Role & Responsibilities The Shelter & Infrastructure Project Manager plans, develops, monitors and evaluates assigned shelter and infrastructure projects, assessing needs, designing projects, writing proposals, initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Provide technical support, leadership and strategic direction; meet quality standards in delivery, encourage beneficiary participation, liaise with other stakeholders, manage and train shelter and infrastructure staff. Project Overview Due to the conflict in Ukraine, there are vast shelter, infrastructure and non-food items (NFIs) needs – from support to collective centres where people who have fled their places are now staying; to supporting those rebuilding their homes after the conflict; to the rehabilitation of health facilities damaged. The role requires someone agile to implement shelter and infrastructure improvements and repairs in the Ukraine context, as well as the distribution of essential NFIs. The role will involve travel to support our various bases, and mentoring Medair staff. Workplace & Working conditions Field position based in North Ukraine. Starting Date / Initial Contract Details As soon as possible. Full time, 6 to 12 months. Key Activity Areas Shelter & Infrastructure Project Management - Manage assigned shelter and infrastructure projects to meet project objectives within the budget and allocated time frame. - Provide strong leadership of the assigned shelter and infrastructure project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local shelter staff. - Implement appropriate and effective shelter strategies in line with other shelter staff and field managers. - Set clear objectives and indicators for shelter and infrastructure activities in collaboration with the shelter staff, field managers and, where appropriate, with the local communities. - Continuously monitor and supervise shelter and infrastructure activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data. - Provide input into the integration of beneficiary participation and accountability in all aspects of the project. - Ensure accurate and timely reporting of activities according to Medair, donor and other applicable timeframes. - Develop new proposals, linked to the country strategy, in conjunction with the relevant field managers. Staff Management - Line-manage the Shelter and Infrastructure Manager(s) of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage other shelter related project staff. - Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback. - Provide coaching and supervise staffs in order to develop ownership and full responsibility for shelter and infrastructure activities. Assess the training needs of shelter staff and ensure that training is conducted. Financial Management - Manage the shelter and infrastructure budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regards to financial management, including accountability and good governance. Communication and Coordination - Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned shelter and infrastructure team, Medair in-country and GSO Shelter and Infrastructure advisers and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships. - Participate in shelter coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the shelter and infrastructure staff and field managers on relevant issues. Logistics - Support the logistics activities of shelter staff and infrastructure, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities. - Liaise, as necessary, with the shelter and infrastructure, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure shelter and infrastructure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, sector cluster, country and international standards i.e. Sphere and HAP standards. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Professional qualification in a construction-related field such as Civil Engineering, Architecture, Engineering / Construction management. - Excellent working knowledge of the English language (speaking and writing). Experience - 2 years post-qualification professional experience in a relevant field. - Management experience in a construction context. - Ability and willingness to manage project implementation. - Experience of tendering and managing contracted work. - Good numerical, report writing and administration skills. - Problem solving and technical construction skills within a humanitarian setting. - Knowledge and understanding of humanitarian standards such as Sphere and CHS. - Team-player with good inter-personal skills. Willingness to support others and to share workload. - Aptitude for community mobilisation and capacity-building. Experience in training / mentoring / coaching staffs. - Able to prioritise clearly and oversee multiple tasks. Able to take the initiative in project decisions. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/shelter-infrastructure-project-manager-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job ? it is a calling. UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child, social change Social and Behavior Change in UNICEF is a cross-cutting programme strategy that addresses the cognitive, social and structural determinants of social change in both development and humanitarian contexts. SBC uses the latest in social and behavioral sciences to understand people, their beliefs, values, and the socio-cultural norms that shape their lives, with the aim of engaging them and increasing their influence in the design of solutions for sustainable behavior and social change. SBC is at the core of UNICEF's mandate, with corporate results across sectors revolving around social and behavioral practices like immunization, breastfeeding, hygiene, and positive discipline. UNICEF SBC employs a mix of approaches including community engagement, strategic communication, applied behavioral science, service delivery improvement, systems strengthening and policy advocacy, and social mobilization to advance child rights, survival, development, protection and participation. How can you make a difference? Under the general guidance of the SBC Global Lead and in close coordination with Sectoral and Cross-Sectoral Sections and Offices, the SBC Officer, Knowledge Management is responsible for the design, management, execution, monitoring and evaluation of global knowledge management strategies and approaches to advance Social and Behavior Change (SBC), with a particular focus on supporting the spreading of the latest and most efficient evidence-backed approaches in SBC, and creating visibility for purposes of advocacy and partnerships. To qualify as an advocate for every child you will have? Knowledge Management strategy delivery for SBC: - Establish a clear vision of how to add value to SBC work through KM activities and services. - Assess the state of SBC KM and identify the knowledge needs, in HQ, for the Global Technical Team and across the network, on a continuous basis. - Map SBC knowledge assets and resources that the team and network can tap into, including personnel's experience and expertise, knowledge products, networks, and partnerships. - Ensure that KM efforts are relevant, integrated across the section, aligned with and delivers on Global SBC goals. - Coordinate and manage knowledge management-related activities within the SBC team, including planning, budgeting, implementation, and reporting. - Monitor progress against work plans, identify challenges, and propose solutions to ensure timely and quality delivery of outputs. - Collaborate with colleagues to integrate knowledge management principles and practices into project planning and implementation processes. Content identification, development, curation, and dissemination: - Establish mechanisms and networks for identifying SBC innovative initiatives and impactful practices that can be replicated elsewhere. - Curate and create content for internal and external communication channels, including newsletters, websites, and social media platforms, to highlight SBC initiatives, successes, and lessons learned. - Curate and feature case studies and best practices from UNICEF country offices on SBC platforms, publication and channels, including to demonstrate the impact and effectiveness of UNICEF's SBC initiatives in diverse contexts and settings, to support fundraising efforts and to inspire learning and replication by other stakeholders and partners. - Collaborate with SBC team members to develop and update training materials, toolkits, and guidance documents for practitioners working on social and behavior change interventions. - Track relevant websites, review and synthesize existing research and literature on SBC approaches, methodologies, and theories to inform program design and implementation. - Participate in meetings/workshops and contribute to capturing their essence through concise and action-oriented reports. - Develop and maintain an SBC events calendar, ensuring that major events are identified early, and support the team to develop materials and capture learnings. Online platforms development and management: - Manage content updates and maintenance of the SBC internal SharePoint site, ensuring information is current, organized, and accessible to team members. - Provide technical support and training to SBC staff on using the SharePoint platform - Collaborate with IT and web development teams to design, develop, and maintain public-facing web pages dedicated to showcasing UNICEF's SBC initiatives, resources, and success stories, including on unicef.org, sbcguidance.org and the Youtube SBC channel. - Collaborate with the division of Global Communication and Advocacy to ensure public-facing web pages are optimized for accessibility, usability, and search engine visibility to reach and engage a diverse audience of stakeholders and partners. - Monitor web analytics and user feedback to assess the performance and impact of public-facing web pages and recommend enhancements or updates to improve user experience and engagement. - Coordinate with SBC team members and external partners to gather and develop content and multimedia assets for inclusion on public-facing web pages and ensure accuracy and alignment with UNICEF's branding and messaging guidelines. - Regularly review and update content on public-facing web pages to reflect the latest SBC initiatives, research findings, events, and resources, and promote visibility and