Purpose of Job The Records Management Associate is responsible for ensuring that the Bank's information assets are managed in a coherent manner, that information is held and handled securely, made available to the right people and kept as long as necessary. The Records Management Associate will 1) be involved in the development and implementation of the records management policies and procedures designed to facilitate efficient handling of business records, and administer them at departmental level 2) manage specific areas of expertise. The role will facilitate awareness among Bank staff in all matters relating to the management of information assets. Background The RM&A team collaborates with the business to drive business performance through innovative technologies, it is involved in a document digitalisation initiative, use of electronic signatures and document approval workflows. Works closely with the various team members within IT for the delivery of business solutions that meet business needs. Facts and Scale - Work with the IT, OGC, Internal Audit and Risk Management departments on information management issues that require their assistance/ advice or on other matters that may have an impact on the management of information assets - 1 to 2 reports - No budget authority Accountabilities and Responsibilities: - Manage departmental information to facilitate efficient classification, retrieval and disposition of business information, conduct research and answer information enquiries from Bank staff and protect vital records to ensure business continuity - Provide guidance and support to the business in order to help them collaborate and share information in an efficient and secure way - Contribute to the development and implementation of digitisation initiatives to facilitate efficient management of business records - Contribute to the development and implementation of the Records Management and Archives policies and procedures for the Bank to meet business requirements and ensure compliance with relevant legislation and regulations - Establish and maintain departmental records retention and disposal schedules in order to preserve the institutional memory of the Bank - Organise physical and electronic structured archives, both as a vital business resource and as a resource for future academic research - Establish best practice and ensure compliance with records management and archives standards through awareness of current developments and new technologies and through links with external records and archives services from other similar organisations Challenges: - Train new members of the RM&A team and EBRD staff at all levels to ensure compliance with records and archives procedures - Contribute to the development, implementation and maintenance of function-based electronic document and records management systems to enhance Bank business performance - Supervise staff including: develop annual individual objectives; oversee operations to ensure objectives are achieved and appraise performance - This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs Knowledge/Skills/Experience - University degree or extensive experience in Records Management and Archives, preferably in a multi-cultural organisation - Very good technical knowledge of electronic records and document management systems - Experience of working in a banking sector and familiarity with banking types of information assets - Ability to supervise and coach staff - Excellent communications skills- ability to communicate appropriate and concise information, in written and verbal formats, to a wide variety of audiences within the EBRD - Excellent interpersonal skills- ability to work effectively with teams across a wide spectrum of competence areas and levels as well as independently and to act as a respected counterpart; ability to handle confidential and sensitive issues with discretion - Ability to generate and drive projects, ability to generate new initiatives and to work creatively - Excellent understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank to deliver the objectives of the team - Excellent team player - Concern for accuracy and attention to detail - Excellent planning, organisational, analytical and multi-tasking skills; ability to show initiative - Ability to work independently, to tackle issues and propose practical solutions - Ability to work under pressure and meet deadlines - Flexible in working hours and willingness to travel - Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential Challenges: - Raising the profile of records management within the EBRD, keeping staff aware of the value and benefits of good information management practice to their work and to the Bank's objectives in terms of efficiency and productivity, and ensuring their compliance and co-operation. Working with departments to ensure the RM function is adhered to and executed on an on-going basis - Maintaining awareness of advances in