduct regular monitoring and evaluation assessments against project objectives. - Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval. - Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff. - Support the Programme Coordinator and CD in the development of new proposals. Logistics and Administration - Coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion. - Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly. Staff Management - Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor. - Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. - Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. Communications and Public Relations - Maintain a transparent, honest and supportive communication structure within the Medair team. - Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information. - Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc. Security Management - Be responsible for the safety and security of Medair health assets and personnel on site of operations. - Adhere to the security guidelines employed by Medair on site. Quality Management - Promote and use the e-library, ensuring the standardised formats are used and guidelines followed. - Ensure health projects are implemented in accordance with Medair, donor, field, and international standards. - Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor. - Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming. Financial Management - Review and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Medical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset. - Strong working knowledge of English (spoken and written). Experience - 2 years minimum experience post qualification. - 1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable. - Working knowledge of Microsoft Word, Excel and Teams - Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks. - Good interpersonal skills; clear communicator. - Good negotiation skills, especially in the context of another culture. - Advanced planning, assessment and analytical skills desirable. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-project-manager-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Project Support Manager is key to the efficient and effective running of the country programme. This varied and challenging role involves coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles the Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project Overview Madagascar is counted as the country with the second or third highest chronic malnutrition rate worldwide and Southern Madagascar is experiencing the worst drought and food security crisis recorded since 1981. Also, Madagascar is one of the most prone countries to Cyclones, hence, working on disaster preparedness is critical. Medair as been present in Madagascar since 2002 and currently runs WASH, Nutrition, DRR and ERT projects in different parts of the country. Workplace & Working conditions Field based position in Ambovombe, Madagascar, with frequent visits of field sub-bases. Starting Date / Initial Contract Details June 2024. Full time, 12 months. Key Activity Areas Project Support Management - Ensure the smooth running of Medair base(s) and programme support activities, including: potential base set-up ; staff supervision; security; maintenance and liaison with landlords, contractors and suppliers; and ensuring relevant policies and procedures are put in place and followed - Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are met - Ensure all internal financial controls are in place and that Medair and donor guidelines are followed - Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. - Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc. - Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staff - Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportation - Monitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT troubleshooting if required - Work with field managers and HQ staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirements - Manage and track expenditure of assigned budget(s), ensuring spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustments Security Management - Attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staff - Ensure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment - Provide support in managing security incidents as required, including the writing of incident reports Administration - Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed - Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports - Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements Staff Management - Manage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, etc. - Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work Communication - Develop and maintain a transparent, honest and supportive communication structure with colleague and partners to ensure they are kept informed of support related activities and requirements - Develop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships Quality Management - Promote and use Box, the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed - In conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in relevant subject or equivalent professional / technical qualification. - Strong working knowledge of French and English (spoken and written). Experience - Post-qualification management experience in a relevant profession. - Experience with base set-up is an asset. - Experience working in a cross-cultural setting, preferable in a support role. - Supervisory management experience, preferably in the NGO sector. - Problem solving ability. Excellent communicator. Good numerical and report writing skills. - Commitment to best practice. Good understanding of humanitarian work. - Team-player but also able to work independently. Good inter-personal and conflict resolution skills. - Able to develop and maintain effective relationships with internal and external stakeholders. - Capacity to work under pressure and manage personal stress levels. - Creative, open-minded, flexible, self-learner. Good understanding of cross-cultural issues. Diplomatic. - Able to cope with basic living conditions in the field and during field trips. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/project-support-manager-mdg/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.