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Special Assistant - P3  

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Panama, Panamá, Panama City

Sector:

Nonprofit/Community/Social Services/International Cooperation

Role:

Other

Date of last update: 26/04/2024 (Expiry date:  16/05/2024)

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UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including General Service staff and Consultancies here. For UNV positions with UN Women please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with UN Women and related cinfo's support on cinfo.ch: Visit the organisation's profile

Job description

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The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.

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Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In the Americas & Caribbean Region, UN Women has a Regional Office based in Panama City, 10 Country Offices, one Multi Country Office and programmatic presence in 5 countries throughout the region. In addition, the Regional Office provides support to the governments, civil society, and UN system as a nonresident agency in countries with no UN Women presence.

The Special Assistant, under the supervision of the Regional Director provides substantive and practical support to the Regional Director in the responsibilities of the Director. The Special Assistant to the Regional Director will provide timely analytical information, prepare documentation, and will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment. The incumbent must have excellent communication and organization skills to manage the substantive and normative agenda and strategically support coordination functions of the Regional Office.

The Special Assistant coordinates and provides general oversight on programme development and implementation in the region, coordinates communication initiatives and support resource mobilization initiatives.

 

Duties and Responsibilities

  1. Provide coordination and facilitation support to the Regional Director
  • Provide coordination support to the Regional Director in his/her interactions and exchanges with UN Women Representatives, Regional Office and HQ staff, keeping record and ensuring action and follow-up when required in a timely and efficient manner, and serving as note-taker in regular meetings and exchanges;
  • Provide specialized technical support to the Regional Director in his/her interactions, representation duties, exchanges and relationship cultivation with other UN agencies, UN regional coordination mechanisms, regional and sub-regional integration mechanisms, intergovernmental bodies, national authorities donors and private sector.
  • Provide relevant input when needed on key developments and opportunities to develop and strengthen institutional partnerships for the promotion of gender equality and women´s rights in the region and to ensure the inclusion of a gender perspective in regional and sub-regional intergovernmental fora;
  • Keep the Regional Director informed of incoming requests, correspondence and all matters requiring her attention, provide sound input as appropriate to facilitate decision making and ensure follow-up action, as directed;
  • Manage the planning and organization of the Regional Director´s agenda and official travel, including the timely preparation of official travel files, background documents and briefing notes, working closely with relevant staff and prepare official travel reports;
  • Draft speeches, talking points and /or design presentation materials for delivery by the Regional Director in key events, meetings and other internal and external fora ensuring that UN Women´s corporate and regional perspective, goals, objectives, strategies and/or policies on gender issues and UN Women programmes are appropriately reflected, working closely with relevant staff as required;
  • Seize opportunities for reinforcing positively UN Women image and the Regional Director exposure in regional and country media at all levels.

        2. Provide technical support on the implementation of programmes of UN Women offices in the region

  • Revise annual work plans and provide recommendations to assure compliance with programme goals and results-based indicators;
  • Provide technical support on the implementation of a results-based management approach to programming;
  • Support training on results-based management to CO/MCO/Programme Presence Offices.  Coordinate visits and missions to the Regional Office whenever is required;
  • Analyze and ensure alignment of project budgets, under his/her responsibility, with logical framework matrices and work plans;
  • Ensure programme quality control and identification of potential challenges of areas under his/her responsibility;
  • Whenever necessary, provide coordination, quality assurance and ensure compliance by COs, MCO and RO with corporate AWP monitoring requirements, such as correct entry into the Results Management System (RMS) and alignment with operational plans;

      3. Ensure in close collaboration with communications and technical colleagues strategic media engagement agenda of the RD and            quality assurance of all input for media opportunities

  • Handle the Regional Director´s media relations, including drafting press statements and releases, coordinating interviews and organizing press conferences, monitoring media coverage and responding to journalists´ inquiries and media requests.
  • Design, develop, and implement Communication Plans and outreach/advocacy strategies, including media strategies; ensure gender perspective;
  • Integrate communication, advocacy and outreach strategies into proposals for project/programmes and other initiatives;
  • Monitor and analyze press contents, social media and information from websites and prepare reports;
  • Provide advice and guidance to and coordinate with CO/ MCO/PPOs in the region.