technology in order to understand the impact on records management practice and implement new processes and technologies. As records are stored in so many different systems, ensuring that they are still well-organised and easily retrievable so as to support business needs Please note that CCTs, Interns and applicants working directly for a Board office can only apply for jobs advertised via the external careers website. ___________________________________________________________________________ This is how cinfo can support you in the application process for this specific position: - Before you apply for this position: Improve your application documents by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). - After you have applied for this position: Swiss nationals are welcome to share a copy (PDF) of their application, as well as of this vacancy with email@example.com. We inform our partners from the respective organisation and the Swiss Government about qualified applications. - When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). This service is offered free of charge to Swiss nationals. Interested in a career with multilateral institutions? Read more: [Working with the United Nations](http://www.cinfo.ch/en/working/working-united-nations) [Working with International Financial Institutions](http://www.cinfo.ch/en/ifi) [For Swiss nationals](http://www.cinfo.ch/en/un-ifi-careers/swiss-nationals) ___________________________________________________________________________
Role & Responsibilities Responsible for managing all in-country aspects of human resources for the programme. Focus on nationally recruited staff, on a day-to-day basis, this will involve recruitment, staff policy development, co-ordination of training, and general staff well-being. In addition, the Human Resources Manager supports Medair's Human Resources Partner at the Global Support Office (GSO) on issues related to Internationally Recruited Staff. All HR activities are conducted in line with Medair policies and in accordance with local employment legislation and practice. Work with field management and GSO on in-country issues for internationally recruited staff. Project Overview Multi-sector relief programme including: provision of Primary Health Care, Nutrition, Water, Sanitation, and Hygiene services, and NFI distributions across fixed and emergency response locations. Workplace Field based position in Juba, South Sudan. Take a look at Medair's work in [South Sudan](https://www.medair.org/what-we-do/south-sudan/). Starting Date / Initial Contract Details As soon as possible. Full time, 12 months. Key Activity Areas Human Resources Management for Nationally Recruited Staff - Manage the day-to-day Human Resource functions of the programme as they relate to nationally recruited staff including, but not limited to: - Manage and co-ordinate the recruitment process for new / vacant positions in conjunction with the relevant line manager. This will include updates to job descriptions, advertise the vacancy, draw up the short-list, interview potential candidates and make the appointment. - Ensure all nationally recruited staff have a current employment contract. - Work with line managers to ensure all new staff receive a relevant and appropriate induction when commencing employment with Medair. - Follow the correct procedures according to Medair policy and local labour laws when renewing or terminating a staff member's contract. - Regular review, update and / or develop of employment documentation for nationally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws. - Liaise with other NGOs, local service providers and field management to ensure salaries and benefits for nationally and regionally recruited staff are in-line with similar organisations, meet the requirements of local labour legislation and are within budget. - Support line managers as necessary on disciplinary action and grievance procedures. - Represent Medair before all local and national ministries related to labour. - Organise appropriate debriefing, if required, at end of contract or following any critical incident. - Manage health and other work-related insurance coverage schemes. Human Resources Management for Internationally Recruited Staff - Support line management to identify staffing needs. - Provide pre-assignment programme specific information. - Co-ordinate and process any required visas, alien registration, or work permits. - Work with line managers to ensure new staff receive a relevant and appropriate country / programme briefing and that a full induction and handover is carried out. - Support line managers on staff wellbeing, as necessary on disciplinary action and grievance procedures. Training and Development - Support line managers to identify training needs for all staff. Maintain training records. - Source in-house and external training opportunities as appropriate, working within budgetary and operational constraints. Administration - Oversee performance management to ensure line managers conduct performance appraisals within the required timeframes and necessary paperwork is completed according to the latest guidelines. - Ensure all staff HR files are archived according to Medair policy and any donor requirements. - Maintain documentation according to programme procedures. This may include staff plans, holidays, sickness, other absences, training records, insurance, pensions, other benefits, taxes, etc. Staff Management - Manage and oversee the programme HR staff including recruitment, day-to-day management, development and training, appraisal, etc. Quality Management - Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed. Team Spiritual Life - Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts. - Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement. - Encouraged to join and contribute to Medair's international prayer network. This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. Qualifications - University degree in relevant subject or equivalent professional qualification. - Strong working knowledge of English (spoken and written). Experience / Competencies - 3 years previous work experience in HR Management. - Previous experience working in a cross-cultural setting, preferable in the HR sector. - Able to develop, coach and support other team members, both international and national staff. - Diplomacy in interactions with local authorities. Good understanding of cross-cultural issues. - Good inter-personal and conflict resolution skills. - Capacity to work under pressure and manage personal stress levels. - Creative, open-minded, flexible, self-learner. Team-player but also able to work independently. - Able to cope with basic living conditions in the field and during field trips. Before you apply Please ensure you are fully aware of the: - Medair organisational [values](https://www.medair.org/jobs/our-culture/). - Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, [Medair's accountability policies and best practices](https://www.medair.org/accountability/). - [Key Profiles & Benefits Package](https://www.medair.org/jobs/international-staff/) provided for Internationally Recruited Staff (IRS). - Medair Relief & Recovery Orientation Course [(ROC)](https://www.medair.org/jobs/roc/) (which forms part of the recruitment selection process for field positions). Application Process To apply, go to this vacancy on our [Medair page](https://www.medair.org/positions/human-resources-manager-sds-juba/). Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Bauen wir eine Welt für Kinder _______________________________________________________________________________ Die Stiftung Kinderdorf Pestalozzi ist eine weltweit tätige gemeinnützige Organisation mit Sitz in der Schweiz. Wir engagieren uns für eine hochwertige und inklusive Bildung von Kindern und Jugendlichen und setzen uns für die Umsetzung der Kinderrechtskonvention ein. Die Prävention sexueller Ausbeutung und Missbrauch ist in unserer Arbeit zentral, und deshalb hat die Stiftung hierzu eine Null-Toleranz Politik. Das einmalige Kinderdorf in Trogen AR ist das Herz der Stiftung und ihrer Programme in der Schweiz und in vielen Ländern weltweit. Im Kinderdorf in Trogen AR besteht die Möglichkeit, ein sechsmonatiges Praktikum (100%) zu absolvieren. Im Departement Internationale Programme ist per März 2021 oder nach Vereinbarung eine Praktikumsstelle verfügbar. Dieses Praktikum ist ideal für den Einstieg in die Arbeit einer NGO und um einen Einblick in die Entwicklungszusammenarbeit zu bekommen. Im Departement Internationale Programme arbeiten Sie hauptsächlich für die Verantwortliche Finanzen und Administration und übernehmen spezifische Aufgaben und Projekte im Bereich Personaladministration und Verwaltung. Dabei unterstützen Sie die Mitarbeitenden unserer zwölf Länderbüros weltweit bei nachfolgenden Hauptaufgaben: - Unterstützung der Programmverantwortlichen bei der Überprüfung von Projekt-Unterlagen und Finanzplänen für neue Projekte - Mitwirkung bei der Entwicklung und Durchführung eines internen Projektes in Rahmen der Projektverwaltung im ERP Abacus - Überprüfung und Konsolidierung der Auditberichte, Halbes- und Jahresberichte von zwölf Länderprogrammen in Zusammenarbeit mit der Verantwortlichen Finanzen und Administration - Mitwirkung bei der Weiterentwicklung einer praxisorientierten Arbeitsgemeinschaft von Fachpersonen in 12 Ländern - Mitarbeit bei der Gestaltung und Vorbereitung von Seminaren für Fachpersonen - Koordination der Rekrutierungs- und Einführungsprozesse von neuen Auslandmitarbeitenden - Aktualisierung der Personaldatenbank und -akten von Mitarbeitenden im Ausland - Unterstützung bei der Weiterentwicklung des Qualitätsmanagements sowie von Prozessen und Vorlagen auf dem Integrierten Managementsystem IMS Voraussetzungen für diese Praktikumsstelle ist eine abgeschlossene Hochschulausbildung im Bereich Internationale Beziehungen, Human Resources