awareness of UNICEF's work in social and behavior change communication. Editing and design support: - Provide editorial support for SBC materials, including reviewing and editing reports, publications, and communication materials to ensure clarity, coherence, and adherence to UNICEF's guidelines and standards. - Collaborate with SBC team members to conceptualize and design visually engaging and impactful communication products, such as infographics, presentations, and promotional materials, to effectively convey key messages and data to target audiences ? especially partners engagement, advocacy initiatives, internal and external meetings, and webinars. - Offer guidance and assistance in selecting appropriate design software, tools, and templates for creating SBC materials, and provide training or support as needed to enhance team members' design skills and capabilities. - Maintain a library of design resources, including templates, graphics, icons, and fonts, to facilitate efficient and consistent production of SBC materials across different projects and platforms. - Coordinate with external vendors, such as graphic designers, illustrators, and printers, to ensure timely and high-quality production of SBC materials, and oversee the printing, distribution, and dissemination process as necessary. - Conduct regular quality checks and reviews of SBC materials to ensure accuracy, branding compliance, and alignment with organizational messaging and objectives, and provide constructive feedback to improve the overall quality and effectiveness of the content. - Stay updated on emerging trends, best practices, and innovations in design and communication technology, and share relevant insights, tools, and resources with the SBC team to enhance their capacity and creativity in producing visually appealing and impactful materials. - Foster a collaborative and creative working environment within the SBC team by soliciting input, ideas, and feedback from team members on design concepts, approaches, and solutions, and encourage experimentation and innovation in visual storytelling and communication strategies. UNICEF's participation in the Global SBCC Summit and other major events: - Serve as the focal point for coordinating UNICEF's involvement in the summit, including logistics, communication, and planning. - Liaise with summit organizers to ensure UNICEF's priorities are represented in the agenda and sessions. - Coordinate the selection of UNICEF delegates, providing support for preparation and logistics. - Facilitate the development of UNICEF-led sessions and presentations showcasing SBC initiatives. - Organize pre-summit briefings and training for UNICEF delegates to prepare them for participation. - Curate and disseminate UNICEF resources to showcase contributions to SBC and promote networking. - Compile feedback from UNICEF delegates to inform future planning and programming efforts. - Share summit outcomes and contacts with relevant UNICEF teams for ongoing SBC initiatives. - Deliver similar work and tasks for other major events as needed The following minimum requirements: - An advanced university degree (Master's or higher) in communication, information, international development or relations, political science, social and behavioral sciences, including sociology, psychology and/or related field is required. *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree. - A minimum of two (2) years of relevant progressively responsible professional experience at the national and international levels in developing, implementing, evaluating, and managing for knowledge management strategies and content (ideally for social and behavioral change) is required. - Proven experience in content development and design. Proficiency in website creation is a strong asset. - Strong proficiency in utilizing SharePoint or similar document management platforms, as well as graphic design software such as Adobe Creative Suite. - Experience in curating and disseminating case studies, best practices, and other knowledge products for diverse audiences, including internal stakeholders and external partners. - Practical experience in social and behavior change is a strong asset. - Proven ability to work with internal and external stakeholders at multiple levels - Fluency in English is required. Working knowledge of another UN language (Arabic, Chinese, French, Russian and Spanish) is considered an asset. For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? - Builds and maintains partnerships - Demonstrates self-awareness and ethical awareness - Drive to achieve results for impact - Innovates and embraces change - Manages ambiguity and complexity - Thinks and acts strategically - Works collaboratively with others Familiarize yourself with our competency framework and its different levels. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled. Remarks: Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. This post is subject to approval in MTR As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Additional information about working for UNICEF can be found here. This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. Background UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. About the Position UN Security Council Resolution 1325 (UNSCR1325, 2000) is the landmark resolution on women, peace and security (WPS) that links gender equality to the maintenance of international peace and security. WPS agenda is a significant international normative and policy framework, because it addresses the gender-specific impacts of conflict, political crisis, displacement, disaster, violent extremism, and mass atrocities on women and girls. Two decades and nine resolutions after, WPS agenda continues to expand its footprint in global policy making. Indonesia is one of the lead ASEAN Member States to advance WPS agenda in the ASEAN region, particularly around issues of conflict prevention, peace mediation and negotiation including counter terrorism (CT) and prevention of violent extremism (PVE), women in peace keeping operation among others. Under the UN Women Indonesia SN-AWP 2021-2025, governance and WPS is one of the programme priorities funded by various donors. It is also fully aligned with Indonesia UNSCDF 2021-2025. Under the new UN Women's Strategic Plan (2022-2025), UN Women globally aims at contributing to achieving positive social norms, including through engaging men and boys in partnership with other UN Agencies such as UNFPA and UNICEF. In Indonesia, UN Women Indonesia Country Office Programmes are guided by the Strategy Note 2021-2024, that is aligned with UN Sustainable Development Cooperation Framework (UNSDCF) signed between the Minister of National Planning and UN system in the country. The Country Office is currently managing three major programmes/portfolio, namely, Women's Economic Empowerment, Ending Violence Against Women (EVAW) and Governance, Peace and Resilience (to include climate change and disaster risk reduction). Working with the triple mandate on normative framework (CEDAW, Social norms programming and coordination is a vital component and cross-cutting theme of all UN Women's work in Indonesia. Under the direct supervision of the Programme Manager/ Team Lead – Governance, Peace, and Resilience with the secondary reporting line to the Project Coordination Specialist, ASEAN WPS, the Programme Analyst is responsible for the management and implementation of the WPS programme in Indonesia, including the monitoring and evaluation (M&E), reporting, and finances of the portfolio. The Programme Analyst will also be mainly responsible for developing and implementing country strategy for advocacy, coordination, and engagement with multi-stakeholders at the national levels to advance WPS in Indonesia and strengthening cross-thematic coordination within UN Women Indonesia and with other UN agencies working on WPS. Duties and Responsibilities 1. Provide substantive technical support to the implementation and management of the WPS programme including communication for social norms change activities - Coordinate the overall Programme work plan development and implementation according to the project/programme documents; - Lead the coordination and liaise with WPS regional and national counterparts especially with relevant government agencies, donors, UN Women and partners to ensure the Programme results are achieved and resources are managed; - Prepare and present work-plans, periodic narrative progress reports and expenditures status reports; - Establish systems for project planning, implementation and monitoring, in collaboration with partners; - Record and maintain documents on relevant Programme activities, issues, and risks. - Implement and manage social norm change activities and communication actions in the WPS projects implemented in Indonesia, including collaborating with internal and external partners to provide operational and technical support to implement social norm change strategies. 2. Provide technical support to inter-agency coordination on WPS and social norms change to achieve coherence and alignment of UN Women programmes with other partners in the country - Co-develop tools for the design and implementation of specific social norm and/or behavioral change technical components with the Programme Manager for Governance, Peace, and Resilience; ensure project; implementation adheres to the appropriate ASEAN and Indonesia strategies and remains technically sound. - Contextualize and contribute to the effectiveness implementation of social norm/behavioral change programs/projects/components and make recommendations for continuous improvement; - Ensure that strategies to integrate social norms/behavior change into WPS programming can leverage UN Women thematic programme on WEE, EVAW, Governance and Disaster Risks Reduction and Humanitarian Action; - Help to establish indicators for social norm/behavioral change and monitor/assess implementation performance according to those indicators; - Synthesize lessons learned, accomplishments, and challenges on the work to promote social norm/behavioral change to advance the WPS and gender equality cross thematic linkages; - Participate in inter-agency coordination meetings and represent UN Women. 