       4. Develop and coordinate partnerships (including donors for RM purposes) and external and internal communications

  • Draft and oversee the development and coordination of cooperation agreement, memoranda of understanding, etc. with partner institutions by channeling their relevant directives and instructions and following up on commitments and any required action;
  • Participate in the development and implementation of differentiated, donor fund-raising strategies, aligned and coordinated with country-level activities initiatives and outreach activities;
  • Finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
  • Support the determination of programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors' priorities and develop the relevant partnerships;
  • Provide technical support to the development of project proposals in line with the UN Women's strategy and the interest of donors;

      5.  Perform other official duties and special assignments which may be requested by the Regional Director.

 

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women's Core Values and Competencies:

 https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

  • Excellent programme formulation, implementation skills
  • Ability to develop detailed operational plans, budgets, and deliver on them
  • Ability to synthesize programme performance data and produce analytical reports to inform management and strategic decision-making
  • Excellent analytical skills
  • Excellent knowledge of Results Based Management
  • Strong knowledge of UN programme management systems
  • Strong networking skills
  • Strong inter-personal skills, communicate effectively with staff at all levels of the organization;
  • Ability to Work in a highly pressured environment;
  • Strong sense of responsibility, confidentiality and accountability;
  • Knowledge and understanding of gender equality issues as well as more broadly, human rights and development cooperation;
  • Experience with development issues in the LAC region;
  • Proficient in IT skills.

 

Required Skills and Experience

Education and Certification:

  • Master's degree or equivalent in International Relations, Communications, Public Relations, Public Affairs, Social Sciences, Public Administration, Business Administration or related field is required. 
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • A project/programme management certification would be an added advantage

Experience

  • At least five years of progressively responsible experience in international/regional organizations and communications/public relations.
  • International development work preferably focused on, or strongly involving gender equality at national, regional, and international levels is required.
  • Experience in results-based management is required.
  • Experience in internal and external communication and/or resource mobilization is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
  • Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
  • Prior experience with the UN or other international organization working in capacity as Assistant/Adviser to senior management is a strong advantage.
  • Prior experience in the UN System and the Region will be an asset.

Languages

  • Fluency in English and Spanish, both oral and written, is required;
  • Proficiency in other language of the region i.e. French and/or Portuguese, is an advantage.

 

HOW TO APPLY:

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Only short-listed qualified candidates will be contacted.

If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

 

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

 

This is how cinfo can support you in the application process for this specific position: 

  • Application preparation: Before you apply for this position: Improve your application documents by registering for a Job Application Support. Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). 
  • Interview preparation: When invited to the interview: Prepare for the interview by registering for a  Job Application Support. 
  • Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.): 

More details

Working hours (%): 80-100%

Type of contract: Staff (Permanent and Fixed Term)

Macro-area: Latin America and the Caribbean

Level of experience: Senior Professional, more than 5 years

Area of work Definition: Democracy, Governance, Human Rights, Law, Public Administration

Type of organisation: Multilateral Organisations

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Work Experience: - A minimum of eight (8) years progressively responsible professional experience in programme design, planning, implementation, and management relevant to child protection, GBV, PSEA, AAP or related field, preferably with the UN and/or international NGO. - Experience working in multiple humanitarian, and/or development contexts on implementing PSEA, AAP or protection related programming for children or adults. - Familiarity with the latest developments in PSEA and AAP, inter-agency PSEA and AAP responses and humanitarian cluster systems and understanding of the intersections of PSEA with other technical areas (e.g., GBV, Child Protection, AAP) - Experience with training and capacity building in PSEA, AAP or relevant technical areas - Excellent communication, facilitation, training, networking and advocacy skills. - Proven ability to work independently under difficult conditions and exercise sound judgement in high-pressure situations. - Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships, both within and outside the organization. Language Requirements:   - Fluency in English and Spanish is required. The following desirables: Developing country work experience and/or familiarity with emergency is considered an asset. Language: Knowledge of French or/and Portuguese is an asset.   For every Child, you demonstrate... UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values The UNICEF competencies required for this post are? (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others   Familiarize yourself with our competency framework and its different levels. This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is: a role with direct contact with children, works directly with children, or is a safeguarding response role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) apply. UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.   Remarks: As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.  UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates. Additional information about working for UNICEF can be found here.   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.
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07/05/2024 - 20/05/2024