Management, Betriebswirtschaft oder Recht mit dem Wunsch in die Entwicklungszusammenarbeit einzusteigen. Idealerweise bringen Sie praktische Arbeitserfahrung in Finanzen und Kenntnisse im Projektmanagement mit. Sie verfügen über ausgezeichnete MS-Office-Kenntnisse sowie sehr gutes Deutsch und Englisch in Wort und Schrift. Andere Fremdsprachenkenntnisse (Spanisch, Portugiesisch) sind bei dieser Praktikumsstelle von Vorteil. Wir bieten Ihnen eine lehrreiche und anspruchsvolle Praktikumsstelle in einer international und schweizweit tätigen Non-Profit-Organisation in einem engagierten und kompetenten Team. Für auswärtige Praktikanten stehen zudem preiswerte Personalzimmer im Kinderdorf zur Verfügung. Haben wir Ihr Interesse geweckt? Dann senden Sie Ihre vollständigen Bewerbungsunterlagen bitte vorzugsweise digital (max. 3 PDF-Dateien) an firstname.lastname@example.org oder an Stiftung Kinderdorf Pestalozzi, Personalabteilung, Kinderdorfstrasse 20, 9043 Trogen. Für Fragen zur Stelle kontaktieren Sie bitte Isabelle Wippermann, Verantwortliche Finanzen & Administration, unter der direkten Telefonnummer +41 71 343 73 80. Weitere Informationen über die Stiftung sowie über unsere Auslandprojekte finden Sie auf https://www.pestalozzi.ch/de/was-wir-tun.
Organizational context The position will initially be based in Rome and may subsequently be field-based The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation. Post's organizational accountability The Human Resources Division (HRD) is fully integrated within the Corporate Services Department (CSD), servicing colleagues at Headquarters as well as in the field, with the ambition of being a strategic, business-oriented and fully trusted professional partner with IFAD managers and staff. Its mission is to provide best practice HR policies, advice, and solutions, all of which are designed to recruit and develop the best and most appropriate talent to carry out IFAD's mandate. Each work unit within the division has special responsibilities to help achieve this vision and are bound with the same team-spirit, to offer comprehensive and seamless solutions to management and colleagues. Human Resources (HR) Specialists at this level are seasoned professionals reflecting an in-depth, complete understanding of at least one specialised HR occupation in the context of the Fund's mandate and work programme; they may additionally perform a range of additional human resource occupations as part of an HR full service centre dedicated to specific departments/ divisions/ offices. The accountabilities/ key results include: 1. Business Partner 2. Human Resources Management 3. Human Resources Advocate 4. Agent of Change HR Specialists work under the overall strategic, policy and management guidance of the Director of the Human Resources Division (HRD) and the general supervision of the Chief of Business Partner Unit. Within their areas of responsibility, the Specialist exercises a high degree of independence in providing reliable HR programme delivery. HR Specialists perform a large range of HR work independently; the supervisor is consulted in the analysis of complex and/or precedent setting cases to ensure consistency in the interpretation and application of regulations and rules and to document such decisions. HR Specialists plan, organizes and supervises a team of HR staff that may comprise analysts, associates and assistants. Key results expected / Major functional activities - BUSINESS PARTNER: Human Resources Specialists' customer service focus is on client outreach and the provision of seasoned advice and guidance on a range of HR regulations, rules and procedures. They provide seasoned advice both verbally and in writing to managers, supervisors and staff on human resources regulations, rules and procedures, proactively building a mutual understanding of policies, regulations and roles in the management of IFAD's human resources. Specialists support HR best practices in the Fund through outreach to counterparts in other private and public sector organizations to identify potentially innovative solutions to IFAD client concerns as well as maintains open communications with counterparts in other UN and IFI organizations for further discussion with HR Specialists, internal committees and/or review boards. - HUMAN RESOURCES MANAGEMENT: HR Specialists are seasoned HR professionals with the capacity to interpret and apply a broad range of HR policies, rules and regulations as well as standards and techniques related to the UN's as well as the Fund's HR strategy, principles, policies, regulations, rules and procedures. They may be assigned to an HR generalist team providing support to a large, complex group of clients or serve as a specialist in one the various HR occupations (recruitment, administration of entitlements, classification, staff development, performance management, social security, etc.) with accountability for independent performance of on-going HR casework comprising