3. Plan and design external communication and outreach/advocacy strategies and plans - Provide analysis for elaboration of communication strategies; ensure gender perspective; - Integrate communication, advocacy and outreach strategies into proposals for project/programmes and other initiatives, as necessary; - Monitor and analyze print and social media and provide analysis; - Provide inputs and support to the launch of in-country UN Women/ UN system corporate and local campaigns and special events; - Follow up on the production of communication for change materials to ensure technical quality, consistency and relevancy of communications materials that are developed, produced and disseminated to target audience (e.g., individuals, communities, government officials, partners, media etc.); 4. Provide technical inputs to the monitoring and reporting of the programme - Gather and compile all information necessary for results-based monitoring and reporting on the assigned project portfolio; - Monitor the implementation of results and the expenditure of funds by partners; conduct regular monitoring visits; - Provide inputs to annual and quarterly reports; review and coordinate the submission of implementing partner financial and narrative reports; - Provide substantive inputs to donor and UN Women reports. 5. Provide substantive technical inputs to the management of people and finances of the WPS programme - Oversee and monitor the allocation and disbursement of funds to participating partners; - Monitor budget implementation and make budget re-alignments/ revisions, as necessary; - Provide substantive inputs to financial reports. 6. Support in developing resource mobilization strategies - Support the development of a resource mobilization strategy ; analyze and maintain information and databases on potential donors; - Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles; - Participate in donor meetings and public information events, as delegated; - Map potential donors and their specific interests in the area of gender and social norms and WPS, as a basis for resource mobilization efforts. 7. Provide substantive inputs to advocacy, knowledge building and communication efforts - Ensure documentation of the project portfolio implementation, development of knowledge products in accordance with UN Women guidelines; - Contribute to the exchange of information and knowledge products internally and externally; - Identify and synthesize best practices and lessons learned directly linked to programme goals and activities; - Organize and conduct training and workshops on communication and advocacy, as appropriate; - Support the organization, administration and implementation of capacity-building initiatives to enhance the competencies of clients/stakeholders/partners across programme sectors on WPS, social/gender norms change, Communication for development planning, and implementation in support of projects. Develop training materials for training activities and revise them periodically for improvements and updates; - Support the drafting of briefing materials, and press releases and coordinate its dissemination through effective channels; - Support identification of storylines for publication and articles. Competencies Core Values: - Respect for Diversity - Integrity - Professionalism Core Competencies: - Awareness and Sensitivity Regarding Gender Issues - Accountability - Creative Problem Solving - Effective Communication - Inclusive Collaboration - Stakeholder Engagement - Leading by Example Functional Competencies - Proven track record of work in designing and implementing communication/advocacy tools and strategies for social norm and behavioural change to advance the WPS agenda and/or gender equality preferably in ASEAN/Indonesia. - Ability to apply the UN Results-Based Management (RBM) in programme planning, implementation, monitoring and evaluation. - Ability to synthesize program performance data and produce analytical reports in order to inform decision-making in programme management and implementation - Strong experience in building strategic partnerships with a wide range of stakeholders, including government, civil society, regional intergovernmental organization, and donor communities - Good knowledge of technical area - Strong writing and communication skills Required Skills and Experience Education and certification: - Master's degree or equivalent in international development, social sciences, human rights, gender/women's studies, or other related areas is required. - A project/programme management certification would be an added advantage. Experience: - At least 2 years of progressively responsible work experience in programme and communication work with focus on women peace and security, and/or social/gender norm change. - Experience at the international level in coordinating/managing programme interventions to promote gender equality. - Experience in coordination, strategic planning, and implementation, including monitoring of projects, preferably related to thematic area is an asset. - Experience in coordinating and liaising with government agencies and/or donors, UN Agencies, and stakeholders is desirable. - Previous experience working in the UN System is an asset. - Experience in designing and implementing communication for social/gender norm change strategies, methods, and tools to advance WPS and gender equality in the context of Indonesia is an advantage. - Working experience with ASEAN is desirable. Language Requirements: - Fluency in English is required. - Knowledge of the other UN official working language is an asset. Application: - All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from [Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters](https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc) Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Inclusion Statement: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. 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Role & Responsibilities The Global Logistics Advisor will enable the efficient and effective operations of Medair's work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader. Project Overview The Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair' s country programs. Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details As soon as possible. Full-time, 9 months. Key Activity Areas Matrix Management for designated Country Programmes Logistics Manager or representative (15%) - Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager). - Support with the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative. - Enhance functional specialisation, increase organisational depth of knowledge and enhance integration to improve programme outcomes functional consistency and quality. - Escalate disagreements that cannot be solved between the functional and line manager to senior levels in an effective and timely manner. Effective operational support to country programmes (20%) - Support Medair's existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice. - Maintain and strengthen regular communication and exchange of information between GSO and Country Programme logistics staff. Technical Logistics Advice & Training (30%) - Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing. - Participate within a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions. - Contribute to and validate the logistics component of proposals, budgets and project reports. - Carry out country programme visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed. Emergency Response (20%) - Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support. Innovations (15%) - Contribute to the MedEx (procurement software module) deployment & implementation in country programs Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree. Qualifications - Supply Chain / Business Management University degree or Relevant Field, Master's degree in humanitarian SCM field desirable. - Excellent working knowledge of the English language (speaking and writing). Experience - Two – years professional experience at management level with at least one – year working on humanitarian operational logistics programming. - Medair experience in country program logistics management is highly desirable. - Highly competent – ability to make analysis and work with software packages. - Experience in project design and monitoring; and evaluation of humanitarian projects. - Experience of designing and implementing logistics related projects. - Successful experience of project cycle management, especially in fragile States. - Knowledge of humanitarian donor standards related to logistics - Demonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged. - Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required. - Training and Coaching skills. - Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise. - Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences. - Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place. - Able to cope with basic living conditions in Medair locations. - Strategic, problem solver, dynamic, mature – presenting and discussing solutions or pathways towards solutions. - Timely taking pro-active ownership and stewardship to mitigate risks. - Flexible and available to deploy in an emergency at short notice. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/global_logstics_advisor_gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Directly supporting the International Programmes team in administrative tasks, gathering department information & data, minuting meetings, collating feedback on new policies and positions, helping organize workshops, conferences and trainings, providing International Programmes Director (IPD) fieldtrip preparation support, Global Emergency Response Team and Security Advisor administrative support. Project Overview Medair's International Programmes team oversees and supports all the Medair country programmes, as well as providing technical sectoral expertise, MEAL advice, security advice and Global Emergency Response Team (GERT) capacity. Workplace & Working conditions Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. Starting Date / Initial Contract Details May 2024. 