Policy Specialist, Ending Violence Against Women (EVAW) - P4

Panama, Panamá, Panama City - UN Women empImg

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.   Background UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. In the Americas & Caribbean Region, UN Women has a Regional Office based in Panama City, 10 Country Offices, one Multi Country Office and programmatic presence in 5 countries throughout the region. In addition, the Regional Office provides support to the governments, civil society, and UN system as a nonresident agency in countries with no UN Women presence. The goal of UN Women´;s presence in the region is to support the achievement of gender equality, women´;s empowerment and the promotion and protection of women´;s human rights.  Ending violence against women and girls has been identified by UN Women as a key primary focus area in the region.  UN Women is working to improve the quality of, and increase accessibility to, coordinated services and responses to violence against women.  UN Women works with partners to reach a shared understanding at the regional level on the range of services and responses required and the corresponding standards and/or guidelines for the provision of the services that are considered essential to meet the needs of women and girls subject to violence. In addition, UN Women actively participates and contributes to various UN inter-agency processes and collaborates with UN organizations around specific programme areas.  The scope of work of the Policy Specialist on Ending Violence Against Women (EVAW) requires experience and in-depth understanding of gender equality and strategies to prevent and address violence against women, to translate UN Women´;s strategic plans in EVAW into effective programmes and results.  It also requires developing mutually reinforcing partnerships with relevant Government counterparts, UN organizations, and Civil Society Organizations. Reporting to the Deputy Regional Director, the Policy Specialist, EVAW will oversee the development of EVAW programmes and resource mobilization strategies on the thematic areas of gender equality and EVAW, provide capacity building to Country Offices (CO), Multi Country Offices (MCO), programme presence offices (PPO) and Non Residency Agencies (NRA), establish and strengthen partnerships, and develop relevant knowledge products on EVAW.   Duties and Responsibilities 1. Oversee the development of programmes on gender equality and ending violence against women to support to Programme Presence Office (PPO)/Country Office (CO)/ Multi Country Office (MCO) teams - Oversee the development of regional programme documents on gender equality and EVAW; - Provide technical inputs to programme proposals from MCO, COs and PPOs; - Provide advice on contextualizing/ localizing programme documents, country strategies, and knowledge products; - Coordinate monitoring and reporting on gender equality and EVAW in collaboration with programme teams.          2. Provide capacity building support to Programme Presence Office (PPO)/Country Office (CO)/ Multi Country Office (MCO) teams  and partners - Provide substantive technical and policy support to MCO, COs and PPOs programme teams in developing and strengthening projects/ programmes to support the implementation of global norms and standards; - Develop, implement and monitor capacity building initiatives; - Provide technical support to partners on implementation of gender equality and EVAW programmes and initiatives; - Provide technical policy advice to programme/ project managers/ specialists in the region.         3. Establish and strengthen strategic partnerships with stakeholders, regional/ international actors and development partners - Build and maintain alliances and strategic partnerships for the advancement of gender equality and EVAW, including with donors; - Produce periodic updates and briefs on regional/country development situation to be used by stakeholders, RO, CO and HQ; - Maintain close contact with relevant staff in UN Women HQ.         4. Manage the resource mobilization strategy for EVAW in the region - Participate in the implementation, monitoring and periodic updating of the resource mobilization strategy on EVAW in the region; - Provide technical support to field-based presences in the region in mobilizing resources for the implementation of EVAW initiatives; - Research and analyze information on donors; prepare substantive briefs on possible areas of cooperation.         5. Oversee the design of gender equality and ending violence against women initiatives in the region and the development of  relevant knowledge products - Provide policy recommendations and guidance to strategic planning and positioning on EVAW; - Work closely with and provide advice to regional/ national bodies and interagency groups that influence national policies related to gender equality and EVAW and where necessary represent UN Women; - Research, develop and present analytical reports, research papers, briefing notes, background papers, summaries, correspondence, and knowledge products on gender equality and EVAW; - Identify promising practices, technical expertise, and strategic opportunities in EVAW.       6. Oversee knowledge building and sharing for gender equality and ending violence against women - Identify and disseminate lessons learnt and good practices in collaboration with country offices; - Ensure technical skills and knowledge are shared within and among RO/PPOs/COs/ MCO.       7. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.      Supervisory/Managerial Responsibilities:  The incumbent leads a team of 5 including (1 P2 staff and 1 G6 staff) and 3 consultants   Competencies Core Values: - Respect for Diversity - Integrity - Professionalism Core Competencies: - Awareness and Sensitivity Regarding Gender Issues - Accountability - Creative Problem Solving - Effective Communication - Inclusive Collaboration - Stakeholder Engagement - Leading by Example Please visit this link for more information on UN Women's Core Values and Competencies: - https://www.unwomen.org/en/about-us/employment/application-process#Values   Functional Competencies - Excellent knowledge of gender equality and ending violence against women issues - Knowledge of methodologies and best practices for promoting gender equality, equity and ending violence against women in general and in the Americas and the Caribbean region in particular  - Strong knowledge of the Americas and Caribbean region - Knowledge of the UN System - Excellent networking skills - Ability to interact with donors, identify and analyze trends, opportunities and threats to fundraising - Ability to perform qualitative and quantitative policy research - Ability to advocate and provide policy advice - Excellent analytical skills; - Ability to write policy papers, speeches, briefings; - Strong knowledge of programme development, implementation, results based management and reporting   Required Skills and Experience Education and certification: - Master's degree or equivalent in social sciences, human rights, international relations or other social science fields is required.  Specialized studies in gender is a distinct advantage. - A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Experience: - At least 7 years progressively responsible experience in designing and managing programmes and advocating for gender equality and ending violence against women, ideally with some experience in developing countries, preferably in the Americas and Caribbean region, is required. - Experience in programme, policy analysis, and strategic planning is required. - Experience working with, and building partnerships with governments, donors and civil society organizations internationally and in the field is required. - Experience leading and coaching staff in international settings is requiered. - Experience working with the UN is desirable. - Experience working in the Americas and Caribbean region is desirable. - Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required. - Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable. Language Requirements: - Fluency in English and Spanish is required. - Working knowledge of French and/or Portuguese is desirable. -  Knowledge of another official UN language is desirable (Arabic, Chinese or Russian).   HOW TO APPLY: Application: All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: [https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About Us/Employment/UN-Women-P11-Personal-History-Form.doc](https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc). Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only short-listed qualified candidates will be contacted. If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.   Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.   Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.
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30/04/2024 - 17/05/2024