the full range of complexity of work including the establishment of precedent-setting determinations on entitlements; with respect to highly sensitive/political cases, they recommend solutions that are considered technically accurate and, therefore, are not subject to technical review. They may prepare special reports and participate in or lead ad hoc human resources projects. - HUMAN RESOURCES ADVOCATE: HR Specialists establish a foundation for HRD's reputation as a value- added service provider as part of the Division's HR strategy. At this level the focus is on thorough knowledge of the Fund's governing structure, mandate, long-term business strategy, organizational dynamics and culture and through their seasoned professionalism. They reach out to supervisors and staff, listening and responding effectively and efficiently to common issues and problems and building relationships based on respect and trust. From the perspective of a value for diversity and respect for a multi-cultural client base, Specialists demonstrate communications skills that serve to promote the Division's strategy and the equitable management of IFAD staff. - AGENT OF CHANGE: HR Specialists understand and apply the principles of change management and proactively serve as role models for transformation and capacity for acceptance of change. They use a solid knowledge of information technology to analyze and promote acceptance of new methods of work and effective communication skills to persuade and influence managers, supervisors and staff to adopt change. Going beyond acceptance to change in methods and technology tools, Specialists manage change through consultations with HR colleagues and outreach to client offices to ensure open and regular communications pertaining to current and planned changes in HR strategy, policies, regulations and rules. They explain the scope and ramifications of proposed HR initiatives, promoting understanding of their purpose and functional advantages. - MANAGERIAL FUNCTIONS: Is accountable for integrity, transparency, and equity in the personal use of assigned IFAD resources, including equipment, supplies and, as applicable, staff supervised. Impact of Key results / Key performance indicators The work requires the identification of the need for changes to HR policies, as well as the interpretation and application of HR policies, rules and regulations to a broad range of complex casework. Specialists at this level analyse proposals and requests received from managers, supervisors and staff and make recommendations or take technical sound actions. Examples of such actions at this level include the resolution of a range of staff entitlement matters, the recruitment of staff to atypical positions within the Fund requiring the use of outreach recruitment services, such as social networks, revisions to procedures for the classification of jobs or the design of specific training programmes to meet new staff development needs. As seasoned HR professionals, the Specialists' work reflects directly on the professionalism of the incumbent and the overall reputation of HRD for technical quality in terms of both substantive depth and adaptive relevance to client needs and customer service approach to problem resolution. Generalist positions cover a range of HR specialties and would normally have access to advice from specialists in the individual specialties (broad in scope but restricted depth of treatment of subject matter). Specialist positions, on the other hand, are more restricted in scope but require more in-depth analysis in order to solve case-by-case problems independently. Representation / Work relationships Internally HR Specialists are required to explain, clarify and achieve consensus for HR decisions taken or procedural changes planned. These contacts are with managers, supervisors, staff members and staff association representatives and may cover such matters as the determination of non-routine or difficult staff entitlement cases, new types of selection or recruitment activities, the results of job classification reviews, etc. External work relationships for Specialists at this level are normally required to obtain information from and exchange views with a range of outside sources dealing with such matters as obtaining information from insurance companies on the coverage of plans and resolution of claims, identifying and assessing candidate qualifications through personal interviews and consultations with counterparts in local UN organizations to discuss classification issues. Contacts may also be established with the UNJSPF on a range of pension matters. Both internally and externally, HR Specialists establish and maintain effective, collaborative relationships and project the image of a credible/reliable partner. Competencies Organizational - Strategic thinking and organizational development: Personal influence (Level 1) - Demonstrating Leadership: Personal leadership and attitude to change (Level 1) - Learning, sharing knowledge and innovating: Continuously seeks to learn, shares knowledge and innovates (Level 1) - Focusing on clients: Focuses on clients (Level 1) - Problem solving and decision making: Demonstrates sound problem solving and decision making ability (Level 1) - Managing time, resources and information: Manages own time, information and resources effectively (Level 1) - Team Work: Contributes effectively to the team (Level 1) - Communicating and negotiating: Communicates effectively: creates understanding between self and others (Level 1) - Building relationships and partnerships: Builds and maintains effective working relationships (Level 1) - Managing performance and developing staff: Manages staff and teams effectively (Level 1) Technical/Functional - In-depth knowledge of the principles and concepts of human resources management. - Capacity to adapt policies, approaches and models to meet emerging needs and to enhance the continuing relevance of the Fund's HR capacity/programme to client divisions/departments/offices. - Ability to identify and analyze systemic issues, formulate opinions and make conclusions and recommendations to resolve same. - Analytical and organizational skills. - Demonstrated ability to communicate effectively in a diverse organization tailoring language, tone, style and format to match audience; ability to present sometimes negative results in a considered and tactful manner to promote acceptance. - Takes responsibility for incorporating gender perspectives and ensuring the equitable consideration of women and men in all assigned HR activities. - Excellent knowledge of information technology systems and tools. Ability to empathize with client managers, supervisors and staff while advocating for consistent and equitable applications of promulgated HR regulations and rules. Minimum recruitment qualifications Education: - Advanced university degree from an accredited institution in Human Resources Management, Public Administration, Business Management or other job related field. Experience: - Minimum of five (5) years of progressively relevant experience is required. Experience in human resources management of which three (3) years in a multi-cultural organization or national organization providing support on a global scope is highly desirable. Language requirements: - Excellent written and verbal communication skills in English is required. Working knowledge of another official IFAD language (Arabic, French, or Spanish) is desirable. Other information Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD, and they may be assigned by him/her to any of the activities of IFAD, including field assignments and/or rotation within IFAD. In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews. IFAD is committed to achieving diversity and is seeking a balanced workforce from its Member States. Women are particularly encouraged to apply. The location will initially be based in Rome and may subsequently be field based ________________________________________________________________________ This is how cinfo can support you in the application process for this specific position: - Before you apply for this position: Improve your application documents by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). - When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). This service is offered free of charge to Swiss nationals. Interested in a career with multilateral institutions? Read more: [Working with the United Nations](http://www.cinfo.ch/en/working/working-united-nations) [Working with International Financial Institutions](http://www.cinfo.ch/en/ifi) [For Swiss nationals](http://www.cinfo.ch/en/un-ifi-careers/swiss-nationals) ____________________________________________________________________________________
Organizational Setting The Position: The Human Resources Specialist is located in the UNFPA Bangladesh Country Office and reports to the International Operations Manager (IOM). How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. Job Purpose: The Human Resources Specialist provide leadership in execution of the full range of CO HR services ensuring their transparency and integrity. You will be responsible for ensuring that the delivery of HR services meets clients' expectations with regard to efficiency and consistency. The HR Specialist leads and coordinates the efficient, consistent implementation of key HR processes in the Country Office. Provides value-adding advice to the CO management and staff regarding policy application in all areas of Human Resources. The specialist promotes a collaborative, client-oriented approach and facilitate the maintenance of high staff morale. ----------------------------------------------------------------------------------------------- Main Tasks & Responsibilities You will be responsible for: A. Human Resources Management in the Country - Provide delivery of timely, client focused HR support. Lead and