50%, open-ended contract. Key Activity Areas Programmes & International Programmes Director Administrative Support, 70% of time required - Provide support capacity where needed and as prioritised by the International Programmes Director (IPD), working in close coordination with Head of Country Programmes (HCPs), Global Emergency Response Team (GERT), Security Advisors and Sector Advisor Team Leads. - Maintain and introduce where necessary, streamlined administrative processes to enable the team to function efficiently and effectively in all administration tasks. - Plan the weekly Programmes meeting and the bi‐weekly CD call. - Take meeting minutes with International Programmes Department, COVID Taskforce, CD group etc. Follow up with people on action points. - Support on knowledge management, SharePoint and Box transfer for International Programmes. - Field travel support for IPD. - Travel to Lausanne, Bern or Geneva to support notarizing country related documents or registration and visa applications. - Support organisation of team events, workshops and conferences. - Facilitate and map the annual International Programmes Calendar. - Collate feedback from CDs and International Programmes on various policy and process revisions. - Provide administrative, email and communications support to the IP Director (up to 20%). Technical Assistance, 20% of time required - To support the team in cross‐organisational activities such as the Core Humanitarian Standards. - Collate Country Strategy Plans and necessary administration. - Support the team with internal information management, such as gathering KPIs and Annual Report Data. Extra country-specific support (10%) - Support special requests by monitoring an admin email address of resettlement requests, liaise with HCP and HR, track cases, preparation of letters and facilitate submission of forms for application. - Support HCPs with the necessary administration to meet donor vetting requirements for specific grants, liaising with the relevant in-country logistic teams, and entering data into the donor vetting portal for approval Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree. Qualifications - University degree or equivalent in a relevant subject such as Management / Development Studies /International Relations/ Business Administration or in a relevant technical subject. - Excellent working knowledge of the English language (speaking and writing). Experience - 1-year post-qualification experience in a position in a humanitarian setting. - Proven reporting and data analysis experience. - Strong Christian commitment. - Self-motivated, energetic, proactive, hard-working, servant-hearted. - Excited about preparing and analysing reports. - Team-player with good inter-personal skills. - Contribute positively to the team atmosphere. - Tactful, multi-level communication, Strong people centred approach. - Capable of motivating people to meet deadlines in a supportive way. - Familiar with intercultural differences. - Capacity to work under pressure, with short deadlines and manage personal stress levels. - Able to persevere in the face of difficulties and discouragement. - Creative, open-minded, flexible, self-learner. - Actively looking for ways to improve the quality of Medair's work. Knowledge of Humanitarian Essentials, Sphere, CHS and HAP Standards and other international humanitarian guidelines and protocols. - Advanced planning, assessment and analytical skills. - Good report and proposal writing skills. - Good networking, advocacy and negotiation skills. - Committed to consultative and servant leadership · Excellent communication skills How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/international_programmes_assistant_gso/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner. Helvetas is aiming to increase support in Acquisition and Fundraising for the country programs in Sri Lanka as well as Bangladesh, with the position based in Colombo, Sri Lanka. As per July 1st, 2024, we are thus looking for a Junior Regional Business Development and Communications Officer (100%) for Sri Lanka and Bangladesh. About the Role To strengthen the country teams, Helvetas is looking for a Junior Business Development and Communications Officer as part of a traineeship to support the teams with business development and communication efforts. The officer will explore potential funding opportunities and support the country teams in the region in developing and writing proposals based on donor requirements. Thematic working areas include all Helvetas topics in development contexts and humanitarian response: Water, Food & Climate - Access to safe water, stable supply of nutritious food, and sustainable natural resources is crucial for enhancing the resilience of people's lives. Skills, Jobs & Income - Access to basic education, vocational training, and income-generating opportunities is essential to lift communities out of poverty. Voice, Inclusion & Cohesion - Amplifying all citizens' voices, fostering good governance, preventing conflicts & the radicalization of youth, and promoting the transformative effects of migration on development are key focus areas of Helvetas' global programs. Additional duties of the Junior Business Development and Communication Officer may include providing own ideas and topic/thematic advice as well as developing communication material based on field experiences to be used for international communications. S/he will work closely with the two different country teams. Furthermore, it is planned that the Junior Business Development and Communication officers together with other business development or expert staff in the region will meet virtually and if possible F2F to foster joint acquisitions. Thus, the Junior Regional Business Development and Communications Officers will contribute to forming an Asian acquisition & communications network. YOUR MAIN TASKS - In coordination with the country teams identify relevant opportunities and gather timely information on new funding opportunities and respective donors. - Plan and organize the funding proposal process through all phases and support submission of quality funding proposals. - Conduct research on possible partners, teaming strategies, client priorities, current programming and other topics related to specific funding proposals. - Establish or support the establishment of funding proposal work plans with priorities and target dates for all proposal inputs. - Organize funding proposal development meetings, coordinate with consultants, technical and finance teams to establish budget drafts and technical inputs for a funding proposal. - Provide support to other country programs in the field of acquisition, funding proposal writing and fundraising activities upon request. - Setting up and fostering a network with other Junior Business Development and Communication officers within the Asian region. - Support communication activities of the country programs. - Support internal capacity development of Helvetas' colleagues in English skills and proposal/reporting writing abilities. - Support national & international communication and marketing teams of Helvetas by collecting and writing stories, taking pictures, videos, etc. - Advisory support depending on the expertise, i.e. on topics of your studies, or past professional/personal experiences or interests. - Support field trips for visitors and donors upon request. YOUR QUALIFICATIONS - Bachelor's or Master's degree in social sciences, international development or acquisition/fundraising or a related field. - Excellent writing & editing skills and with a great attention to details. - Understanding of different development sectors and development projects as well as humanitarian aid. - High motivation and commitment to work in a challenging environment. - Ability to work independently. - Ability to be proactive, manage multiple priorities, and meet tight deadlines. - Fluency in English, both written and spoken. - Fluency in German is an asset. - Experience in funding proposal writing is an asset. - Experience in working with non-governmental organizations is preferable. - Experience in international development is an asset. Due to Swiss work permit restrictions, only applications from Swiss nationals, EU citizens as well as current work-permit holders for Switzerland can be considered. OUR OFFER We offer you an interesting challenge within a traineeship and an opportunity to gain robust field experience in international development, particularly in acquisition, fundraising & communications. - The position will be based in Colombo, Sri Lanka. The start date will be July 1st, 2024 (or upon agreement) for an assignment duration of 12 months with possible extension. - Travel expenses are fully covered by Helvetas. - International junior renumeration package including a monthly gross salary & monthly allowance to cover accommodation & transport expenses. We look forward to receiving your complete application including motivation letter, work certificates and diplomas until April 30, 2024 via our online recruiting portal. For further information please contact Esther Marthaler, Regional Coordinator, Sri Lanka at esther.marthaler@helvetas.org and visit our website www.helvetas.org. [--> Apply now](https://helvetas.abacuscity.ch/en/jobform_1_1270700/Junior-Regional-Business-Development-and-Communications-Officer-(100%))