Food and Agricultural Commodity Systems (FACS) Operations and Management Support Intern

Panama, Panamá, Panama City - United Nations Development Programme empImg

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.   Background Corporate Background UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do. UNDP focuses on helping countries build and share solutions in three main areas: • Sustainable development • Democratic governance and peacebuilding • Climate and disaster resilience In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.   Internship Office Background Most commodity sectors in developing countries are afflicted by poor production practices that lead to increasing pressure on ecosystems and fail to improve the livelihoods of rural communities. Poor production practices lead to negative environmental impacts such as biodiversity loss, deforestation, carbon emissions, soil erosion, depletion of water resources and contamination from chemicals. In fact, the largest driver of deforestation is the production of agricultural commodities. On the social side, working conditions in commodity production are often not in line with basic labor rights. Despite recent commodity booms, small producers are held in poverty, mostly due to low productivity and product quality. Despite the progress made through standards and supply-chain initiatives, weaknesses in the underlying enabling environment limit change at a larger scale. An effective enabling environment consists of elements such as clear public policies, a well-functioning legal framework, clarity regarding land-use planning, effective enforcement mechanisms, accessible credit structures, and effective farmer extension services. As a result of the absence of these elements, work on commodity sustainability remains less effective than it could be, and costlier and more time-consuming than it should be. Improving the enabling environments will increase the chances of sector-wide change to sustainable production practices. UNDP has developed its Strategy for Food and Agricultural Commodity Systems (FACS) to focus its vision and enhance its support to transform FACS. FACS are fundamental to the sustainable development of the 170 countries UNDP supports. FACS are often the largest contributor to their economies; food and nutrition is fundamental for citizen health; and FACS have a key role to play in achieving the SDGs. Yet, FACS are in crisis and need to be radically transformed to become sustainable. UNDP, building on its experience, has for the first time consolidated its FACS support and vision into this Strategy. A FACS practice has been established within UNDP´;s Nature, Climate and Energy team, which is tasked to support UNDP Country Offices with FACS related challenges in a way that is aligned with UNDP´;s FACS strategy. UNDP´;s Green Commodities Programme (GCP) is one of UNDP´;s global projects in support of implementing UNDP´;s FACS strategy. GCP's global targets, objectives and delivery strategies are based on inclusive and sustainable growth and development – combining governments and markets in agriculture through public private partnerships and democratic dialogue processes. GCP's focus on strengthening the livelihoods of smallholder producers within commodity supply chains and reducing environmental footprints, particularly deforestation, through public private partnerships can be key for UNDP's ambitions to reduce poverty, reduce deforestation and engage the private sector in SDGs. Through the GCP project, FACS intends to improve the national economic, social and environmental performance of agricultural commodity sectors. GCP works within agricultural commodity production in countries of UNDP operation where the programme can have significant impact on rural livelihoods, mitigate climate change, and maintain the ecosystem services and resilience of landscapes and seascapes. In November 2021, UNDP launched the Effective Collaborative Action (ECA) guidebook, which gathers key principles and practices for accelerating transformation of food systems. GCP supports the World Bank with the implementation of the Food Systems, Land Use and Restoration (FOLUR) Impact Program (IP), financed under GEF-7. The Programme is designed to promote sustainable integrated landscapes and efficient food value chains at scale. The GCP coordinates the Good Growth Partnership coalition, whose support focuses on the FOLUR Global Platform with the objective of contributing to transformational shifts in the use of environmentally sustainable practices and policies for priority global value chains. In addition, GCP has different sources of funds including from the Government of the Republic of Ireland, to support the FAO and UNDP co-design of a Country Support Facility, as a follow-up action to the 2021 UN Food Systems Summit.   