coordinate the efficient, consistent implementation of key HR processes in close collaboration with the IOM. - Conduct Job analysis and evaluate the possible work load and division of labor that will be implemented for the CP. Advice on the best way to minimize duplication of efforts and avoiding overlapping of duties that may exist within the CO and between the CO and Sub- Offices. - Provide strategic advice on overall balance/structure/functions/types of contracts/posts to meet the programme needs at the CO and the CXB Sub- Office. - Full compliance of HR recording and reporting systems with UN rules and regulations, UNFPA policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system; - Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes, etc; - Lead the organization of recruitment processes for staff members and consultants including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels, and managing rosters - Handle the issuance and renewals of employment contracts for National personnel. Follow up with Finance staff on Global payroll issues. - Facilitate the conduct of performance appraisal process and maintenance of the related data. - In coordination with the country office Admin/HR team, make appropriate arrangements for the deployment of identified surge candidates when applicable - Proactively advise managers and staff members on the resolution of human resources issues ensuring equitable and transparent solutions that protects both the staff and organizations interests in accordance with policies, regulations and procedures - Promote the organizational goals and targets for gender equity and cultural diversity - Provide appropriate duty of care guidance as per the UNFPA staff health, safety and wellbeing policy and strategy - Promote wellbeing and suggest and implement wellbeing initiatives B. Learning and Capacity Development - Assess the capacity in the sub-office and make appropriate recommendations to the Head of Sub Office and the UNFPA Representative. - Design and deliver learning plans for staff to enhance their knowledge and build skills in new areas - Recommend efficient and cost-effective learning products which strengthen staff capacity to contribute effectively to business goals - Participate as a resource person in capacity building initiatives to enhance the competencies of staff members, including wellbeing and PSEA - Track and report on indicators relating to and ensure sharing of best practices, distribution of learning and training materials, organization of HR learning, training and briefing events, networking with other UN agencies and private institutions on Duty of Care: work/family life matters, well-being and psycho-social services. - Provide orientation briefings to new staff - Provide day-to-day performance and talent management guidance to line management (e.g., coaching, career development, career conversations, and disciplinary actions). - Perform any other duties as may be assigned by the IOM and senior management of the Country Office. ----------------------------------------------------------------------------------------------- Qualifications and Experience Education: Advanced university degree in Human Resources Management, Business Administration, Management or relevant subject. Knowledge and Experience: - Minimum of 5 years of relevant experience in administration, HR or office management. - Proficiency in current office software applications and corporate IT systems, especially ATLAS is an asset. - Experience in challenging and complex humanitarian/emergency setting is desirable - Good knowledge of humanitarian response; prior experience in humanitarian response is desirable; Languages: Fluency in English; knowledge of other official UN languages an asset. ----------------------------------------------------------------------------------------------- Required Competencies Values: - Exemplifying integrity - Demonstrating commitment to UNFPA and the UN system - Embracing diversity in all its forms - Embracing change Core Competencies: - Achieving Results - Being Accountable - Developing and Applying Professional Expertise/Business Acumen - Thinking analytically and Strategically - Working in Teams/Managing Ourselves and our Relationships - Communicating for Impact Functional Competencies: - Advocacy/ Advancing a policy-oriented agenda - Delivering results-based programmes - Internal and external communication and advocacy for results mobilization - Aligning human resources management with the organization's strategic direction - Attracting and developing workforce - Addressing the rights and needs of staff members ----------------------------------------------------------------------------------------------- UNFPA Work Environment UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities. ___________________________________________________________________________ This is how cinfo can support you in the application process for this specific