Role & Responsibilities Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair quality standards and the BPHS. To ensure that beneficiary participation is enhanced in all phases of the project. To manage and train the PHC team and locally recruited health staff. To anticipate, plan, and share in the development of new health project proposals. Project Overview Emergency Relief and Rehabilitation projects in countries of high vulnerability. Workplace & Working conditions Generic Field Vacancies are based in capital city or main field base in one of our programmes. Starting Date / Initial Contract Details This position is not currently open, but frequently required in the Field.Full time, Normally ranges from (a minimum of) 12 months to 2 years. Key Activity Areas Technical / Management - Develop and manage a comprehensive activity plan covering the time frame of the project proposal. - Ensure the quality and sustainability of the project outputs. - Conduct regular monitoring and evaluation assessments against project objectives. - Ensure accurate and timely reporting of activities (monthly, quarterly and final reports). - Support the Programme Coordinator and CD in the development of new proposals. - Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices. Logistics and Administration - To coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion. - To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. - To ensure that health project stocks are managed, transported and maintained correctly. Staff Management - Oversee all staff based in the health project including recruitment,appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Projects Coordinator. - Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. - To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. Communications and Public Relations - To maintain a transparent, honest and supportive communication structure within the Medair team. - Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the International HQ Marketing team with beneficiary stories and photos, as well as project updates etc. Security Management - To be responsible for the safety and security of Medair health assets and personnel on site of operations. - To adhere to the security guidelines employed by Medair on site. Quality Management - To promote and use the e-library, ensuring the standardised formats are used and guidelines followed. - Ensure health projects are implemented in accordance with Medair, donor, field, and international standards. Qualifications - Higher level qualification in a technical field; BSc/MSc in Management desirable. - Medical doctor or senior nurse with public health or tropical health qualification desirable. Experience - 2 years minimum experience post qualification. - 1 yr overseas experience in relief work with an NGO, having worked preferably in the health sector desirable. - Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks. - Good interpersonal skills; clear communicator. - Good negotiation skills, especially in the context of another culture. - Advanced planning, assessment and analytical skills desirable. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/mhpss-project-manager-generic-2/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project Overview Medair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditions Field position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract Details May 2024. Full time, 12 months. Key Activity Areas Technical / Management - Responsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines. - Develop and manage a comprehensive activity plan covering the time frame of the project proposal. - Ensure the quality and sustainability of the project outputs. - Conduct regular monitoring and evaluation assessments against project objectives. - Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval. - Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff. - Support the Programme Coordinator and CD in the development of new proposals. Logistics and Administration - Coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion. - Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly. Staff Management - Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor. - Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. - Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. Communications and Public Relations - Maintain a transparent, honest and supportive communication structure within the Medair team. - Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information. - Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc. Security Management - Be responsible for the safety and security of Medair health assets and personnel on site of operations. - Adhere to the security guidelines employed by Medair on site. Quality Management - Promote and use the e-library, ensuring the standardised formats are used and guidelines followed. - Ensure health projects are implemented in accordance with Medair, donor, field, and international standards. - Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor. - Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming. Financial Management - Review and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Medical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset. - Strong working knowledge of English (spoken and written). Experience - 2 years minimum experience post qualification. - 1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable. - Working knowledge of Microsoft Word, Excel and Teams - Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks. - Good interpersonal skills; clear communicator. - Good negotiation skills, especially in the context of another culture. - Advanced planning, assessment and analytical skills desirable. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-project-manager-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Roving Project Support Manager is key to the efficient and effective running of operations in the area to which they are assigned. This varied and challenging role involves covering for the support functions including the Project Support Manager, Human Resources Manager, Logistics Manager and Finance Manager. More specifically, this will involve coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles. In the absence of the Project Coordinator, the Roving Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project Overview Medair delivers life-saving multisectoral interventions to emergency affected populations in eastern DRC in difficult to access areas and despite security challenges. Sectors of interventions are health, nutrition and WASH In terms of outbreaks, the Eastern Part of DRC where Medair is providing support sees frequent disease outbreaks, such as as measles and cholera. In this context, access and quality to Primary Health Care is a priority. Workplace & Working conditions Field based position in D.R.Congo. Starting Date / Initial Contract Details ASAP. Full time, 12-24 months. Key Activity Areas Roving Project Support Management - Ensure the smooth running of the assigned base including staff supervision, maintenance and liaison with landlords, contractors and suppliers - Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are met - Ensure all internal financial controls are in place and that Medair and donor guidelines are followed, oversee preparation of weekly closing and monthly financial reports, review reconciliations done by financial assistants. - Manage base budget(s), ensure expenditure is within set guidelines, ensuring all funds are well and timely spent in accordance with donor requirements and time frames. - Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. - Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc. - Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staff - Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportation - Monitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT trouble-shooting if required - In collaboration with the PC work with field managers and GSO staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirements - Manage and track expenditure of assigned budget, including supporting Project Managers to do quarterly pipeline analyses, ensuring that spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustments Security Management - In the absence of the PC, attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staff - Follow the instruction of the PC, to ensure the availability of emergency equipment - Provide support in managing security incidents as required, including the writing and submitting of incident reports Administration - Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed - Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports - Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements Staff Management - Manage and oversee the assigned programme support staff including recruitment, day-to-day management, performance monitoring, disciplinary, development and training, appraisal, etc. - Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work Communication - Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirements - Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships - Work to strengthen internal communication, support, and mutual understanding between support functions and programs as appropriate to your work level and area of influences. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and are the most up to date versions and guidelines are followed - In conjunction with relevant managers review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications - University degree in relevant subject or equivalent professional/technical qualification - Strong French (spoken and written). Good English (spoken and written). Experience - Post-qualification management experience in a relevant profession - Experience working in a cross-cultural setting, preferable in a support role - Capacity to work under pressure and manage personal stress levels - Creative, open-minded, flexible, self-learner - Good understanding of cross-cultural issues. Diplomatic - Attentive & hospitable to colleagues, visitors at the team house - Able to cope with basic living conditions in the field and during field trips. Problem solving ability - Excellent communicator. Good numerical and report writing skills - Commitment to best practice - Able to oversee multiple tasks, prioritising and delegating as required - Strong leadership skills. Consultative management style. Accountable decision maker - Able to build trust and enforce procedures. Strong organisational and time management skills - Coaching and training skills How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/roving-project-support-manager-drc/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The WASH & Food Security Advisor provides technical advice and support to management and project staff, delivers training and ensures quality programming. On a day-to-day basis this involves developing, leading, monitoring and evaluating technical aspects of the country programme activities in WASH and Food Security. The role includes coordinating and networking at a senior level with national and regional authorities, clusters, and other NGOs, providing capacity building for national and international staff, championing best practice (international and Medair) in the programmes and contributing to the overall management of the country programme. The WASH & Food Security Advisor will advise on assessment and survey design, for existing and new project areas. Provide technical advice and ensure quality programming in WASH and some Food Security aspects of programmes. Provide capacity building for national and international Project Managers. The role Holder will be the Point of contact in the country programme for GSO sector Technical Advisors. Champion best practice (international and Medair) in the WASH programmes and contributing to the overall management of the country programme. Project Overview Medair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently multi-sectoral projects in health, nutrition, WASH, and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. Workplace & Working conditions Field based position in Kabul, Afghanistan. Starting Date / Initial Contract Details June 2024. Full time, 12 months. Key Activity Areas Project Management - Provide programme support and technical advice with an emphasis on WASH and disaster risk reduction including food security. - Maintain an overview of the country WASH & Food Security programme(s) and of the regional context, with a view to strategically developing new projects in current sites and / or in surrounding regions. - Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards. - Provide technical support in the sectoral (WASH, Food Security, BCC, DRR) including the evaluation and impact analysis of current projects and writing of donor proposals and reports within the required timeframes. - Monitor the project quality outcomes and make necessary recommendations including corrective action related to changes to the project scope, project schedule and project costs in consultation with project and senior management. - Participate in recruitment of staff for country programme, providing advice on technical skills and experience as requested. - Define appropriate policies, guidelines, and protocols for the WASH aspects of Medair's work in country, in consultation with other field project managers and in line with relevant government, Sphere and WHO guidelines! - Carry out regular monitoring visits in conjunction with other field project managers, ensuring that project objectives are met within the stated timeframes and in accordance with recognised international standards! - Supervise and monitor the development of reporting systems for data collection (qualitative and quantitative), analysis and follow-up and feedback to relevant staff, donors, partners, and other agencies. - Maintain an oversight of WASH supplies ordered for the WASH projects, supporting the WASH and logistics staff in the coordination and quality control of WASH supplies. - Provide input into the integration of beneficiary participation and accountability in all aspects of Projects. - Develop new project design for WASH, BCC, Food Security and DRR components of projects, in consultation with wider senior management team. Representation - Develop and maintain relationships with UN, NGOs, donors, partners, and other stakeholders, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - Seek out relevant networks or task groups on specific Sector -related humanitarian aid issues and actively participate, if possible - Accompany donors on field trips, as requested, and ensure programme details are transmitted in a timely and professional manner. - Represent Medair, as appropriate, at coordination, sector, and bilateral meetings, working groups, with national and / or local government departments and any other relevant meetings or events, facilitating supportive synergies and overall progress in the WASH sector and avoiding duplication with the work of other agencies. Staff Management - Participate in the recruitment of WASH, Food Security and DRR staff for the country programme, providing advice on technical skills and experience as requested. - Ensure that all WASH staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring, and coaching, within budget constraints. Plan and develop training material as required. - Support line managers in inductions and appraisals of WASH staff, particularly with regard to technical skills. Financial Management - Work with the Projects Coordinator and relevant field project managers and GSO staff to plan and construct Sector budgets. - Work with the Projects Coordinator to ensure the project expenditure is in line with approved budgets, advising on potential under / overspend and recommending appropriate corrective action. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. - Ensure WASH & Food security projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g. Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the WASH Advisor at GSO regarding quality, strategy, and technical guidelines. - Ensure sectoral integration, learning, sharing and adoption of best practices to ensure quality of projects in liaison with other sector advisors, and under advice of GSO WASH Advisor. - Maintain a resource library for the WASH, BCC, Food Sec and DRR teams and keep up-to-date with the latest trends and updates within the sector. Ensure staff have access to necessary and appropriate information as required. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Aim to contribute towards team unity through respectful communication. Qualifications - BSc in Water / Environmental/Agriculture Engineering or Management or Civil Engineering or Hydrology / Geology - Good English (spoken and written) Experience - Relevant post-qualification professional experience, in a management position - 2-year overseas experience in relief work with an NGO managing and coordinating WASH/FSL projects, preferably in an emergency context - Experience of the humanitarian sector in an emergency context - Project Management experience - Excellent proposal and report writing skills (including ability to develop and report on log-frames and a knowledge of indicators and impact) - Knowledge of Humanitarian Essentials, Sphere and HAP Standards, protection issues and other international humanitarian guidelines and protocols - Knowledge and experience of principles and design, monitoring, implementation, and evaluation of projects - Good financial management skills (budget design and control) - Excellent negotiation/advocacy skills within varying cultural and professional contexts, in particular regarding donors and government officials - Excellent time management and an ability to meet goals. - Commitment to best practice - Advanced planning, assessment, and analytical skills - Good report and proposal writing skills. - Problem solving ability How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/wash-advisor-afg/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair's Health Advisor. Project Overview Medair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine. Workplace & Working conditions Field position based in Ukraine, with frequent travel to the different health project locations. Starting Date / Initial Contract Details May 2024. Full time, 12 months. Key Activity Areas Technical / Management - Responsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines. - Develop and manage a comprehensive activity plan covering the time frame of the project proposal. - Ensure the quality and sustainability of the project outputs. - Conduct regular monitoring and evaluation assessments against project objectives. - Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval. - Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff. - Support the Programme Coordinator and CD in the development of new proposals. Logistics and Administration - Coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion. - Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly. Staff Management - Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor. - Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. - Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. Communications and Public Relations - Maintain a transparent, honest and supportive communication structure within the Medair team. - Develop and maintain relationships with local authorities, churches and NGO's on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships. - The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information. - Contribute to Medair's private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc. Security Management - Be responsible for the safety and security of Medair health assets and personnel on site of operations. - Adhere to the security guidelines employed by Medair on site. Quality Management - Promote and use the e-library, ensuring the standardised formats are used and guidelines followed. - Ensure health projects are implemented in accordance with Medair, donor, field, and international standards. - Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor. - Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming. Financial Management - Review and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Medical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset. - Strong working knowledge of English (spoken and written). Experience - 2 years minimum experience post qualification. - 1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable. - Working knowledge of Microsoft Word, Excel and Teams - Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks. - Good interpersonal skills; clear communicator. - Good negotiation skills, especially in the context of another culture. - Advanced planning, assessment and analytical skills desirable. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/health-project-manager-ukr/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Project Support Manager is key to the efficient and effective running of the country programme. This varied and challenging role involves coordinating and managing the main support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles the Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders. Project Overview Madagascar is counted as the country with the second or third highest chronic malnutrition rate worldwide and Southern Madagascar is experiencing the worst drought and food security crisis recorded since 1981. Also, Madagascar is one of the most prone countries to Cyclones, hence, working on disaster preparedness is critical. Medair as been present in Madagascar since 2002 and currently runs WASH, Nutrition, DRR and ERT projects in different parts of the country. Workplace & Working conditions Field based position in Ambovombe, Madagascar, with frequent visits of field sub-bases. Starting Date / Initial Contract Details June 2024. Full time, 12 months. Key Activity Areas Project Support Management - Ensure the smooth running of Medair base(s) and programme support activities, including: potential base set-up ; staff supervision; security; maintenance and liaison with landlords, contractors and suppliers; and ensuring relevant policies and procedures are put in place and followed - Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are met - Ensure all internal financial controls are in place and that Medair and donor guidelines are followed - Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. - Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc. - Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staff - Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportation - Monitor that regular computer back-ups, virus updates and routine maintenance are carried out and provide IT troubleshooting if required - Work with field managers and HQ staff in the preparation and development of budgets for support and shared costs, ensuring they meet all relevant Medair and donor requirements - Manage and track expenditure of assigned budget(s), ensuring spending is in accordance with donor requirements and time frames and notifying the relevant field managers of any necessary adjustments Security Management - Attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staff - Ensure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment - Provide support in managing security incidents as required, including the writing of incident reports Administration - Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed - Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports - Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements Staff Management - Manage and oversee the assigned programme support staff including recruitment, day-to-day management, development and training, appraisal, etc. - Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work Communication - Develop and maintain a transparent, honest and supportive communication structure with colleague and partners to ensure they are kept informed of support related activities and requirements - Develop and maintain positive relationships with partners, suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships Quality Management - Promote and use Box, the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed - In conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in relevant subject or equivalent professional / technical qualification. - Strong working knowledge of French and English (spoken and written). Experience - Post-qualification management experience in a relevant profession. - Experience with base set-up is an asset. - Experience working in a cross-cultural setting, preferable in a support role. - Supervisory management experience, preferably in the NGO sector. - Problem solving ability. Excellent communicator. Good numerical and report writing skills. - Commitment to best practice. Good understanding of humanitarian work. - Team-player but also able to work independently. Good inter-personal and conflict resolution skills. - Able to develop and maintain effective relationships with internal and external stakeholders. - Capacity to work under pressure and manage personal stress levels. - Creative, open-minded, flexible, self-learner. Good understanding of cross-cultural issues. Diplomatic. - Able to cope with basic living conditions in the field and during field trips. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/project-support-manager-mdg/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security management. Project Overview Medair has reestablished our offices in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver multi-sectoral projects, whilst scoping out needs in new locations and sectors thus the PC role will be instrumental in helping to carry out research, leading assessments and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditions Medair field-based position in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract Details April 2024. Full time, from 6 to 12 months. Key Activity Areas Project Identification and Design - Support the team in identifying suitable areas for intervention, carrying out research and making recommendations for project responses. - Liaison and collaboration with other INGOs, UNHCR and potential local partners. - Facilitation of project design in close collaboration with the team and coordination with other organisations and authorities. Project Management - Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) in accordance with the project proposals, ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken. - Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support sectoral Project Manager(s) and staff in day-to-day decision making as required. - Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or head-quarters managers or to donors. - Maintain an overview of the regional context with a view to the strategic development of new projects both in current and surrounding camps. - Support the Programme Funding Manager and Country Director in the development and writing of new concept notes and proposals. Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy. - Ensure complete and timely reporting of activities and beneficiary numbers to Medair, donors, line managers and any other relevant bodies while ensuring documents are produced according to guidelines. Representation - Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UNHCR, UN agencies and other (I)NGOs) and represent Medair at relevant stakeholder meetings in order to facilitate and ensure cooperation and partnerships. - Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues. - Accompany donors and stakeholders on field trips and ensure programme details are shared in a professional manner. Financial Management - Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and sector advisors and in accordance with donor guidelines. - Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country Director. - Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices, sign off on expenditures. Staff Management - Ensure all personnel related processes for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with and support the relevant Project Manager(s). - Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff. - Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team. - Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices. Security Management - Lead, monitor, and review, in collaboration with the Project Managers and senior security and liaison officer, security assessments. Also review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other INGOs, the UN or other relevant security bodies. Report an changes as appropriate, to the Country Director. - Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics. Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation. - Oversee and monitor staff adherence to security protocols, including security incident reporting. - Train and support relevant Project Manager(s) in security planning, management, implementation, and monitoring. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used, and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used. - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, WHO recommendations, etc. Follow the direction of the relevant advisors at GSO regarding quality, strategy, and technical guidelines. - Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in a relevant subject such as Management / Development Studies / Business Administration. - Fluent French (spoken and written) is essential. - Strong working knowledge of English (spoken and written). Experience - Two years post-qualification experience in a management position, preferably in a relief environment. - Overseas work experience with a relief and rehabilitation NGO. - Knowledge of the Red Cross Code of Conduct, Sphere and CHS Standards and other international humanitarian guidelines and protocols. - Advanced planning, assessment, and analytical skills. Good report and proposal writing skills. - Good negotiation skills; problem solving ability and security management. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/project-coordinator-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The Project Support Manager (PSM) is responsible for the support functions within the Chad country program. This role oversees Human Resources, Finance and Logistics. Project Overview Medair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. The role of PSM will provide leadership across the sectors of Logistics, HR and Finance with a team of staff reporting into this position. The PSM will be instrumental in helping to establish Medair operations in Chad and develop national staff as we provide life-saving programming to the dynamic and changing humanitarian needs. Workplace & Working conditions Field based position in N'Djamena, Chad. Starting Date / Initial Contract Details April 2024. Full time, 6-12 months. Key Activity Areas Base Management - Ensure smooth running of N'Djamena base including line managing base support staff to ensure the effective running of the compound. - Manage and track expenditure of base budget by ensuring spending is by time frames and adjusts spending if required. Coord. routine maintenance of base infrastructure and equipment, repairing items using most cost-effective solution. - Development and implementation of robust systems designed to ensure the physical security of the base and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources. - Welcoming and briefing new Medair staff and visitors to the base, arranging transportation if required and ensuring they have all the information needed for their stay. Logistics - Manage the Logistics Snr Officer to ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing, equipment and fleet. - Ensure that logistics staff follow the Medair procurement procedure and where applicable, donor regulations on procurement, maintaining records and information management. - Ensure transport procedures are being followed in the daily management of fleet use and working with drivers. Support with planning weekly staff movements considering staff and fleet availability and programme requirements, ensuring the most efficient use of Medair resources. - Support field sites where stock is stored to ensure Medair warehouse procedures are being followed. - Liaising with external contacts to ensure services are delivered on time, on budget and to an acceptable standard. Finance - Manage the Finance Senior Officer and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met. - Ensure all internal financial controls are in place and