Duties and Responsibilities Main tasks: Provide support to the Operations and Management Team in: -Support in meetings including scheduling, agenda drafting, delivery of key action points, minutes taking and report drafting. -Support in maintaining all operations documents (contracts, payments,) in shared repository. -Support on procurement basic processes (micropurchases and others) -Assist on team recruitment processes -Support the implementation of the Team HR workplan. -Assist in preparing and reviewing presentations, briefing notes, reports, and other supporting materials. -Support in consolidating documents for Procurement and HR related processes. -Support the organization of (virtual) events and face to face workshops as needed. -Support on travel arrangements -Support internal communication needs and ensure flow of information and dissemination of material amongst project team and partners as needed. -Translation, proof reading and editing documents. -Any other relevant tasks as needed related to the Operations and Management Team.   Competencies: Demonstrates integrity by modeling the UN's values and ethical standards. Promotes the vision, mission, and strategic goals of UNDP. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Treats all people fairly without favoritism. Interest and motivation in working in an international organization. Mastery of MS Office package and Zoom settings. Excellent writing and editing skills. Interest in knowledge management. Experience in programme management support and coordination is an advantage. Experience in the preparation of (virtual) events and workshops asset.   Personal Skills: - Creative, proactive and supportive; - Able to take initiative and work independently; - Good in organizing and structuring various tasks and responsibilities with appropriate time management and attention to details; - Ability to work in multi cultural team, creating a positive environment; - Consistently approaches work with energy and a positive, constructive attitude; - Excellent organizational, inter personal, communication and administrative skills.   Required Skills and Experience Requirements and Qualifications Education: (a) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor level or equivalent) in a relevant study area, such as Administration, Finance, environmental management, sustainable development, economics, global development, social or political sciences, international relations, or any other related field. or (b) Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in Administration, Finance, environmental management, sustainable development, economics, global development, social or political sciences, international relations, or any other related field. or (c) Have recently graduated with a university degree (as defined in (a) and (b) above) as Administration, Finance, environmental management, sustainable development, economics, global development, social or political sciences, international relations, or any other related field and, If selected, must start the internship within one-year of graduation. Experience: Mastery of MS Office package and Zoom settings; Excellent communication, writing and editing skills; Experience in operational and programme management support; Experience suppporting Human Resources unit and/or processes Experience with basic procurement processes is and advantage Experience in the preparation of (virtual) events and workshop is an asset. Language Requirements: Fluent English and Spanish. Knowledge of French is an advantage.   Internship Conditions As of January 1 2020, Interns may be given a stipend according to the UNDP Internship Policies, if is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme. •UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; •Interns are responsible for obtaining necessary visas, arranging travel, accommodation. •Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship; •Interns must provide proof of enrolment in Health Insurance Plan valid for the location and the duration of the internship. •Interns are not staff members and may not represent UNDP in any official capacity; •Interns are expected to work full time, but flexibility is allowed for education programmes; •UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months.   This is how cinfo can support you in the application process for this specific position: - Application preparation: Before you apply for this position: Improve your application documents by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). - Interview preparation: When invited to the interview: Prepare for the interview by registering for a [Job Application Support](https://www.cinfo.ch/en/individuals/get-support/career-support-in-international-cooperation/job-application-support-in-international-cooperation). - Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.): - Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility. - Benefit from free interview/assessment preparation by registering here : [Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations](https://www.cinfo.ch/en/individuals/find-a-job/positioning-swiss-nationals-in-multilateral-organisations/interview-and-assessment-centre-preparation-for-jobs-in-multilateral-organisations). Our coaches stand ready to help prepare for upcoming interview/assessment centre.
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24/04/2024 - 17/05/2024
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