position: - Before you apply for this position: Improve your application documents by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). - After you have applied for this position: Swiss nationals are welcome to share a copy (PDF) of their application, as well as of this vacancy with email@example.com. We inform our partners from the respective organisation and the Swiss Government about qualified applications. - When invited to the interview: Prepare for the interview by registering for a [Job Application Support](http://www.cinfo.ch/en/job-application-support). This service is offered free of charge to Swiss nationals. Interested in a career with multilateral institutions? Read more: [Working with the United Nations](http://www.cinfo.ch/en/working/working-united-nations) [Working with International Financial Institutions](http://www.cinfo.ch/en/ifi) [For Swiss nationals](http://www.cinfo.ch/en/un-ifi-careers/swiss-nationals) ___________________________________________________________________________
Mission L'Administrateur-rice des RH Siège prend en charge l'ensemble des tâches liées à la gestion administrative du personnel du Siège, notamment dans les phases d'engagement ou de démission, ainsi que durant toute la période durant laquelle les employés du Siège restent sous contrat à durée déterminée ou indéterminée. Il participe activement à la préparation et l'administration des salaires du personnel Siège. L'Administrateur-rice maintient le contact avec les autorités locales et les institutions compétentes pour toutes les questions liées à la gestion administrative du personnel. Votre profil Formation Niveau Bachelor en gestion d'économie d'entreprise ou équivalent Certificat d'assistant du personnel, un atout Expérience Expérience (minimum 1 an) en tant qu'Administrateur RH Compétences Bonne maîtrise des outils informatiques usuels (Word, Excel, ERP) Très bonne connaissance de l'administration des Ressources humaines (assurances, permis, contrat, etc.) Connaissance général les processus de payroll Très bonne connaissance du Droit du travail suisse Connaissance de base en comptabilité Langues Français et Anglais courant Qualités personnelles Intérêt pour l'environnement humanitaire. Polyvalence Rigueur Pro-activité Prise d'initiative Esprit d'équipe Sens du contact Diplomatie Autonomie Conditions d'emploi Contrat à durée déterminée, 6 mois à 100% Basé à Genève Date d'entrée en fonction idéale : 15.01.2021 Salaire mensuel brut à 100% : de CHF 6'462.- à CHF 7'772.- (selon expérience et grille de salaire interne). Pour postuler Seuls les dossiers déposés sur la plateforme de recrutement seront pris en compte. Le dossier doit contenir uniquement : CV 2 pages max ? lettre de motivation 1 page max ? Français et Anglais La date limite de postulation est fixée au 13 janvier 2021. Les candidatures seront traitées dans la plus stricte confidentialité. SEULS LES CANDIDATS PRESELECTIONNES SERONT CONTACTES
Mission L'Administrateur-rice des RH Siège prend en charge l'ensemble des tâches liées à la gestion administrative du personnel du Siège, notamment dans les phases d'engagement ou de démission, ainsi que durant toute la période durant laquelle les employés du Siège restent sous contrat à durée déterminée ou indéterminée. Il participe activement à la préparation et l'administration des salaires du personnel Siège. L'Administrateur-rice maintient le contact avec les autorités locales et les institutions compétentes pour toutes les questions liées à la gestion administrative du personnel. Votre profil Formation Niveau Bachelor en gestion d'économie d'entreprise ou équivalent Certificat d'assistant du personnel, un atout Expérience Expérience (minimum 1 an) en tant qu'Administrateur RH Compétences Bonne maîtrise des outils informatiques usuels (Word, Excel, ERP) Très bonne connaissance de l'administration des Ressources humaines (assurances, permis, contrat, etc.) Connaissance général les processus de payroll Très bonne connaissance du Droit du travail suisse Connaissance de base en comptabilité Langues Français et Anglais courant Qualités personnelles Intérêt pour l'environnement humanitaire. Polyvalence Rigueur Pro-activité Prise d'initiative Esprit d'équipe Sens du contact Diplomatie Autonomie Conditions d'emploi Contrat à durée déterminée, 6 mois à 100% Basé à Genève Date d'entrée en fonction idéale : 15.01.2021 Salaire mensuel brut à 100% : de CHF 6'462.- à CHF 7'772.- (selon expérience et grille de salaire interne). Pour postuler Seuls les dossiers déposés sur la plateforme de recrutement seront pris en compte. Le dossier doit contenir uniquement : CV 2 pages max ? lettre de motivation 1 page max ? Français et Anglais La date limite de postulation est fixée au 13 janvier 2021. [Cliquer pour postuler](https://medecinssansfrontieressuisse.recruitee.com/o/administrateurrice-rh-siege) Les candidatures seront traitées dans la plus stricte confidentialité. SEULS LES CANDIDATS PRESELECTIONNES SERONT CONTACTES