that Medair and donor guidelines are followed. - Work with PMs and the Project Coordinator in the preparation and development of budgets for support and shared costs. Human Resources - Oversee Human Resource management function at project site, supervising the Project Support Officer and supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. - Ensure line managers are supported on disciplinary action and grievance procedures, ensuring that the correct procedures are followed and records are kept in accordance with Medair guidelines and local labour laws. - Represent Medair to all local ministries and commissions, in relation to labour issues. - Provide line managers with any necessary training, advice, mentoring and coaching on performance management procedures for their team. Administration & Compliance - Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed. - Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports, with a focus on equipment/assets and supplies, in particular. - Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly fashion and are routinely and punctually shared in the filing (archive) system, in line with Medair and donor requirements. - Implement anti-corruption and fraud measures, in line with Medair policies and the applicable donor procedures. Communication - Coordinate with authorities and other NGOs, as applicable, on matters relevant to Medair operations in the area. - Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships. - Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements. Management - Manage base in N'Djamena including budget, repair of relevant items and line management of cleaner and cooks and other base staff. - In collaboration with senior management and team, help recruitment forecasting to support programme activities adequately. - Develop a recruitment strategy that allows for growth in the support departments. - Ensure capacity building by adequate orientation to systems and procedures, ongoing on-the-job training and peer training. - On occasions contract and work with casual labour or contractors to achieve specific, time-bound tasks. - Set performance objectives for direct report and ensuring that all other programme support staff have performance objectives set and reviewed at the end of probation and then every six months. - Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work. Quality Management - Promote and use Medair e-library and other operating procedures with support staff, ensuring that all standardised formats are used and guidelines are followed. - In conjunction with the PC and relevant PMs, review, develop and implement (as applicable) systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry out regular inspections and spotchecks, both on systems and ongoing work, to ensure the best use of Medair assets and resources. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. Qualifications Degree in relevant subject such as Logistics / Management / Business Administration or equivalent professional / technical qualification Experience - 2 years post-qualification professional experience in a humanitarian context. - Strong working knowledge of French and English (written and spoken) - Knowledge and understanding of humanitarian standards such as Sphere and CHS. - Team-player with good inter-personal skills and willingness to support others and to share workload. - Experience in training / mentoring / coaching staff. - Able to prioritise clearly, oversee multiple tasks and to take initiative. - Able to enforce procedures and to set clear objectives for staff and to delegate. - Committed to consultative and servant-minded leadership. - Capacity to work under pressure and manage personal stress level and a creative, open-minded, flexible, self-learner. - Advanced planning, assessment and analytical skills with strong negotiation skills and problem solving ability. - Areas of expertise in Finance / Accountancy, People Management / Human Resources, Logistics and Warehousing, Security. - Senior Management . How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/projet-support-manager-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Role & Responsibilities The WASH Project Manager plans, develops, monitors and evaluates the assigned WASH project(s). This involves assessing WASH needs, designing projects, writing proposals and initiating and effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Providing technical support, leadership and strategic direction, other important aspects of the role include meeting quality standards in WASH delivery, encouraging beneficiary participation, liaising with other stakeholders and managing and training WASH staff. Project Overview Medair has reestablished in Chad given the current refugee crisis due to the war in Sudan and is setting-up to provide multi-sectoral emergency response in the camps in the east of Chad. Programming will provide support to refugees and vulnerable people through the sectors of shelter, NFI, health, nutrition and WASH within camps and host communities. The project requires an agile program that can quickly respond to the establishment of new camps and support with existing needs given the flow of refugees has continued due to the ongoing conflict in Sudan. The role will deliver WASH projects in two or three camps to ensure household access to water through borehole drilling and equipping, construction of elevated tanks, network supply, distribution points, water trucking and other emergency WASH programming. The PM will be instrumental in helping to carry out research, coordination, leading assessments, implementing programming, reporting and applying for funding in response to changing humanitarian needs. A key aspect of the role will be building partnerships with local organisations. Workplace & Working conditions Field position based in eastern Chad, Adré. Living conditions are very basic. Starting Date / Initial Contract Details April 2024. Full time, from 6 to 12 months. Key Activity Areas WASH Project Management - Manage assigned WASH projects in order to meet project objectives within the budget and allocated time frame. - Provide strong leadership of the assigned WASH project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities and local WASH staff. - Management of contractors, including written contracts, workplans, milestones and budgets. - Implement appropriate and effective WASH strategies in consultation with other WASH staff and field managers. - Set clear objectives and indicators for WASH activities in collaboration with the WASH staff, field managers and, where appropriate, with the local communities. - Continuously monitor and supervise WASH activities, overseeing the technical design, execution and evaluation of progress through outputs and impacts using both quantitative and qualitative data. - Ensure the integration of beneficiary participation and accountability in all aspects of the project. - Provide accurate and timely reporting of activities according to Medair, donor and other applicable timeframes. - Develop new proposals (including budget development), linked to the country strategy, in conjunction with the relevant field managers. Staff Management - Line-manage the WASH staff of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage and support other WASH project staff. - Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives, progress, current work plans and to provide the opportunity for feedback. - Provide coaching and supervision to staff in order to develop ownership and full responsibility for WASH activities. - Assess the training needs of WASH staff and ensure that appropriate training is provided/conducted. Financial Management - Manage the WASH budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance. - Clear budget forecasting, and coordination with WASH staff and the in-country Finance Manager. - Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned WASH team, Medair in-country and GSO WASH Advisors and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships. - Participate in WASH coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the WASH staff and field managers on relevant issues. Logistics - Support the logistics activities of WASH staff, particularly in relation to the purchasing of supplies and equipment for the assigned WASH activities. - Liaise, as necessary, with the WASH, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Ensure robust AAP mechanisms are put in place and being actively used. - Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country, and international standards e.g., Sphere and CHS standards, Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Contribute to the spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - Higher level qualification in a technical field, preferably in water and sanitation. - BSc / MSc in Water / Environmental Engineering or Management or Civil Engineering or Hydrology / Geology. - Fluent French (speaking and writing). Experience - 2 years post-qualification professional experience in a field based humanitarian context. - Management experience within a WASH programme. - Excellent working knowledge of French and English (spoken and written). - Proven ability to manage WASH project implementation directly and through partnership. - Good numerical, report writing and administration skills. - Problem solving and technical WASH skills within a humanitarian setting. - Knowledge and understanding of humanitarian standards such as Sphere and CHS. - Team-player with good inter-personal skills and willingness to support others and to share workload. - Aptitude for community mobilisation and capacity-building. - Experience in training / mentoring / coaching staff and supervision of sub-contracted parties. - Able to prioritise clearly, oversee multiple tasks and to take initiatives in project decisions. - Able to enforce procedures and to set clear objectives for staff and to delegate. - Committed to consultative and servant-minded leadership. How to applyPlease ensure you are fully aware of the: a) [Medair organizational values](https://www.medair.org/jobs/our-culture/) b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). c) [Medair Relief & Recovery Orientation Course (ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair Page.](https://www.medair.org/positions/wash-project-manager-tcd/) Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.